ADDENDUM NO. 2 - IIS Windows Server

ADDENDUM NO. 2

PUBLIC NOTICE

CASA GRANDE CITY COUNCIL

REGULAR MEETING

MONDAY, OCTOBER 03, 2011 - 7:00 PM

COUNCIL CHAMBERS – 510 E. FLORENCE BOULEVARD

THE FOLLOWING ITEM HAS BEEN ADDED TO THE CITY COUNCIL AGENDA:

G. Consent Agenda Mayor

All items listed with an asterisk (*) are considered routine matters and will be enacted by one

motion and one roll call vote of the Council. There will be no separate discussion of these items

unless a Council Member or member of the public so requests, in which event the item will be

removed from the Consent Agenda and considered in its normal sequence of the agenda.

*G.5 Consider Authorizing the Closure of Trekell Road,

North of Rodeo Road to McCartney Road on

Thursday, October 6, 2011 for the Casa Grande

Union High School Homecoming Parade

Public Works

Director

Note: This meeting is open to the public. All interested people are welcome to attend. Supporting

documents and staff reports, which were furnished to the Council with this Agenda, are available

for review in the City Clerk’s Office and Casa Grande Public Library.

Posted at City Hall and Police Department on September 30, 2011, at 5:00 p.m.

Gloria Leija, MMC

City Clerk

Disabled individuals with special accessibility needs may contact Scott Barber, ADA Coordinator for the City of Casa Grande at 520-421-8600

or TDD 520-421-8623. If possible, such requests should be made 72 hours in advance.

AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE

REQUEST FOR COUNCIL ACTION

Type of Action Requested Subject

Resolution

Ordinance

Formal Action/Motion

Public Hearing

Other

Request to Authorize Casa Grande Union High

School’s Homecoming Parade Street Closures

RECOMMENDATION: Staff recommends the Mayor and City Council authorize the closure of

Trekell Road, just north of Rodeo Road to McCartney Road to accommodate the Homecoming

Parade for Casa Grande Union High School Thursday, October 6, 2011.

DISCUSSION: School staff and event coordinators are working with the Police and Public Works

Departments regarding barricade requirements for the street closures beginning 4:00 PM,

Thursday, October 6. The street is anticipated to remain closed no later than 6 PM. Notification

includes news releases and possible banners hung near the area.

FISCAL IMPACT: Approval of this action will have fiscal impact primarily for the Police and

Public Works Departments to coordinate street closures and insure safety and compliance.

ALTERNATIVES: Deny request. Alter the closure route(s).

Prepared by: Recommended by: Approved by:

Anita Avila

Kevin Louis

Jim Thompson Management Analyst Director of Public Works City Manager

Date Submitted: 9/16/2011 Date Requested: 10/3/2011

Reviewed by

Finance Director: Diane Archer Reviewed by

City Attorney: Brett Wallace

ADDENDUM

PUBLIC NOTICE


REGULAR MEETING




K. Ordinances, Resolutions, and Other matters or Subjects

Requiring Action by the Council

K.3 Consider a Resolution Acknowledging Its

Preference of Proposed Supervisoral District Plan 3

to the Pinal County Board Of Supervisors for

Redistricting Pinal Count

City Manager





Gloria Leija, MMC

City Clerk



AGENDA ITEM:

DATE:

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

CONSIDER ADOPTING A RESOLUTION

SUPPORTING THE PINAL COUNTY

REDISTRICTING OPTION THAT KEEPS

CASA GRANDE IN ONE DISTRICT.

RECOMMENDATION:

It is the recommendation that Mayor and City Council adopt a Resolution supporting the redistricting map

option (Plan 3) that keeps the City of Casa Grande “whole” during the Pinal County Redistricting process.

DISCUSSION:

As a result of the 2010 census, Pinal County is required to both redistrict the current boundaries for the

Board of Supervisors, as well as expand the membership of that Board from 3 members to 5. Under

federal election laws, any redistricting must use existing voting precincts, not be discriminatory in its

application, and have relatively equal population. Additionally, in any redistricting there is a strong

preference for maintaining communities of interest such as municipalities, neighborhoods, geographic

areas, and economic and social interests.

During this process the Pinal County Board of Supervisors has developed 3 proposed redistricting plans.

While each of these plans seeks to meet the federally-required criteria (such as relatively equal

population), none of the options were able to fully incorporate the City of Casa Grande as a single

community of interest. In fact, 2 of the options go further and dissect the City into multiple districts,

resulting in a split of neighborhoods within the City of Casa Grande which developed and grew together

and a dilution of the concurrent interests of those groups in the economic and social growth of the City of

Casa Grande. These options may serve to unnecessarily dilute the representation of the City’s residents

and thus mute the impact of their voice relating to the concerns for a successful Pinal County and wholly

fail to incorporate the need to protect Casa Grande as a community of interest.

Although an ideal proposal would be able protect all communities of interest by keeping all municipalities

“whole,” thus allowing the residents to speak in one collective voice, as well as incorporate the planning

boundaries of those municipalities to ensure that future residents could share in that voice, none of the

proposed plans were able to meet that criteria as a result of the federal restrictions. Of the three proposed

plans, however, it is clear that Plan 3 most closely mirrors the spirit of the redistricting requirements by

keeping the City of Casa Grande largely as a single supervisorial district. This plan, while not ideal

because it still excludes some of the City’s residents and important geographic areas, allows for the least

disruption to the existing social and economic drivers that have made Casa Grande a successful and

inclusive community.


As the Board of Supervisors finishes its public process and moves toward the adoption of a final

redistricting proposal, in order to best protect the City of Casa Grande - which serves as Pinal County’s

population hub and has historically served as the economic driver for central Pinal County - as a single

community of interest, the City of Casa Grande should make clear their support for the proposal that can

best protect its citizens. In this case, Plan 3 appears to most closely meet those goals and, accordingly, the

Mayor and Council are being asked to consider adopting a Resolution supporting Plan 3 to forward to the

Board of Supervisors during its deliberations.

FISCAL IMPACT:

Finance Director: ___________________________ City Attorney: _________________________________

ALTERNATIVES:

1. Deny Request


Finance Director Finance Director City Manager

RESOLUTION NO. ______

A RESOLUTION OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA,

ACKNOWLEDGING ITS PREFERENCE OF PROPOSED SUPERVISORAL DISTRICT

PLAN 3 TO THE PINAL COUNTY BOARD OF SUPERVISORS FOR REDISTRICTING

PINAL COUNTY.

BE IT RESOLVED by the Council of the City of Casa Grande, Arizona, as follows:

WHEREAS, the 2010 census determined the population of Pinal County to be 375,770

and the population of Casa Grande to be 48,571, making Pinal County the third largest county in

Arizona based upon population and Casa Grande the largest City in Pinal County; and,

WHEREAS, Pinal County is currently divided into three Board Supervisor Districts and

Arizona State Law requires counties with a population of 175,000 or more to have five

supervisorial districts; and,

WHEREAS, after each census, counties are required by federal law to re-draw

supervisorial district boundaries to equalize district populations; and,

WHEREAS, when creating the new districts, certain considerations must be observed,

such as the new districts must have equal population, must not discriminate as prohibited by

Federal Law, must be created by using existing election precincts, and must be contiguous; and,

WHEREAS, when creating the new districts, the Board of Supervisors has appropriately

noted the importance of maintaining communities of interest within a single District; and

WHEREAS, the City of Casa Grande, as the current economic hub of central Pinal

County and the County’s largest single municipal area, constitutes an important community of

interest that should not be disturbed through the redistricting process; and

WHEREAS, during the public input process for the new supervisorial districts, three

proposed maps, referred to as Proposed Supervisorial District Plans 1, 2, and 3, were drafted;

and,

WHEREAS, of the three proposed redistricting plans, no option adequately addresses the

need to keep all of the citizens of the City of Casa Grande in a single District nor ensures that

municipal planning areas are not dissected among Supervisorial Districts; and

WHEREAS, of the proposed redistricting plans, Plan 3 is the only plan that preserves a

majority of the citizens of the City of Casa Grande within one District and as such provides the

best method of meeting the mandated and preferred methods of redistricting for Pinal County;

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of

Casa Grande unanimously acknowledge their preference of for Proposed Supervisorial District

Plan 3 to the Pinal County Board of Supervisors for redistricting Pinal County.

The City Manager and City Clerk are hereby directed to provide a copy of this Resolution

to the Board of Supervisors for Pinal County.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande,

Arizona, this ____ day of October, 2011.

____________________________

Mayor

ATTEST: APPROVED AS TO FORM:

_________________________________ ____________________________

City Clerk City Attorney

CM R -Pinal County Redistricting

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1

2

3

4

5


Total, All

Number: District 1 District 2 District 3 District 4 District 5 Districts

Hispanic, of any race 32,237 10,368 28,458 16,995 18,919 106,977

Non-Hispanic White 29,559 62,267 30,864 49,495 48,301 220,486

Non-Hispanic Black 4,340 1,456 3,915 4,331 3,845 17,887

Non-Hispanic American Indian 4,911 855 10,724 968 1,554 19,012

Non-Hispanic Asian 1,177 1,128 1,449 1,779 1,963 7,496

Non-Hispanic Hawaiian 1,006 126 167 277 139 1,715

Non-Hispanic other race 145 123 137 145 122 672

Non-Hispanic two or more races 270 169 398 388 300 1,525

Total Population 73,645 76,492 76,112 74,378 75,143 375,770

Percent:

Hispanic, of any race 43.77% 13.55% 37.39% 22.85% 25.18% 28.47%

Non-Hispanic White 40.14% 81.40% 40.55% 66.55% 64.28% 58.68%

Non-Hispanic Black 5.89% 1.90% 5.14% 5.82% 5.12% 4.76%

Non-Hispanic American Indian 6.67% 1.12% 14.09% 1.30% 2.07% 5.06%

Non-Hispanic Asian 1.60% 1.47% 1.90% 2.39% 2.61% 1.99%

Non-Hispanic Hawaiian 1.37% 0.16% 0.22% 0.37% 0.18% 0.46%

Non-Hispanic other race 0.20% 0.16% 0.18% 0.19% 0.16% 0.18%

Non-Hispanic two or more races 0.37% 0.22% 0.52% 0.52% 0.40% 0.41%

Total Percent 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%

Ideal Population 75,154 75,154 75,154 75,154 75,154 Total

Total Population 73,645 76,492 76,112 74,378 75,143 deviation:

Numeric deviation from Ideal Value -1,509 1,338 958 -776 -11 2,847

Percent deviation from Ideal Value -2.01% 1.78% 1.27% -1.03% -0.01% 3.79%

Source: Census 2010 Redistricting Data (Public Law 94-171) Summary file, Arizona

Tabulation: Research Advisory Services, Inc., Phoenix AZ (602) 230-9580

PINAL COUNTY PROPOSED SUPERVISOR DISTRICTS, VERSION 1

CENSUS 2010 TOTAL POPULATION BY ELECTION DISTRICT

Total, All

Voting-Age Number: District 1 District 2 District 3 District 4 District 5 Districts



Non-Hispanic Black 3,712 879 2,478 2,531 2,466 12,066


Non-Hispanic Asian 1,079 764 1,000 1,183 1,402 5,428

Non-Hispanic Hawaiian 984 71 107 143 88 1,393


Non-Hispanic two or more races 217 70 225 190 169 871

Voting-Age Population 59,671 59,369 51,860 48,774 56,396 276,070

Voting-Age Percent:









Voting-Age Percent 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%




CENSUS 2010 VOTING-AGE POPULATIONS BY ELECTION DISTRICT

Eloy

FlorenceMaricopa

Mammoth

Coolidge

Casa Grande

Queen Creek

Apache Junction

Kearny

Queen Creek

Superior

Marana

Winkelman

1

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77

87

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KORTSEN RD

PERALTA RD

GREENE RESERVOIR RD

JUDD RD

CALLE ZAPATA

DIV

ERSIO

N D

AM R

D

COPPER CREEK RD

WOODRUFF RD

PAPAGO RD

OV

ER

FIE

LD

RD

BIA

00

7

DIF

FIN

RD

MILLIGAN RD

ARIES DR

SAN

DM

AN

RD

AM

AR

ILL

O V

AL

LE

Y R

D

ALSDORF RD

CAMPO BONITO RD

HONEYCUTT RD

VAL VISTA BLVD

ME

RID

IAN

DR

REDINGTON RD

SMITH-ENKE RD

BEGGS RD

CH

RIS

TE

NS

EN

RD

GUILD RD

SKYLINE DR

PO

RT

ER

RD

KLECK RD

VA

IL R

DEARLEY RD

BELLA VISTA RD


TO

LT

EC

RD

DEEP W

ELL R

ANC

H R

D

SHEDD RD

PIMA RD

RA

LS

TO

N R

D

MT LEM

MON RD

WH

ITL

OW

RA

NC

H R

D

HEWITT STATION RD

COWBOY MILLER RD

OJO RD

SARG

ENT R

D

VAL VISTA RD

EMPIRE BLVD

HID

DE

N V

AL

LE

Y R

D

BAUMGARTNER RD

BL

AC

K M

OU

NT

AIN

RD

SHAY RD

MARSH RD

AGUIRRE LN

HA

CK

BE

RR

Y W

AS

H R

D

ARIZONA FARMS RD

ROSENDO RD

KELLEY'S CAMP TRL


STEELE RD

WH

EE

LE

R R

D

WILLOW SPRINGS DR

AJAX MINE TRL

16TH AVE

HELMWHEEL RANCH RD

PA

RK

ER

WA

SH

RD

DE

ER

TR

L

GILA BEND HWY

PEARCE RD

9TH ST

FU

QU

A R

D

HOTTS RD

FA

ST

TR

AC

K R

D

TEEL RD

CA

TT

LE

TA

NK

RD

MA

CR

AE

RD

APENA RD

TECOLOTE RANCH RD

4TH A

VE

POWERLINE RD

LA OSA RANCH RD

ES

TA

NC

IA D

R

ORVILLE ST

TONTO RD

ARICA RD

BR

AD

Y P

UM

P R

D

AMER

ICAN

AVE

ROBIN RD

MCDAVID RD

STEEN RD

MILLER RD

SOTOL RD

EL CAMINO VIEJO

SUFFERING GULCH RD

WIL

LY

RD

MAGMA RD

BAR

RD

BOWLIN RD

3RD ST

GAIL RD

DE

LA

WA

RE

DR

OLBERG RD

FA

LD

AL

E R

DG

ILB

ER

T R

D

SA

GIT

TA

RIU

S S

T

OA

K R

D

NO

RM

A R

D

WAVERLY DR

RE

YM

ER

T R

D

O'NEIL DR

MA

RY

LY

NN

E L

N

PAISANO DR

WINDSOR RD

ROBERTS RD

D S

T

CARPENTER RANCH R

D

SA

GE

ST

P Z

RA

NC

H R

D

BATTLE

AXE R

D

PROJECT DR

ROBLES RD

CE

RR

O R

D

AN

DR

OM

ED

A S

T

11TH ST

BIA

08

5

QU

EEN V

ALLEY RD

XAVIER DR

TW

IN H

AW

K L

N

HILLER RD

SC

OT

T D

R

TRADING POST RD

WILD

CAT TR

L

RENE LN

BA

Y D

R

MERRILL RANCH PKWY

SH

IRE

S R

D

KIVA RD

LARGO RD

ED

WA

RD

S R

D

CLOUDVIEW AVE

DU

DLE

YV

ILLE

RD

IVORY RD

ALLEN RD

MA

RE

Z D

R

BIS

HO

P R

D

DURHAM WASH RD

LOXIA DR

LACERTA

LN

BRIGGS AVE

MA

IN D

R

JOES WAY

TRONA DR

RE

ED

RD

RUBEN DR

BHP COPPER CO

GOLD RUSH RD

MO

EU

R R

D

PIEDRA RD

2ND AVE

ITKIN PL

SHERRY LN

EL TAMBOR DR

NIGHTENGALE DR

OVERFIELD DR

PULK PL

SALAZAR RD

PL

AC

ER

RD

JOAQUIN RD

REAVIS ST

DALLIANCE RDRA

INE

Y R

D

EA

ST

VIE

W R

D

PEG LEG RD

BR

YC

E T

RL

ALLE

Y

TA

SS

O R

D

CA

RT

ER

LN

SPARROW RD

QUAIL TRL

LO

NG

HO

RN

TR

L

GERMANN RD

GA

RN

ET

RD

BUCKAROO LN

LIE

BR

E R

D

ANYA WAY

HIG

HW

AY

79

WH

EE

LE

R R

D

PIPELIN

E RD

MILLIGAN RD

CU

RR

Y R

D

FE

LIX

RD

HIG

HW

AY

87

PE

AR

T R

D

HUNT HWY

EDWIN RD

SHAY RD

REYMERT RD

PIPELINE RD

BIA

00

7

HID

DE

N V

AL

LE

Y R

D PO

RT

ER

RD

SHAY RD

HARMON RD

SHAY RD

MU

RP

HY

RD

ARICA RD ARICA RD

HOUSER RDHOUSER RD

BARNES RD

VA

IL R

DV

AIL

RD

HOTTS RD

NUTT RD

CURTIS RD

TW

EE

DY

RD

NUTT RD

HIG

HW

AY

347

MCDAVID RD

SHEDD RD

KORTSEN RD

PIP

ELIN

E R

D

ARICA RD

BATTAGLIA DR

SKYLINE DR

MARSH RD

CLAYTON RD

SELMA HWY

04

25

53

11

07

50

01

62

67

16

X11

06

05

72

61

60

54

38

52

31

20

23

X1

71

29

22

77

49

13

70

27

37

59

30

15

X3

55

X13

21

41

39

88

40

57

08

19

24

48

18

45

17

78

68

09

46

64

14

X6

87

69

35

58

12

X5

86

X7

81

83

84

74

79

56

80

28

X9

X2

10

36

26

X12

76

66

75

47

32

34

42

43

63

44

82

X4

X8

73

Legend

NewVoterPrecincts


Road Labels

Cities/Towns


District

1

2

3

4

5


Total, All






Non-Hispanic Asian 1,142 1,997 1,449 966 1,942 7,496





Percent:









