Admission Booklet International Studentsalbiruni.iium.edu.my/myapps/anr/pgstatus/admission_booklet_2.pdf · 1 Admission Booklet International Students International Student Admission

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Admission Booklet

International Students

International Student Admission Unit Level 3, Celpad Building

International Islamic University Malaysia Jalan Gombak, Selangor Darul Ehsan Tel. No: +009603-61964000 ext 2828

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INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA “THE GARDEN OF KNOWLEDGE AND VIRTUE”

Table of contents

No. Items Page

1. Welcoming Message 3

2. Acceptance/Rejection Of Offer 4

3. Procedure To Obtain Student Pass 4-6

4. Fees And Charges 6-7

5. Deferment 7

6. Dress Code On Registration Day 7

7. Ta’aruf (Orientation) Programme 7

8. Language Placement Test 7-9

9. Tilawah Placement Test (Tpt) 10

10. Bridging Programme 10

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Dear Student, Welcome to the International Islamic University Malaysia (IIUM), the Garden of Knowledge and

Virtue! We would like to take this opportunity to congratulate you on getting a place at this

University. Rest assured that IIUM has exciting educational programs awaiting you and I trust

you will find your time here rewarding and complementary to your personal and professional

goals.

At IIUM, we are blessed with beautiful surroundings. We are sure you will enjoy the beauty of

our campus and appreciate the opportunity to study at this great university. The state-of-the-

art program will equip you with the skills you need to gain control over your own destiny.

Over the years, the University has built a strong reputation as one of the leading universities in

the Muslim world. We achieved this by exercising a tradition that fosters excellence and unity in

diversity.

We are delighted that you have selected the International Islamic University Malaysia. We look

forward to greeting you in person.

May Allah S.W.T bless all of us.

International Student Admission Unit International Islamic University Malaysia

WELCOMING MESSAGE

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TERMS AND CONDITIONS OF OFFER AND REGISTRATION

CONGRATULATIONS for being selected to join the International Islamic University Malaysia and welcome to the Garden of Knowledge and Virtue. This information is provided to prepare you for registration at the University. Please read carefully and follow the instructions given. 1. ACCEPTANCE/REJECTION OF OFFER

1.1 You are requested to ACCEPT or REJECT our offer at

http://eadmission.iium.edu.my/index.php/student/eas_login period as stated in the offer letter; otherwise the offer of admission will be automatically revoked.

1.2 If you have decided to reject our offer, please take note that you may not be considered

for admission into the IIUM programme in the future and no further appeal for admission will be entertained.

1.3 Please take note if you have any kind of disability, kindly contact the Disability Services Unit (DSU) at [email protected].

1.4 If you have any enquiries, please feel free to contact us at:

Telephone Number : (+6)03 – 6196 4000 Extension : 4021 / 4043 /4045 /3022 /3023 Fax No. : (+6)03 – 6196 4863 Email : [email protected]

2. PROCEDURE TO OBTAIN STUDENT PASS

All International students who are coming to IIUM must to apply for the Visa Approval Letter (VAL). It is a directive from the Government of Malaysia that starting from 1st April 2015 all applications will be processed by the Education Malaysia Global Services (EMGS). Student may log into the online application via EMGS website. Information on how to apply is available on the website http://educationmalaysia.gov.my/. You are required to submit your application at least 6 weeks before the date of enrollment. Please refer the user guideline as appendix B. Please be reminded that international students are not allowed to enter Malaysia unless the Immigration Department of Malaysia has approved their visa for student pass. Therefore, please do not make any arrangements to come to the university before you receive the visa approval letter (VAL).

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The university will not be responsible if you come to Malaysia without the visa approval and you will have to return to your home country at your own expense. The university will not provide any passage allowance for your return or any extra allowance to pay for the immigration purpose. All expenses incurred must be borne by you. You are also required to make the necessary travelling arrangement to Kuala Lumpur, Malaysia. International students must ensure that their international passport has a validity period of at least two (2) years or throughout your study period.

