-
3515/3515F/3515MFDSm415/DSm415f/DSm415pf
LDOI5/LDOI5f /LDO15spfAtici6'151511515FI1515MF
OperatingInstructionsGeneralSettingsGuide
ABUO . eps
(_ Getting Started(_} Combined Function Operations_} User Tools
(System Settings)(_ Troubleshooting(_} Other Functions(_ Entering
Text_} Security(_} Specifications
Readthismanualcarefullybeforeyouusethisproductandkeepit
handyforfuturereference.Forsafeandcorrectuse,pleasebesureto read
theSafety Informationinthe "CopyRefer-ence"beforeusingthe
machine.
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Typefor3515/DSm415/LD015/Aficio1515Typefor3515F/DSm415f/LD015f/Aficio1515FTypefor3515MF/DSm415pf/LD015spf/Aficio1515MFPrintedinChinaEN@
B129-6707
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Introduction
This manual describes detailed instructions on the operation and
notes about the use of this machine.To get maximum versatility from
this machine all operators are requested to read this manual
carefullyand follow the instructions. Please keep this manual in a
handy place near the machine.
Important
Contents of this manual are subject to change without prior
notice. In no event will the company be li-able for direct,
indirect, special, incidental, or consequential damages as a result
of handling or oper-ating the machine.
_ X _ b _ _ _ _ _? _ b _ _ _ _? _ b _ _ _ _? _ b _ _ _ _? b _ _
_ _?
Notes:
Some illustrations in this manual might be stightIy different
from the machine.Certain options might not be available in some
countries. For details, please contact your local dealer.
Laser Safety:
CDRH RegulationsThis equipment complies with requirements of 21
CFR subchapter J for class 1 taser products. Thisequipment contains
a 5 miIliwatt, 760-800 nanometer wavelength, GaAtAs laser diode.
This equipmentdoes not emit hazardous light, since the beam is
totally enclosed during alI customer modes of oper-ation and
maintenance.
Caution:
Use of controls or adjustments or performance of procedures
other than those specified in this manualmight result in hazardous
radiation exposure.
Notes:
Certain types might not be available in some countries. For
detaits, please contact your local dealer.
Two kinds of size notation are employed in this manual. With
this machine refer to the inch version.
For good copy quality, the supplier recommends that you use
genuine toner from the supplier.
The suppIier shall not be responsible for any damage or expense
that might result from the use of partsother than genuine parts
from the supplier with your office products.
Power Source
120V, 60Hz, 8A or more
Please be sure to connect the power cord to a power source as
above. For details about power source,see "Power Connection" in the
Copy Reference.
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InaccordancewithIEC60417,thismachineusesthefollowingsymbolsforthemainpowerswitch:I
means POWER ON.
(_ means STAND BY,
Copyright 2003
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Manuals for This Machine
The following manuals describe the operational procedures of
this machine. Forparticular functions, see the relevant parts of
the manual.
Note
Manuals provided are specific to machine type.
Adobe Acrobat Reader is necessary to view the manuals as a PDF
file.
Two CD-ROMs are provided:
CD-ROM 1 "Operating Instructions for Printer/Scanner"
CD-ROM 2 "Scanner Driver & Document Management
Utilities"
: General Settings Guide (this manual)Provides an overview of
the machine and describes System Settings (papertrays, Key Operator
Tools, etc.), and troubleshooting.Refer to this manual for Address
Book procedures such as registering faxnumbers, e-mail addresses,
and user codes.
:o Network Guide (PDF file - CD-ROM1)Describes procedures for
configuring the machine and computers in a net-work
environment.
"oCopy ReferenceDescribes operations, functions, and
troubleshooting for the machine's copierfunction.
:. Facsimile Reference
Describes operations, functions, and troubleshooting for the
machine's fac-simile function.
:o Facsimile Reference Describes advanced functions and settings
for key operators.
: Printer Reference 1Describes system settings and operations
for the machine's printer function.
: Printer Reference 2 (PDF file - CD-ROM1)Describes operations,
functions, and troubleshooting for the machine's print-er
function.
: Scanner Reference (PDF file - CD-ROM1)Describes operations,
functions, and troubleshooting for the machine's scan-ner
function.
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o:. Manuals for DeskT0pBinder V2 LiteDeskTopBinder V2 Lite is a
utility included on the CD-ROM labeled "ScannerDriver &
Document Management Utilities".
DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)Describes
the installation of, and the operating environment for
DeskTop-Binder V2 Lite in detail. This guide can be displayed from
the [Setup] dia-log box when DeskTopBinder V2 Lite is
installed.
DeskTopBinder V2 Introduction Guide (PDF file -
CD-ROM2)Describes operations of DeskTopBinder V2 Lite and provides
an overviewof its functions. This guide is added to the [Start]
menu when DeskTop-Binder V2 Lite is installed.
Auto Document Link Guide (PDF file - CD-ROM2)Describes
operations and functions of Auto Document Link installed
withDeskTopBinder V2 Lite. This guide is added to the [Start] menu
whenDeskTopBinder V2 Lite is installed.
o:Manuals for ScanRouter V2 LiteScanRouter V2 Lite is a utility
included on the CD-ROM labeled "ScannerDriver & Document
Management Utilities".
ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)Describes the
installation of, settings, and the operating environment
forScanRouter V2 Lite in detail. This guide can be displayed from
the [Setup]dialog box when ScanRouter V2 Lite is installed.
ScanRouter V2 Lite Management Guide (PDF file -
CD-ROM2)Describes delivery server management and operations, and
provides anoverview of ScanRouter V2 Lite functions. This guide is
added to the [Start]menu when ScanRouter V2 Lite is installed.
o:* Other manuals
PostScript3 Supplement (PDF file - CD-ROM1) Unix Supplement
(available from an authorized dealer, or as a PDF file on
our Web site)
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What You Can Do with This Machine
The following introduces the functions of this machine, and the
relevant manu-als containing detailed information about them.
Note
Some functions many not be available depending on your machine
type.
Copier,Facsimile,Printer,andScannerFunctions
ABUO 05 S .eps
This machine provides copier, fac-simile, printer, and scanner
functions.
You can make copies of originals.See Copy R_,rence.
You can send originals by fax or e-mail, and receive faxes from
otherparties. See Facsimile R_ierence , and Facsimile Refer-ence
.
You can print documents createdin computer applications.
SeePrinter R_ rence 1, and Printer Ref-_)F'TIC_) 2.
You can scan originals and sendscan files to a computer. See
Scan-net R_fi'rence.
PaperlessFaxTransmission
ABUOOGS. eps
You can send documents createdin computer applications to
anotherparty's fax machine directly, with-out printing (Sending fax
documentsfrom computers). See Facsimile R_f-erence .
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FaxTransmissionandReceptionthroughtheInternet
Usingthe ScannerinaNetworkEnvironment
ABU008 S .epsABU007S .eps
B
Asuo_Ts
You can send fax documentsthrough e-mail by specifying
therecipient's e-mail address (Trans-mitting Internet Fax).You can
receive sent documentsvia Internet Fax, or from comput-ers
(Receiving Internet Fax ).See Facsimile R_rence
-
AdministratingtheMachine(SecurityFunctions)
Monitoringthe MachineUsinga Computer
ABU010S .eps
y_
ABU009S .eps
The security functions protect docu-ments from being copied
withoutpermission or unauthorized accessvia the network. See p.85
"Security".
Note
This function is only availablewhen the printer/scanner and
faxunits are installed.
o:Security Functions Protecting against unauthorized
access via phone lines
Authenticating administrator(setting the key operator code)See
p.33 "Key Operator Code".
You can monitor machine status andchange settings using a
computer.
Using SmartDeviceMonitor forAdmin, SmartDeviceMonitor forClient,
or a Web browser, you canuse a computer to view the ma-chine's
status, such as to check onpaper quantities, or misfeeds, etc.See
Network Guide.
You can use a Web browser tomake network settings. See Net-work
Guide.
You can also use a Web browser toregister and manage items such
asuser codes, fax numbers, and e-mail addresses in the AddressBook.
See the Web browser's Help.
Note
{_ Monitoring and management us-ing a Web browser are only
avail-able when the expansion board isinstalled.
V
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TABLE OF CONTENTSManuals for This Machine
......................................................................................
iWhat You Can Do with This Machine
..................................................................
iii
Copier, Facsimile, Printer, and Scanner Functions
................................................... iiiPapedess Fax
Transmission
.....................................................................................
iiiFax Transmission and Reception through the Internet
............................................. ivUsing the Scanner
in a Network Environment
..........................................................
ivAdministrating the Machine (Security Functions)
....................................................... vMonitoring
the Machine Using a Computer
................................................................
v
Copyrights and Trademarks
.................................................................................
1Trademarks
................................................................................................................
1information about Installed Software
..........................................................................
2
How to Read This Manual
.....................................................................................
8ENERGY STAR Program
.......................................................................................
9
I. Getting Started
Guide to Components
.........................................................................................