Total Percent 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%



Numeric deviation from Ideal Value -2,792 3,365 958 354 -1,885 6,157

Percent deviation from Ideal Value -3.72% 4.48% 1.27% 0.47% -2.51% 8.19%





Total, All




Non-Hispanic Black 3,732 2,633 2,478 806 2,417 12,066

Non-Hispanic American Indian 4,496 607 7,059 629 998 13,789






Voting-Age Percent:














Eloy

FlorenceMaricopa

Mammoth

Coolidge

Casa Grande

Queen Creek

Apache Junction

Kearny

Queen Creek

Superior

Marana

Winkelman

1

4

3

2

5

8

10

79

60

77

87

84

177

347

287

238

88

387

58

7

187

PARK LINK DR

FLORENCE-KELVIN HWY

HUNT H

WY


OLD WEST HW

Y

87

10

287

§̈¦8

§̈¦10

§̈¦10

")77

")177

")84

")347

")87

")79

")287

")238

")387

")88

")587

")387

")79

")87

")287

")84

£¤60

£¤60

HIG

HW

AY 79

HIGHWAY 77

CA

MIN

O R

IO

COPPER BASIN RR

HIGHWAY 84

HIGHWAY 177

HIGHW

AY 87

HUNT H

WY

FREEMAN R

D

PARK LINK DR

PIP

ELI

NE R

D

RIVER

RD

BATTAGLIA DR

SELMA HWY

LA

PA

LM

A R

D

CAM

INO

AD

ELA

NTE

PHILLIPS RD

SASCO RD

PEAK LN

96 RANCH RD

PE

CA

N R

D

PRICE R

D

ELLIS RD

SU

NL

AN

D G

IN R

D

PETERS RD

MA

RIC

OP

A R

D

IRO

NW

OO

D D

R

RANDOLPH RD

MOBILE RD

SM

ITH

RD

CORNMAN RD

PRETZER RD

TR

EK

EL

L R

D

HOUSER RD

TW

EE

DY

RD

BARKERVILLE

RD

RU

SS

EL

L R

D

FARRELL RD

BAPCHULE RD

SACATON RD

ST

AN

FIE

LD

RD

ARAVAIPA RD

MARTIN RD

HANNA RD

BU

RR

IS R

D

CLAYTON RD

VAH KI INN RD

STOREY RD

WH

ITE

AN

D P

AR

KE

R R

D

CURTIS RD

MCCARTNEY RD

NUTT RD

GA

RY

RD

WA

RR

EN

RD

BIA

NC

O R

D

JO

HN

WA

YN

E P

KW

Y

CU

RR

Y R

D

MU

RP

HY

RD

COOLIDGE AVE

PE

AR

T R

D

SU

NS

HIN

E B

LV

D

ROMERO RD

LA

MB

RD

BUNKER HIL

L RD

WEBB RD

MID

WA

Y R

DOCOTILLO RD

BARNES RD

HIG

HW

AY

347

EDWIN RD

CO

CH

RA

N R

D

SIG

NA

L P

EA

K R

D

CH

UIC

HU

RD

HIGHWAY 287

COTTONWOOD LN

FE

LIX

RD

CO

X R

D

SC

HN

EP

F R

D

IDA

HO

RD

BARTLETT RDGR

EE

N R

D

HARMON RD

TH

OR

NT

ON

RD

MO

NT

GO

ME

RY

RD

AT

TA

WA

Y R

D

KORTSEN RD

PERALTA RD

GREENE RESERVOIR RD

JUDD RD

CALLE ZAPATA

DIV

ERSIO

N D

AM R

D

COPPER CREEK RD

WOODRUFF RD

PAPAGO RD

OV

ER

FIE

LD

RD

BIA

00

7

DIF

FIN

RD

MILLIGAN RD

ARIES DR

SAN

DM

AN

RD

AM

AR

ILL

O V

AL

LE

Y R

D

ALSDORF RD

CAMPO BONITO RD

HONEYCUTT RD

VAL VISTA BLVD

ME

RID

IAN

DR

REDINGTON RD

SMITH-ENKE RD

BEGGS RD

CH

RIS

TE

NS

EN

RD

GUILD RD

SKYLINE DR

PO

RT

ER

RD

KLECK RD

VA

IL R

DEARLEY RD


TO

LT

EC

RD

DEEP W

ELL R

ANC

H R

D

SHEDD RD

PIMA RD

RA

LS

TO

N R

D

MT LEM

MON RD

WH

ITL

OW

RA

NC

H R

D

HEWITT STATION RD

COWBOY MILLER RD

OJO RD

SARG

ENT R

D

VA

L V

ISTA

RD

EMPIRE BLVD

HID

DE

N V

AL

LE

Y R

D

BAUMGARTNER RD

BL

AC

K M

OU

NT

AIN

RD

SHAY RD

MARSH RD

AGUIRRE LN

HA

CK

BE

RR

Y W

AS

H R

D

ARIZONA FARMS RD

ROSENDO RD

KELLEY'S CAMP TRL


STEELE RD

WH

EE

LE

R R

D

WILLOW SPRINGS DR

AJAX MINE TRL

16TH AVE

HELMWHEEL RANCH RD

PA

RK

ER

WA

SH

RD

DE

ER

TR

L

GILA BEND HWY

PEARCE RD

9TH ST

FU

QU

A R

D

HOTTS RD

FA

ST

TR

AC

K R

D

HE

NN

ES

S R

D

TEEL RD

CA

TT

LE

TA

NK

RD

MA

CR

AE

RD

APENA RD

TECOLOTE RANCH RD

4TH A

VE

POWERLINE RD

LA OSA RANCH RD

ES

TA

NC

IA D

R

ORVILLE ST

TONTO RD

ARICA RD

BR

AD

Y P

UM

P R

D

AMER

ICAN

AVE

ROBIN RD

MCDAVID RD

STEEN RD

MILLER RD

SOTOL RD

EL CAMINO VIEJO

SUFFERING GULCH RD

WIL

LY

RD

MAGMA RD

BAR

RD

BOWLIN RD

3RD ST

GAIL RD

OLBERG RD

FA

LD

AL

E R

DG

ILB

ER

T R

D

SA

GIT

TA

RIU

S S

T

OA

K R

D

NO

RM

A R

D

WAVERLY DR

RE

YM

ER

T R

D

O'NEIL DR

MA

RY

LY

NN

E L

N

PAISANO DR

WINDSOR RD

ROBERTS RD

D S

T

CARPENTER RANCH R

D

SA

GE

ST

P Z

RA

NC

H R

D

BATTLE

AXE R

D

PROJECT DR

ROBLES RD

CE

RR

O R

D

AN

DR

OM

ED

A S

T

11TH ST

BIA

08

5

LAKE RD

QU

EEN V

ALLEY RD

XAVIER DR

TW

IN H

AW

K L

N

HILLER RD

SC

OT

T D

R

TRADING POST RD

WILD

CAT TR

L

RENE LN

BA

Y D

R

MERRILL RANCH PKWY

SH

IRE

S R

D

KIVA RD

LARGO RD

ED

WA

RD

S R

D

CLOUDVIEW AVE

DU

DLE

YV

ILLE

RD

IVORY RD

ALLEN RD

MA

RE

Z D

R

BIS

HO

P R

D

DURHAM WASH RD

LOXIA DR

LACERTA

LN

BRIGGS AVE

MA

IN D

R

JOES WAY

TRONA DR

RE

ED

RD

RUBEN DR

BHP COPPER CO

GOLD RUSH RD

MO

EU

R R

D

PIEDRA RD

2ND AVE

ITKIN PL

SHERRY LN

EL TAMBOR DR

NIGHTENGALE DR

OVERFIELD DR

PULK PL

SALAZAR RD

PL

AC

ER

RD

JOAQUIN RD

DALLIANCE RDRA

INE

Y R

D

EA

ST

VIE

W R

D

PEG LEG RD

BR

YC

E T

RL

ALLE

Y

TA

SS

O R

D

CA

RT

ER

LN

SPARROW RD

QUAIL TRL

LO

NG

HO

RN

TR

L

GERMANN RD

GA

RN

ET

RD

BUCKAROO LN

LIE

BR

E R

D

ANYA WAY

HUNT HWY

BIA

00

7

MU

RP

HY

RD

ARICA RD

SHAY RD SHAY RD

HARMON RD

LA

MB

RD

PIPELINE RD

TW

EE

DY

RD

ARICA RD

PE

AR

T R

D

MARSH RD

FA

ST

TR

AC

K R

D

HIG

HW

AY

79

PIPELIN

E RD

MA

IN D

R

TR

EK

EL

L R

D

VA

IL R

D

HOTTS RD

HID

DE

N V

AL

LE

Y R

D

HIG

HW

AY

347

FE

LIX

RD

CU

RR

Y R

D

CURTIS RD

SHEDD RD

ARICA RD

EDWIN RD

HOUSER RD

NUTT RD

HOUSER RD

PO

RT

ER

RD

REYMERT RD

MCDAVID RD

SHAY RD

PIP

ELIN

E R

D

SKYLINE DR

CLAYTON RD

KORTSEN RD

BATTAGLIA DR

WH

EE

LE

R R

D

NUTT RD

HIG

HW

AY

87SELMA HWY

BARNES RD

04

25

53

11

07

50

01

62

67

16

X11

06

05

72

61

60

54

38

52

31

20

23

X1

71

29

22

77

49

13

70

27

37

59

30

15

X3

55

X13

21

41

39

88

40

57

08

19

24

48

18

45

17

78

68

09

46

64

14

X6

87

69

35

12

X5

86

X7

81

83

84

74

79

56

80

58

28

X9

X2

10

36

26

X12

76

66

75

47

32

34

4243

44

82

X4

X8

73

Legend

NewVoterPrecincts


Road Labels

Cities/Towns


District

1

2

3

4

5


Number: District 1 District 2 District 3 District 4 District 5

Total, All

Districts




Non-Hispanic American Indian 4,905 841 9,664 2,614 988 19,012






Percent:









Total Percent 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%

Ideal Population 75,154 75,154 75,154 75,154 75,154

Total Population 71,280 75,700 74,252 77,003 77,535

Numeric deviation from Ideal Value -3,874 546 -902 1,849 2,381 6,255

Percent deviation from Ideal Value -5.15% 0.73% -1.20% 2.46% 3.17% 8.32%





Total

deviation:

Voting-Age Number: District 1 District 2 District 3 District 4 District 5

Total, All

Districts





Non-Hispanic Asian 1,056 754 781 1,621 1,216 5,428





Voting-Age Percent:














ADDENDUM

PUBLIC NOTICE


REGULAR MEETING






K.3 Consider a Resolution Acknowledging Its

Preference of Proposed Supervisoral District Plan 3

to the Pinal County Board Of Supervisors for

Redistricting Pinal Count

City Manager





Gloria Leija, MMC

City Clerk



AGENDA ITEM:

DATE:

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

CONSIDER ADOPTING A RESOLUTION

SUPPORTING THE PINAL COUNTY

REDISTRICTING OPTION THAT KEEPS

CASA GRANDE IN ONE DISTRICT.

RECOMMENDATION:

It is the recommendation that Mayor and City Council adopt a Resolution supporting the redistricting map

option (Plan 3) that keeps the City of Casa Grande “whole” during the Pinal County Redistricting process.

DISCUSSION:

As a result of the 2010 census, Pinal County is required to both redistrict the current boundaries for the

Board of Supervisors, as well as expand the membership of that Board from 3 members to 5. Under

federal election laws, any redistricting must use existing voting precincts, not be discriminatory in its

application, and have relatively equal population. Additionally, in any redistricting there is a strong

preference for maintaining communities of interest such as municipalities, neighborhoods, geographic

areas, and economic and social interests.

During this process the Pinal County Board of Supervisors has developed 3 proposed redistricting plans.

While each of these plans seeks to meet the federally-required criteria (such as relatively equal

population), none of the options were able to fully incorporate the City of Casa Grande as a single

community of interest. In fact, 2 of the options go further and dissect the City into multiple districts,

resulting in a split of neighborhoods within the City of Casa Grande which developed and grew together

and a dilution of the concurrent interests of those groups in the economic and social growth of the City of

Casa Grande. These options may serve to unnecessarily dilute the representation of the City’s residents

and thus mute the impact of their voice relating to the concerns for a successful Pinal County and wholly

fail to incorporate the need to protect Casa Grande as a community of interest.

Although an ideal proposal would be able protect all communities of interest by keeping all municipalities

“whole,” thus allowing the residents to speak in one collective voice, as well as incorporate the planning

boundaries of those municipalities to ensure that future residents could share in that voice, none of the

proposed plans were able to meet that criteria as a result of the federal restrictions. Of the three proposed

plans, however, it is clear that Plan 3 most closely mirrors the spirit of the redistricting requirements by

keeping the City of Casa Grande largely as a single supervisorial district. This plan, while not ideal

because it still excludes some of the City’s residents and important geographic areas, allows for the least

disruption to the existing social and economic drivers that have made Casa Grande a successful and

inclusive community.


As the Board of Supervisors finishes its public process and moves toward the adoption of a final

redistricting proposal, in order to best protect the City of Casa Grande - which serves as Pinal County’s

population hub and has historically served as the economic driver for central Pinal County - as a single

community of interest, the City of Casa Grande should make clear their support for the proposal that can

best protect its citizens. In this case, Plan 3 appears to most closely meet those goals and, accordingly, the

Mayor and Council are being asked to consider adopting a Resolution supporting Plan 3 to forward to the

Board of Supervisors during its deliberations.

FISCAL IMPACT:

Finance Director: ___________________________ City Attorney: _________________________________

ALTERNATIVES:

1. Deny Request


Finance Director Finance Director City Manager

RESOLUTION NO. ______

A RESOLUTION OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA,

ACKNOWLEDGING ITS PREFERENCE OF PROPOSED SUPERVISORAL DISTRICT

PLAN 3 TO THE PINAL COUNTY BOARD OF SUPERVISORS FOR REDISTRICTING

PINAL COUNTY.

BE IT RESOLVED by the Council of the City of Casa Grande, Arizona, as follows:

WHEREAS, the 2010 census determined the population of Pinal County to be 375,770

and the population of Casa Grande to be 48,571, making Pinal County the third largest county in

Arizona based upon population and Casa Grande the largest City in Pinal County; and,

WHEREAS, Pinal County is currently divided into three Board Supervisor Districts and

Arizona State Law requires counties with a population of 175,000 or more to have five

supervisorial districts; and,

WHEREAS, after each census, counties are required by federal law to re-draw

supervisorial district boundaries to equalize district populations; and,

WHEREAS, when creating the new districts, certain considerations must be observed,

such as the new districts must have equal population, must not discriminate as prohibited by

Federal Law, must be created by using existing election precincts, and must be contiguous; and,

WHEREAS, when creating the new districts, the Board of Supervisors has appropriately

noted the importance of maintaining communities of interest within a single District; and

WHEREAS, the City of Casa Grande, as the current economic hub of central Pinal

County and the County’s largest single municipal area, constitutes an important community of

interest that should not be disturbed through the redistricting process; and

WHEREAS, during the public input process for the new supervisorial districts, three

proposed maps, referred to as Proposed Supervisorial District Plans 1, 2, and 3, were drafted;

and,

WHEREAS, of the three proposed redistricting plans, no option adequately addresses the

need to keep all of the citizens of the City of Casa Grande in a single District nor ensures that

municipal planning areas are not dissected among Supervisorial Districts; and

WHEREAS, of the proposed redistricting plans, Plan 3 is the only plan that preserves a

majority of the citizens of the City of Casa Grande within one District and as such provides the

best method of meeting the mandated and preferred methods of redistricting for Pinal County;

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of

Casa Grande unanimously acknowledge their preference of for Proposed Supervisorial District

Plan 3 to the Pinal County Board of Supervisors for redistricting Pinal County.

The City Manager and City Clerk are hereby directed to provide a copy of this Resolution

to the Board of Supervisors for Pinal County.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande,

Arizona, this ____ day of October, 2011.

