ADMINISTRATIVE ORDER NO. 23 COMPLIANCE REPORT TEMPLATE (1) NAME OF DEPARTMENT/ AGENCY/LGU: PHILIPPINE CENTER FOR POSTHARVEST DEVELOPMENT AND MECHANIZATION (2) SUBMITTED UPDATED CITIZEN’S CHARTER TO ARTA ON DECEMBER 22, 2020: ( / ) YES ( ) NO (3) LIST OF ALL FRONTLINE SERVICES AND CORRESPONDING LEGAL BASIS GOVERNMENT SERVICE LEGAL BASIS OFFICE/ AGENCY REGULATIONS Governing Law (s) (Number and Short Title) 1 Specific Provision in the Governing Law (s) as Basis 2 Issuance/ Policy Title Date of Effectivity Other Issuances/ Policies it Effectively Repeals/ Amends Accreditation/ Licensing of Manufacturers 1. The agency was created by virtue of Presidential Decree 1380 and was known as the National Postharvest Institute for Research and Extension (NAPHIRE) 2. Letter of Implementation 123 and Letter of Instructions 1142 3. The NAPHIRE Conduct of Training Course on Postharvest and Mechanization Information Provision Through Scientific Literature Services (SLS) Selection, Validation and Distribution of Machineries under the Rice Competitiveness Enhancement Fund
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ADMINISTRATIVE ORDER NO. 23 COMPLIANCE REPORT TEMPLATE
(1) NAME OF DEPARTMENT/ AGENCY/LGU: PHILIPPINE CENTER FOR POSTHARVEST DEVELOPMENT AND MECHANIZATION
(2) SUBMITTED UPDATED CITIZEN’S CHARTER TO ARTA ON DECEMBER 22, 2020: ( / ) YES ( ) NO
(3) LIST OF ALL FRONTLINE SERVICES AND CORRESPONDING LEGAL BASIS
GOVERNMENT SERVICE
LEGAL BASIS OFFICE/ AGENCY REGULATIONS
Governing Law (s) (Number and Short
Title)1
Specific Provision in the Governing Law (s)
as Basis2
Issuance/ Policy Title Date of Effectivity Other Issuances/ Policies it Effectively
Repeals/ Amends
Accreditation/ Licensing of Manufacturers
1. The agency was created by virtue of Presidential Decree 1380 and was known as the National Postharvest Institute for Research and Extension (NAPHIRE)
2. Letter of Implementation 123 and Letter of Instructions 1142
3. The NAPHIRE
Conduct of Training Course on Postharvest and Mechanization
Information Provision Through Scientific Literature Services (SLS)
Selection, Validation and Distribution of Machineries under the Rice Competitiveness Enhancement Fund
GOVERNMENT SERVICE
LEGAL BASIS OFFICE/ AGENCY REGULATIONS
Governing Law (s) (Number and Short
Title)1
Specific Provision in the Governing Law (s)
as Basis2
Issuance/ Policy Title Date of Effectivity Other Issuances/ Policies it Effectively
Repeals/ Amends
(RCEF) became an attached agency of the Department of Agriculture through Executive Order 116
4. Executive Order 494 transformed the NAPHIRE into a bureau and was renamed Bureau of Postharvest Research and Extension (BPRE)
5. Republic Act No. 8435 otherwise known as the Agriculture and Fisheries Modernization Act (AFMA)
6. Executive Order No. 366 or the Rationalization Plan renamed the BPRE into the
Provision of Technical Assistance
GOVERNMENT SERVICE
LEGAL BASIS OFFICE/ AGENCY REGULATIONS
Governing Law (s) (Number and Short
Title)1
Specific Provision in the Governing Law (s)
as Basis2
Issuance/ Policy Title Date of Effectivity Other Issuances/ Policies it Effectively
Repeals/ Amends
Philippine Center for Postharvest Development and Mechanization (PHilMech)
7. Republic Act No. 10601 or the AFMech Law
8. Republic Act No. 11203 or the Rice Tarrification Law (Rice Competitiveness Enhancement Fund)
(4) SERVICE INFORMATION PER GOVERNMENT SERVICE3
GOVERNMENT SERVICE: ACCREDITATION/ LICENSING OF MANUFACTURERS
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
a. Letter of Intent b. Current Mayor’s/
Business Permit c. SEC Registration,
in case of corporations;
d. Latest Audited Financial Statement;
e. Listing of equipment owned;
f. Listing of five (5) biggest supply contracts undertaken in the last five (5) years;
g. Certification that it is not currently blacklisted by the
IMS Registered Process
Sends letter of intent
Sends accomplished forms and other required documents
Comply with standards and technical requirements
Submits duly notarized Affidavit of Undertaking
Receives Technical drawings
Fabrications of Prototype; Sends
IMS Registered Process
110 days Licensing fee equivalent to 2% of the bill of materials of the developed technology.