11Other Items
...........................................................................................................
13Control Panel
........................................................................................................
14
Display
.....................................................................................................................
16
2. Combined Function Operations
Changing Modes
..................................................................................................
19Multi-Access
.........................................................................................................
21
3. User Tools (System Settings)User Tools Menu (System Settings)
...................................................................
23Accessing User Tools (System Settings)
.......................................................... 26
Changing Default Settings
.......................................................................................
26Quitting User Tools
..................................................................................................
27
Settings You Can Change with User Tools
....................................................... 28General
Features
.....................................................................................................
28Tray Paper Settings
.................................................................................................
29Timer Settings
..........................................................................................................
31Key Operator Tools
..................................................................................................
33
User Code (For machines with copier function only)
....................................... 38Registering a New User
Code
..................................................................................
38Changing a User Code
.............................................................................................
39Deleting a User Code
...............................................................................................
39Displaying the Counter for Each User Code
............................................................
40Printing the Counter for Each User Code
.................................................................
41Clearing the Counter
................................................................................................
41
Address Book
.......................................................................................................
42Registering Destination Information
.........................................................................
43Registering Sender Information
...............................................................................
44
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User Code (MFP)
..................................................................................................
45Registering a New User Code
..................................................................................
45Changing a User Code
.............................................................................................
46Deleting a User Code
...............................................................................................
48Displaying the Counter for Each User Code
............................................................
49Printing the Counter for Each User Code
.................................................................
49Clearing the Counter
................................................................................................
50
Fax Destination
....................................................................................................
52Registering a Fax Destination
..................................................................................
52Changing a Registered Fax Destination
..................................................................
54Deleting a Registered Fax Destination
.....................................................................
55
E-mail Destination
................................................................................................
57Registering an E-mail Destination
............................................................................
57Changing a Registered E-mail Destination
..............................................................
59Deleting a Registered E-mail Destination
................................................................
60
Registering Destinations to a Group
.................................................................
62Registering a New Group
.........................................................................................
62Registering a Destination to a Group
.......................................................................
63Removing a Destination from a Group
.....................................................................
64Displaying the Destinations Registered in Groups
................................................... 65Changing a
Group Name
.........................................................................................
67Deleting a Group
......................................................................................................
68
Using the Search Function to Select a Destination
.......................................... 70
4. Troubleshooting
If Your Machine Does Not Operate As You Want
.............................................. 73o_ Clearing
Misfeeds
...........................................................................................
75Changing the Paper Size
.....................................................................................
77
Changing tile Paper Size of the Paper Tray (Tray 1)
............................................... 77Changing the
Paper Size in the Paper Tray Unit (Tray 2)
........................................ 78Selecting the Paper Size
with User Tools
................................................................
80
5. Other FunctionsOther Functions
...................................................................................................
81
Displaying the Total Counter
....................................................................................
8!Changing the Language
...........................................................................................
81
6. Entering Text
Entering Text
........................................................................................................
83Available Characters
................................................................................................
83Keys
.........................................................................................................................
83How to Enter Text
....................................................................................................
83
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7.Security
Security
.................................................................................................................
85Primary Security Functions
......................................................................................
85Extended Security Function
.....................................................................................
85
Operating Environment and Notes
.....................................................................
87Operating Environment
............................................................................................
87For Administrator
......................................................................................................
87For User
...................................................................................................................
87
8.Specifications
Main Unit
...............................................................................................................
89Auto Document Feeder (ADF)
.................................................................................
92
Other Item
.............................................................................................................
93Paper Tray Unit (Tray 2)
..........................................................................................
93
Copy Paper
...........................................................................................................
94Recommended Paper Sizes and Types
...................................................................
94Unusable Paper
.......................................................................................................
95Paper Storage
..........................................................................................................
96
INDEX
.........................................................................................................
97
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Copyrights and Trademarks
TrademarksMicrosoft -'_,Windows _>and Windows NT > are
registered trademarks of Mi-crosoft Corporation in the United
States and/or other countries.
PostScript _' and Acrobat _are a registered trademark of Adobe
Systems Incorpo-rated.
Bluetooth TM is a trademark of the Bluetooth SIG, Inc. (Special
Interest Group)and is used by RICOH Company Limited under
license.
Copyright 2001 Bluetooth SIG, Inc.
The Bluetooth Trademarks are owned by Bluetooth SIG, Inc.
USA.
Other product names used herein are for identification purposes
only and mightbe trademarks of their respective companies. We
disclaim any and all rights tothose marks.
The proper names of the Windows operating systems are as
follows:
The product name of Windows _ 95 is Microsoft c_Windows '_95
The product name of Windows -_"98 is Microsoft _; Windows
_'_98
The product name of Windows Me is Microsoft -_"Windows _'_
MillenniumEdition (Windows Me)
The product names of Windows '_2000 are as follows:Microsoft _
Windows '_2000 ProfessionalMicrosoft _Windows '_2000
ServerMicrosoft _ Windows '_2000 Advanced Server
The product names of Windows _ XP are as follows:Microsoft _
Windows '_XP Home EditionMicrosoft _ Windows '_XP Professional
The product names of Windows Server I 1 2003 are as
follows:Microsoft _'_Windows Server TM 2003 Standard
EditionMicrosoft :_9Windows Server TM 2003 Enterprise
EditionMicrosoft _'_Windows Server TM 2003 Web Edition
The product names of Windows NT '_4.0 are as follows:Microsoft
:'9Windows NT _ Workstation 4.0Microsoft _'_Windows NT _ Server
4.0
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Informationabout InstalledSoftware
expat
The software including controller, etc. (hereinafter "software")
installed onthis product uses the expat Version 1.95.2 (hereinafter
"expat') under the con-ditions mentioned below.
The product manufacturer provides warranty and support to the
software ofthe product including the expat, and the product
manufacturer makes the ini-tial developer and copyright holder of
the expat, free from these obligations.
Information relating to the expat is available
at:http://expat.sourceforge.net /
Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre,
Ltd. and ClarkCooper.
Permission is hereby granted, free of charge, to any person
obtaining a copy ofthis software and associated documentation files
(the "Software"), to deal in theSoftware without restriction,
including without limitation the rights to use,copy, modify, merge,
publish, distribute, sublicense, and/or sell copies of theSoftware,
and to permit persons to whom the Software is furnished to do so,
sub-ject to the following conditions:The above copyright notice and
this permission notice shall be included in allcopies or
substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANYKIND,
EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THEWARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULARPURPOSE AND
NONINFRINGEMENT. IN NO EVENT SHALL THE AU-THORS OR COPYRIGHT
HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-ES OR OTHER LIABILITY,
WHETHER IN AN ACTION OF CONTRACT,TORT OR OTHERWISE, ARISING FROM,
OUT OF OR IN CONNECTIONWITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFT-WARE.
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NetBSD
1. Copyright Notice of NetBSD
For all users to use this product:
This product contains NetBSD operating system:
For the most part, the software constituting the NetBSD
operating system is notin the public domain; its authors retain
their copyright.
The following text shows the copyright notice used for many of
the NetBSDsource code. For exact copyright notice applicable for
each of the files/binaries,the source code tree must be
consulted.
A full source code can be found at http://www.netbsd.org/.
Copyright 1999, 2000 The NetBSD Foundation, Inc.
All rights reserved.
Redistribution and use in source and binary forms, with or
without modifica-tion, are permitted provided that the following
conditions are met:
(D Redistributions of source code must retain the above
copyright notice, this listof conditions and the following
disclaimer.
@ Redistributions in binary form must reproduce the above
copyright notice,this list of conditions and the following
disclaimer in the documentationand/or other materials provided with
the distribution.
All advertising materials mentioning features or use of this
software mustdisplay the following acknowledgment:This product
includes software developed by The NetBSD Foundation, Inc.and its
contributors.
@ Neither the name of The NetBSD Foundation nor the names of its
contribu-tors may be used to endorse or promote products derived
from this softwarewithout specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC.
ANDCONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED
WARRANTIES,INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MER-CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DIS-CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORSBE
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-PLARY,
OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-ED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OFUSE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVERCAUSED AND ON ANY THEORY
OF LIABILITY, WHETHER IN CON-TRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTH-ERWISE) ARISING IN ANY WAY OUT OF THE
USE OF THIS SOFTWARE,EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
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2. Authors Name List
All product names mentioned herein are trademarks of their
respective owners.
The following notices are required to satisfy the license terms
of the softwarethat we have mentioned in this document:
This product includes software developed by the University of
California,Berkeley and its contributors.
This product includes software developed by Jonathan R. Stone
for the NetB-SD Project.
This product includes software developed by the NetBSD
Foundation, Inc.and its contributors.
This product includes software developed by Manuel Bouyer.
This product includes software developed by Charles Hannum.
This product includes software developed by Charles M.
Hannum.
This product includes software developed by Christopher G.
Demetriou.
This product includes software developed by TooLs GmbH.
This product includes software developed by Terrence R.