____________________________

Mayor

ATTEST: APPROVED AS TO FORM:

_________________________________ ____________________________

City Clerk City Attorney

CM R -Pinal County Redistricting

Eloy

FlorenceMaricopa

Mammoth

Coolidge

Casa Grande

Queen Creek

Apache Junction

Kearny

Queen Creek

Superior

Marana

Winkelman

8

10

79

60

77

87

84

177

347

287

238

88

387

58

7

187

PARK LINK DR

FLORENCE-KELVIN HWY

HUNT H

WY


OLD WEST HW

Y

87

10

287

§̈¦8

§̈¦10

§̈¦10

")77

")177

")84

")347

")87

")79

")287

")238

")88

")387

")587

")387

")79

")87

")287

")84

£¤60 £¤60

HIG

HW

AY 79

HIGHWAY 77

CA

MIN

O R

IO

COPPER BASIN RR

HIGHWAY 84

HIGHWAY 177

HIGHW

AY 87

HU

NT H

WY

FREEMAN R

D

PARK LINK DR

PIP

ELIN

E R

D

RIV

ER R

D

BATTAGLIA DR

SELMA HWY

LA

PA

LM

A R

D

CAM

INO

AD

ELA

NTE

PHILLIPS RD

SASCO RD

PEAK LN

96 RANCH RD

PE

CA

N R

D

PRICE R

D

ELLIS RD

SU

NLA

ND

GIN

RD

PETERS RD

MA

RIC

OP

A R

D

IRO

NW

OO

D D

R

RANDOLPH RD

MOBILE RD

SM

ITH

RD

CORNMAN RD

PRETZER RD

TR

EK

ELL

RD

HOUSER RD

TW

EE

DY

RD

BARKERVILLE RD

RU

SS

EL

L R

D

FARRELL RD

BAPCHULE RD

SACATON RD

STA

NF

IEL

D R

D

ARAVAIPA RD

MARTIN RD

PIN

AL A

VE

HANNA RD

BU

RR

IS R

D

CLAYTON RD

VAH KI INN RD

STOREY RD

WH

ITE

AN

D P

AR

KE

R R

D

CURTIS RD

MCCARTNEY RD

NUTT RD

GA

RY

RD

WA

RR

EN

RD

BIA

NC

O R

D

JOH

N W

AY

NE

PK

WY

CU

RR

Y R

D

MU

RP

HY

RD

COOLIDGE AVE

PE

AR

T R

D

SU

NS

HIN

E B

LV

D

ROMERO RD

LA

MB

RD

BUNKER HIL

L RD

WEBB RD

MID

WA

Y R

DOCOTILLO RD

BARNES RD

HIG

HW

AY

34

7

EDWIN RD

CO

CH

RA

N R

D

HIGHWAY 387

SIG

NA

L P

EA

K R

D

CH

UIC

HU

RD

HIGHWAY 287

COTTONWOOD LN

FE

LIX

RD

CO

X R

D

SC

HN

EP

F R

D

IDA

HO

RD

BARTLETT RDGR

EE

N R

D

HARMON RD

TH

OR

NT

ON

RD

MO

NT

GO

ME

RY

RD

AT

TA

WA

Y R

D

KORTSEN RD

PERALTA RD

GREENE RESERVOIR RD

JUDD RD

GANTZE

L RD

CALLE ZAPATA

DIV

ERSIO

N D

AM R

D

COPPER CREEK RD

WOODRUFF RD

PAPAGO RD

OV

ER

FIE

LD

RD

BIA

007

DIF

FIN

RD

MILLIGAN RD

ARIES DR

SAN

DM

AN

RD

AM

AR

ILL

O V

AL

LE

Y R

D

ALSDORF RD

CAMPO BONITO RD

HONEYCUTT RD

VAL VISTA BLVD

ME

RID

IAN

DR

REDINGTON RD

SMITH-ENKE RD

BEGGS RD

CH

RIS

TE

NS

EN

RD

GUILD RD

SKYLINE DR

PO

RT

ER

RD

KLECK RD

VA

IL R

DEARLEY RD

BELLA VISTA RD


TO

LT

EC

RD

DEEP W

ELL R

ANC

H R

D

SHEDD RD

PIMA RD

RA

LS

TO

N R

D

MT LEM

MO

N RD

WH

ITL

OW

RA

NC

H R

D

HEWITT STATION RD

COWBOY MILLER RD

OJO RD

SAR

GEN

T RD

VAL VISTA RD

EMPIRE BLVD

HID

DE

N V

AL

LE

Y R

D

BAUMGARTNER RD

BLA

CK

MO

UN

TA

IN R

D

SHAY RD

MARSH RD

AGUIRRE LN

HA

CK

BE

RR

Y W

AS

H R

D

ARIZONA FARMS RD

ROSENDO RD

KELLEY'S CAMP TRL


STEELE RD

WH

EE

LE

R R

D

WILLOW SPRINGS DR

AJAX MINE TRL

16TH AVE

HELMWHEEL RANCH RD

PA

RK

ER

WA

SH

RD

DE

ER

TR

L

GILA BEND HWY

PEARCE RD

9TH ST

FU

QU

A R

D

HOTTS RD

FA

ST

TR

AC

K R

D

TEEL RD

CA

TT

LE

TA

NK

RD

MA

CR

AE

RD

APENA R

D

TECOLOTE RANCH RD

4TH

AVE

POWERLINE RD

LA OSA RANCH RD

ES

TA

NC

IA D

R

ORVILLE ST

TONTO RD

ARICA RD

BR

AD

Y P

UM

P R

D

AME

RIC

AN

AVE

ROBIN RD

MCDAVID RD

STEEN RD

MILLER RD

SOTOL RD

EL CAMINO VIEJO

SUFFERING G

ULCH RD

WIL

LY

RD

MAGMA RD

BAR

RD

BOWLIN RD

3RD ST

GAIL RD

DE

LA

WA

RE

DR

OLBERG RD

FA

LD

AL

E R

DG

ILB

ER

T R

D

SA

GIT

TA

RIU

S S

T

OA

K R

D

NO

RM

A R

D

WAVERLY DR

RE

YM

ER

T R

D

O'NEIL DR

KE

NW

OR

TH

Y R

D

MA

RY

LY

NN

E L

N

PAISANO DR

WINDSOR RD

D S

T

CARPENTER RANCH R

D

SA

GE

ST

P Z

RA

NC

H R

D

BATTLE A

XE

RD

PROJECT DR

ROBLES RD

CE

RR

O R

D

AN

DR

OM

ED

A S

T

11TH ST

BIA

085

QU

EEN

VALLE

Y RD

XAVIER DR

TW

IN H

AW

K L

N

HILLER RD

SC

OT

T D

R

TRADING POST RD

WILD

CAT TR

L

RENE LN

BA

Y D

R

MERRILL RANCH PKWY

SH

IRE

S R

D

KIVA RD

LARGO RD

ED

WA

RD

S R

D

CLOUDVIEW AVE

DU

DLE

YV

ILLE

RD

IVORY RD

ALLEN RD

MA

RE

Z D

R

BIS

HO

P R

D

DURHAM WASH RD

LOXIA DR

LAC

ERTA L

N

BRIGGS AVE

MA

IN D

R

JOES WAY

TRONA DR

RE

ED

RD

RUBEN DR

BHP COPPER CO

GOLD RUSH RD

MO

EU

R R

D

PIEDRA RD

2ND AVE

ITKIN PL

EL TAMBOR DR

NIGHTENGALE DR

OVERFIELD DR

PULK PL

SALAZAR RD

PLA

CE

R R

D

JOAQUIN RD

REAVIS ST

DALLIANCE RDRA

INE

Y R

D

EA

ST

VIE

W R

D

PEG LEG RD

BR

YC

E T

RL

ALLE

Y

TA

SS

O R

D

CA

RT

ER

LN

SPARROW RD

QUAIL TRL

LO

NG

HO

RN

TR

L

GERMANN RD

GA

RN

ET

RD

BUCKAROO LN

LIE

BR

E R

D

ANYA WAY

TR

EK

ELL

RD

HUNT HWY

ARICA RD

FE

LIX

RD

SHEDD RD

HID

DE

N V

AL

LE

Y R

D

AT

TA

WA

Y R

D

PE

AR

T R

D

SHAY RD SHAY RD

NUTT RD

HIG

HW

AY

34

7

PIPELINE R

D

MCDAVID RD

BIA

007

NUTT RD

MU

RP

HY

RD

CLAYTON RD

CU

RR

Y R

D

BATTAGLIA DR

BARNES RD

HARMON RD

ARICA RDARICA RD

HOUSER RDHOUSER RD

IRO

NW

OO

D D

R

VA

IL R

D

HIG

HW

AY

79

ARICA RD

CURTIS RD

MARSH RD

PE

AR

T R

D

TW

EE

DY

RD

EDWIN RD

WH

EE

LE

R R

D

KORTSEN RD

PIP

ELIN

E R

D

PIPELIN

E RD

HOTTS RD

BATTAGLIA DR

SHAY RD

REYMERT RD

PO

RT

ER

RD

HIG

HW

AY

87SELMA HWY

ME

RID

IAN

DR

04

25

53

11

07

50

01

62

67

16

X11

06

05

72

61

60

54

38

52

31

20

23

X1

71

29

22

77

49

13

70

27

37

59

30

15

X3

55

X13

21

41

39

88

40

57

08

19

24

48

18

45

17

78

68

09

46

64

14

X6

87

35

58

12

X5

86

X7

81

83

84

X2

79

69

56

80

28

X9

10

36

26

85

X12

76

66

75

47

32

34

42

43

63

44

82

X4

X8

73

1

3

5

2

4

Legend

NewVoterPrecincts


Road Labels

Cities/Towns


District

1

2

3

4

5


Total, All











Percent:









Total Percent 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%



Numeric deviation from Ideal Value -1,509 1,338 958 -776 -11 2,847

Percent deviation from Ideal Value -2.01% 1.78% 1.27% -1.03% -0.01% 3.79%





Total, All






Non-Hispanic Asian 1,079 764 1,000 1,183 1,402 5,428





Voting-Age Percent:














Eloy

FlorenceMaricopa

Mammoth

Coolidge

Casa Grande

Queen Creek

Apache Junction

Kearny

Queen Creek

Superior

Marana

Winkelman

1

3

5

4

2

8

10

79

60

77

87

84

177

347

287

238

88

387

58

7

187

PARK LINK DR

FLORENCE-KELVIN HWY

HUNT H

WY


OLD WEST HW

Y

87

10

287

§̈¦8

§̈¦10

§̈¦10

")77

")177

")84

")347

")87

")79

")287

")238

")387

")88

")587

")387

")79

")87

")287

")84

£¤60 £¤60

HIG

HW

AY 79

HIGHWAY 77

CA

MIN

O R

IO

COPPER BASIN RR

HIGHWAY 84

HIGHWAY 177

HIGHW

AY 87

HUNT H

WY

FREEMAN R

D

PARK LINK DR

PIP

ELI

NE R

D

RIVER

RD

BATTAGLIA DR

SELMA HWY

LA

PA

LM

A R

D

CAM

INO

AD

ELA

NTE

PHILLIPS RD

SASCO RD

PEAK LN

96 RANCH RD

PE

CA

N R

D

PRICE R

D

ELLIS RD

SU

NL

AN

D G

IN R

D

PETERS RD

MA

RIC

OP

A R

D

IRO

NW

OO

D D

R

RANDOLPH RD

MOBILE RD

SM

ITH

RD

CORNMAN RD

PRETZER RD

TR

EK

EL

L R

D

HOUSER RD

TW

EE

DY

RD

BARKERVILLE RD

RU

SS

EL

L R

D

FARRELL RD

BAPCHULE RD

SACATON RD

ST

AN

FIE

LD

RD

ARAVAIPA RD

MARTIN RD

PIN

AL A

VE

HANNA RD

BU

RR

IS R

D

CLAYTON RD

VAH KI INN RD

STOREY RD

WH

ITE

AN

D P

AR

KE

R R

D

CURTIS RD

MCCARTNEY RD

NUTT RD

GA

RY

RD

WA

RR

EN

RD

BIA

NC

O R

D

JO

HN

WA

YN

E P

KW

Y

CU

RR

Y R

D

MU

RP

HY

RD

COOLIDGE AVE

PE

AR

T R

D

SU

NS

HIN

E B

LV

D

ROMERO RD

LA

MB

RD

BUNKER HIL

L RD

WEBB RD

MID

WA

Y R

DOCOTILLO RD

BARNES RD

HIG

HW

AY

347

EDWIN RD

CO

CH

RA

N R

D

HIGHWAY 387

SIG

NA

L P

EA

K R

D

CH

UIC

HU

RD

HIGHWAY 287

COTTONWOOD LN

FE

LIX

RD

CO

X R

D

SC

HN

EP

F R

D

IDA

HO

RD

BARTLETT RDGR

EE

N R

D

HARMON RD

TH

OR

NT

ON

RD

MO

NT

GO

ME

RY

RD

AT

TA

WA

Y R

D

KORTSEN RD

PERALTA RD

GREENE RESERVOIR RD

JUDD RD

CALLE ZAPATA

DIV

ERSIO

N D

AM R

D

COPPER CREEK RD

WOODRUFF RD

PAPAGO RD

OV

ER

FIE

LD

RD

BIA

00

7

DIF

FIN

RD

MILLIGAN RD

ARIES DR

SAN

DM

AN

RD

AM

AR

ILL

O V

AL

LE

Y R

D

ALSDORF RD

CAMPO BONITO RD

HONEYCUTT RD

VAL VISTA BLVD

ME

RID

IAN

DR

REDINGTON RD

SMITH-ENKE RD

BEGGS RD

CH

RIS

TE

NS

EN

RD

GUILD RD

SKYLINE DR

PO

RT

ER

RD

KLECK RD

VA

IL R

DEARLEY RD

BELLA VISTA RD


TO

LT

EC

RD

DEEP W

ELL R

ANC

H R

D

SHEDD RD

PIMA RD

RA

LS

TO

N R

D

MT LEM

MON RD

WH

ITL

OW

RA

NC

H R

D

HEWITT STATION RD

COWBOY MILLER RD

OJO RD

SARG

ENT R

D

VAL VISTA RD

EMPIRE BLVD

HID

DE

N V

AL

LE

Y R

D

BAUMGARTNER RD

BL

AC

K M

OU

NT

AIN

RD

SHAY RD

MARSH RD

AGUIRRE LN

HA

CK

BE

RR

Y W

AS

H R

D

ARIZONA FARMS RD

ROSENDO RD

KELLEY'S CAMP TRL


STEELE RD

WH

EE

LE

R R

D

WILLOW SPRINGS DR

AJAX MINE TRL

16TH AVE

HELMWHEEL RANCH RD

PA

RK

ER

WA

SH

RD

DE

ER

TR

L

GILA BEND HWY

PEARCE RD

9TH ST

FU

QU

A R

D

HOTTS RD

FA

ST

TR

AC

K R

D

TEEL RD

CA

TT

LE

TA

NK

RD

MA

CR

AE

RD

APENA RD

TECOLOTE RANCH RD

4TH A

VE

POWERLINE RD

LA OSA RANCH RD

ES

TA

NC

IA D

R

ORVILLE ST

TONTO RD

ARICA RD

BR

AD

Y P

UM

P R

D

AMER

ICAN

AVE

ROBIN RD

MCDAVID RD

STEEN RD

MILLER RD

SOTOL RD

EL CAMINO VIEJO

SUFFERING GULCH RD

WIL

LY

RD

MAGMA RD

BAR R

D

BOWLIN RD

3RD ST

GAIL RD

DE

LA

WA

RE

DR

OLBERG RD

FA

LD

AL

E R

DG

ILB

ER

T R

D

SA

GIT

TA

RIU

S S

T

OA

K R

D

NO

RM

A R

D

WAVERLY DR

RE

YM

ER

T R

D

O'NEIL DR

MA

RY

LY

NN

E L

N

PAISANO DR

WINDSOR RD

ROBERTS RD

D S

T

CARPENTER RANCH R

D

SA

GE

ST

P Z

RA

NC

H R

D

BATTLE

AXE R

D

PROJECT DR

ROBLES RD

CE

RR

O R

D

AN

DR

OM

ED

A S

T

11TH ST

BIA

08

5

QU

EEN V

ALLEY RD

XAVIER DR

TW

IN H

AW

K L

N

HILLER RD

SC

OT

T D

R

TRADING POST RD

WILD

CAT TR

L

RENE LN

BA

Y D

R

MERRILL RANCH PKWY

SH

IRE

S R

D

KIVA RD

LARGO RD

ED

WA

RD

S R

D

CLOUDVIEW AVE

DU

DLE

YV

ILLE

RD

IVORY RD

ALLEN RD

MA

RE

Z D

R

BIS

HO

P R

D

DURHAM WASH RD

LOXIA DR

LACERTA

LN

BRIGGS AVE

MA

IN D

R

JOES WAY

TRONA DR

RE

ED

RD

RUBEN DR

BHP COPPER CO

GOLD RUSH RD

MO

EU

R R

D

PIEDRA RD

2ND AVE

ITKIN PL

SHERRY LN

EL TAMBOR DR

NIGHTENGALE DR

OVERFIELD DR

PULK PL

SALAZAR RD

PL

AC

ER

RD

JOAQUIN RD

REAVIS ST

DALLIANCE RDRA

INE

Y R

D

EA

ST

VIE

W R

D

PEG LEG RD

BR

YC

E T

RL

ALLE

Y

TA

SS

O R

D

CA

RT

ER

LN

SPARROW RD

QUAIL TRL

LO

NG

HO

RN

TR

L

GERMANN RD

GA

RN

ET

RD

BUCKAROO LN

LIE

BR

E R

D

ANYA WAY

HIG

HW

AY

79

WH

EE

LE

R R

D

PIPELIN

E RD

MILLIGAN RD

CU

RR

Y R

D

FE

LIX

RD

HIG

HW

AY

87

PE

AR

T R

D

HUNT HWY

EDWIN RD

SHAY RD

REYMERT RD

PIPELINE RD

BIA

00

7

HID

DE

N V

AL

LE

Y R

D PO

RT

ER

RD

SHAY RD

HARMON RD

SHAY RD

MU

RP

HY

RD

ARICA RD ARICA RD

HOUSER RDHOUSER RD

BARNES RD

VA

IL R

DV

AIL

RD

HOTTS RD

NUTT RD

CURTIS RD

TW

EE

DY

RD

NUTT RD

HIG

HW

AY

347

MCDAVID RD

SHEDD RD

KORTSEN RD

PIP

ELIN

E R

D

ARICA RD

BATTAGLIA DR

SKYLINE DR

MARSH RD

CLAYTON RD

SELMA HWY

04

25

53

11

07

50

01

62

67

16

X11

06

05

72

61

60

54

38

52

31

20

23

X1

71

29

22

77

49

13

70

27

37

59

30

15

X3

55

X13

21

41

39

88

40

57

08

19

24

48

18

45

17

78

68

09

46

64

14

X6

87

69

35

58

12

X5

86

X7

81

83

84

74

79

56

80

28

X9

X2

10

36

26

X12

76

66

75

47

32

34

42

43

63

44

82

X4

X8

73

Legend

NewVoterPrecincts


Road Labels

Cities/Towns


District

1

2

3

4

5


Total, All











Percent:









Total Percent 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%



Numeric deviation from Ideal Value -2,792 3,365 958 354 -1,885 6,157

Percent deviation from Ideal Value -3.72% 4.48% 1.27% 0.47% -2.51% 8.19%





Total, All




Non-Hispanic Black 3,732 2,633 2,478 806 2,417 12,066

Non-Hispanic American Indian 4,496 607 7,059 629 998 13,789






Voting-Age Percent:














Eloy

FlorenceMaricopa

Mammoth

Coolidge

Casa Grande

Queen Creek

Apache Junction

Kearny

Queen Creek

Superior

Marana

Winkelman

1

4

3

2

5

8

10

79

60

77

87

84

177

347

287

238

88

387

58

7

187

PARK LINK DR

FLORENCE-KELVIN HWY

HUNT H

WY


OLD WEST HW

Y

87

10

287

§̈¦8

§̈¦10

§̈¦10

")77

")177

")84

")347

")87

")79

")287

")238

")387

")88

")587

")387

")79

")87

")287

")84

£¤60

£¤60

HIG

HW

AY 79

HIGHWAY 77

CA

MIN

O R

IO

COPPER BASIN RR

HIGHWAY 84

HIGHWAY 177

HIGHW

AY 87

HUNT H

WY

FREEMAN R

D

PARK LINK DR

PIP

ELI

NE R

D

RIVER

RD

BATTAGLIA DR

SELMA HWY

LA

PA

LM

A R

D

CAM

INO

AD

ELA

NTE

PHILLIPS RD

SASCO RD

PEAK LN

96 RANCH RD

PE

CA

N R

D

PRICE R

D

ELLIS RD

SU

NL

AN

D G

IN R

D

PETERS RD

MA

RIC

OP

A R

D

IRO

NW

OO

D D

R

RANDOLPH RD

MOBILE RD

SM

ITH

RD

CORNMAN RD

PRETZER RD

TR

EK

EL

L R

D

HOUSER RD

TW

EE

DY

RD

BARKERVILLE

RD

RU

SS

EL

L R

D

FARRELL RD

BAPCHULE RD

SACATON RD

ST

AN

FIE

LD

RD

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Legend

NewVoterPrecincts


Road Labels

Cities/Towns


District

1

2

3

4

5


Number: District 1 District 2 District 3 District 4 District 5

Total, All

Districts










Percent:









Total Percent 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%

Ideal Population 75,154 75,154 75,154 75,154 75,154

Total Population 71,280 75,700 74,252 77,003 77,535

Numeric deviation from Ideal Value -3,874 546 -902 1,849 2,381 6,255

Percent deviation from Ideal Value -5.15% 0.73% -1.20% 2.46% 3.17% 8.32%





Total

deviation:

Voting-Age Number: District 1 District 2 District 3 District 4 District 5

Total, All

Districts





Non-Hispanic Asian 1,056 754 781 1,621 1,216 5,428





Voting-Age Percent:














ADDENDUM NO. 2

PUBLIC NOTICE


REGULAR MEETING





All items listed with an asterisk (*) are considered routine matters and will be enacted by one

motion and one roll call vote of the Council. There will be no separate discussion of these items

unless a Council Member or member of the public so requests, in which event the item will be

removed from the Consent Agenda and considered in its normal sequence of the agenda.