It shall not be more than PhP5,000 but not
less than PhP1,000
GOVERNMENT SERVICE: ACCREDITATION/ LICENSING OF MANUFACTURERS
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
government or by any of its attached agencies; and,
h. Board Secretary’s Certification of authority to represent and bind the corporation in favor of the signatory to the application for license
letter for technical assistance
Submit letter request for testing of prototype
Comply with technical standard performance and worksmanship
Signs License Agreement
TOTAL 110 days Please refer to schedule of fees
GOVERNMENT SERVICE: CONDUCT OF TRAINING COURSE ON POSTHARVEST AND MECHANIZATION
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
GOVERNMENT SERVICE: CONDUCT OF TRAINING COURSE ON POSTHARVEST AND MECHANIZATION
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
a. Letter Request b. Training Proposal c. Memorandum of
Agreement
IMS Registered Process
Sends letter of intent citing needs
Reviews and approves training proposal and send back to PHilMech
Complies with the requirement
MOA Signing
Handles the selection and invitation of the participants
Attends to the Training Course Participants’ completion of the training course
Attends to Exit Meeting
Receives Training Report
IMS Registered Process
104 hours Depends on the agreement. Training
could be cost- sharing i.e. PHilMech may
shoulder venue and accommodation; client to shoulder
training supplies and materials, food honorarium of
Resource Speakers and other logistics
GOVERNMENT SERVICE: CONDUCT OF TRAINING COURSE ON POSTHARVEST AND MECHANIZATION
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
TOTAL 104 hours Please refer to schedule of fees
GOVERNMENT SERVICE: INFORMATION PROVISION THROUGH SCIENTIFIC LITERATURE SERVICES (SLS)
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
None IMS Registered Process
Upon entering the Scientific Literature Services (SLS), client shall sign in the registration from and deposit personal belongings in the baggage counter
Client shall state
IMS Registered Process
17 minutes None
GOVERNMENT SERVICE: INFORMATION PROVISION THROUGH SCIENTIFIC LITERATURE SERVICES (SLS)
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
purpose of visit
Client shall provide additional specific details on requested information
Client shall conduct data gathering on available documents/ information and return the same to the SLS staff once done
Client shall rate the service/s received, sign the feedback form and logs out
TOTAL 17 minutes None
GOVERNMENT SERVICE: SELECTION, VALIDATION AND DISTRIBUTION OF MACHINERIES UNDER THE RICE COMPETITIVENESS ENHANCEMENT FUND (RCEF)
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
FARMER COOPERATIVES/ ASSOCIATIONS a. Letter of intent and
resolution from the farmer organization stating the need for the farm machines and postharvest facilities and willingness to provide shed for the project as counterpart
b. Certificate of Accreditation from the Department of Agriculture
IMS Registered Process
Submits letter of intent including other supporting or minimum requirements
Signing of Memorandum of Agreement
IMS Registered Process
3-4 weeks for the processing of documentary
requirements and 120 days for the delivery
of machineries
None
GOVERNMENT SERVICE: SELECTION, VALIDATION AND DISTRIBUTION OF MACHINERIES UNDER THE RICE COMPETITIVENESS ENHANCEMENT FUND (RCEF)
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
c. Farmer Association/ Cooperative Profiles - List of farmer
members with corresponding rice farm area
- List of machines present and other information related to the cooperative’s operations
LOCAL GOVERNMENT UNITS (LGUs) a. Letter of Intent and
GOVERNMENT SERVICE: SELECTION, VALIDATION AND DISTRIBUTION OF MACHINERIES UNDER THE RICE COMPETITIVENESS ENHANCEMENT FUND (RCEF)
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
resolution from the P/LGU Council
b. Provincial/ City/ Municipal/ Barangay Council Resolution of LGU owned shed for the project; and,
c. Rice Production Profiles - List of Rice
Farmers with corresponding rice farm area within the barangay where the project will be located; and,
- List of machines
GOVERNMENT SERVICE: SELECTION, VALIDATION AND DISTRIBUTION OF MACHINERIES UNDER THE RICE COMPETITIVENESS ENHANCEMENT FUND (RCEF)
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
present in the municipality/ barangay where it shall be located
TOTAL 3-4 weeks for the processing of documentary
requirements and 120 days for the delivery
of machineries
None
GOVERNMENT SERVICE: PROVISION OF TECHNICAL ASSISTANCE
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
GOVERNMENT SERVICE: PROVISION OF TECHNICAL ASSISTANCE
SERVICE INFORMATION
LIST OF REQUIREMENTS LIST OF STEPS AND PROCEDURES Total Processing Time Total Fees to be paid
Requirement Legal Basis Client Steps/ Procedures as indicated in the
Citizen’s Charter
Legal Basis
None Submits letter request for specific technical assistance
Receives reply to letter request
10 minutes None
TOTAL 10 minutes None
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