Lambert.
This product includes software developed by Adam Glass and
Charles Han-num.
This product includes software developed by Theo de Raadt.
This product includes software developed by Jonathan Stone and
Jason R.Thorpe for the NetBSD Project.
This product includes software developed by the University of
California,Lawrence Berkeley Laboratory and its contributors.
This product includes software developed by Christos Zoulas.
This product includes software developed by Christopher G.
Demetriou forthe NetBSD Project.
This product includes software developed by Paul Kranenburg.
This product includes software developed by Adam Glass.
This product includes software developed by Jonathan Stone.
This product includes software developed by Jonathan Stone for
the NetBSDProject.
This product includes software developed by Winning Strategies,
Inc.
This product includes software developed by Frank van der Linden
for theNetBSD Project.
This product includes software developed for the NetBSD Project
by Frankvan der Linden.
This product includes software developed for the NetBSD Project
by Jason R.Thorpe.
The software was developed by the University of California,
Berkeley.
This product includes software developed by Chris Provenzano,
the Univer-sity of California, Berkeley, and contributors.
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Sablotron
Sablotron (Version 0.82) Copyright (c) 2000 Ginger Alliance Ltd.
All Rights Re-serve
a) The application software installed on this product includes
the Sablotron soft-ware Version 0.82 (hereinafter, "Sablotron
0.82"), with modifications made bythe product manufacturer. The
original code of the Sablotron 0.82 is provided byGinger Alliance
Ltd., the initial developer, and the modified code of the
Sa-blotron 0.82 has been derived from such original code provided
by Ginger Alli-ance Ltd.
b) The product manufacturer provides warranty and support to the
applicationsoftware of this product including the Sablotron 0.82 as
modified, and the prod-uct manufacturer makes Ginger Alliance Ltd.,
the initial developer of the Sa-blotron 0.82, free from these
obligations.
c) The Sablotron 0.82 and the modifications thereof are made
available under theterms of Mozilla Public License Version 1.1
(hereinafter, "MPL 1.1"), and the ap-plication software of this
product constitutes the "Larger Work" as defined inMPL 1.1. The
application software of this product except for the Sablotron
0.82as modified is licensed by the product manufacturer under
separate agree-ment(s).d) The source code of the modified code of
the Sablotron 0.82 is available at: ht-tp: / / support-download.com
/ services / device / sablot / noticeO82.html.
e) The source code of the Sablotron software is available at:
http://www.ginger-all.com.
f) MPL 1.1 is available at:
http://www.mozilla.org/MPL/MPL-l.l.html.
JPEG LIBRARY
The software installed on this product is based in part on the
work of the In-dependent JPEG Group.
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SASL
CMU libsaslTim Martin
Rob Earhart
Rob Siemborski
Copyright (c) 2001 Carnegie Mellon University. All rights
reserved.Redistribution and use in source and binary forms, with or
without modifica-tion, are permitted provided that the following
conditions are met:
Q Redistributions of source code must retain the above copyright
notice, this listof conditions and the following disclaimer.
@
Redistributions in binary form must reproduce the above
copyright notice,this list of conditions and the following
disclaimer in the documentationand/or other materials provided with
the distribution.
The name "Carnegie Mellon University" must not be used to
endorse or pro-mote products derived from this software without
prior written permission.For permission or any other legal details,
please contact:
Office of Technology TransferCarnegie Mellon University5000
Forbes Avenue
Pittsburgh, PA 15213-3890(412) 268-4387, fax: (412)
[email protected]
,_3 Redistributions of any form whatsoever must retain the
following acknowl-edgment:"This product includes software developed
by Computing Services at Carn-egie Mellon University
(http://www.cmu.edu/computing/)."
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITHREGARD
TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIESOF
MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIEMELLON
UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-SEQUENTIAL
DAMAGES OR ANY DAMAGES WHATSOEVER RESULTINGFROM LOSS OF USE, DATA
OR PROFITS, WHETHER IN AN ACTION OFCONTRACT, NEGLIGENCE OR OTHER
TORTIOUS ACTION, ARISING OUTOF OR IN CONNECTION WITH THE USE OR
PERFORMANCE OF THISSOFTWARE.
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MD4
Copyright (C) 1990-2, RSA Data Security, Inc. All rights
reserved.
License to copy and use this software is granted provided that
it is identified asthe "RSA Data Security, Inc. MD4 Message-Digest
Algorithm" in all materialmentioning or referencing this software
or this function.
License is also granted to make and use derivative works
provided that suchworks are identified as "derived from the RSA
Data Security, Inc. MD4 Message-Digest Algorithm" in all material
mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning
either the mer-chantability of this software or the suitability of
this software for any particularpurpose. It is provided "as is"
without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this
documentationand/or software.
MD5
Copyright (C) 1991-2, RSA Data Security, Inc. Created 1991. All
rights reserved.
License to copy and use this software is granted provided that
it is identified asthe "RSA Data Security, Inc. MD5 Message-Digest
Algorithm" in all materialmentioning or referencing this software
or this function.
License is also granted to make and use derivative works
provided that suchworks are identified as "derived from the RSA
Data Security, Inc. MD5 Message-Digest Algorithm" in all material
mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning
either the mer-chantability of this software or the suitability of
this software for any particularpurpose. It is provided "as is"
without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this
documentationand/or software.
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How to Read This Manual
Symbols
The following set of symbols is used in this manual.
dx WARNING:This symbol indicates a potentially hazardous
situation that might result indeath or serious injury when you
misuse the machine without following the in-structions under this
symbol. Be sure to read the instructions, all of which are
de-scribed in the Safety Information section.
dx CAUTION:This symbol indicates a potentially hazardous
situation that might result in mi-nor or moderate injury or
property damage that does not involve personal injurywhen you
misuse the machine without following the instructions under
thissymbol. Be sure to read the instructions, all of which are
described in the SafetyInformation section.
* The statements above are notes for your safety.
OlmportantIf this instruction is not followed, paper might be
misled, originals might bedamaged, or data might be lost. Be sure
to read this.
PreparationThis syTnbol indicates information or preparations
required prior to operating.
Note
This symbol indicates precautions for operation, or actions to
take after abnor-mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be
used together,or conditions in which a particular function cannot
be used.
,_DReference
This symbol indicates a reference.
[ ]Keys that appear on the machine's display panel.
[ ]Keys built into the machine's control panel.
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ENERGY STAR Program
MOO6.eps
ENERGY STAR _
As an ENERGY STAR Partner, we have determinedthat this machine
model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international
energy-saving system fordeveloping and introducing energy-efficient
office equipment to deal with environmental is-sues, such as global
warming.
When a product meets the ENERGY STAR Guidelines for energy
efficiency, the Partner shallplace the ENERGY STAR logo onto the
machine model.
This product was designed to reduce the environmental impact
associated _ith office equip-ment by means of energy-saving
features such as Low-po_ er mode.
Low Power modeThis product automatically lowers its power
consumption i minute after fin-ishing the last copy or print job.
Fax reception and printing is still possible inLow Power mode, but
to make copies, you have to press the operation switchfirst.For
details about how to change the interval between last job and Low
Powermode, see p.31 "Energy Saver Timer".
Off mode (Copier only)To conserve energy, this product
automatically turns off i minute after finish-ing the last copy or
print job. In this manual, the Off mode is called the AutoOff
mode.For details about how to change the interval between last job
and Auto Offmode, see p.31 "Auto Off Timer".
Sleep mode (Fax, printer, or scanner installed)If there is a
fax, printer, or scanner unit installed, this product
automaticallylowers its power consumption even further 1 minute
after finishing the lastcopy or print job. Fax reception and
printing is still possible in Sleep mode,but to make copies, you
have to press the operation switch first.For details about how to
change the interval between last job and Sleep mode,see p.31 "Auto
Off Timer".
_:_ Note
If you want to operate this product while it is in either of
these modes, doone of the following:
Turn on the operation switch.
Place originals in the Auto Document Feeder (ADF). Lift the
ADF.
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Duplex PriorityTo conserve paper, the Duplex function (1-Sided
-9 2-Sided) can be selectedpreferentially when you turn on the
operation switch or the main powerswitch, press the [Clear Modes]
key, or the machine resets itself automatically.To change Duplex
Priority mode, see Copy R_rence.
Specifications
Copier only Fax, printer, or scanner in-stalled
Low Power Power con- 50 Wh 60 Whmode sumption
Default inter- 1 minute 1 minuteval
R_'covery time Less than 10 seconds Less than 10 seconds
Sleep mode Power con- Less than 10 Whsumption
Default inter- 1 minut_va]
R_covery time Less than 10 seconds
Off mode Power con-sumption
Default inter-va]
R_covery time
Duplex Priority
less than 2 Wh
1 minute
Less than 10 seconds
1 Sided-_ 1 Sided
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of
recycledpaper which is environmentally friendly. Please contact
your sales representa-tive for recommended paper.