*G.5 Consider Authorizing the Closure of Trekell Road,

North of Rodeo Road to McCartney Road on

Thursday, October 6, 2011 for the Casa Grande

Union High School Homecoming Parade

Public Works

Director





Gloria Leija, MMC

City Clerk



AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Request to Authorize Casa Grande Union High

School’s Homecoming Parade Street Closures

RECOMMENDATION: Staff recommends the Mayor and City Council authorize the closure of

Trekell Road, just north of Rodeo Road to McCartney Road to accommodate the Homecoming

Parade for Casa Grande Union High School Thursday, October 6, 2011.

DISCUSSION: School staff and event coordinators are working with the Police and Public Works

Departments regarding barricade requirements for the street closures beginning 4:00 PM,

Thursday, October 6. The street is anticipated to remain closed no later than 6 PM. Notification

includes news releases and possible banners hung near the area.

FISCAL IMPACT: Approval of this action will have fiscal impact primarily for the Police and

Public Works Departments to coordinate street closures and insure safety and compliance.

ALTERNATIVES: Deny request. Alter the closure route(s).


Anita Avila

Kevin Louis

Jim Thompson Management Analyst Director of Public Works City Manager


Reviewed by



PUBLIC NOTICE


MEETS



A. Call to Order Mayor

� Invocation � Pledge of Allegiance

B. Roll Call City Clerk

C. Minutes: City Clerk

C.1 City Council Regular Meeting - September 19, 2011

C.2 Library Advisory Board - May 11, 2011

C.3 Casa Grande Youth Commission - August 14, 2011

C.4 Golf Course Advisory Committee - September 7, 2011

C.5 Police Personnel Retirement Board - September 13, 2011

D. Claims Finance Director

D.1 Claims - September 22, 2011

D.2 Claims - September 29, 2011

E. Meeting Agenda Approval Mayor

F. Special Presentations

F.1 Presentation on Arizona Parks & Recreation Awards Community Services

Director


All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.

*G.1 Consider Special Event Liquor License Applications for Palm Creek Golf & RV Resort 2011-2012 Events

City Clerk

*G.2 Consider the Request to Renew a Off-Track

Wagering Permit to Conduct Wagering at McMasher's Sports Bar, 1355 E. Florence Boulevard, #139 to American Greyhound Racing Inc. at Phoenix Greyhound Park

City Clerk

City Council Meeting - Regular Page 2

October 3, 2011

*G.3 Consider a Special Event Liquor License

Application for Pinal County Veterans Memorial Foundation, Fundraising Event (Honor Veterans and Educate on War Memorial)

City Clerk

*G.4 Consider Accepting the 1st Quarter FY11-12 Report

from a Non-Profit Organization - Casa Grande Main Street

City Manager

H. Public Comments Mayor

I. Award of Contracts

I.1 Consider an Ordinance Accepting a Bid From

Norwood Equipment, Inc. for the Purchase of an Ez-Pack 40-Yard Front Load Refuse Body to be Fitted onto a 2012 Mack MRU 613 Chassis; Authorizing the Expenditure of Public Funds in an Amount Not to Exceed $98,504.29; and Authorizing Execution of a Contract With, or Purchase Order to, Norwood Equipment, Inc.

Public Works

Director

I.2 Consider an Ordinance Accepting a Bid From

Arizona Truck Centers dba Vanguard Truck Centers for the Purchase of One (1) 2012 In-Stock Mack MRU 613 Cab Over Engine Chassis; Authorizing the Expenditure of Public Funds in an Amount Not to Exceed $142,979.70; and Authorizing Execution of a Contract with, or Purchase Order to, Arizona Truck Centers dba Vanguard Truck Centers in Accordance with the Terms Submitted to the Arizona State Bid List

Public Works

Director

J. Boards & Commissions None



K.1 Consider an Ordinance Approving a

Development/Pay-Back Agreement Between the City of Casa Grande, Florence Blvd. Fuel 1, LLC and Double G Properties of Casa Grande, LLC.; and Authorizing the Execution of the Development/ Pay-Back Agreement by the City Manager

Planning and

Development Director

K.2 Consider an Ordinance Authorizing Payment of a

Fee to the Arizona Department of Water Resources; authorizing Use of Council Contingency for Payment; and Authorizing Expenditure of Public Funds in an Amount Not to Exceed $60,510.65.

Finance Director

City Council Meeting - Regular Page 3

October 3, 2011

L. Public Meetings, Public Hearings, Open Record Reviews,

and Closed Record Reviews

None

M. Executive Session:

Executive Session: A.R.S. §38-431.03. A. Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes: 3. Discussion or consultation for legal advice with the attorney or attorneys of the public body. 4. Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation.

� Discussion and Consultation with City Attorney

Regarding Negotiations of a Memorandum of

Understanding with St. Anthony of Padua Catholic

Church for 1st Street Right-of-Way Between

Picacho Street and Drylake Street

� Proposal by Ritchie Brothers to Amend the

Development Agreement with the City of Casa

Grande

City Attorney

N. Reports

O. Adjournment




Posted at City Hall and Police Department on September 29, 2011, at 5:00 p.m. Gloria Leija, MMC City Clerk



Titles of Resolutions and Ordinances of the City Council Regular Meeting of October 3, 2011 Page 1

RESOLUTIONS AND ORDINANCES

IN ACCORDANCE WITH ARTICLE VII, SECTION 6, PARAGRAPH 3 OF THE CHARTER OF THE CITY OF CASA GRANDE, ARIZONA, THE FOLLOWING ARE TITLES OF THE RESOLUTIONS AND ORDINANCES PROPOSED FOR CONSIDERATION BY THE COUNCIL AT THEIR REGULAR MEETING TO BE HELD MONDAY, OCTOBER 3, 2011 AT 7:00 P.M., 510 E. FLORENCE BLVD. I.1 ORDINANCE NO. _____ AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING A BID FROM NORWOOD EQUIPMENT, INC. FOR THE PURCHASE OF AN EZ-PACK 40-YARD FRONT LOAD REFUSE BODY TO BE FITTED ONTO A 2012 MACK MRU 613 CHASSIS; AUTHORIZING THE EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $98,504.29; AND AUTHORIZING EXECUTION OF A CONTRACT WITH, OR PURCHASE ORDER TO, NORWOOD EQUIPMENT, INC. I.2 ORDINANCE NO. _____ AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING A BID FROM ARIZONA TRUCK CENTERS DBA VANGUARD TRUCK CENTERS FOR THE PURCHASE OF ONE (1) 2012 IN-STOCK MACK MRU 613 CAB OVER ENGINE CHASSIS; AUTHORIZING THE EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $142,979.70; AND AUTHORIZING EXECUTION OF A CONTRACT WITH, OR PURCHASE ORDER TO, ARIZONA TRUCK CENTERS DBA VANGUARD TRUCK CENTERS IN ACCORDANCE WITH THE TERMS SUBMITTED TO THE ARIZONA STATE BID LIST. K.1 ORDINANCE NO. _____ AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, APPROVING A DEVELOPMENT/PAY-BACK AGREEMENT BETWEEN THE CITY OF CASA GRANDE, FLORENCE BLVD. FUEL 1, LLC AND DOUBLE G PROPERTIES OF CASA GRANDE, LLC.; AND AUTHORIZING THE EXECUTION OF THE DEVELOPMENT/ PAY-BACK AGREEMENT BY THE CITY MANAGER. K.2 ORDINANCE NO. _____ AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, AUTHORIZING PAYMENT OF A FEE TO THE ARIZONA DEPARTMENT OF WATER RESOURCES; AUTHORIZING USE OF COUNCIL CONTINGENCY FOR PAYMENT; AND AUTHORIZING EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $60,510.65.

Posted at City Hall and Police Department on September 29, 2011 at 5:00 p.m. Gloria Leija, MMC City Clerk

Titles of Resolutions and Ordinances of the City Council Regular Meeting of October 3, 2011 Page 1

ADDENDUM

RESOLUTIONS AND ORDINANCES

IN ACCORDANCE WITH ARTICLE VII, SECTION 6, PARAGRAPH 3 OF THE CHARTER OF THE CITY OF CASA GRANDE, ARIZONA, THE FOLLOWING ARE TITLES OF THE RESOLUTIONS AND ORDINANCES PROPOSED FOR CONSIDERATION BY THE COUNCIL AT THEIR REGULAR MEETING TO BE HELD MONDAY, OCTOBER 3, 2011 AT 7:00 P.M., 510 E. FLORENCE BLVD. K.3 RESOLUTION NO. _____ A RESOLUTION OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACKNOWLEDGING ITS PREFERENCE OF PROPOSED SUPERVISORAL DISTRICT PLAN 3 TO THE PINAL COUNTY BOARD OF SUPERVISORS FOR REDISTRICTING PINAL COUNTY.

Posted at City Hall and Police Department on September 29, 2011 at 5:00 p.m. Gloria Leija, MMC City Clerk

Regular Meeting

MINUTES OF THE REGULAR MEETING

OF THE HONORABLE MAYOR AND COUNCIL

OF THE CITY OF CASA GRANDE

HELD IN THE COUNCIL CHAMBERS

510 E. FLORENCE BLVD., CASA GRANDE, AZ 85122

MONDAY, SEPTEMBER 19, 2011

A. Call to Order: Mayor Jackson called the meeting to order at 7:06 p.m.

Invocation: Pastor Judy Turberg, Episcopal Church delivered the invocation.

Pledge of Allegiance: Mayor Pro Tempore Herman led the Pledge of Allegiance to the Flag.

B. Roll Call:

The following Council Members were present:

Lisa Fitzgibbons Council Member Karl Montoya Council Member Steve Miller Council Member Dick Powell Council Member Matthew Herman Mayor Pro Tempore Robert Jackson Mayor

The following Council Member was absent:

Mary Kortsen Council Member Council Member Powell moved to excuse Council Member Kortsen from the meeting. Council Member Fitzgibbons seconded the motion and was carried unanimously.

Also Present: Larry Rains Deputy City Manager Brett Wallace City Attorney Gloria Leija City Clerk Mary Johnson Community Services Director Diane Archer Finance Director

C.1 - Packet Page #: 1 Item Page #: 1

C.1

City Council Meeting – September 19, 2011 Page 2

Also Present: Scott Miller Fire Chief Robert Huddleston Police Chief Scott Barber Administrative Services Director

C. Minutes:

Council Member Powell moved to approve the following minutes:

City Council Regular Meeting September 6, 2011 Arts & Humanities Commission August 3, 2011 Golf Course Advisory Committee May 4, 2011 Parks & Recreation Advisory Board May 4, 2011 Police Personnel Retirement Board July 20, 2011 Board of Adjustment August 9, 2011

The motion was seconded by Council Member Fitzgibbons and was carried with a 6-0 voice vote. D. Claims:

D.1 Claims Dated September 1, 2011

Council Member Montoya moved to approve and pay the reported claims dated September 1, 2011. Council Member Miller seconded the motion and was carried with a 6-0 voice vote. D.2 Claims Dated September 8, 2011

Mayor Pro-Tempore Herman moved to approve and pay the reported claims dated September 8, 2011. Council Member Miller seconded the motion and was carried with a 6-0 voice vote.


C.1


D.3 Claims Dated September 15, 2011

Council Member Powell declared a conflict of interest and did not participate in

the discussion or voting on this item.

Mayor Pro-Tempore Herman moved to approve and pay the reported claims dated September 15, 2011. Council Member Miller seconded the motion and was carried with a 5-0 voice vote with Council Member Powell abstaining as stated above. E. Meeting Agenda Approval:

Council Member Montoya moved to approve the meeting agenda with a change (Remove Item F.1). Council Member Herman seconded the motion and was carried unanimously. F. Special Presentation: None

G. Consent Agenda:

Mayor Jackson announced consideration of the Consent Agenda and explained that all items listed preceded by an asterisk (*) would be acted upon by a single roll call vote of the Council, unless some member of the Council or member of the public asked that specific items be removed from the Consent Agenda, discussed and voted upon separately. Council Member Montoya moved for passage of the Consent Agenda. Council Member Miller seconded the motion and the following roll call vote was recorded:

AYES ABSTAIN NAYS

Council Member Fitzgibbons Council Member Miller Council Member Montoya Council Member Powell Mayor Pro Tempore Herman Mayor Jackson Mayor Jackson then declared that all items in these minutes identified by an asterisk (*) preceding the title of that item were passed and adopted.


C.1


G.1 *Final Adoption of Ordinance No. 2715

Accepting a Bid from Bingham Equipment Company

Purchase of a 2011 Kubota R420S1T3 Compact Wheel Loader

By a 6-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 2715 which appeared before Council for a second reading, accepting a bid from Bingham Equipment Company for the purchase of a 2011 Kubota R420S1T3 Compact Wheel Loader; authorizing the expenditure of public funds in an amount not to exceed $56,566.15; and authorizing execution of a contract with, or purchase order to, Bingham Equipment Company in accordance with the terms submitted to the Arizona State Bid List. G.2 *Final Adoption of Ordinance No. 2716

Accepting the Proposal for Professional Services From Ellison-Mills

Contracting, LLC to Provide Pre-Construction Services for the

Downtown Streets Reconstruction Phase II Project

By a 60 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 2716 accepting the proposal for professional services from Ellison-Mills Contracting, LLC to provide pre-construction services for the Downtown Streets Reconstruction Phase II Project; authorizing expenditure of public funds in an amount not to exceed $72,574.33; and authorizing the execution of a contract. G.3 *Consider a New Liquor License, Series #12

Donovan Salas, dba, Cabana’s Tex-Mex Kitchen, 665 N. Pinal Avenue

City Clerk Leija recommended in her Request for Council Action form that Mayor and Council instruct the City Clerk to forward a recommendation to the State Liquor License & Control Board to approve a New Liquor License Series #12 (Restaurant License), to Donovan Salas, dba, Cabana’s Tex-Mex Kitchen, 665 N. Pinal Avenue. City Clerk Leija reported that the application under consideration is for a Series #12, New Liquor License. The applicant is Donovan Salas, dba, Cabana's Tex-Mex Kitchen, 665 N. Pinal Ave. The type of license is for a Series #12 (Restaurant License), which is a non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve all types of spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Failure to meet the 40% food requirement may result in revocation of the license.


C.1


As required by law, the Notice to the Public and a copy of the application were appropriately posted for 20 days. The twenty (20) days expired on September 6, 2011. The City Clerk’s Office did not receive any comments opposing or supporting the application. The Police Department and Building Official have submitted favorable recommendations to approve the application. By a 6-0 roll call vote under the Consent Agenda, Council authorized the City Clerk to forward a favorable recommendation to the Arizona Department of Liquor License & Control for issuance of a New Liquor License Series #12 (Restaurant License) to Donovan Salas, dba, Cabana’s Tex-Mex Kitchen, 665 N. Pinal Avenue, Casa Grande, Arizona. G.4 *Consider a Special Event Liquor License Application

Boys & Girls Clubs of the Casa Grande Valley

Fundraiser - October 23, 2011

City Clerk Leija recommended in her Request for Council Action form that Mayor and Council authorize the City Clerk to forward local approval to the State of Arizona Liquor Board for issuance of a Special Event Liquor License, as requested by the Boys & Girls Clubs of the Casa Grande Valley. Their request is in conjunction with their Fundraiser scheduled for October 23, 2011, 6:00 p.m. to 10:00 p.m., at 1117 N. Promenade Parkway, Casa Grande, Arizona. City Clerk Leija reported that the State of Arizona Board of Liquor License and Control assume little jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License. Almost exclusively the local governing body makes decisions regarding the issuance of such permits. This is the only type of liquor license, which will not be issued without the approval of the local governing board. The City charges no fee for this type of license. A $25.00 per day license is charged by the State. By a 6-0 roll call vote under the Consent Agenda, Council authorized the City Clerk to forward a favorable recommendation to the Arizona Department of Liquor License & Control for issuance of a Special Event Liquor License to the Boys & Girls Clubs of Casa Grande Valley for their Fundraiser scheduled for October 23, 2011, 6:00 p.m. to 10:00 p.m., at 1117 N. Promenade Parkway.