STEP 1: APPLY VISA APPROVAL LETTER (VAL)

Effective 1st October 2016, all new International students that has been offered admission by IIUM may

apply Student Visa directly through the EMGS website. Applicant may refer the guideline how to apply

for VAL at Appendix A

Kindly note that Online EMGS Student Visa system is applicable for those applicant who are residing

outside Malaysia. For those applicants are in Malaysia with Social Pass or Visit Pass must exit Malaysia

and applying VAL at their home country until get approval by Immigration Malaysia. The application for

VAL will not process if applicant fail to adhere the procedure.

Applicants who are residing in Malaysia and holding valid visa or pass (student pass or dependent pass)

must surrender the hard copy of the document to International Student Admission Unit, IIUM. Please

ensure that validity of current pass more than one (1) month. Please refer to appendix B.

STEP2: TRACK YOUR VISA APPLICATION STATUS

Student may check the Student Visa application status at this link https://educationmalaysia.gov.my .

IIUM will email you Visa Approval Letter via email after approval given by the Immigration Malaysia.

Kindly note that you are advised to alert with any notification update by EMGS if pending process due to

incomplete document.

STEP 3: APPLY SINGLE ENTRY VISA (SEV)

Once received the Visa Approval Letter (VAL), student may plan or make arrangement to enter Malaysia.

The Visa Approval Letter is only valid for six (6) months. Student MUST apply for Single Entry Visa within

the validity of VAL. Failing to do so; a new application for VAL has to be made.

Application to obtain Single Entry Visa can be made at Malaysian Embassy as stated at your VAL.

However, if you are citizen of a country that does not require a visa to enter Malaysia, you will be able

to enter Malaysia provided you produce the VAL at the point of entry. Failure to produce a VAL may

result in you not being allowed to enter the country.

Kindly check with Malaysian Embassy at your home country before finalizing your travel to this country.

Students are advised to enter Malaysia two or three days before the enrolment day.

Source: http://www.imi.gov.my/index.php/en/main-services/visa/visa-requirement-by-country

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STEP 4: ARRIVAL IN MALAYSIA

Upon arrival at the airport / entry point in Malaysia, you will be required to show your Visa Approval

Letter (VAL) or Single Entry Visa at the immigration check point. A special pass will be stamped in your

passport to give you valid stay while you process your student pass. The validity of this special pass can

range between 14 to 30 days. This is at the discretion of Immigration Department.

STEP 5: STUDENT PASS

Within that period given, you will need to complete the following process obtaining student pass:

A) Enroll as a student

B) Do the Medical checkup within 7 days from the date of entry

C) Apply for student pass at Visa Unit, International Office. You are required to surrender

your passport, insurance cover note and revenue stamp RM10

You may check the progress of student pass through EMGS website. The student pass will be replacing

the temporary special pass which you received at the point of entry. Once your student has been issued,

EMGS will be issue your student identity card (iKad). Visa Unit, IIUM will notify you via email or phone

call for passport collection.

*NOTE: International students wish to bring their family may apply for dependent pass after the student

pass issued and approved.

3. FEES AND CHARGES For the purpose of registration you are required to pay the stipulated amount as per stated in the offer letter. Payment can be made by means of: Bank Telegraphic Transfer

(TT)

For applicant residing outside

Malaysia

Beneficiary Name FINANCE DIRECTOR INTERNATIONAL

ISLAMIC UNIVERSITY MALAYSIA

Bank Bank Muamalat (M) Berhad, UIAM Branch

Jalan Gombak, Kuala Lumpur

Account No. 1407-0000005-71-9 (Matric No.)

SWIFT Code BMMBMYKL

Direct bank in into

University’s Account for

applicant residing in Malaysia

Bank Bank Muamalat (M) Berhad

Account 1407-0000005-71-9 (Matric No.)