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Guide to Components
ABUIOIS.eps
1. Auto Document Feeder
Feeds in originals automatically.
2. Exposure glassPlace originals face down here.
3. Internal trayCopied, printed paper, or fax messagesare
delivered here.
4. Ventilation holes
Prevent overheating. Do not obstructthese by placing objects
near them orleaning things against them. If the ma-chine overheats,
a fault might occur.
5. Main power switchIf the machine does not operate afterturning
on the operation switch, checkthe main power switch is turned on.
If itis of/turn it on.
6. Main power indicatorLights when the main power switch
isturned on, and goes off when the switchis turned off.
7. On indicatorLights when the operation switch isturned on, and
goes off when the switchis turned off.
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GettingStarted
8. Operation switchPress to turn the power on (the On indi-cator
lights). To turn the power off, pressagain (the On indicator goes
off).9. Control panelSee p. 14 "Control Panel".
10. Front cover
Open to access the inside of the machine.
11. Paper tray (Tray 1)Load paper here.
12. Paper tray unit (Tray 2)See p.13 "Other Items".
13. Internal tray guideOpen out to support large paper andraise
the end fence.
ABU047S.eps
1. Bypass trayUse to copy onto OHP transparencies,adhesive
labels, translucent paper, enve-lopes, and custom size paper.
2. Right cover()pen this to remove jammed paper fedfrom the
paper tray.
3. Lower right coverOpen this to remove jammed paper fromthe
paper tray unit.
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Other Items
OtherItems
External
ABUI21S.eps
[]
I HI
ABb121S
1. Paper tray unit (Tray 2)Holds 500 sheets.
Internal
O Fax unitAllows you to use the facsimile function.
@ Printer/Scanner unitAllows you to use the printer and scanner
functions.
Parallel port IEEE 1284 interface boardAllows you to connect an
IEEE 1284 cable.
IEEE 1394 interface boardAllows you to connect an IEEE 1394
cable.
@ IEEE 802.11b wireless LAN boardAllows you to install a
wireless LAN interface.
Bluetooth Interface BoardAllows you to expand the interface.
PostScript3 moduleAllows you to use PostScript3.
Note
You cannot install two or more of the options below: Parallel
port IEEE1284 interface board, IEEE 1394 interface board, IEEE
802.11b wirelessLAN board, Bluetooth unit. 13
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GettingStarted
Control Panel
This illustration shows the control panel of the machine with
fax, printer, andscanner installed.
ABUI02S. eps1 2 3 4 5 67 8 9 10 1112 13 14 15
@@
16 17 18 19 20 21 22 23 24 25 26A_UI02S
1. Fax function keys
ReferenceFacsimih" R_fen, nce and Facsimile R(_'rence
2. [Facsimile] keyPress to activate the facsimile function.
3. Scanner/Fax function keys
,JD Reference
S_anm, r R_'renc6 Facsimile R_r-en_ e , and FacsimileR_rence
4. [Scanner] keyPress to activate the scanner function.
5. [Copy] keyPress to activate the copy function.
6. [Printer] keyPress to activate the printer function.
7. Indicators
Display errors and machine status.: Error indicator. See Network
Guide
and see p.75 "g4r Clearing Misfeeds'.I=*1:Load Paper indicator.
See Copy R_'r-
i_.t.l:Add Toner indicator. See Copy Refi'r-_17C('.
8. DisplayDisplays operation status and messages.
9. Selection keysCorrespond to items on the display. Pressto
select the corresponding item.
10. Scroll keysPress to select an item.
[A ]: scroll upward[ ]: scroll downward[ _]: scroll right[ _]:
scroll left
11. [User Tools/Counter] key User Tools
Press to change default or conditionsaccording to requirement.
See p.26"Accessing User Tools (System Set-tings)".
CounterPress to check or print the counter val-ue. See p.81
"Other Functions".
12. [Clear Modes] keyPress to clear the current settings.
13. [Clear/St0p] key Clear:
Clears an entered numeric value.
Stop:Stops a job in progress, such as scan-ning, faxing, or
printing.
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ControlPanel
14. Main power indicator and Onindicator
The main power indicator lights whenthe main power switch is
turned on. TheOn indicator lights when the operationswitch is
on.
_j_lmportantDo not turn off the main powerswitch while the On
indicator is litor blinking. Doing so may damagethe memory.
15, Operation switchPress to turn the power on. The On
indi-cator lights. To turn tt_e power of L pressagain.
16. Quick Dial keysPress to select the registered destinationat
a single touch, or to enter letters andsymbols.
17. [On Line] key
Reference
Printer R@,rence 1
18. Data In indicator
,,O Reference
Printer R@'rence i
19. Copier function keysReference
Copy R@'rence
20. [Lighter] and [Darker] keysPress to change the image density
setting.Select the image density in five incre-ments, lighter to
darker.
21. [Original Type] keyPress to select the original type
registeredin [OriginalType 1 (Text)] or [OriginalType 2(Photo)].
When the original type is select-ed, the corresponding indicator
lights.
22. [Cancel] keyPress to cancel an operation or return tothe
previous display.
23. [OK] keyPress to set a selected item or an enterednumeric
value.
24. Number keysPress to enter numeric values.
25. [#] keyPress to set a selected item or an enterednumeric
value.
26. [Start] keyPress to start copying, printing, scanningor
sending.
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GettingStarted
DisplayThe display panel shows machine status, error messages,
and function menus.
Olmportant[3 A force or impact of more than 30 N (about 3 kgf)
will damage the display.The copy display is set as the default
screen when the machine is turned on.
***ZENOOI .tif***
R/E
When you select or specify an item on the display, it is
highlighted likemE_ll.
Reading the Display and Using Keys
This section explains how to read the display and use the
Selection keys.
ABUI03S,eps
1. Selection keysCorrespond to items at the bottom line onthe
display.Example:
When the instruction "l:ress [Dest.]"appears in this manual,
press the leftselection key.
When the instruction "press [User-Code]" appears in this manual,
pressthe center selection key.
When the instruction "press [Reg.No.]" appears in this manual,
press theright selection key.
2 3 ABUI03S
2. [Cancel] keyPress to cancel an operation or return tothe
previous display.
3. [OK] keyPress to set a selected item or an enterednumeric
value.
4, Scroll keysPress to move the cursor in each direc-tion, step
by step.When the [A], [_'], [ _1], or [1,] key ap-pears in this
manual, press the scroll keyof the same direction.
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Control Panel
Common key operations
The following keys are common to all screens:
*:* Key list
[Cancel] Delet_,s a selected function or entered w/lues, and
then the previousdisplay returns.
[Exit] The previous display returns.[Stop] Stops a job in
progress.[Yes] Acknowledges a selected function or an entered
values.[Stop] Cancels a selected function or entered values, and
then the previous
display returns.
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GettingStarted
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Changing Modes
/) NoteYou cannot switch modes in any of the following
situations:
When scanning a fax message for transmission
During immediate transmission
When accessing User Tools
During On hook dialing for fax transmission
While scanning an original
The copying screen is displayed as default when the power is
turned on. Youcan change this default setting. See p.28 "Function
Priority".
ABU104S .epsFacsimile
_ik_.T_.. i'_ 1
{i_nah specify dest.]Ttl_J[ _/@ l Tone _ _,IodeI
Scanner
et ori_inM, specify dest. ITt I.OJ
Copier
R/E
Printer
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CombinedFunctionOperations
i_:System Reset
The machine returns automatically to its initial condition when
the job is fin-ished, after a certain period of time has elapsed.
This function is called "SystemReset".
Note
You can change the System Reset time. See p.31 "System Auto
Reset Timer".
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Multi-Access
Multi-Access
You can carry out another job using a different function while
the current job isbeing performed. Performing multiple functions
simultaneously like this iscalled "Multi-accessing".
This allows you to handle jobs efficiently, regardless of how
the machine is beingused. For example:
You can make copies while receiving fax data.
While printing, you can make operations for copying.
Note
See p.28 "Print Priority" for setting function priority. As
default, [Displaymode] is set to first priority.
-_.':Function compatibility
The chart shows function compatibility when print priority is
set to "Interleave".See p.28 "Print Priority".
Function you want to se-lect
Copy Facsimile Printer Scanner
Transmission Print
0 O*
Recep-tion
o
Function in progress
Using thecontrolpanel x _ _ 0 _ 0 0 0 0 _
Copying "1 0 0 0 0 0 "1 "1
Transmission Operation x x O O O O O
Scanning An x O O O O O x Original for Mem-ory Transtnission
MemoryTrans- 0 0 0 0 x x 0 0 0 0 0a, , ._ mission
,_ Immediate x x x x O O O x _ Transmission
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CombinedFunctionOperations
Function you want to se-lect
Copy Facsimile
Transmission
0 0 _ _
0 0 0 0 x x0 0 0 0 0 0
*2 *2
0 0 0 0 0 00 0 0 0 0 0
0 0
Printer Scanner
Recep- Printtion
= a Lo 7
Function in progress
._.,_ ._ M_,mory R_ception x O O O O OPrinting Re- O x O O O
O
_ ceived Data *2
Reo.!ive Data 0 0 _ _ 0 0
._ ._ Printing 0 0 0 _ 0 0
Using the control O O O O x panel
2
_ Scanning _ _ _ _*I O _ O O O O x
0...means that these functions can be used together.