C.1


G.5 *Consider a Special Event Liquor License Application

St. Helen of the Cross Catholic Church

Fundraiser – November 18, 2011

City Clerk Leija recommended in her Request for Council Action form that Mayor and Council authorize the City Clerk to forward local approval to the Arizona State of Liquor Board for issuance of Special Event Liquor License, as requested by the St. Helen of the Cross Catholic Church for an Educational Fund Raiser scheduled on November 18, 2011, 4:00 p.m. to 12:00 p.m. at 410 N. Florence Street, Casa Grande, Arizona. City Clerk Leija reported that the State of Arizona Board of Liquor License and Control assume little jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License. Almost exclusively the local governing body makes decisions regarding the issuance of such permits. This is the only type of liquor license, which will not be issued without the approval of the local governing board. The City charges no fee for this type of license. A $25.00 per day license is charged by the State. By a 6-0 roll call vote under the Consent Agenda, Council authorized the City Clerk to forward a favorable recommendation to the Arizona Department of Liquor License & Control for issuance of a Special Event Liquor License to St. Helen of the Cross Catholic Church for their Fundraiser, scheduled for November 18, 2011, 4:00 p.m. to 12:00 p.m. at 410 N. Florence Street, Casa Grande, Arizona. H. Public Comments:

Mayor Jackson called for public comments. No comments were offered. I. Award of Contracts: None

J. Boards and Commissions: None

K. Ordinances, Resolutions, and Other Matters or

Subjects Requiring Action by the Council:

None

L. Public Meetings, Public Hearings, Open Record

Review, and Closed Record Reviews None


C.1


M. Executive Session: None

N. Reports:

Council Member Fitzgibbons reported that the Community Service IB met. At this meeting, Director Johnson reported on the issues regarding the golf course rates that were rejected by the Golf Board. Staff is going to continue to work with the Board and bring the rates before the Council. Further, Council Member Fitzgibbons reported that the Celebrating Women of Today and Tomorrow Conference was held on Saturday, September 17, 2011. Over 100 young girls attended the conference along with their mothers. Guest speakers included Clint Myers, ASU Women’s Softball Coach and members of the team. Council Member Powell voiced that Mayor Jackson and he have been talking about issuing a proclamation on the City’s preference for the redistricting map. He believes that unofficially it appears that map #3 will be selected, which is also the City’s preference. Further, he offered the below:

� Reported on the Superstition Vistas’ proposal to amend the Comprehensive Plan. The Citizens’ Advisory Committee has turned it down, as well as the Planning and Zoning Commission.

� Regarding the Police Department’s Strategic Plan, he noted that there has

not been an opportunity for Council to comment on the goals and objectives, and would like to know at what point the Council will consider the Strategic Plan for acceptance?

Responding to Mr. Powell, Mayor Jackson stated that it’s his understanding that the Strategic Plan and Implementation Strategies will be brought before Council during a study session. At this point, Council can offer comments. Mayor Jackson reported on the below:

� Get out play day (Playtopia) at Carr McNatt Park on Friday, September 23, 2011, 5-8 p.m.

� Ballet Under the Stars is Thursday, September 22, 2011, Paul Mason Sports Complex


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� Board and Commissions’ dinner is tentatively scheduled for October 26 or November 17, 2011. The decision should be made by next week.

� Ribbon cutting for the reopening of the City’s Golf Club is scheduled for September 29, 2011.

O. Adjournment:

There being no further business at this time, the meeting was adjourned at approximately 7:07 p.m.

______________________ Robert Jackson Mayor ATTEST: ____________________ Gloria Leija, MMC City Clerk

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of Casa Grande, Arizona held on the 19th day of September, 2011. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 3rd day of October, 2011 _____________________ Gloria Leija, MMC City Clerk


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MINUTES OF A SPECIAL MEETING OF

THE CASA GRANDE POLICE PERSONNEL RETIREMENT BOARD

HELD IN CITY HALL, CONFERENCE ROOM A-1

510 E. FLORENCE BLVD.

SEPTEMBER 13, 2011– 11:00 AM

The meeting was called to order by Mayor Jackson at 11:00 a.m.

The following members were present for the meeting:

Robert Jackson Mayor/Chairman

Gloria Leija City Clerk/Board Secretary

Mark Bonsall Police Officer/Member

Member absent:

Jeffrey Wyman Member

Kile Jackson Police Officer/Member

MINUTES:

Member Bonsall moved to approve the minutes of July 20, 2011, meeting of the Casa Grande

Police Personnel Retirement Board. The motion was seconded by Member Leija and carried

with a 3-0-voice vote.

SPECIAL BUSINESS:

Review Pre-employment Medical Reports and Consider Enrollment into the

Arizona Public Safety Retirement System for Matthew W. Perry and Michael J. Wilson

MBI, 4100 E. Broadway Rd., Phoenix, Arizona 85040, submitted the below medical reports:

Doctor and Date of Medical Report Applicant Findings

Donald J. Gibertini

September 7, 2011

Matthew M. Perry Has a condition which

requires further evaluation by

a specialist in the field of

Audiologist.

Juan Rodriguez

September 2, 2011

Michael J. Wilson Is capable of performing the

duties of a peace officer

without accommodations.

Member Bonsall moved to approve enrollment in the Arizona Public Safety Retirement System

for Michael J. Wilson with all the medical findings included in the pre-employment medical


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Police Personnel Retirement Board

September 13, 2011

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report dated September 2, 2011. The motion was seconded by Member Leija and carried with a

3-0-voice vote.

The Board took no action on Matthew M. Perry, because he was referred to an audiologist for

further evaluation.

PUBLIC COMMENTS:

No comments were offered.

ADJOURNMENT:

With no further business to come before the Board, the meeting was adjourned at 11:15 a.m.

Gloria Leija, MMC

Board Secretary


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Check Vendor Amount Thursday, September 22, 2011 32036 3M $3,661.07 32037 A J P Electric, Inc. $46,098.18 32038 A&D Eagle Towing $998.64 32039 ACT! Media Advertising & Public Relations $150.00 32040 Adams Distributing Inc. $2,418.31 32041 ADECCO USA, Inc. $1,054.40 32042 Alicia M. Sanchez And $5,156.00 32043 All Flag & Flagpoles Inc. $1,577.00 32044 Allen $190.00 32045 Alliance Beverage Distributing $190.75 32046 American Legal Publishing Corp. $83.00 32047 Andrea N. Golding $159.00 32048 ARC/Scottblue Reprographics $194.62 32049 Arizona Blue Stake, Inc. $294.61 32050 Arizona City Management Assoc. $45.00 32051 Arizona Public Service $31,999.69 32052 Arizona Refuse Sales, LLC $561.96 32053 Arizona Upholstery $135.00 32054 Arizona Water Company $31,883.47 32055 Arizona's Best Choice $49.00 32056 Arrowhead Mountain Spring Water $89.21 32057 ASPC-Florence $363.00 32058 Auto Body World $625.58 32059 Automotive Supply Co. $481.51 32060 Avesis $3,597.54 32061 AZ Dept. of Public Safety $24.00 32062 AZ Homicide Invest. Assoc. Inc. $225.00 32063 AZ Mun. Risk Retention Pool (WC) $1,089.03 32064 AZ State Prison Complex $936.50 32065 Baker & Taylor Inc. $2,584.25 32066 Bauer $535.03 32067 Bearing Belt & Chain $354.62 32068 Bendpak, Inc. $1,173.00

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AGENDA ITEM:

DATE: 10/3/2011

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Check Vendor Amount Thursday, September 22, 2011 32069 Bentley $7.67 32070 Bingham Equipment Co. $4,007.15 32071 Blue Cross Blue Shield of Arizona $4,097.97 32072 Bookpage $456.00 32073 Branham's Exterminating Co. Inc. $600.00 32074 Brashier $36.03 32075 Brock & Associates $64.00 32076 Brodart Co. $97.69 32077 Butler Schein Animal Health Supply $198.50 32078 C.W. Carter Co. $755.51 32079 Casa Grande Valley $8,500.00 32080 CBI Security Service $559.60 32081 CenturyLink $1,748.00 32082 CenturyLink $212.06 32083 Chandler Air Service, Inc. $40.90 32084 Chavez $24.00 32085 Choices Tread Retreading LLC $129.24 32086 Christina Bernal $2,500.00 32087 City of Casa Grande $99.84 32088 Cleaning Resources $299.30 32089 CLH International. Inc. $8,646.76 32090 Coca-Cola Bottling Co. $625.45 32091 Cox Communications $99.98 32092 Coyote Honda $1,338.10 32093 Crescent Crown Dist. $384.40 32094 Crown Awards $1,124.80 32095 CWA Consulting Services LLC $65.00 32096 D&D Framing, LLC $9,560.00 32097 Debbie Ochoa $441.00 32098 DEMCO $1,376.03 32099 Disc Golf Assoc., Inc. $128.57 32100 Dish Network $236.19 32101 DQE $6,944.86 32102 DS Mobile Service $1,795.00 32103 Dusty's Filter Service $37.07 32104 Ed Whitehead's Tire Country $3,718.77



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Check Vendor Amount Thursday, September 22, 2011 32105 Edil Aguirre $2,500.00 32106 Electrical District #3 $34.08 32107 Empire Machinery Co. $849.91 32108 Engstrom $450.00 32109 ESRI $15,248.30 32110 Evergreen Turf, Inc. $296.06 32111 Ewing Irrigation Products, Inc. $1,332.92 32112 Fleetpride $1,686.82 32113 Food City $14.26 32114 Fred's Bolts, Nuts & Service $47.50 32115 Freddy's Mobile Car Wash $75.00 32116 Freightliner, Sterling $1,693.93 32117 Frito Lay, Inc. $70.92 32118 G&K Services $617.12 32119 GCR Truck Tire Centers $4,159.91 32120 GMI Pump Systems, LLC $1,347.76 32121 Golden Eagle Distributors, Inc. $731.25 32122 Grainger, Inc. $43.08 32123 Greater C.G. Chamber of Commerce $5.00 32124 Green Manufacturing Co. $1,201.46 32125 H&E Equipment Services, Inc. $1,719.80 32126 Horizon Irrigation & Turf $1,460.44 32127 Hughes Fire Equipment, Inc. $1,377.61 32128 Industrial Hose Repair $336.90 32129 Jobs Available, Inc. $39.00 32130 Jones Auto Center $3,332.97 32131 Juarez $120.00 32132 Kenneth W. Campbell $3,500.00 32133 Kortsen $79.80 32134 Lighthouse, Inc. $108.80 32135 Lowe's $28.87 32136 Lowe's $70.33 32137 Lubrication Equip. & Supply $163.36 32138 Lujan $12.00 32139 Luse $190.00 32140 Martinez $450.00



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Check Vendor Amount Thursday, September 22, 2011 32141 MBI Occupational Health $135.50 32142 MBT, Inc. $819.00 32143 Merle's Automotive Supply, Inc. $2,286.00 32144 Mid-American Research $537.82 32145 Mid-State Refrigeration $737.79 32146 Midwest Tape $1,643.30 32147 N&D Designs, LLC $107.51 32148 Nancy Garcia $250.00 32149 Nat'l Band & Tag Co. $661.41 32150 Nationwide Gourmets $739.93 32151 New Image Building Services, LLC $9,747.89 32152 Notary Bond Agency $50.00 32153 Odell $36.00 32154 Office Depot $78.34 32155 Officemax Inc. $1,164.58 32156 Oriental Trading Co. Inc. $184.23 32157 Palmer $29.43 32158 Paragon Concrete Prod. Inc. $41.73 32159 Performance Plus Distributing, Inc. $228.49 32160 Phoenix Fire Dept. Health Center $32,889.00 32161 Phoenix Highway Products, Inc. $10,760.98 32162 Pinal Co. Div. of Environ. Health $200.00 32163 Pinal Co. Sheriff's Office JEF $44,399.42 32164 Pinal Co. Town Hall $925.00 32165 Pitney Bowes Global Financial Serv. $144.37 32166 Praxair $4,471.55 32167 Professional Law Enf. Training $250.00 32168 Purchase Advantage Card $34.12 32169 R&R Products Co., Inc. $397.54 32170 Ramirez $250.00 32171 Recreation Design Concepts $938.31 32172 Regan's Diesel Repair LLC $122.30 32173 Reliable The Office Supply People $932.48 32174 Rexel Of America LLC $11,553.36 32175 RLS Services, Inc. $214.88 32176 RMS Electrical Contracting, LLC $301.95



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Check Vendor Amount Thursday, September 22, 2011 32177 Robert Weaver $42.74 32178 RWC International LTD $119.88 32179 Safety Kleen Corp. $210.30 32180 Safeway Inc. $131.94 32181 Salinas $450.00 32182 San Carlos Irrigation $789.22 32183 Sanders $190.00 32184 SC Fuels $26,455.33 32185 Secretary of State $48.00 32186 Secretary of State $48.00 32187 Security Title Agency $600.00 32188 Serck Services, Inc. $538.85 32189 Sew What? $145.00 32190 Sheakley Pension Admin. Inc. $425.00 32191 Sigler $233.70 32192 Simpson Norton Corp. $57.69 32193 Small Animal Clinic $342.30 32194 Sommers Glass & Mirror $109.70 32195 Southwest Gas Corp. $564.88 32196 Sybertech Waste Reduction LTD $733.50 32197 Sysco Food Services of AZ $1,396.78 32198 Tee Pee Sand & Gravel $1,543.58 32199 The Winners Circle $111.89 32200 Thomas $200.00 32201 Thompson $354.99 32202 Thompson Safe Lock & Key Inc. $34.56 32203 Titan Power, Inc. $1,348.17 32204 Trucks West of Phoenix, Inc. $1,713.23 32205 Turbo & Electric Sales & Serv. $505.14 32206 United Fire Equipment Co. $689.73 32207 United Healthcare Insurance Co. $306,692.21 32208 Value-Crete $603.35 32209 Water Movers, Inc. $89.46 32210 Waxie Sanitary Supply $232.40 32211 West Payment Center $768.67 32212 Western Exterminator Co. $642.00



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Check Vendor Amount Thursday, September 22, 2011 32213 Western States Tire Co. $3,949.40 32214 Wilcox Professional Services LLC $600.00 32215 Wiseman's Towing $105.00 32216 Worldpoint ECC, Inc. $466.85 32217 Yvette Lee $2,500.00 32218 Zelechowski $1,047.63 32219 Zep Manufacturing Co. $265.08 32220 Otto Trucking, Inc $1,275.00 32221 Ferguson $239.88

Total $733,203.81 Total 186



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Check Vendor Amount Thursday, September 29, 2011 32224 ADECCO USA, Inc. $4,173.11 32225 ADT Security Services, Inc. $132.93 32226 Air Compressors, Inc. $80.61 32227 Alphalarm Co. $76.42 32228 Alston $400.00 32229 American Messaging Services $321.68 32230 Arizona Public Service $31,686.04 32231 Arizona Public Service Co $5,844.82 32232 Arizona Smoke School, LLC $200.00 32233 Arizona Upholstery $177.45 32234 Arizona Valve & Fitting Co. $46.34 32235 Arizona Water Company $75.00 32236 Arizona Water Company $23,883.77 32237 Ascent Aviation Group, Inc. $36,564.20 32238 AT&T Mobility $35.51 32239 AZ Dept. of Public Safety $800.51 32240 AZ Pawn Property Recovery Law Enforcement $40.00 32241 AZ State Prison Complex $102.00 32242 Balar Equipment Corp. $356.57 32243 Bearing Belt & Chain $184.04 32244 Bergen Enterprises, Inc. $59.80 32245 Bingham Equipment Co. $45.06 32246 Branham's Exterminating Co. Inc. $1,132.00 32247 Brown Evans Distributing Co. $3,973.87 32248 BSN Sports $749.94 32249 Butler Schein Animal Health Supply $123.50 32250 C&C Engraving $66.19 32251 C.W. Carter Co. $870.82 32252 Casa Grande Animal Hospital $384.89 32253 Casa Grande Counseling $540.00 32254 Casa Grande Dispatch $1,483.98 32255 Casa Grande Valley Newspapers $12.00 32256 CBI Security Service $1,007.28


AGENDA ITEM:

DATE: 10/3/2011


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Check Vendor Amount Thursday, September 29, 2011 32257 Cemex $313.85 32258 Center For Watershed Protection, Inc. $149.00 32259 Central Arizona Regional EDF $31,780.00 32260 CenturyLink $716.60 32261 Chacon Landscaping & $6,624.17 32262 Chase $300.94 32263 Chester's Harley-Davidson $253.41 32264 Cintas Corp. #466 $93.30 32265 City of Casa Grande $79.01 32266 City of Casa Grande $1,165.39 32267 City of Casa Grande $700.12 32268 City of Casa Grande $3,078.49 32269 Clark Security Products, Inc. $407.84 32270 Complete Aviation Fuel Systems $2,519.33 32271 Cooper Painting, Inc. $20,648.00 32272 Cornelius $250.00 32273 Counseling & Family Resources $555.00 32274 Crafco, Inc. $2,058.47 32275 Creative Communications $1,283.12 32276 Creative Labor Service $1,720.00 32277 Crescent Crown Dist. $207.90 32278 Critical Information Network, LLC $1,029.99 32279 Cybarworks, Inc. $2,400.00 32280 D&K Enterprises, LLC $6,200.00 32281 D&K Enterprises, LLC $3,980.00 32282 D&K Enterprises, LLC $3,980.00 32283 D&K Enterprises, LLC $3,980.00 32284 Desert Water & Ice $8.75 32285 DirecTV $86.99 32286 DS Waters of America, LP $154.60 32287 Dusty's Filter Service $87.37 32288 Electrical District #2 $1,781.97 32289 Empire Machinery Co. $3,075.52 32290 EPS Group, Inc. $947.50 32291 EUSI, LLC $21,207.50 32292 Eva's Fine Mexican Food $105.12