Bank Type UIAM Student Account

E-payment https://epayment.iium.edu.my/eregister/

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All students are required to bring along related receipts / documents / copy of bank-in slip as proof of payment on the enrolment day. If there is no proof, it is assumed that no payment has been made. No cash payment is accepted on the enrolment day. Please log into http://www.iium.edu.my/finance/services for further details of the whole fee structure:

4. DEFERMENT

If you have accepted the offer but wish to defer the registration for up to one year due to valid reasons acceptable by the University, please submit the deferment form to the following address at least one (1) month before the registration day for which this offer of admission was given:

International Student Admission Unit Level 3, Celpad Building

International Islamic University Malaysia Jalan Gombak 50728 Selangor Darul Ehsan

Malaysia

5. DRESS CODE ON REGISTRATION DAY You are required to observe the guidelines on attire during the Registration Day failing which you may not be allowed to proceed with the registration process. Please refer to the following website for the details: http://www.iium.edu.my/legaladviser/articles-4

6. TA’ARUF (ORIENTATION) PROGRAMME

It is compulsory for all new Undergraduate students to attend Ta’aruf Programme conducted by the University. The purpose of the Ta’aruf Programme is to familiarize new students to the campus activities and infrastructures, its academic requirements and its campus life.

7. LANGUAGE PLACEMENT TEST All new students are required to sit for the following tests conducted by the University after the registration day:

i) English Proficiency Test (EPT) ii) Arabic Placement Test (APT) iii) Tilawah Placement Test (TPT) – Undergraduate student only

Students who fail to achieve the minimum score would be required to undergo the Special Language Programme before proceeding to the respective programme of studies. Additional

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tuition and academic administrative fees will be charged to the students enrolled in the PRSS programme. The maximum duration of Pre-Sessional Programme (PRSS) is two (2) years. 6.1 However, students who sat for IELTS or TOEFL and passed the test with the minimum band are not required to sit for the ENGLISH PROFICIENCY TEST. They have to show the results to Centre for English Language and Pre-University Academic Development (CELPAD) for the exemption of the test.

LANGUAGE REQUIREMENT FOR UNDERGRADUATE PROGRAMME

The minimum requirements for exemption/criteria for placement based on 357th & 361st Senate Endorsement

LANGUAGE REQUIREMENT FOR POSTGRADUATE PROGRAMME

ENGLISH LANGUAGE REQUIREMENT

Type of Program Minimum Score (TOEFL) Minimum Score (IELTS) Minimum Score (EPT)

Entry Requirement

All Arts Based programs Paper based : 550

Computer based : 213

Internet based : 79

6.0 Overall band score 6.0 Overall band

score

All Science and

Technology Based

programs

Paper based : 500

Computer based : 173

Internet based : 60

5.0 Overall band score 5.0 Overall band

score

EXCEPT for

Type of Program Minimum Score (TOEFL) Minimum Score (IELTS) Minimum Score (EPT)

Entry Requirement

PhD and Master of English

Language Studies

and

English Literary Studies

(KIRKHS)

Paper based : 600

Computer based : 250

Internet based : 100

7.0 Overall band score

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PROGRAMME

IELTS/EPT TOEFL

Skill Band Overall Band

Internet-based

Computer-based

Paper-based

Writing Reading Listening Speaking

All English Medium

Programmes

5.5 5.5 5.5 5.5 6

79 213 550

IRK & BARB /ARCOM

5.0 5.0 5.0 5.0 5.5 79 213 550

Usuluddin 5.5 5.5 5.5 5.5 6 79 213 550

BENL/ENCOM 6.0 6.0 6.0 6.0 6.5 92 232 575

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Type of Program Minimum Score (TOEFL) Minimum Score (IELTS) Minimum Score (EPT)

Entry Requirement

PhD and Master of Arts in

Teaching of English for

Specific Purposes (KLM)

Paper based : 587

Computer based : 240

Internet based : 95

7.0 Overall band score

[6.0 (WRLS)] -

PhD and Master of Arts in

Teaching of Arabic for

Specific Purposes (KLM)

Paper based : 437 - 473

Computer based : 123 - 150

Internet based : 41 - 52

4.0 Overall Minimum

band

3.5 (WLS)

4.0 (R)

4.5 Overall Minimum band

3.5 (WLS)

4.0 (R)

PhD and Master programs

with Arabic as the medium

of instruction Paper based : 425

Computer based : 113

Internet based : 30

3.0 Overall band

score

3.0 Overall band

score

PhD and Master programs

with “Research Only” mode

AND

thesis written in Arabic

Language

Graduation Requirement

Clinical Specialist Training

program (KOM)

Paper based : 550

Computer based : 213

Internet based : 79

5.0 Overall band score

5.0 Overall band

score

ARABIC LANGUAGE REQUIREMENT

Type of Program Minimum Score (APT)

