Advanced Serials Cataloging Workshop

Instructors:

Advanced Serials Cataloging Workshop

Serials Cooperative Cataloging Training Program(SCCTP)

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Goals of the Advanced Serials Cataloging Workshop

• Outline concepts and decision-making associated with cataloging serials

• Review all areas of the bibliographic description• Discuss common problems in serials cataloging• Practice in resolving cataloging problems

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Goals of the Advanced Serials Cataloging Workshop

• Share your experiences with cataloging serials

• Discuss cataloging problems from your library

• Other goals?

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Session 1: What is a Serial?

• What is seriality? What are continuing resources?

• What is included in chapter 12, Continuing Resources?

• What is the definition of a serial?• What types of serials are difficult to

catalog?

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Seriality

• Some bibliographic resources are issued over time, regardless of whether or not they are finite.

• Bibliographic data can change over time.• Because the bibliographic record reflects the

entire work, the level of specificity of some data may be affected by seriality.

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Representation of bibliographic resources in AACR2

MonographsChapters 2-11

Continuing ResourcesChapter 12

Serials Integrating Resources

Multi-parts

Updates remain discreteUpdates do not remaindiscrete

* Some integrating resources are finite

*

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Continuing Resources

• Characteristics:– Issued over time– No predetermined conclusion– Two types due to difference in issuance:

• Serials: separate, discrete parts that stand alone• Integrating resources: parts/new data that merge

with previous content

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Serials: Definition

• A continuing resource that is: – Issued in a succession of discrete parts,– Usually bearing numbering, that has– No predetermined conclusion

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Also Treat as Serials:

• Finite resources having characteristics of serials, but with limited duration– Newsletters of an event, i.e., a one-time

conference– Annual, quarterly, etc., reports of projects

funded for a specific period of time• Reprints of complete runs of serials.

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Finite Resources to be Cataloged as Serials

Reports of activities of short duration:

245 00 $a Results of the Norwegian Scientific Expedition to Tristan da Cunha, 1937-1938.

260 __ $a Oslo : $b Det Norske videnskaps-akademi, $c 1946-1968.

362 1_ $a Began with No. 1; ceased with no. 55.

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What is Not a SerialResources that:• Lack discrete parts

– Integrating resources• Generally lack numbering

– Except for unnumbered series, most unnumbered resources are not serials

• Have predetermined conclusion– Irregularly revised editions (often several years

apart)– Multi-volume sets, i.e., multi-parts

• Encyclopedias (A-Z)• Dictionaries published in more than one volume• Collected works of a literary author

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Finite Resources

245 00 $a Flora of Australia / $c Bureau of Flora and Fauna, Canberra.

300 __ $a v. : $b ill. (some col.) ; $c 26 cm.

(This title now has more than 50 volumes and has been published for more than 20 years)

245 00 $a Encyclopedia of Africa south of the Sahara / $c John Middleton, editor in chief.

300 __ $a 4 v. : $b ill. ; $c 29 cm.

505 0_ $a v. 1. Abeokuta - Ecosystems – v. 2 Edo – Literacy – v. 3. Literature - Reunion – v. 4. Rhodes - Zulu. Index.

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More Difficult Types of Serials

• Monograph vs. serial vs. integrating resource treatment considerations (LCRI 1.0)

• Editions• Conference publications• Serials in loose-leaf format

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Monograph vs. Serial Treatment Considerations at the Local Level

• Standing order or not? Check-in record?• Cost of creating check-in records and adding a

volume vs. cataloging a new title• Only purchase occasional editions?• Access wanted for editors, compilers of

individual volumes?• Access: same call number easier with serial• Cost of recataloging as a serial (cancelling

monograph records; remarking; reclassing)

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Editions

• Frequently issued editions– catalog as a serial – Directories, yearbooks

• Infrequent, often irregular, editions are better cataloged as monographs – Textbooks, dictionaries, handbooks, manuals

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Editions

Determine which records are available– Serial record available (especially a

CONSER one)? – Serial records available for earlier and/or

later titles?

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Editions

– Monograph record for same volume? No records for other volumes?• May catalog as a serial, if first volume in hand and

it states it will continue to be published – Monograph records found for multiple volumes?

• May catalog as a serial if you can determine a regular pattern of publication and the title remains constant

• If titles change with each edition, however, cataloging as a monograph is preferable

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Editions

• If copy is not available and typical serials information is lacking– Check the introduction, preface or

accompanying documentation• Any plans to continue publication?