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Check Vendor Amount Thursday, September 29, 2011 32293 Federal Express Corp. $20.01 32294 Food City $14.26 32295 Fred's Bolts, Nuts & Service $474.90 32296 Freddy's Mobile Car Wash $25.00 32297 Fry's Customer Charges $42.23 32298 Garcia $63.00 32299 Golden Eagle Distributors, Inc. $1,005.80 32300 Goserco, Inc. $4,396.62 32301 Grainger, Inc. $670.68 32302 Grant $66.25 32303 Greater Phoenix Economic Council $150.00 32304 Green Manufacturing Co. $1,485.76 32305 Guerrero Landscaping & Maintenance $2,510.25 32306 Hannah $150.00 32307 Haydon Building Corp. $652.05 32308 Healthcare Medical Waste Services $158.76 32309 Hohokam Irrigation & Drainage Dist. $69.72 32310 Hunter Contracting Co. $128,014.07 32311 Hydrosystems Inc. $8,984.25 32312 Idville $455.66 32313 Industrial Hose Repair $199.42 32314 Integra Telecom, Inc. $5,241.65 32315 James, Cooke & Hobson, Inc $4,721.33 32316 Jewell $120.00 32317 John L. Bennett $200.00 32318 Johnstone Supply $140.13 32319 Kolve $150.00 32320 L&P Wire Tie $608.86 32321 Language Line Services $242.65 32322 Lawson Products, Inc. $175.47 32323 Lessor's Business Machines $160.69 32324 Little Sombrero $438.75 32325 Martinez $177.14 32326 MBT, Inc. $4,950.00 32327 Miller $40.00 32328 Molner $13.14



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Check Vendor Amount Thursday, September 29, 2011 32329 Morgan $150.00 32330 Motorola Solutions, Inc. $2,353.34 32331 Myers Tire Supply Co. $69.57 32332 Nat'l Band & Tag Co. $172.56 32333 Nationwide Gourmets $138.35 32334 NFPA $1,172.65 32335 Nolasco $160.00 32336 Office Depot $47.27 32337 Officemax Inc. $406.56 32338 Ortiz-Hernandez $671.34 32339 Palmer $250.00 32340 Paul's Window Cleaning $180.00 32341 Phoenix Highway Products, Inc. $3,785.06 32342 Pinon $18.25 32343 Powers $39.00 32344 Principal Financial $31,019.83 32345 Pro-Tec Mobile Communications $73.01 32346 R&B Supply Co. Inc. $194.95 32347 Riverside Manufacturing Co. $555.94 32348 Rockstroh's Downtown Body Shop $2,435.65 32349 SC Fuels $50,792.97 32350 Serck Services, Inc. $469.80 32351 Shamrock Foods Co. $166.62 32352 Sherwin-Williams Co. $185.40 32353 Sifuentes $210.77 32354 Slawson $34.50 32355 Small Animal Clinic $2,401.65 32356 Southwest Ambulance Inc. $2,720.28 32357 Southwest Gas Corp. $792.40 32358 Southwest Rubber & Supply Co. $2,617.77 32359 Star Towing Service $339.00 32360 Sun Devil Fire Equip. $176.86 32361 Sungard Public Sector $4,114.34 32362 Sysco Food Services of AZ $2,432.93 32363 The Active Network, Inc. $2,584.80 32364 Thompson Safe Lock & Key Inc. $232.31



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Check Vendor Amount Thursday, September 29, 2011 32365 Thyssenkrupp Elevator Corp. $2,748.22 32366 TNT Fireworks $150.00 32367 Top Speed Express Delivery Srv. $1,314.20 32368 Trane $555.00 32369 Trans West Analytical Services $1,559.20 32370 Transact Technologies, Inc. $113.52 32371 Transcend Broadband/Wavevision $46.20 32372 Tri-Valley Fire Equip. $71.32 32373 Trucks West of Phoenix, Inc. $257.84 32374 Turner $197.40 32375 Unisource Worldwide Inc. $328.99 32376 United Fire Equipment Co. $5,759.49 32377 Villescaz $120.00 32378 W.W. Williams $2,902.90 32379 Walmart Community BRC $2,569.92 32380 Waxie Sanitary Supply $1,465.90 32381 Wells $33.25 32382 West $38.00 32383 West Coast Equip. & Parts $5,414.93 32384 Worldpoint ECC, Inc. $37.90 32385 Zep Manufacturing Co. $713.42 32386 Casa Grande Valley Newspapers $154.00 32387 American Data Group Inc. $25,510.00

Total $572,775.41 Total 164



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AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE



Resolution Ordinance Formal Action/Motion Public Hearing Other

Consider Special Event Liquor License

Applications for Palm Creek Golf & RV Resort

2011-2012 Events

RECOMMENDATION: It is recommended that Council authorize the City Clerk to forward

local approval to the Arizona State of Liquor Board for issuance of Special Event Liquor License, as requested by the Palm Creek Golf & RV Resort located at 1110 N. Henness Road, Casa Grande, AZ 85122. Their requests are as follows:

# Event Date Time 1. Golf Event Jazz Night 11/16/2011 3:30 p.m. to 8:30 p.m. 2. Welcome Home Party I 11/19/2011 10:30 a.m. to 4:30 p.m. 3. Golf Event “Old School Starts” Happy Hour 12/02/2011 3:30 p.m. to 8:30 p.m. 4. Welcome Home Party II 01/14/2012 10:30 a.m. to 4:30 p.m. 5. Golf Event Party with JJ Mix 01/27/2012 3:30 p.m. to 6:30 p.m. 6. Dinner & Dance with “MRE” 02/15/2012 4:00 p.m. to 9:00 p.m. 7. St. Patrick’s Day Party 03/17/2012 4:30 p.m. to 11:00 p.m. 8. End of Season Street Fair Party 03/24/2012 10:00 a.m. to 4:30 p.m. 9. CAC Jazz Concert & Patio Party 03/30/2012 3:00 p.m. to 10:00 p.m.

DISCUSSION: The Arizona State Board of Liquor License and Control assumes little

jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License. Almost exclusively the local governing body makes decisions regarding the issuance of such permits. This is the only type of liquor license that will not be issued without the approval of the local governing board.

FISCAL IMPACT: None. The City charges no fee for this type of license. A $25.00 per day

license is charged by the State.

ALTERNATIVES: Deny the Special Event Liquor License.

Prepared by: Recommended by Approved by:

Remy Miller

Gloria Leija

Jim Thompson

Deputy City Clerk City Clerk City Manager


Reviewed by

Finance Director: Diane Archer

Reviewed by


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AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE



Resolution

Ordinance


Public Hearing

Other

Consider the Request to Renew a Off-track

Wagering Permit to Conduct Wagering at

McMasher's Sports Bar, 1355 E. Florence

Boulevard, #139, to American Greyhound

Racing, Inc. at Phoenix Greyhound Park

RECOMMENDATION: It is recommended that Mayor and Council renew American Greyhound

Racing, Inc. at Phoenix Greyhound Racing Park, off-track wagering permit to conduct off-track

wagering at McMasher's Sports Bar, located at 1355 E. Florence Boulevard, #139, Casa Grande,

for one year.

DISCUSSION: As in previous years, Phoenix Greyhound Racing, Inc. at Phoenix Greyhound

Park has requested Council's approval to renew their off-track wagering permit. The Police

Department reports that McMasher's Sports Bar continues to be a business establishment in good

standing.

FISCAL IMPACT: None.

ALTERNATIVES: Deny the request and provide Staff alternative direction.


Remy Miller

Gloria Leija

Jim Thompson Deputy City Clerk City Clerk City Manager


Reviewed by




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Via Fax: (520) 421-8602

September 9, 2011

Ms. Gloria Leija, CMC

City of Casa Grande

510 E. Florence Boulevard

Casa Grande, AZ 85222

Re: McMasher’s 1355 East Florence #139, Casa Grande, AZ 85222

Dear Ms. Leija:

On behalf of American Greyhound Racing, Inc., we would like to request approval from

the Casa Grande City Council to conduct off-track wagering at the above site.

Our last approval was on October 22, 2010. We request that this issue be on the agenda

for the City Council meeting scheduled for Monday, October 3, 2011. Please confirm

this date, so that a representative of our off-track wagering operations can be present.

Also, please let us know if there are any documents you may need prior to the meeting.

Should you require any additional information concerning this request, please feel free to

contact us. Thank you.

Sincerely,

Daniel A. Luciano

General Manager

DAL/rck


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AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE



Resolution Ordinance Formal Action/Motion

Public Hearing Other

Consider a Special Event Liquor License

Application for Pinal County Veterans

Memorial Foundation, Fundraising Event

(Honor Veterans and Educate on War

Memorial)

RECOMMENDATION: It is recommended that Council authorize the City Clerk to forward

local approval to the State of Arizona Liquor Board for issuance of Special Event Liquor License, as requested by the Pinal County Veterans Memorial Foundation. Their request is in conjunction with their Fundraising Event (Honor Veterans and Educate on War Memorial) scheduled for November 5, 2011, 4:00 p.m. to 10:00 p.m. and December 11, 2011, 5:00 p.m. to 8:00 p.m. at Paramount Theater, 416 N. Florence Street, Casa Grande, Arizona.

DISCUSSION: The State of Arizona Board of Liquor License and Control assume little

jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License. Almost exclusively the local governing body makes decisions regarding the issuance of such permits. This is the only type of liquor license, which will not be issued without the approval of the local governing board.

FISCAL IMPACT: None. The City charges no fee for this type of license. A $25.00 per day

license is charged by the State.

ALTERNATIVES: Deny the Special Event Liquor License.

Prepared by: Recommended by Approved by:

Remy Miller Gloria Leija Jim Thompson

Deputy City Clerk City Clerk City Manager


Reviewed by

Finance Director: Diane Archer

Reviewed by



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AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE




Request to purchase one (1) EZ-Pack 40 YD

Front Load Refuse Body for Solid Waste

Division at an amount not to exceed $98,504.29

from Norwood Equipment, Inc.

RECOMMENDATION:

Staff recommends the Mayor and City Council authorize the purchase of an EZ-Pack 40 yard refuse body purchased from Norwood Equipment, Inc. for an amount not to exceed $98,504.29. If approved, this Front Loader body will be fitted onto a 2012 Mack MRU 613 Chassis available for purchase in Phoenix via Arizona State Contract. The request for the purchase of the chassis will be submitted on a separate RCA.

DISCUSSION:

Staff is requesting authorization to purchase this Front Loader refuse body through the HGAC Houston Galveston Area Council consortium, (H-GAC) contract # RC08-10. Purchasing through the H-GAC pricing structure financially benefits the City of Casa Grande, and Norwood Equipment is a local vendor in Phoenix. EZ-Pack has agreed to waive the 2011 manufacturing increases in steel prices surcharge as a means to expedite the purchasing process at this time. This will result in a savings of $3,968 before taxes and the 1.5% H-GAC processing fee for the City Of Casa Grande. Staff has included the HGAC contract worksheet outlining: the base price; the published options; the unpublished options. The options include the following safety items: 4) L.E.D. Strobe lights on the tailgate; Roadway Display Sign Brackets; dual Camera system- 1) hopper camera, 1) rear tailgate camera. Also, there is a 36” storage toolbox included. The City Of Casa Grande has had very good results w/ EZ-Pack and is the preferred front load refuse body of choice among the operators. This Front Load body and chassis will be replacing vehicle #534; a 2002 Mack/EZ-Pack Front Loader w/ 151,000 miles. Unit #534 has met the criteria established by the City for vehicle replacement, and current repairs needed would exceed the value of the unit.


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FISCAL IMPACT:

Staff budgeted $265,000 for this vehicle in FY 11. These budgeted amounts are carry-forward funds for FY 12 due to the timing of this purchase. Total expense for both body and chassis if approved, will be $241,483.99. The vehicle removed from service, #534, will be sold at auction to recover as much revenue as possible.

ALTERNATIVES:

Deny request Bid purchase through City process Prepared by: Recommended by: Approved by:

David Standridge

Kevin Louis

Jim Thompson Fleet Services Supervisor Director of Public Works City Manager

Reviewed by




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ORDINANCE NO. ______

AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING A BID FROM NORWOOD EQUIPMENT, INC. FOR THE PURCHASE OF AN EZ-PACK 40-YARD FRONT LOAD REFUSE BODY TO BE FITTED ONTO A 2012 MACK MRU 613 CHASSIS; AUTHORIZING THE EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $98,504.29; AND AUTHORIZING EXECUTION OF A CONTRACT WITH, OR PURCHASE ORDER TO, NORWOOD EQUIPMENT, INC.

BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as follows: The Mayor and Council of the City of Casa Grande hereby authorize:

1. Accepting a bid from Norwood Equipment, Inc. for the purchase of an EZ-Pack 40-Yard Front Load Refuse Body to be fitted onto a 2012 Mack MRU 613 Chassis, which was identified as the lowest responsible bidder based on the City’s reliance on another governmental entity’s Request for Bids for the same item.

2. Expenditure of public funds in an amount not to exceed $98,504.29; and

3. Execution by the City Manager of an agreement with, or Purchase Order to,

Norwood Equipment, Inc., in accordance with the terms and conditions contained in a City’s Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council and the bid submitted by Norwood Equipment, Inc. (to be identified in City records as C.G. Contract No. __________).

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this _____ day of October, 2011.

________________________________ Mayor

ATTEST: APPROVED AS TO FORM: ____________________________ ________________________________ City Clerk, MMC City Attorney PW O-Norwood Equipment Inc for EZ-Pack 40 Yard Front Load Refuse Body 2


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CITY OF CASA GRANDE EQUIPMENT QUOTE

DATE 7/18/2011 P. ORDER #

USER DEPT Sanitation Dept-420 ORDINANCE #

DEALER Norwood Equipment, Inc. SALESMAN Bill Olive

ADDRESS 2422 S 19th AvePhoenix, Arizona 85009

PHONE 602-254-0644 FAX: 602-253-0164

602-284-0234 Cell

HGAC Contract # RC08-10

HGAC Product Code: AB03

TYPE OF EQUIPMENT EZ-PACK FRONT LOADER 40 YD BASE PRICE: $79,348.00

COLOR EXT White

Qty Price Each

OPTIONS: Published Peterson Smart Strobes on Tailgate 4 $205.75 823.00$

OPTIONS: Unpublished Roadway Display Sign Brackets 1 1,100.00$ 2 Camera System: 11) Hopper 1) Tailgage 1 1,200.00$ 36" Toolbox 1 500.00$

Per section D: Other costs not itemized above per H-GAC Contract:

Pre-Delivery $1,620.00

Freight-In $4,200.00

EZ Pack has agreed to waive the Steel SurchargePRE-TOTAL: $88,791.00

% RATE 1.50% HGAC Fee** $1,331.87

H-GAC SUBTOTAL: $90,122.87

% RATE 9.30% Arizona Tax $8,381.43

** Note: HGAC handling fee based off of

total P.O amount before taxes TOTAL EACH $98,504.29

Quantity 1 TOTAL $98,504.29


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NOTE:

This Workbook contains two versions of H-GAC's Contract Pricing

Worksheet.

One is for standard equipment/services, and the other is for Catalog or

Price Sheet type purchases. Please contact H-GAC staff about use of the

worksheets if you have any questions.

(See Tabs At Bottom To Select Appropriate Worksheet.)


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Contract

No.:

Date

Prepared:7/18/2011

Buying

Agency:Contractor:

Contact

Person:

Prepared

By:

Phone: Phone:

Fax: Fax:

Email: Email:

Product

Code:AB03

79348

Cost Cost

823

CONTRACT PRICING WORKSHEETFor Standard Equipment Purchases

EZ Pack Commercial Front Loader

A. Product Item Base Unit Price Per Contractor's H-GAC Contract:

520 836 5910 602 253 0164

B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.

(Note: Published Options are options which were submitted and priced in Contractor's bid.)

Subtotal From Additional Sheet(s):

[email protected]

Description Description

(4) Peterson Smart Strobes On Tailgate

This Form must be prepared by Contractor, and provided to End User to attach to Purchase Order, with copy to H-GAC.

The H-GAC administrative fee shall be calculated and shown as a separate line item. Please type or print legibly.

City of Casa Grande

Dave Standridge

520 421 8615

[email protected]

EZ Pack

Bill Olive

602 254 0644

Subtotal B: 823

Cost Cost

1100

1200

500

Subtotal C: 2800

3%

Cost Cost

1620

4200

Subtotal D: 5820

88791

1 88791 = = Subtotal E: 88791

Subtotal F: 1331.87

Cost Cost

Subtotal G: 0

90122.87H. Total Purchase Price (E+F+G): Delivery Date:

36" Tool Box

Pre Delivery

2 Camera System (1 Hopper, 1 Tailgate)

Roadway Display Sign Brackets




Quantity Ordered:


For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit

Price plus Published Options (A+B).

D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.)

Freight In

F. H-GAC Fee Calculation (From Current Fee Tables)

E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D)

G. Trade-Ins / Other Allowances / Special Discounts

X Subtotal of A + B + C + D:


C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.

(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)


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Contract

No.:

Date

Prepared:

Buying

Agency:Contractor:

Contact

Person:

Prepared

By:

Phone: Phone:

Fax: Fax:

Email: Email:

Quan Unit Pr Total

0

0

0

0

0

0

0

0

CONTRACT PRICING WORKSHEETFor Catalog & Price Sheet Type Purchases

General Description

of Product:

This Form must be prepared by Contractor, and provided to End User to attach to Purchase Order, with copy to H-GAC.

The H-GAC administrative fee shall be calculated and shown as a separate line item. Please type or print legibly.

A. Catalog / Price Sheet Items being purchased. (Additional sheets attached if necessary.)

Catalog / Price Sheet

Name:

Description

0

0

0

0

0

0

0

Quan Unit Pr Total

0

0

0

0

0

#DIV/0!

0

0Delivery Date: H. Total Purchase Price (A+B+C+D):

B. Unpublished Option, Accessory or Service items. (Additional sheet(s) attached if necessary.)

(Note: Unpublished Items are any which were not submitted and priced in contractor's bid.)