_...means that you can interrupt the current job with Function
keys to proceedto a subsequent job.A...means that another job will
automatically start after the currentished.
ob is fin-
ob is fin-x...means that you must manually start another job
after the currentished (i.e., these functions cannot be used
together).*l You can scan a document once the preceding job
documents are all scanned.*'2 During parallel reception, any
subsequent job is suspended until reception is com-
pteted.
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User Tools Menu (System Settings)Reference
For details about Interface Settings and File Transfer, see
"User Tools Menu(System Settings)", Network Guide.For details about
parallel interface, see "System Settings (Parallel Connec-tion)',
Printer R_fl_'rence 2.
o:*General Features (See p.28 "General Features".)Default
(MFP)
Panel Tone
Copy Count Display
Function Priority Copier
Print Priority Display mode
Display Contrast
Key Repeat
Measurement Unit
Default (Copier only)On
Up
C_tcr
07z
Metric version: mm
Inch version: i_lch
o:oTray Paper Settings (See p.29 "Tray Paper
Tray Paper Size:Tray 1
Tray Paper Size:Tray 2
Paper Type:
Bypass tray
Paper Type:Tray 1
Paper Type:Tray 2
Settings".)Default (MFP) Default (Copier only)Metric version:
A4E_
Inch version: 8If2" x 11 "E_Metric version: A4E_
Inch version: 8i/2" x 11 "E_
Thick Paper
No Display (PIgzin Pgz-,er)/APS On/Dut,lexOn
No Display (PIgzin Pgz-,er)MPS On/Dut,lexOn
Ppr Tray Priority: Copier Tray 1
Ppr Tray Priority: Print_,r Tray 1
Ppr Tray Priority: Fax Tray 1
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User Tools (System Settings)
:o Timer Settings (See p.31 "Timer Settings".)Default (MFP)
Default (Copier only)
Auto Off Timer 1 rain.
Energy Saver Timer 1 rain.
System Auto Reset Timer 60 sec.
Copier Auto Reset Timer 60 sec.
Facsimile Auto Reset Timer 30 sec.
Scanner Auto Reset Timer 60 sec.
Set Date
Set Time
o.*oInterface Settings
For details about network settings, see N_,twork Guid_'.
For details about parallel interface, see Printer R@'rence
2.
*.File TransferSee Network Guid_'.
.*oKey Operator Tools (See p.33 "Key Operator Tools".)
User Code Management
Key Counter Management
Key Operator Code
Extended Security
Display/Print Counter
Counter per User Code
Address Book Management
Prgrm./Change/DeleteGroup
Copier
Facsimile
Scan['ler
Printer
Display
Print
Clear
Program/Change
Delete
Program/Change
Delete
Default Default(MFP) (Copier only)
off qt_off
Auto Program
All 0_ o#qt_
qff
CopierCountc,r
All l.Iser Codes --
All User Codes --
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User Tools Menu (System Settings)
Default Default
(MFP) (Copier only)Program/Change User Code
Address Book:Print List
Program
Change
Delete
D_,stination List
Group Destination List
Quick Dial Label
AOF (Always On) On
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UserTools(SystemSettings)
Accessing User Tools (System Settings)This section is for key
operators incharge of this machine.
User Tools allow you to change or setdefaults.
Note
Operations for system settings dif-fer from normal operations.
Al-ways quit User Tools when youhave finished. See p.27
"QuitiingUser Tools".
Any changes you make with UserTools remain in effect even if
the
main power switch or operationswitch is turned off, or the
[ClearModes] key is pressed.
ml i/
ChangingDefaultSettings
_:_ Note
If a key operator code is alreadyset, the key operator code
entrydisplay appears. Enter the key op-erator code, and then press
the[OK] key. See p.33 "Key OperatorCode".
D Press the [User Tools/Counter] key.ABU105 S .eps
Q Select [System Settings] using [A]or [v], and then press the
[OK]key.*** ZEN002. tif ***
l&"lUserTools 113 _I
ISystem SettingsCopier Features
Tray Paper SettingsTimer Settings
Q Select the menu using [ ] or [ ],and then press the [OK]
key.***ZEN003. tif***
t&"lSystem Settings 1/2 [o---R-I]
Reference
p.23 "User Tools Menu (SystemSettings)".
D Select the item using [A] or [ ],and then press the [OK]
key.***ZEN004. tif***
1/3Copy Count Di sp t ayFunct or, Pr or ty
Q Change settings by following in-structions on the display,
andthen press the [OK] key.
Note
To discontinue the operationand return to the initial
display,press the [User Tools/Counter]key.
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QuittingUserTools
E! Press the [User Tools/Counter] key.ABU105 S .eps
AccessingUserTools(SystemSettings)
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UserTools(SystemSettings)
Settings You Can Change with User Tools
O Reference
To access User Tools, see p.26 "Accessing User Tools (System
Settings)".
GeneralFeatures
o:. Panel ToneThe beeper (key tone) sounds when a key is
pressed.
Note
Default: On
*:* Copy Count DisplayThe copy counter can be set to show the
number of copies made (count up),or the number of copies yet to be
made (count down).
Note
0 Default: LIp (count up)
o: Function PriorityYou can specify the mode to be displayed
immediately after the operationswitch is turned on, or when System
Reset mode is turned on.
Note
Default: Copier
o:. Print PrioritySet the print priority for each mode.
,JD Reference
p.21 "Multi-Access"
Note
Default: Display mode
When [Interleave] is selected, the current print job will be
interrupted aftera maximum of five sheets.
o:*Display ContrastYou can adjust the brightness of the
display.
.:. Key RepeatYou can select whether or not to use the key
repeat function.
_:_ NoteDefault: On
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SettingsYouCanChangewithUserTools
4 Measurement UnitYou can switch the measurement between "mm"
and "inch".
NoteDefault: Metric version: mm
Inch version: inch
Tray PaperSettings
4 Tray Paper Size:Tray 1-2Select the size of the paper loaded in
the paper tray.
The paper sizes you can set for Tray i are as follows:A4ET, B5
JISET, A5 D, 81/2" x 11"E5 _, 51/2" x 81/2" E_, 16KE7
The paper sizes you can set for Tray 2 are as follows:A4E7,81/2"
x 14"E7, 81/2" x 13"E7, 81/4" x 14"E7, 81/4" x 13"E7, 81/2"
x11"127
_tlmportantIf the specified paper size differs from the actual
size of the paper loadedin the paper tray, a misfeed might occur
because the correct paper size wasnot detected.
Note
Default:
Tray 1 Metric version: A4E7
Inch version: 81/2" x 11"E7
Tray 2 Metric version: A4E7
Inch version: 81/2" x 11"E7
Reference
p.77 "Changing the Paper Size"
4 Paper Type:Bypass traySet the display so you can see what type
of paper is loaded in the bypass tray.
The paper types you can set for the bypass tray are as
follows:
recycled paper, special paper, color paper, letterhead,
preprinted paper,prepunched paper, label paper, bond paper, thick
paper, OHP, card-stock
Note
Default: Thick Paper
Paper types you can set in the bypass tray for machines with the
copierfunction only are plain paper, thick paper and OHP.
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UserTools(SystemSettings)
:o Paper Type:Tray 1- 2Set the display so you can see what type
of paper is loaded in each paper tray.The print function uses this
information to automatically select the papertray.
The paper types you can set are as follows:
recycled paper, special paper, color paper, letterhead,
preprinted paper,prepunched paper, bond paper, cardstock
_;_ NoteDefault:
Paper Type: No Display (Plain P_Tper) APS: On
Duplex: On
To enable the Auto Tray Switching function, make sure [On] is
selected inAPS. See "Auto Tray Switching", Copy R(_rence.
o:o Paper Tray Priority: Copier (copier)You can specify the tray
to supply paper for output.
;_ Note
Default: Tray 1
: Paper Tray Priority: Facsimile (facsimile)You can specify the
tray to supply paper for output.
Note
Default: Tray 1
o:Paper Tray Priority: Printer (printer)You can specify the tray
to supply paper for output.
_;_ Note
Default: Tray 1
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SettingsYouCanChangewithUserTools
Timer Settings
o:o Auto Off Timer
After a specified period has passed, following job completion,
the machineautomatically turns off, in order to conserve energy.
This function is called"Auto Off".The machine status after the Auto
Off operation is referred to as "Off mode",or "Sleep mode". For the
Auto Off Timer, specify the time to elapse beforeAuto Off.
Note[3 Default: 1 rain.
[3 The time can be set from 1 to 240 minutes using the number
keys.[3 From "Off mode" or "Sleep mode", the machine is ready to
use within 10
seconds.