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Editions

• Check the publisher’s Web site• Consider content and nature of the publication

for likely serial treatment• Statistics• Directories• Reports of activities or research

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Editions as Serials

245 00 $a Encyclopedia of associations.

260 __ $a Detroit : $b Gale Research Co., $c 1961-

310 __ $a Annual, $b 1975-

321 __ $a Irregular, $b 1961-1973

362 1_ $a Began with 3rd ed.

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Conference Publications

• Papers, proceedings or transactions of the meetings of a society

110 2_ $a Indiana Horticultural Society. $b Meeting.

245 10 $a Annual report of the Indiana Horticultural Society : $b proceedings of the …

annual session.

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Conference Publications

• Meetings on a particular topic that may be sponsored by an institution or a society

111 2_ $a International Bridge Conference.

245 14 $a The Conference on Bridges official proceedings / $c the International Bridge Conference ; sponsored by the Engineers’ Society of

Western Pennsylvania.

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Conference Publications as Monographs

• Monograph treatment (LCRI 1.0)– If the conference publication has a unique title

for each issue on the chief source• Usually dedicated to a particular topic• Varies from issue to issue and conference to

conference

And/or:– The conference publication is issued as part

of a numbered monographic series

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Conference Publications as Monographs

111 2_ $a International Ocean Symposium $n (5th : $d 1980 : $c Tokyo, Japan)

245 14 $a The frontier of the seas : $b the problems of delimitation : proceedings of the 5th International Ocean Symposium :

November 26-27, 1980.

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Conference Publications as Monographs

245 10 $a First IEE/IMechE International Conference on Power Station Maintenance : $b profitability through reliability : 30 March-1 April1998 : venue, Heriot-Watt University, Edinburgh, UK.

490 1_ $a Conference publication, $x 0537-9989 ; $v no. 452

830 _0 $a Conference publication (Institution of Electrical Engineers) ; $v no. 452. $x 0557-9989

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Conference Publications as Serials

• Test against the definition of a serial• Follow serials treatment for conference

publications in LCRI 1.0• Named conference with a stable name and title

from issue to issue

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Conference Publications as Serials

111 2_ $a IEEE Conference on Visualization.

245 10 $a Visualization : $b proceedings of the … IEEE Conference on Visualization.

310 __ $a Annual

362 1_ $a Began with 1st (’90).

588 __ $a Latest issue consulted: 2004.

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Publications in Loose-Leaf Format: Integrating Resources

• Catalog as integrating resources– Resources that consists of one or more base

volumes updated by separate pages that are inserted, removed and/or substituted (AACR2)

245 00 $a CONSER editing guide.

250 __ $a 1994 ed.

300 __ $a 2 v. (loose-leaf) : $b ill. ; $c 28 cm.

500 __ $a Replaces all previous base text and updates.

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Publications in Loose-leaf Format(LCRI 1.0): Serials

• Catalog as serials:– Serials that are issued in loose-leaf format in

order to allow for updating in between issues– Serials that are issued for placement in a

binder, where each issue remains discrete

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Publications in Loose-leaf Format: Serials

245 00 $a Board report for graphic artists.

300 __ $a v. : $b ill. ; $c 30 cm.

310 __ $a Monthly

500 __ $a Each newsletter is issued with inserted sections called “designer compendium sheets”;

intended for chronological filing in a binder.

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Summary

• Definition of serial:– Issued in discrete parts; usually has numbering;

no predetermined conclusion– Includes unnumbered series

• Ongoing integrating resources are continuing resources, but are not serials

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Summary

• Reprints of serials; finite integrating resources; publications of activities of limited duration are cataloged as serials

• Editions, conference publications, loose-leaf serials require special practices and considerations

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Exercises

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Exercise 1

• Catalog as a serial– Has numbering in the title– An ISBN does not prohibit serial treatment

• Catalog as a monograph– If a library has purchased only this year

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Exercise 2

• Catalog entire publication as a serial. • Catalog each volume as a serial with a part title

(e.g., International directory of design. 6, Advertising, graphics & typographic design)

• Catalog each edition as a multipart item due to the irregularity of the editions.

• Catalog both the main serial and the subserial.

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Exercise 3

• Catalog as a serial– is an ongoing meeting of an association– the title contains the numbering of the

meeting – the issue lacks a distinctive title

• Catalog as a monograph– If a library has purchased only this year

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Exercise 4

• Catalog as serial, because of the vagueness of the theme title

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Exercise 5

• Catalog as monograph– has a distinctive title– is issued in a series, WDK 28

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Exercise 6

• Catalog each edition as an integrating resource, since the editions appear to be irregular.