Subtotal B:

Total From Other Sheets, If Any:

D. Other Allowances And/Or Special Discounts.

Description

Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit

Price plus Published Options (A+B).For this transaction the percentage is:

Subtotal D:

C. H-GAC Fee Calculation (From Current Fee Tables).

Total From Other Sheets, If Any:

Subtotal A:

0Delivery Date: H. Total Purchase Price (A+B+C+D): I.1 - Packet Page #: 111 Item Page #: 9

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From: "Bill Olive" <[email protected]> To: "'David Standridge'" <[email protected]> Date: 8/2/2011 10:03 AM Subject: RE: Explanation of "pre-delivery" fee Pre Delivery Charges are charges incurred after Body has been shipped and received from EZ Pack. The charges are as follows: Pre Delivery Inspection as required by EZ Pack to initiate the warranty. This includes Pressure checks on hydraulic system, electrical and air system inspections, Fit and Finish checks etc Cost $620 Install Sign Brackets and Tool Box and Cameras Cost $$800 Fuel To Delivery To Casa Grande $110 Detail For Delivery (Wash etc.) $90 Total Pre Delivery Cost $1620 All Charges Are Permitted Under Section D of HGAC Contract Bill Olive Account Manager Norwood Equipment of Phoenix Office: 602-254-0644 Ext: 1571 Cell: 602-284-0234 Fax: 602-253-0164 [email protected] www.norwoodeq.com From: David Standridge [mailto:[email protected]] Sent: Tuesday, August 02, 2011 8:50 AM To: Bill Olive Subject: Explanation of "pre-delivery" fee Bill, For documentation reasons, can you break-down the exact explanation of the "Pre-delivery" on the EZ-Pack Body fee for our legal department? I will then forward the information to our city attorney for processing. If you


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also have the location on the H-GAC contract of where it is permitted, that would expedite matters on my end greatly. I really appreciate the help Bill. Thank you for your time, Dave Standridge Fleet Services Supervisor City of Casa Grande Phone (520) 421-8615 x4600 Cell (520) 520-1702 Fax (520) 836-5910


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From: "James, Lawanda" <[email protected]>

To: 'David Standridge' <[email protected]> Date: 7/28/2011 1:32 PM

Subject: RE: FW: H-GAC Contract Compliance

David,

This quote is in compliance thru HGACBUY contract # RC08-10 with EZ Liner.

La Wanda James Sr. Procurement Specialist

HGACBuy

713.993.4536

From: David Standridge [mailto:[email protected]] Sent: Thursday, July 28, 2011 3:17 PM

To: James, Lawanda

Cc: Terral, Sally Subject: Re: FW: H-GAC Contract Compliance

La Wanda, Have you had a chance to review this quote from Norwood for compliance?

Thank you

Dave Standridge

Fleet Services Supervisor City of Casa Grande

Phone (520) 421-8615 x4600 Cell (520) 520-1702

Fax (520) 836-5910

>>> "Terral, Sally" <[email protected]> 7/20/2011 1:55 PM >>> La Wanda,

Can you check this out for him? It’s on RC08-10.

Thanks, Sally Terral

Contracts Specialist

Cooperative Purchasing Program Houston-Galveston Area Council (H-GAC)

Ph: (832) 681-2581

Fax: (713) 993-4548

From: David Standridge [mailto:[email protected]]

Sent: Wednesday, July 20, 2011 3:31 PM To: Terral, Sally

Subject: H-GAC Contract Compliance

Hi Sally,

Could you review this quote attached for compliance review? If there is anything missing or if you have any suggestions, please let me know. I

appreciate your help.

Thanks,

Dave Standridge

Fleet Services Supervisor City of Casa Grande

Phone (520) 421-8615 x4600

Cell (520) 520-1702 Fax (520) 836-5910


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mailto:[email protected]

http://www.hgacbuy.org/products/publicworks/refuse%20handling.aspx

http://www.novapdf.com

Back to top

B. Collection Bodies - Rear Loading

AD02 Kann: CoCollector Series 35-Yd: Refuse-Recycler,

Two Compartment Front Loader

Kann Mfg $94,683.00

AD03 Kann: Route King Series 36-Yd: Front Loader Kann Mfg $71,500.00

AD04 Kann: Route King Series 41-Yd: Front Loader Kann Mfg $72,500.00

AE01 McNeilus: Pacific Series 36-Yd: Light Body, Full Eject

Front Loader

McNeilus $75,059.00


Front Loader

McNeilus $76,081.00


Front Loader

McNeilus $77,683.00


Front Loader

McNeilus $81,683.00

AE05 McNeilus: Atlantic Series 3629: 24-Yd Heavy Duty,

Full Eject Front Loader

McNeilus $79,621.00

AE06 McNeilus: Atlantic Series 4029: 28-Yd Heavy Duty


McNeilus $81,121.00



McNeilus $83,946.00



McNeilus $86,746.00

AF01 New Way: Mammoth Series 34: 34-Yd Heavy Duty

Front Loader

Scranton Mfg / New

Way

$72,405.00

AF02 New Way: Mammoth Series 40: 40-Yd Heavy Duty

Front Loader

Scranton Mfg / New

Way

$73,482.00

AF03 New Way: Western Series 34FL: 34-Yd Light Body,

High Compaction Front Loader

Scranton Mfg / New

Way

$69,641.00



Scranton Mfg / New

Way

$70,157.00



Scranton Mfg / New

Way

$70,673.00



Scranton Mfg / New

Way

$70,998.00

AG01 Pak-Mor: FPE830C: 30-Yd Heavy Duty Front Loader Pak-Mor $72,630.00



AH01 Wittke: Starlight Series 32-Yd Front Loader Equipment

Southwest

$81,225.00


Southwest

$81,905.00


Southwest

$82,585.00


Southwest

$83,235.00

AH05 Wittke: Starlight Series 40-Yd Front Loader, Long

Body

Equipment

Southwest

$85,113.00


Southwest

$85,793.00


Southwest

$86,453.00

AH08 Wittke: SuperDuty Series 38-Yd: Heavy Duty Front

Loader

Equipment

Southwest

$86,270.00


Loader, Long Body

Equipment

Southwest

$88,950.00

AH10 Wittke: SuperDuty Series 40 Yd: Heavy Duty Front

Loader

Equipment

Southwest

$86,980.00


Loader

Equipment

Southwest

$89,660.00


Loader

Equipment

Southwest

$90,371.00

Click here for Email

Mac Corporation Stephen Detrick (P): 800-447-5205 (F): 317-545-8760 Click here for Email

McNeilus Financial, Inc. Tracy Stillman (P): 972-225-2313 (F): 972-225-7077 Click here for Email

Norwood Equipment Gina Naylor (P): 281-743-4254 (F): 281-955-8118 Click here for Email

Pak-Mor, LTD Ben Hund (P): 830-303-7256 (F): 830-303-3648 Click here for Email

Roll-Offs USA, Inc. Neal Eckstrom (P): 800-468-6826 (F): 253-736-8183 Click here for Email

Scranton Mfg. Co., Inc. Phil Allen (P): 800-831-1858 (F): 712-652-3399 Click here for Email

Southwestern Equipment Company Sheldon Ellis (P): 800-886-7938 (F): 936-439-0708 Click here for Email

Texan Waste Equipment, Inc. dba Heil of Texas John Davis (P): 713-923-7600 (F): 713-923-5522 Click here for Email

Wastequip, Inc. Olivia Ramirez (P): 800-242-0122 (F): 361-358-0418 Click here for Email

Page 2 of 24Refuse Handling Equipment :: HGACBuy

8/12/2011http://www.hgacbuy.org/products/publicworks/refuse%20handling.aspxCreated with novaPDF Printer (www.novaPDF.com). Please register to remove this message.


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HGAC PRODUCT

CODE

BRAND AND BASE UNIT MODEL DESCRIPTION CONTRACTOR BASE UNIT

PRICE

BB01 E-Z Pack: Apollo A-300C: 16-Yd, Mid-Range Rear

Loader

E-Z Pack $49,671.00


Loader

E-Z Pack $49,986.00


Loader

E-Z Pack $50,071.00


Loader

E-Z Pack $51,063.00

BB05 E-Z Pack: Goliath G-300C: 18-Yd, High Compaction

Rear Loader

E-Z Pack $50,974.00


Rear Loader

E-Z Pack $51,175.00


Rear Loader

E-Z Pack $52,039.00


Rear Loader

E-Z Pack $53,923.00

BB09 E-Z Pack: Goliath G-370C: 20-Yd, Heavy Duty, High

Compaction Rear Loader

E-Z Pack $55,218.00



E-Z Pack $56,501.00



E-Z Pack $61,009.00

BC01 G&H: R-9020-01: Standard 20-Yd, Rear Loader Roll Offs USA $77,600.00



BD01 Heil: Formula 4000 Series 13-Yd: Non-CDL Class,

Low Compact Rear Loader

Heil of Texas $38,086.00

BD02 Heil: Formula 4000 Series 11-Yd: Low Compact Rear

Loader Heil of Texas $37,458.00


Loader



Loader



Loader



Loader


BD07 Heil: PT-1000 Series 18-Yd: Mid Compact Rear

Loader



Loader



Loader


BD10 Heil: Formula 5000 Series 18-Yd: High Compact Rear










BD15 Heil: PT Commercial Series 25-Yd: High Compact

Rear Loader



Rear Loader



Rear Loader


BE01 Kann: Packmaster 20-Yd Kann Mfg $49,750.00

BE02 Kann: Packmaster 25-Yd Kann Mfg $52,795.00




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BF01 Leach: 2RIII Series 20-Yd: High Compact Commercial

Rear Loader

Equipment

Southwest

$53,780.00


Rear Loader

Equipment

Southwest

$54,632.00


Rear Loader

Equipment

Southwest

$56,317.00


Rear Loader

Equipment

Southwest

$57,540.00

BF05 Leach: Alpha III Series 14-Yd: Mid Compact Rear

Loader

Equipment

Southwest

$50,699.00


Loader Equipment

Southwest

$51,075.00


Loader Equipment

Southwest

$51,440.00


Loader Equipment

Southwest

$52,465.00


Loader Equipment

Southwest

$53,775.00

BG01 McNeilus: Standard Rear Loader, 17-Yd McNeilus $47,925.00




BH01 New Way: Diamondback Series 6RL: 6-Yd Compact

Rear Loader

Scranton Mfg / New

Way

$31,046.00

BH02 New Way: Diamondback Series 6HC RL: 6-Yd,

Compact Rear Loader, High Compaction

Scranton Mfg / New

Way

$32,978.00

BH03 New Way: Diamondback Series 8RL: 8-Yd, Compact

Rear Loader

Scranton Mfg / New

Way

$31,808.00

BH04 New Way: Diamondback Series 8HC RL: 8-Yd,

Compact Rear Loader, High Compaction

Scranton Mfg / New

Way

$33,844.00

BH05 New Way: Cobra Series 9RL: 9-Yd. Mid Compaction

Rear Loader

Scranton Mfg / New

Way

$36,497.00

BH06 New Way: Cobra Series 11RL: 11-Yd, Mid


Scranton Mfg / New

Way

$38,179.00



Scranton Mfg / New

Way

$39,299.00



Scranton Mfg / New

Way

$39,993.00



Scranton Mfg / New

Way

$40,593.00



Scranton Mfg / New

Way

$41,390.00



Scranton Mfg / New

Way

$44,013.00

BH15 New Way: Viper Series 11RL: 11-Yd, Mid Compaction,

Lightweight Rear Loader

Scranton Mfg / New

Way

$37,021.00



Scranton Mfg / New

Way

$38,003.00



Scranton Mfg / New

Way

$39,876.00



Scranton Mfg / New

Way

$40,182.00



Scranton Mfg / New

Way

$41,133.00



Scranton Mfg / New

Way

$44,159.00

BH21 New Way: King Cobra Series 25RL: 25-Yd, Ultra High


Scranton Mfg / New

Way

$55,806.00

BH22 New Way: King Cobra Series 32RL: 32-Yd, Ultra High


Scranton Mfg / New

Way

$57,966.00

BI01 Pak-Mor: RBS106: 6-Yd, Residential Mid Compaction

Rear Loader

Pak-Mor $35,100.00

BI02 Pak-Mor: RBS108: 8-Yd, Residential Mid Compaction Pak-Mor $35,520.00




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Rear Loader

BI03 Pak-Mor: RBS110: 10-Yd, Residential Mid


Pak-Mor $35,940.00

BI04 Pak-Mor: R112B: 12-Yd, Residential Mid Compaction

Rear Loader

Pak-Mor $31,930.00


Rear Loader

Pak-Mor $32,160.00


Rear Loader

Pak-Mor $32,390.00


Rear Loader

Pak-Mor $32,650.00


Rear Loader

Pak-Mor $33,020.00


Rear Loader

Pak-Mor $34,560.00


Rear Loader

Pak-Mor $36,400.00

BI11 Pak-Mor: RLP111B: 11-Yd, Residential Low Profile,

Mid Compaction Rear Loader

Pak-Mor $33,080.00



Pak-Mor $33,310.00



Pak-Mor $33,540.00



Pak-Mor $33,800.00



Pak-Mor $34,170.00

BI16 Pak-Mor: RC116B: 16-Yd, Residential Mid


Pak-Mor $33,680.00



Pak-Mor $33,940.00



Pak-Mor $34,310.00



Pak-Mor $35,850.00



Pak-Mor $37,690.00

BI21 Pak-Mor: R216B: 16-Yd, Commercial Mid Compaction

Rear Loader

Pak-Mor $36,020.00


Rear Loader

Pak-Mor $36,280.00


Rear Loader

Pak-Mor $36,650.00


Rear Loader

Pak-Mor $38,190.00


Rear Loader

Pak-Mor $40,030.00

BI26 Pak-Mor: RHC218B: 18-Yd, Commercial High


Pak-Mor $39,640.00



Pak-Mor $40,010.00



Pak-Mor $41,540.00



Pak-Mor $43,380.00



Pak-Mor $45,680.00

BI31 Pak-Mor: R320B: 20-Yd, Commercial High


Pak-Mor $42,980.00



Pak-Mor $44,130.00



Pak-Mor $45,970.00

BI34 Pak-Mor: R334B: 34-Yd, Commercial High Pak-Mor $48,270.00




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Back to top

C. Collection Bodies - Side Loading


HGAC

PRODUCT

CODE


PRICE

CB01 DaDee Manufacturing: Scorpion Automated Side

Loader: 27-Yd Continous Dump and Pack Loader;

dual cameras and monitor

DaDee Mfg $91,900.00

CC01 E-Z Pack: ASL22L 22-Yd, High Compaction

Automated Side Loader

E-Z Pack $95,135.00

CC02 E-Z Pack: ASL25L 25-Yd, High Compaction


E-Z Pack $94,635.00

CC03 E-Z Pack: ASL27: 27-Yd, High Compaction Automated

Side Loader

E-Z Pack $94,135.00

CD01 G&H: SL-2020 Curb and Street: 20 Yd, Dump Side

Loader

Roll Off USA $33,400.00

CD02 G&H: SL-2025 Curb and Street: 25 YD, Dump Side

Loader



Loader, Dual Compartment



Loader, Dual Compartment


CE01 GS Products: MP8113: 13-yd., bucket style side

loader; multi-purpose, full eject; dual bucket; 2-axle

configuration.

GSP Marketing $55,195.00



configuration.


CE03 GS Products: MP8120X: 20-yd., bucket style side


configuration.




configuration.




configuration.




configuration.




configuration.




configuration.


CE09 GS Products: MP8229: 29-yd, bucket style loader;

two-compartment, split body; multi-purpose, full eject;

dual bucket; 3-axle configuration.


CF01 Heil: Rapid Rail Series 16-Yd: Mid Compact Auto Side

Loader



Loader



Loader



Loader



Loader



Loader


CF07 Heil: Rapid Rail Series 32-Yd: Mid Compact Auto Side Heil of Texas $92,938.00




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Loader

CF08 Heil: CP Python Series 16-Yd: Mid Compact Auto Side

Loader













Loader


CF15 Heil: Retriever Series 6-Yd: Manual Side Loader, rear

loader transfer system


CF16 Heil: Retriever Series 10-Yd: Manual Side Loader, rear

loader transfer system


CG01 Kann: SL Series 31-Yd: Tilt-to-Dump / Dual Side

Loading Side Loader

Kann Mfg $69,436.00

CG02 Kann: SLC Series 31-Yd: Commercial Side-Loader,

Tilt-to-Dump

Kann Mfg $89,669.00

CG03 Kann: Full Eject Series 21-Yd Side Loader, 2-

Compartment, Single Side Loading

Kann Mfg $86,968.00

CG04 Kann: Full Eject Series 30-Yd Side Loader, 2-

Compartment, Single Side Loading

Kann Mfg $88,891.00

CG05 Kann: Full Eject Series 15-Yd Side Loader (SLEL) Kann Mfg $53,298.00

CG06 Kann: Full Eject Series 20-Yd Side Loader (SLEL) Kann Mfg $58,627.00

CG07 Kann: Full Eject Series 21-Yd Side Loader Single Side

Loading (SLES)

Kann Mfg $78,288.00

CG08 Kann: Full Eject Series 30-Yd Side Loader Single Side

Loading (SLES)

Kann Mfg $79,652.00

CG09 Kann: Full Eject Series 21-Yd Side Loader Dual Side

Loading (SLED)Kann Mfg $82,551.00

CG10 Kann: Full Eject Series 30-Yd Side Loader Dual Side

Loading (SLED)

Kann Mfg $83,952.00

CH01 Labrie: Automizer Right Hand Series 15-Yd: Straight-

Frame Automated Side Loader, 144" zero swing arm

reach, 2-Axle Configuration

Equipment Southwest $95,588.00















reach 3-Axle Configuration










CH08 Labrie: Automizer Right Hand Series, 33-Yd: Straight-




CH09 Labrie: Automizer Right Hand Series, 35-Yd: Straight-




CH10 Labrie: Automizer Right Hand Series, 37-Yd: Straight- Equipment Southwest $102,840.00




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CH11 Labrie: Expert 2000 Series 15-Yd: Drop-Frame Semi-