Entry Requirement

PhD and Master programs with Arabic as the medium

of instruction 7.0 Overall band score

PhD and Master programs with “Research Only” mode

AND

thesis written in Arabic Language

BAHASA MELAYU REQUIREMENT

Type of Programme Requirement

Graduation Requirement

PhD and Master programs with Arabic as the medium

of instruction

PhD and Master programs with “Research Only” mode

AND thesis written in Arabic Language

Pass Level 1 of Introductory course

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8. TILAWAH PLACEMENT TEST (TPT)

All Undergraduate new students are required to sit for the Tilawah Placement Test (TPT) to determine their ability in reciting the Quran. Students will be evaluated based on the extent of their ability in reciting the Quran fluently and smoothly including the ability to apply tajweed in their recitation. The results of the test are as follows:

1) Level 1 (TQ 1011) - to register and complete the course. Then register for Level 2. 2) Level 2 (TQ 2011) - to register and complete the course. 3) Exempted - exempt from taking tilawah course

9. BRIDGING PROGRAMME

Bridging Programme is a programme for students with certificates that are not equivalent to ‘A’ Level but higher than ‘O’ Level or with 12 years of schooling. All students shall have to undergo a preparatory courses

The Bridging students who have achieved level 4 during English Proficiency Test (EPT) must undergo the languages courses prior entering the Bridging programme. The preparatory courses that have to be taken are as follows:

Faculty/ Kulliyyah Preparatory courses to be taken

Minimum CGPA To exit the

bridging

programme

INFORMATION AND COMMUNICATION TECHNOLGY (KICT)

Maths, Basic Programming, Basic Computing Skills, Internet Applications

2.3

ENGINEERING (KOE)

Maths, Physics, Chemistry, Basic Programming, Basic Computing Skills

2.5

ARCHITECTURE AND ENVIRONMENTAL DESIGN (KAED)

Basic Computing Skills, Graphic Communication (except QS Students), Intro to Built Environment

2.5

MEDICINE (KOM)

Biology, Chemistry, Maths, Physics, Basic Computing Skills

3.5

PHARMACY (KOP) Biology, Chemistry, Maths, Physics, Basic Computing Skills

3.5

NURSING (KAHS) Biology, Chemistry, Maths, Physics, Basic Computing Skills

2.5

DENTISTRY (KOD)

Biology, Chemistry, Maths, Physics, Basic Computing Skills

3.5

SCIENCES (KOS)

Biology, Chemistry, Maths, Physics, Basic Computing Skills

2.5

ALLIED HEALTH SCIENCES (AHS)

Biology, Chemistry, Maths, Physics, Basic Computing Skills

2.5

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USER GUIDE

HOW TO APPLY FOR VISA APPROVAL LETTER (VAL) THROUGH EMGS

WEBSITE STEP 1: CREATE AN ACCOUNT

Apply your Visa Approval Letter through the Education Malaysia Global Services (EMGS) website at

http://educationmalaysia.gov.my.

STEP 2: FILL OUT THE APPLICATION FORM

1. Institution Type – Select Public Higher Education Institution

2. Institution Name – Select “UNIVERSITI ISLAM ANTARABANGSA MALAYSIA”

3. Year of Intake – As stated in the offer letter (enrolment date). If you are a deferred

student please refer to the deferment letter.

4. Month of Intake – As stated in the offer letter (enrolment date). If you are a deferred

student please refer to the deferment letter.

5. Course Name – As stated in the offer letter

6. Course Duration of Study – This field will be automatically filled up based on the course

you selected

7. Course Level – This field will be automatically filled up based on the course you

selected.

8. Applicant’s Photo – Upload your photo (White Background, 3.5cm x 4.5cm (217px x

280px), JPG format). Please refer to this link

http://educationmalaysia.gov.my/media/docs/Requirements-for-Photographsv1.5.pdf

9. Applicant’s Name – As stated in the passport (MRZ format)

10. Applicant’s gender – Specify your gender as stated in your passport

11. Applicant’s place / country of Birth – Select

12. Applicant’s date of birth – DD/MM/YYYY

13. Obtain Single Entry Visa (SEV) from –

i. Malaysian Embassy / Consulate in your home country

ii. If your country does not have a Malaysian Embassy, please select the nearest country

that has

a Malaysian embassy.