[3 Auto Off may not work when error messages appear.
: Energy Saver TimerThe machine automatically enters Low Power
mode automatically after a jobis finished, and the selected time
elapsed.
Note[3 Default: 1 rain.
[3 The time can be set from 1 to 240 minutes using the number
keys.[3 Energy Saver may not work when error messages appear.[3 The
machine automatically prints any fax or printer data received while
in
Energy Saver mode.
o:System Auto Reset TimerThe System Reset setting automatically
switches the screen to that of the func-tion set in Function
Priority when no operations are in progress, or when aninterrupted
job is cleared. This setting determines the system reset
interval.See p.28 "Function Priority".
Note
[3 Default: On, 60 sec.[3 The time can be set from 10 to 999
seconds in 1 second increments using
the number keys.
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UserTools(SystemSettings)
o;o Copier Auto Reset TimerSpecify the time to elapse before
copier mode resets.
Note
{_ If [Off] is selected, the machine does not automatically
switch to the usercode entry screen.
Default: On, 60 sec.
The time can be set from 10 to 999 seconds using the number
keys.
: Facsimile Auto Reset Timer (facsimile)Specify the time to
elapse before the facsimile mode resets.
Note{_ Default: 30 sec.
The time can be set from 30 to 999 seconds using the number
keys.
:. Scanner Auto Reset Timer (scanner)Specifies the time to
elapse before the scanner mode resets.
Note
{_ If [Off] is selected, the machine will not automatically
switch to the usercode entry screen.
Default: On, 60 sec.
The time can be set from 10 to 999 seconds using the number
keys.
o:Set DateSet the date on the machine's internal clock using the
number keys.
*:* Set TimeSet the time on the machine's internal clock using
the number keys.
_:_ Note
Enter the time using the number keys.
{_ When the summer time function is set, you cannot make the
time setting ifthe current time falls inside the transition time
zone. Set the time again lat-er, or contact your service
representative.
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SettingsYouCanChangewithUserTools
KeyOperatorToolsThe key operator must set the following items
(for settings or more information,contact the key operator):We
recommend that the key operator program a key operator code when
mak-ing settings. See p.33 "Key Operator Code".
o:* User Code ManagementAllows you to control who uses the
machine by setting codes for users.User codes must be registered
for user code management. See p.45 "UserCode (MFP)', or p.38 "User
Code (For machines with copier function only)"according to your
machine type.
Note
Default: Copier/Off, Facsimile/Off, Scanner/Off Pri,*ter/Auto
Program{_ Use [Auto Program] to keep a print log for each user code
entered from the
driver.
o:*Key Counter ManagementUse the key counter to specify whether
or not users are restricted.
Note
Default: Copier/Off, Facsimile/Off S, anner/Off Pri,*ter/Off{_
[Key Counter Management] will only be displayed when the key
counter is
set.
o*.*Key Operator CodeSpecify whether or not to use passwords
(max. eight digits) to control KeyOperator Tools settings for key
operator code.
Note
{_ Default: OffIf you select [On], enter the key operator code
(max. eight digits) using thenumber keys, and then select [On:
Partial] or [On: All] to set the access limit. If you selected [On:
Partial]
A key operator code is only required for the Timer Settings, Key
Oper-ator Tools for System Settings, and Key Operator Tools for Fax
Features.[Menu Protect] can be set for [Maintenance] in Printer
Features. If you set[Menu Protect], you can set the key operator
code for some Printer Fea-tures. See "Printer Features Parameters",
Printer Rg_'rence 2.
If you selected [On: All]A key operator code is required to
access all items in System Settings,Copier Features, Fax Features,
Printer Features, and Scanner Features.
If you select [On: All], you must enter a key operator code to
access the KeyOperator Code display.
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UserTools(SystemSettings)
o:* Extended SecuritySpecify whether or not to use the security
function.
/_ NoteDefault : Off
You have to set a 6-digit key operator code to enable Extended
Security.See p.33 "Key Operator Code".
Reference
For details about security, see p.85 "Security".
: Display/Print CounterAllows you to view and print the number
of prints.
Display/Print CounterDisplays the number of prints for each
function (Total, Copier, Facsimile,Printer and Duplex).
Print Counter ListPrints out a list of the number of prints made
under each function.
To print the counter list
Q Press the [User Tools/Counter] key.ABU1053. eps
G Select [System Settings] using [A] or [v], and then press the
[OK] key.ZEN002 .tif
ools 1/3 _[3_31System SettingsCop er Features
C# Select [Key Operator Tools] using [J,] or [v], and then press
the [OK]key.
ZEN003 .tif
Tray Paper SettingsTimer Sett n_;s
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SettingsYouCanChangewithUserTools
Select [Display/Print Counter] using [_,] or [v], and then press
the [OK]key.
***ZEN005 .tif***
I&"lKeyOp. Tools 1/4 #
Key Counter ManagementKey Operator Code
Press [Print].* * *ZEN006 .tif***
Counter: I18
Total 0000102Copier 0000008
Print ] Press the [Start] key.
***ZEN007 .tif***
Press Start key to printcounter list,
[ Cancel
Pressthe [UserTools/Oounter] key.
o:oCounter per User CodeAllows you to view and print the numbers
of prints accessed with user codes,and to set those values to
0.
Note
Press [A] and [T] to show all the numbers of prints.The number
of prints may differ from the counter value shown in Dis-play/Print
Counter.
Print counter per user codePrints the number of prints made
under each user code.
Clear counter per user codeSets the number of prints made under
each user code to 0.
To print list for each user code, see p.49 "Printing the Counter
for EachUser Code" for MFP, or p.41 "Printing the Counter for Each
User Code"for machines with copier function only. Print counter for
all user codes
Prints the number of prints made under all user codes. Clear
counter for all user codes
Sets the number of prints made under all user codes to 0.
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UserTools(SystemSettings)
o:oAddress Book ManagementYou can add, change, or delete user
information in the Address Book, and fac-simile/scanner functions
destinations.For details about these operations, see p.45 "User
Code (MFP)', p.52 "FaxDestination", and p.57 "E-mail
Destination".
[Program/Change]This registers new user information, or
registers and changes the items be-low:
User (destination) name Destination
Facsimile number, International TX mode, label insertion, e-mail
ad-dress, sender's password, program group
User codeUser code, available functions
Registration number
[Delete]Deletes a user information.
Note
{_ You can register up to 150 users.{_ You can also register and
manage data in the Address Book, using Smart-
DeviceMonitor for Admin (printer unit required).You can also
register and manage data in the Address Book using a Webbrowser.
See the Web browser's Help.
:* Program/Change User Code (For machines with copier function
only)You can register, change, and delete user codes. For details
about these oper-ations, see p.38 "User Code (For machines with
copier function only)".
Note
{_ You can register up to 50 user codes.
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SettingsYouCanChangewithUserTools
o:o Program/Change/Delete GroupYou can register multiple users
in a group.This allows you to easily control registered users in
each group.For details about operations, see p.62 "Registering
Destinations to a Group".
[Program/Change]This registers new groups, or changes the group
name or registration num-ber.
[Delete]Deletes a group.
g_ Note
You can register up to 10 groups.
{_ You can also register and manage data in the Address Book,
using Smart-DeviceMonitor for Admin (printer unit required).
{_ You can also group users (destinations) using a Web browser.
See the Webbrowser's Help.
: Address Book: Print List
You can print the destination list registered in the Address
Book. Destination List
Prints the destination list registered in the Address Book.
Group Destination ListPrints the group destination list
registered in the Address Book.
Quick Dial LabelTo print the Quick Dial label:(i) Select the
item using [A] or Iv], and then press the [OK] key.
Note
When selecting [Destination List] or [Group Destination List],
you canprint the list on two-sided pages. Select [Duplex] on the
display.
@ Press the [Start] key.The list prints out.
:. AOF (Always On)Specify whether or not to use Auto Off.
NoteDefault: On
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UserTools(SystemSettings)
User Code (For machines with copierfunction only)Register user
codes to restrict copierfunctions to certain users, and checkon
their use of copier functions.
Registeringa NewUserCode
E1 Press the [User Tools/Counter] key.ABUI20S .eps
Q Select [System Settings] using [A]or [T], and then press the
[OK]key.***ZEN008 .tif***
oo,s I/2System SettingsCop er Features
_J Select [Key Operator Tools] using[a,] or [T], and then press
the[OK] key.***ZEN009 .tif***
Tray' Paper SettingsT met Sett ngs
B Select [Program/Change User Code]using [A] or ['], and then
pressthe [OK] key.***ZEN010.Lif***
l&'IKe.yOp, Tools 1/____391_ II
Key Counter h_anagement IKey' Operator Code I
Q Select [Program] using [A] or [V],and then press the [OK]
key.***ZNN011. tif***
I&'lUser Code 111 :=lmJl_f_
ChangeDelete
B Enter the user code using thenumber keys, and then press
the[OK] or [#] key.***ZEN012 .tif***
Program User Code: ololoI_IIEnter code to program.I IThe
"Programmed" message ap-pears, and then the "User Code"display
returns.