14. Applicant’s Nationality – Scroll to select your nationality

15. Travel Document Type – Please select the type of passport you are using

16. Travel Document Number – Your passport number.

17. Travel Document Place / Country of Issue – Please select

18. Travel Document Issued on – Date of passport issued

19. Travel Document Valid until – Date of passport expiry

20. Insurance - Select Own Group Insurance

21. Sticker pass fees – Select EMGS, xx year pass, +RMxx.00

22. Visa Fees – Default

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23. iKad - Select- xx year self-collect at EMGS

24. Medical Screening at – Select Public University Clinics

25. Extended Student Pass – Default

26. VAL Delivery Method – Select Collect at EMGS

27. Upload Document – Offer letter (less than 550KB), Passport Data Page (less than

2000KB), Academic Certificates (less than 1000KB) and Pre Medical Report (If any and

less than 1000KB).

STEP 3: MAKE A PAYMENT

1. Students may pay directly to EMGS Account. Select Credit Card (RM only) – Payment

to EMGS for the Visa Charge; OR

2. Student may pay into IIUM student account.

MODE OF PAYMENT

Mode of Payment

Details

Money Order/bank Draft/Cheque

Payable to: “FINANCE DIRECTOR INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA”

Direct bank in into University’s account

Bank Account No. Bank Type

Bank Muamalat (M) Berhad 1407-0000005-71-9 UIAM Student Account

Bank Telegraphic Transfer (TT)/Debit Advise/Inter-bank Transfer

Beneficiary Name Bank Account No. SWIFT Code

FINANCE DIRECTOR INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA Bank Muamalat (M) Berhad, UIAM Branch, Jalan Gombak, Kuala Lumpur 1407-0000005-71-9 BMMBMYKL

Credit Card/Debit Card

Online http://epayment.iium.edu.my

MEPS Cash Online http://www.mepscash.com.my/payment/iium/

Bank Mualamat Account

Online http://www.i-muamalat.com.my

STEP 4: CONFIRMATION OF PAYMENT

Please send to us your acceptance form, proof of payment and confirmation application of VAL by EMGS.

STEP 5: CHECK VAL STATUS

Please check your status at this link http://educationmalaysia.gov.my/index.php/emgs/application/searchForm/.

Enter your passport number and nationality.

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APPENDIX B

USER GUIDE HOW TO APPLY VISA APPROVAL LETTER (VAL) FOR THOSE RESIDING IN

MALAYSIA AND HOLDING VALID VISA (DEPENDANT PASS OR STUDENT PASS)

Kindly scan and submit the following documents via email at [email protected]. You may also submit hardcopy of

the following document at International Student Admission Unit, IIUM.

1. Scanned copy Acceptance form

2. Scanned copy of IIUM Offer letter

3. Copy of payment slip/receipt for processing of the VAL

4. Copy/Scanned copy of passport with minimum of TWO (2) years validity and (MUST BE all pages, including

the front and back cover, PDF Format)

5. Copy/Scanned copy of your original and translation certificate and transcript (Bachelor /Master)

6. One softcopy of passport sized photo (jpeg format) (3.5cm x 4.5cm or 217px x 280px with white colored

background),.

7. The complete address of Embassy of Malaysia at home country or the nearest (as required in acceptance form)

8. Copy/Scanned copy of No Objection Certificate (NOC) or Letter of Eligibility (LOE) for Iranian and Sudanese.

** IIUM will not process your VISA Approval Letter (VAL) if you failed to submit the above documents.

Please make sure your student pass or dependents pass still valid at least two month before expired.

HOW TO PAY?

Payable to:

EMGS Escrow Account 1

Account Information: Account Number: 514057662341

Swift Code: MBBEMYKLXXX

Bank: MALAYAN BANKING BERHAD (MAYBANK)

Bank Address: Lot 1.01 Ampang Park Jalan Ampang 50450 Kuala Lumpur, Malaysia

** Please be reminded that bring the original receipt during registration. Successful Transaction slip/Bank slip MUST be forwarded to the

Student Unit of Finance Division Office for record