Press the [User Tools/Counter] key.
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UserCode(Formachineswithcopierfunctiononly)
Changinga UserCode_;_ Note
C3 Even if you change a user code, thecounter value will not be
cleared.
E] Press the [User Tools/Counter] key.
Q Select [System Settings] using [a,]or [v], and then press the
[OK]key.
_] Select [Key Operator Tools] using[A] or [v], and then press
the[OK] key.
B Select [Program/Change User Code]using [A] or [v], and then
pressthe [OK] key.
Q Select [Change] using [A] or [T],and then press the [OK]
key.
['_ Enter the registered user code youwant to change using the
numberkeys, and then press the [OK] or[#] key.***ZEN013 .tif***
UserCode: _1code to change.
T JNote
When you select the user codefrom the User Code List,
press[List]. Select the user code youwant to change using [A]
or[v], and then press the [OK]key twice.
B Enter the new user code using thenumber keys, and then press
the[OK] or [#] key.***ZENOl4.tif***
Change User Oode:
IEnter new code.l IThe "Programmed" message ap-pears, and then
the "User Code"display returns.
Q Press the [User Tools/Counter] key.
Deletinga UserCode_lmportant
This operation also deletes usercodes registered to multiple
func-tions. User control via the deleteduser code is no longer
possible.
Press the [User Tools/Counter] key.
Select [System Settings] using [*,]or ['], and then press the
[OK]key.
_] Select [Key Operator Tools] using[a,] or [v], and then press
the[OK] key.
B Select [Program/Change User Code]using [A] or ['], and then
pressthe [OK] key.
Select [Delete] using [A] or [v],and then press the [OK]
key.
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UserTools(SystemSettings)
r,] Select [Per User Code] or [All UserCodes] using [A] or [v],
and then_ress the [OK] key.***ZEN015 .tif***
t&"lDele[e Code 1/'t 1_3_IM m B@II_All User CodesWhen
selecting [All User Codes], aconfirmation message appears.Press
[Yes], and then proceed tostep Q.
f] Enter the registered user code youwant to delete using the
numberkeys, and then press the [OK] or[#] key.***ZEN016 .tif***
per User Code: Ol!_Jcode to delete.I T J
Note
{_ When you select the user codefrom the User Code List,
press[List]. Select the user codes youwant to delete using [ I_],
andthen press the [OK] key.
A confirmation message aF pears.
Q Press [Yes].The "Deleted." message appears,and then the "User
Code" displayreturns.
Q Press the [User Tools/Counter] key.
Displayingthe CounterforEachUserCodeYou can check the counter
for eachuser code.
El Press the [User Tools/Counter] key.
Q Select [System Settings] using [A]or [v], and then press the
[OK]key.
_k'] Select [Key Operator Tools] using[a,] or [v], and then
press the[OK] key.
Ltl Select [Counter per User Code] using[a,] or [v], and then
press the[OK] key.
Select [Display] using [A] or [v],and then press the [OK]
key.***ZEN017.tif***
I&'lgodes:Counters I11 I_DJPrintClear
The counter for each user code will
be displayed.
r_ Press the [User Tools/Counter] key.
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UserCode(Formachineswithcopierfunctiononly)
Printingthe Counterfor EachUserCodeYou can print out the counter
for eachuser code.
_] Press the [User Tools/Counter] key.
[] Select [System Settings] using [A]or ['], and then press the
[OK]key.
Q Select [Key Operator Tools] using[A] or [v], and then press
the[OK] key.
_1 Select [Counter per User Code] using[A] or [v], and then
press the[OK] key.
[]Select [Print] using [A] or [v],and then press the [OK]
key.
r;] Press the [Start] key.The counter list prints out.
Press the [User Tools/Counter] key.
Clearingthe Counter
_1 Press the [User Tools/Counter] key.
[] Select [System Settings] using [A]or [v], and then press the
[OK]key,
Q Select [Key Operator Tools] using[A] or [v], and then press
the[OK] key.
D Select [Counter per User Code] using[A] or Iv], and then press
the[OK] key.
[]
[]
Select [Clear] using [A] or [v],and then press the [OK] key.A
confirmation message appears.
Press [Yes].The "Counter has beencleared. "
messageappears,andthen the Codes: Counters displayreturns.
Press the [User Tools/Counter] key.
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UserTools(SystemSettings)
Address Book
Registering user information, such asfax numbers and e-mail
addresses, inthe Address Book allows you to man-age them
together.
OlmportantAddress Book data is stored in
memory. It can be lost if there issome kind of memo1T failure.
Themanufacturer shall not be respon-sible for any damage
resultingfrom data loss.
Note
You can backup Address Bookdata using [Address ManagementT001]
in SmartDeviceMonitor forAdmin. We recommend backingup data when
using the AddressBook.
ReferenceFor details about SmartDevice-Monitor for Admin and how
to in-stall it, see Printer R_rence 1.
For operating instructions, seeSmartDeviceMonitor for
AdminHelp.
You can register and manage the fol-lowing items in the Address
Book:
4. To manage registered itemsUser Code
Register user codes to restrictparticular functions to
certainusers, and check their use ofeach function.
O Reference
p.45 "User Code (MFP)" Sender's Password
Reference
p.44 "Registering Sender In-formation"
Program GroupUse this to display the group theselected user
(destination) be-longs to.You can group registered faxdestinations
and e-mail destina-tions to manage them better. Fordetails about
operations, seep.62 "Registering Destinationsto a Group".
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AddressBook
RegisteringDestinationInformation
o;oItems to register User Name
Reference
p.43 "Registering the desti-nation name"
p.44 "Registering Sender In-formation"
***ZEN020 .tif***
name.
Fax Settings
Reference
p.43 "When using the faxfunction"
***ZEN049 .tif***
r Fax No.
t ion | Tone ]
E-mail Settings
,,O Reference
p.43 "When using the faxfunction"
F-44 When using the scan-ner function"
p.44 "Registering Sender In-formation"
***ZEN057 .tif***
E-n_aiI Settings: _I
Enter e-mail address.
abc I-
o:o Registering the destination name User Name
Register the destination name.This is the basic information
re-quired for managing destina-tions.
O Reference
p.45 "User Code (MFP)"
:o When using the fax functionFax SettingsRegister fax numbers
in the Ad-dress Book. To send a fax, selectthe destination from the
Desti-nation List, so you can specifythe fax number. When you
setLabel Insertion to [On], the reg-istered destination name,
pre-ceded by "To:", is printed at thetop of the page when it is
re-ceived at the other end.
,,O Reference
p.52 "Fax Destination"
E-mail SettingsRegister e-mail addresses in theAddress Book. To
send an Inter-net Fax document, select thedestination from the
Destina-tion List, so you can specify thee-mail address.
,_O Reference
p.57 "E-mail Destination"
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UserTools(SystemSettings)
o:* When using the scanner function E-marl
Register e-mail addresses in theAddress Book. To send scan
files by e-mail, select the desti-nation from the
DestinationList, so you can specify the e-mail address.
,JD Reference
p.57 "E-mail Destination"
RegisteringSenderInformation
4* When using the scanner functionYou can set Register as Sender
to[On] for an e-mail address. If youdo this, you can use it as the
senderaddress when sending scan files bye-mail.
User NameRegister the user name. This isuseful when selecting
the send-er from the Destination List.Also, the user name
automati-cally appears in the From fieldof the e-mail.
,_DReference
p.45 "User Code (MFP)"E-mail SettingsRegister the e-mail
address. Youcan use it as the sender addresswhen sending scan files
by e-mail using the scanner function.Also, the sender address
auto-matically appears in the Fromfield of the e-mail.
Reference
p.57 "E-mail Destination"You can prevent misuse ofsender name by
setting sender'spassword on the e-mail ad-dress.
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UserCode(MFP)
User Code (MFP)Register user codes to restrict the fol-lowing
functions to certain users, andcheck their use of each
function:
Copier
Facsimile
Scanner
Printer
_Note
The number of copies scanned inusing the scanner function
iscounted for each user code. This al-
lows you to check each user's us-age.
To automatically register the print-er driver user code, select
[Auto Pro-gram] for the printer in User CodeManagement. To use the
user codeset in User Tools, select [On]. Setthe user codes
registered in UserTools for the printer driver. Seep.33 "User Code
Management".
Reference
For details about setting user codesfor the printer driver, see
PrinterReference 1 or the printer driverHelp.
"_lmportantThe functions associated with eachuser code are the
same. If youchange or delete user codes, man-agement data and
limits associatedwith that code become invalid.
Registeringa NewUserCode_1 Press the [User Tools/Counter]
key.
ABUI 05S. eps
_'] Select [System Settings] using [A]or [v], and then press the
[OK]key.ZEN002 .tif
l&_IUserTools 113
ISystem SettingsCopier Features_] Select [Key Operator Tools]
using
[A] or [v], and then press the[OK] key.ZEN003 .tif
I--"lSystem Settings 1/2
Tray P&per SettingsTimer Settings
'1B Select [Address Book Management]
using [A] or [v], and then pressthe [OK] key.ZENOOS.Lif
t_lKey0p. Tools 1/4 _
Key Counter _ana_ementKey Operator Code
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UserTools(SystemSettings)
46
Q Select [Program/Change] using [A]or [v], and then press the
[OK]key.***ZEN018 .tif***
De ere
r_ Enter the registration number youwant to program using the
num-ber keys or the Quick Dial keys,and then press the [OK] key._ _
*ZEN019 .tif***
I Ito ro r ,,/oh n eI
Oulck Dial:001-016>
F] Enter the user (destination) nameusing the number keys and
theQuick Dial keys, and then pressthe [OK] key.ZEN020.tif
name.
Reference
For details about entering text,see p.83 Entering Text".
Q Press [UserCode].***ZEN021.tif***
Pro_ram/Chan_e:/
Press OK key after setting]|UserOode|Re_, No.]
B Enter the user code using thenumber keys, and then press
the[OK] key.* _*ZEI{022 .tiff**
Us_ Code: code. I_KII
- I IEnte I-userm Select the function using [A] or
[v], and then check the one youwant to set the user code for
using[*].* **ZEN023 .tif***
Apply Functn 1/2 #(_[]oLOT_DElta[] Facsimi te[] Prin[er
_Note
Repeat this step when you wantto apply more than one
func-tion.
[]] Press the [OK] key twice.
The "Programmed" message ap-pears, and then the "AddressBook"
display returns.
Press the [User Tools/Counter] key.
Changinga UserCode
[! Press the [User Tools/Counter] key.
_'] Select [System Settings] using [A]or [v], and then press the
[OK]key.
B Select [Key Operator Tools] using['] or [v], and then press
the[OK] key.
B Select [Address Book Management]using [A] or [v], and then
pressthe [OK] key.
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UserCode(MFP)
Q Select [Program/Change] using [A]or [T], and then press the
[OK]key.
r_Press [Search].ZEN019.tif
_,Pro_ram/ghan_e: _1o. t,opro raWchao eI
1
Note
You can also enter the registra-tion number of the user
(desti-nation) using the number keysor the Quick Dial keys. After
en-tering the number, press the[OK] key, and then proceed tostep
Q.You can also search the regis-tered user code by name,
regis-tered number, user code, faxnumber or e-mail address. Seep.70
"Using the Search Functionto Select a Destination".
Select [Display Destination List] us-ing [A] or IT], and then
press the[OK] key.***ZEN024 .tif***
Display DestinationList ISearch by Reg strat_on No. I
[_] Select the user (destination)whose code you want to
changeusing [A] or [v], and then pressthe [OK] key.***ZEN028
.tif***
[E_Kate___.]James
[[_ Press [UserCode].***ZEN038.tif***
Pro_rara/Chan_e :--- /
Press OK key after settln_:]Best. IUserL:odelRea:. No. I
_] Enter the new user code using thenumber keys, and then press
the[OK] key.***ZEN039. tif***P Ir user code.1125456781
1]_ Select the function using [A] or[T], and then check the one
youwant to change the user code forusing [_].***ZEN040.tif***
Apply Functn 1/2 _,[]cb-fKI
[] Facsirai te[] Printer
_:_Note
Repeat this step when you wantto apply more than one
func-tion.
Press the [OK] key twice.The "Programmed" message ap-pears, and
then the "Address
xy TBook &spla) returns.
[[7 Press the [User Tools/Counter] key.
_'] Press the [OK] key.47
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UserTools(SystemSettings)
48
Deletinga UserCodeD Press the [User Tools/Counter] key.
_1 Select [System Settings] using [_,]or [v ], and then press
the [OK] key.
I_J Select [Key Operator Tools] using[J,] or [v], and then press
the[OK] key.
B Select [Address Book Management]using [_,] or [=], and then
pressthe [OK] key.
H
De ere
Select [Program/Change] using [h,]or [v ], and then press the
[OK] key.ZEN018 .tif
111 #!_ I
Note
[3 Select [Delete] if you want to de-lete all user
information.
r;]Press [Search].ZEN019.tif
_,Program/Ohange: _]o. to program/change]
l
_:_ Note[3 You can also enter the registra-
tion number of the user (destina-tion) using the number keys
orthe Quick Dial keys. After enter-ing the number, press the
[OK]key, and then proceed to step [1.
[3 You can also search the regis-tered user code by name,
regis-tered number, user code, faxnumber or e-mail address. See
p.70 "Using the Search Functionto Select a Destination".
F]Select [Display Destination List] us-ing [A] or [V],and
thenpressthe[OK] key.ggN024.tif
Display Destination List JSearch by Registration No. I
B Select the user (destination) whosecode is to be deleted using
[A] or[v], and then press the [OK] key.ZNN028. tif
" IDest. List. 115
im
Q Press the [OK] key.
[I_Press [UserCode].ZNN038.Lif
Program/Chan_e[ ___
Press Og key after settingJOest. IUserOodelReg. No,]
_Note
[3 If you selected [Delete] in step I/l,press [Yes] to delete
all user in-formation, and then proceed tostep _.
[[]Press the [Clear/Stop] key, andthen press the [OK]
key.ZNN039.tif
r user code.
1125456781
1_ Press the [OK] key.The "Programmed" message ap-pears, and
then the "Address
xy /.Book &spla? returns.
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UserCode(MFP)
Printing the Counter for EachUser Code
[_ Press the [User Tools/Counter] key.
DisplayingtheCounterforEachUserCodeYou can check the counter
made un-der each function's user code.
E1 Press the [User Tools/Counter] key.
_'] Select [System Settings] using [A]or [v], and then press the
[OK]key.
B Select [Key Operator Tools] using[h,] or [v], and then press
the[OK] key.
_7_ Select [Counter per User Code] using[A] or [=], and then
press the[OK] key.
Q Select [Display] using [A] or [v],and then press the [OK]
key.** *ZEN04Z .tif***
Counters 1/1PrintC ear
r;] Select the counter you want todisplay using [A] or Iv],
andthen press the [OK] key.* * *ZEi_042 .tif***
Printer CounterFa.csimile Print
The counter for each user code willbe displayed.
_1 Press the [User Tools/Counter] key.
You can print out the counter madeunder each user code using
[PrintCounter], [Transmission Counter], or[Scanner Counter].
E! Press the [User Tools/Counter] key.
_l Select [System Settings] using [A]or Iv], and then press the
[OK]key.
B Select [Key Operator Tools] using[A] or [v], and then press
the[OK] key.
B Select [Counter per User Code] using[A] or [v], and then press
the[OK] key.
_lSelect [Print] using [A] or Iv],and then press the [OK]
key.
To print the counter for all usercodes
A Select [All User Codes] using [A ]or [v], and then press the
[OK]key.
***ZBN043. tif***
Per User Cede
B Select the counter using [h,] orIv], and then check the oneyou
want to print using [ _'].
***ZEN044.tif***
Select: I11 l-ql OlClCF_I
IF] Transmlsslcn Counte J}i--1 Scanner Ceun{er J
49
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UserTools(SystemSettings)
5O
Note
[3 Repeat this step when youwant to print more than
onecounter.
C Press the [OK] key.D Press the [Start] key.
The counter list prints out.
To print the counter for each usercode
A Select [Per User Code] using [A]or [_'], and then press the
[OK]key.
[3 Enter the user code you want toprint the counter for, and
thenpress the [OK] key.
_ **ZEN045 .tif***
Pr-int Counter per Code: 1_3 I
nterlcode to print counter I
Note
[_ When you select the usercode from the User CodeList, press
[List]. Select theuser code you want to printthe counter for using
[ D,.],and then press the [OK] key.
C Select the counter using [A] or[v], and then check the oneyou
want to print using [ I*].
ZEN044 .tif
,ect!
Transmission Counter
Scanner Counter ......
Note
[3 Repeat this step when youwant to print more than
onecounter.
D Press the [OK] key.
E Press the [Start] key.The counter list prints out.
r_ Press the [User Tools/Counter] key.
Clearingthe Counter
Press the [User Tools/Counter] key.
_'l Select [System Settings] using [A]or Iv], and then press the
[OK]key.
_'] Select [Key Operator Tools] using[] or ['], and then press
the[OK] key.
Select [Counter per User Code] using[A] or Iv], and then press
the[OK] key.
Select [Clear] using [A] or Iv],and then press the [OK] key.
To clear the counter for all usecodes
A Select [All UserCodes] using [ ]or [v], and then press the
[OK]key.
***ZEN046. tif***
Per User Code
B Select the counter using [a] orIv], and then check the oneyou
want to clear using [ _'].
ZENO44._if
[] Transmission Counter ][] Scanner Counter l
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UserCode(MFP)
Note
[_ Repeat this step when youwant to clear more than
onecounte