Auto/Auto Side Loader, 2-Axle configuration
































CH22 Labrie: Expert 2000 Series 31+0 Yd: Flat Tailgate,

Drop-Frame Semi-Auto/Auto Side Loader, 3-Axle

configuration


CH23 Labrie: Expert 2000 Series 31+2 Yd: Drop-Frame

Semi-Auto/Auto Side Loader, 3-Axle configuration


CH24 Labrie: Expert 2000 Series 27-Yd: Drop-Frame Side

Loader, dual automated arm, 3-Axle configuration











CH28 Labrie: Expert 2000 Series 35Yd: Drop-Frame Side






CH30 Labrie: Expert 2000-Comingle Series 17-Yd: Drop-

Frame Semi-AutoSide Loader, 2-Axle configuration



Frame Semi-Auto Side Loader, 2-Axle configuration




















CI01 McNeilus: StreetForce 20: 20-Yd Automated Side

Loader

McNeilus $77,471.00


Loader

McNeilus $78,791.00


Loader

McNeilus $80,391.00

CI04 McNeilus: Z-Rad Series: 22-Yd, Automated Side McNeilus $88,779.00




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Loader, Full Eject

CI05 McNeilus: Z-Rad Series: 26-Yd, Automated Side

Loader, Full Eject

McNeilus $90,679.00

CI06 McNeilus: Z-Rad Series: 28-Yd, Automated Side

Loader, Full Eject

McNeilus $92,579.00

CJ01 New Way: Mamba HB600, 6-Yd High Compaction

Side Loader, Fixed Body Configuration

Scranton Mfg / New

Way

$33,300.00


Side Loader, Satellite Temporary Transfer Loader

Configuration

Scranton Mfg / New

Way

$34,511.00


Side Loader, Fixed Body

Scranton Mfg / New

Way

$33,758.00



Configuration

Scranton Mfg / New

Way

$34,916.00


Side Loader, Fixed Body Configuration

Scranton Mfg / New

Way

$34,586.00



Configuration

Scranton Mfg / New

Way

$36,201.00



Scranton Mfg / New

Way

$53,684.00


Automated Sideloader

Scranton Mfg / New

Way

$54,143.00



Scranton Mfg / New

Way

$54,970.00

CJ10 New Way: Sidewinder, 14-Yd High Compaction


Scranton Mfg / New

Way

$79,018.00

CJ11 New Way: Sidewinder XTR, 21-Yd High Compaction


Scranton Mfg / New

Way

$95,004.00

CJ12 New Way: Sidewinder XTR, 23-Yd High Compaction


Scranton Mfg / New

Way

$95,461.00

CJ13 New Way: Sidewinder XTR 25-Yd High Compaction


Scranton Mfg / New

Way

$95,918.00


Automated side Loader

Scranton Mfg / New

Way

$97,845.00



Scranton Mfg / New

Way

$99,772.00



Scranton Mfg / New

Way

$100,586.00

CJ17 New Way: Sidewinder XTR 33 -Yd High Compaction


Scranton Mfg / New

Way

$101,399.00

CK01 Pak-Mor: HLR24: 24-Yd, Mid Compaction Commercial

Side Loader

Pak-Mor $58,800.00


Side Loader

Pak-Mor $60,120.00


Side Loader

Pak-Mor $62,250.00

CK04 Pak-Mor: HLRC32: 32-Yd, High Compaction

Commercial Side Loader

Pak-Mor $70,960.00

CK05 Pak-Mor: HLRC34: 34-Yd, High Compaction

Commercial Side Loader

Pak-Mor $72,000.00

CL01 Southwestern Truck: Challenger Series 20-Yd:


Heil of Texas;

Southwestern

Equipment Co

$66,500.00



Heil of Texas;

Southwestern

Equipment Co

$67,500.00



Heil of Texas;

Southwestern

Equipment Co

$68,500.00



Heil of Texas;

Southwestern

Equipment Co

$69,500.00

CL05 Southwestern Truck: Champion Series 32-Yd: High Heil of Texas; $76,500.00




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D. Collection Bodies - Recyclers

Compaction, Automated Side Loader, In-Cab

Hydraulics

Southwestern

Equipment Co

CL06 Southwestern Truck: Champion Series 36-Yd: High

Compaction, Automated Side Loader, In-Cab

Hydraulics

Heil of Texas;

Southwestern

Equipment Co

$78,500.00

HGAC

PRODUCT

CODE


PRICE

DB01 G&H:R9020-02 20 Yd: Dual Compartment, Split Body Rear

Loading Recycler


DB02 G&H:R9020-03 20 Yd: Three Compartment, Split Body

Rear Loading Recycler



Loading Recycler


DB04 G&H:R9025-03 25 Yd: Three Compartment, Split Body

Rear Loading Recycler



Loading Recycler


DB06 G&H:R9030-03 30 Yd: Three Compartment, Split Body Rear

Loading Recycler


DC01 Heil: Formula 4060: 20-yd, Split Body, Dual Compartment,

40-60 Rear Loader-Recycler


DC02 Heil: Formula 4060: 20-yd, Split Body, Dual Compartment,

40-60 Rear Loader-Recycler


DD01 GS Products: GS5035: 35-yd., dual side, top loading

recycling body; 2-compartment; 2-axle configuration.


DD02 GS Products: GS5038S: 38-yd., single side, top loading



DD03 GS Products: GS5038D: 38-yd., dual side, top loading







recycling body with hydraulic body divider; 2-compartment; 2-

axle configuration.




axle configuration.




axle configuration.




axle configuration.




axle configuration.




axle configuration.


DD11 GS Products: MP8229: 29-Yd, 2-compartment compaction

style, full eject, 29 yd. split body, bucket style side loader;

dual buckets, 3-axle configuration.


DE01 Kann: Trough Loader: 4-Container Including Plastics

Compactor Trough Side Dump Recycler; Containers 5.0 Yd -

10.2 Yd.

Kann Mfg $60,150.00

DE02 Kann: Trough Loader 4-Container Trough Side Dump

Recycler; Containers 5.0 Yd. - 10.2 Yd.

Kann Mfg $53,884.00

DE03 Kann: Versa-Haul: 20' Multiple Compartment Aluminum Hard

Top End Dump Recycle Body

Kann Mfg $29,042.00

DE04 Kann: Side Dump: 5-Container Including Plastics Compactor Kann Mfg $51,274.00




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E. Bulk Waste Grapples

Manual Load Side Dump Recycler; Hoppers: 2.8 Yd- 7.6 Yd

DE05 Kann: Side Dump: 5-Container Manual Load Side Dump

Recycler; Hoppers: 2.8 Yd - 7.6 Yd

Kann Mfg $45,518.00

DF01 Labrie: Top Select 1000 Series: 35-Yd, 7-Compartment

Recycler, single bucket, stationary partition, 2-Axle

Configuration

Equipment

Southwest

$51,430.00



Configuration

Equipment

Southwest

$53,673.00



Configuration

Equipment

Southwest

$56,130.00



Configuration

Equipment

Southwest

$56,485.00

DF05 Labrie: Top Select 1000 - Maximum Partition: 35-Yd, 2-

Compartment Recycler, single bucket, moveable partition, 2-

axle configuration

Equipment

Southwest

$59,966.00



axle configuration

Equipment

Southwest

$62,201.00



axle configuration

Equipment

Southwest

$64,656.00



axle configuration

Equipment

Southwest

$65,011.00

DF09 Labrie: Top Select 2000: 31-Yd, 2-Compartment Recycler,

Single Bucket, Stationary Partition, Dual Buckets, 2-Axle

Configuration

Equipment

Southwest

$55,297.00



Configuration

Equipment

Southwest

$59,763.00



Configuration

Equipment

Southwest

$63,569.00



Configuration

Equipment

Southwest

$64,930.00



Configuration

Equipment

Southwest

$65,356.00


Compartment Recycler, Moveable Partition, Dual Buckets, 2-

Axle Configuration

Equipment

Southwest

$63,823.00



Axle Configuration

Equipment

Southwest

$68,299.00



Axle Configuration

Equipment

Southwest

$72,106.00



Axle Configuration

Equipment

Southwest

$73,466.00



Axle Configuration

Equipment

Southwest

$73,892.00

DG01 Pak-Mor: RDG120B: 6-Yd/11-Yd Dual Chamber Rear Loader

Recycler Body

Pak-Mor $80,710.00

DG02 Pak-Mor: RDG125B: 9-Yd/14-Yd Dual Chamber Rear Loader

Recycler Body

Pak-Mor $83,050.00

DG03 Pak-Mor: RDG130B: 11-Yd/16-Yd Dual Chamber Rear

Loader Recycler Body

Pak-Mor $84,890.00




I.1



HGAC

PRODUCT

CODE


PRICE

EA01 Brush Hawg: G-2200A: Bulk Trash/Limb Grapple Loader; 20-Ft;

Forward Chassis-Mounted Telescoping Boom; Shuttle trailer

applications; Enclosed (weatherproof), upper turret operator cab;

3250# Lift Capacity @ 21'10"; 4-way adjustable stabilizers; two (2)

3-axis proportional, electronic joystick; 30" slewing bearing;

planetary gear drive; 48"X60" bucket; huck-bolted frame

attachment

BTE Body Co. $56,703.00

EA02 Brush Hawg: G-2200B: Bulk Trash/Limb Grapple Loader; 18-Ft;

Forward Chassis-Mounted Telescoping Boom; Tapered dump

body; 26-Yd capacity; Dual operator stations; Manual operation

controls; No walk-thru; 4-way adjustable stabilizers; 3250# Lift

Capacity @ 21'10"; 4-way adjustable stabilizers; 30" slewing

bearing; planetary gear drive; 48"X60" bucket; huck-bolted frame

attachment

BTE Body Co. $49,986.00

EA03 Brush Hawg: G-2224B: Bulk Trash/Limb Grapple Loader; 18-Ft;

Forward Chassis-Mounted Telescoping Boom; Tapered dump

body; 26-Yd capacity; Dual operator stations; Fixed manual

operation controls; 24" cab-boom body walk-thru; 4-way adjustable

stabilizers; 3250# Lift Capacity @ 21'10"; 4-way adjustable

stabilizers; 30" slewing bearing; 48"X60" bucket; huck-bolted frame

attachment

BTE Body Co. $49,986.00

EC01 Lemco: Model 7000 brush & limb loader: 20'6", 3500 lb. boom lift

capacity@ 20'; PTO; top-mounted operator station; 20' fixed bed,

non dumping

East Tx Mack /

B&C Body

$61,098.00

EC02 Lemco: Model 7000 brush & limb loader: 20' 6", 3500 lb. boom lift

capacity@ 20'; PTO; top monted operator station; 20' dumping bed.

East Tx Mack /

B&C Body

$65,194.00

EC03 Lemco: Model 8000 brush & limb loader: 20' 6", 4000 lb. boom lift

capacity @20'; PTO; top-mounted operator station; 20' fixed bed,

non dumping.

East Tx Mack /

B&C Body

$62,598.00

EC04 Lemco: Model 8000 brush & limb loader: 20' 6" boom lift capacity

4,000# @20'; PTO; top-mounted operator station; 20' dumping

bed.

East Tx Mack /

B&C Body

$66,698.00

ED01 Pac-Mac: KBF-2: 20-Yd Bulk Trash Grapple Loader Body; 17-Ft,

Forward Chassis-Mounted Fixed Boom (Side Retrieval); 1700-Lb

Lift Capacity @ Full Extension; Gravity Dump; A-Style Outriggers

Equipment

Southwest

$31,364.00

ED02 Pac-Mac: KBF-18H: 25-Yd Bulk Trash Grapple Loader Body; 18-Ft,

Forward Chassis-Mounted Fixed Boom (Side Retrieval); 3000-Lb

Lift Capacity @ Full Extension; Gravity Dump; H-Style Outriggers

Equipment

Southwest

$37,657.00


(16' fixed boom, 4' extend) Forward Chassis-Mounted Fixed Boom

(Side Retrieval); 3000-Lb Lift Capacity @ Full Extension; Gravity

Dump; H-Style Outriggers

Equipment

Southwest

$37,961.00





Equipment

Southwest

$38,469.00





Equipment

Southwest

$38,306.00

ED06 Pac-Mac: KBF-20H-RO-CN Bulk Trash Grapple Loader Roll-Off

Application Crows Nest Operator Station; 20-Ft,(16' fixed boom, 4'

extend) Forward Chassis-Mounted Fixed Boom (Side Retrieval);

3000-Lb Lift Capacity @ Full Extension; H-Style Outriggers

Equipment

Southwest

$32,125.00

ED07 Pac-Mac: KBF-222A: Bulk Trash Grapple; 22-Ft, Forward Chassis-

Mounted Fixed Boom (Side Retrieval); 2500-Lb Lift Capacity @

'Full Extension; A-Style outriggers

Equipment

Southwest

$40,499.00

ED08 Pac-Mac: KBF-225A: Bulk Trash Grapple; 25-Ft (22' fixed boom, 3'

telescoping extend), Forward Chassis-Mounted Fixed Boom (Side

Retrieval); 2500-Lb Lift Capacity @ 22'; A-Style outriggers

Equipment

Southwest

$42,529.00

ED09 Pac-Mac: KBF-222A: 40 YD Bulk Trash Grapple Loader Body; 22-

Ft, Forward Chassis-Mounted Fixed Boom (Side Retrieval); 3000-

Lb Lift Capacity @ 'Full Extension; A-Style outriggers

Equipment

Southwest

$56,739.00

ED10 Pac-Mac: KBF-225A: 40 YD Bulk Trash Grapple Loader Body; 25-

Ft (22' fixed boom, 3' telescoping extend), Forward Chassis-

Mounted Fixed Boom (Side Retrieval); 2500-Lb Lift Capacity @ 22';

A-Style outriggers

Equipment

Southwest

$59,784.00




I.1



ED12 Pac-Mac: SKBR-20H-F: Bulk Trash Grapple Loader For Shuttle

Applications With Trailer; 20-Ft,(16' fixed boom, 4' extend) Rear

Chassis-Mounted Fixed Boom (Side Retrieval); 3000-Lb Lift

Capacity @ Full Extension; H-Style Outriggers

Equipment

Southwest

$32,379.00

ED13 Pac-Mac: SKBR-222H-R: Bulk Trash Grapple Loader For Shuttle

Applications With Trailer; 22-Ft, Fixed Boom Rear Chassis-

Mounted Fixed Boom (Side Retrieval); 2500-Lb Lift Capacity @ Full

Extension; H-Style Outriggers

Equipment

Southwest

$44,153.00

EE01 Palfinger/American Hawk: Model 1150TL Bulk Waste Crane:

Stand-Up Operation Trash Grapple Crane Unit; Work platform;

70,000 ft-lb. capacity; A-Outriggers; 18-22 ft. Telescopic Boom; 48

in. Grapple w/ continuous rotation

Hi-Tech Truck

Rigging

$62,415.00

EE02 Palfinger/American Hawk Bulk Waste Crane: Model 1150TL: Top

seat operation; 70,000 ft-lb. capacity; A-Outriggers; 18-22 ft.

Telescopic Boom; 48 in. Grapple w/ continuous rotation; Folding

Top Seat w/ Controls.

Hi-Tech Truck

Rigging

$53,113.00

EF01 Petersen: RS-3: Rear Steer Bulk Trash Grapple; Separate Haul

Truck Applications; 20-Ft Telescoping, Rear Chassis-Mounted

Boom; Enclosed Cab with Joystick Controls and Driving Controls;

1725-Lb Lift Capacity @ Full Extension Over Side On Tires/8420-

Lb @ Full Extension Over Rear On Outriggers; Suspension Locks


EF02 Petersen: RL-3: Bulk Trash Grapple; Attached Trailer/Separate

Haul Truck Applications; 20-Ft Telescoping, Rear Chassis-Mounted

Boom; 1800-Lb Lift Capacity @ Full Extension Over Side/7100-Lb

@ 10-Ft Over Rear; Dual Walk-Thru Mechanical Controls


EF03 Petersen: TL-3 24-Yd: Bulk Trash Grapple Loader Body; 20-Ft

Telescoping, Mid Chassis-Mounted Boom (Side Retrieval); 3200-

Lb Lift Capacity @ Full Extension/7100-Lb @ 10-Ft; Gravity Dump;

16-Ton Scissor Hoist; Dual Walk-Thru Mechanical Controls


EF04 Petersen: TL-3 30-Yd: Bulk Trash Grapple Loader Body; 20-Ft

Telescoping; Mid Chassis-Mounted Boom (Side Retrieval); 3200-


23-Ton Scissor Hoist; Dual Walk-Thru Mechanical Controls


EF05 Petersen: DL-3 40-Yd: High Volume Bulk Trash Grapple Loader

Body; 24-Ft Telescoping, Mid Chassis-Mounted Boom (Side

Retrieval); 3200-Lb Lift Capacity @ Full Extension/7100-Lb @ 10-

Ft; Gravity Dump; Stationary Top Mount Mechanical Joystick

Controls; 35-Ton Telescopic Hoist


EF06 Petersen: DL-3 45-Yd: High Volume Bulk Trash Grapple Loader

Body; 20-Ft Telescoping, Mid Chassis-Mounted Boom (Side

Retrieval); 3200-Lb Lift Capacity @ Full Extension/7100-Lb @ 10-

Ft; Gravity Dump; Stationary Top Mount Mechanical Joystick

Controls; 35-Ton Telescopic Hoist


EF07 Petersen: HL-3: 24-Yd Skid Mounted Bulk Trash Grapple Loader

Body; Existing Hooklift Truck Mounting Applications; 20-Ft

Telescoping Boom; Forward Hopper-Body Mounted Boom; 3200-


20-Ton Telescopic Hoist; Dual Walk-Thru Mechanical Controls


EF08 Petersen: PL-3: 24-Yd Skid Mounted Bulk Trash Grapple Loader

Body; Rolloff Truck Mounting Applications; 20-Ft Telescoping,

Forward Hopper Body-Mounted Boom; 3200-Lb Lift Capacity @

Full Extension/7100-Lb @ 10-Ft; Gravity Dump Using Rolloff Hoist;

Dual-Walk Thru Mechanical Controls


EF09 Petersen: BL-3: Bulk Trash Grapple; Existing Rolloff Container

Applications; 20-Ft Telescoping; Mid-Chassis Mounted Boom;

3200-Lb Lift Capacity @ Full Extension/7100-Lb @ 10-Ft; Dual

Walk-Thru Mechanical Controls


EG02 Serco: Model 7000: Log Loader / Tree Service Grapple: 20' boom;

7000# Lift Capacity @ 10' / 3300# Lift Capacity @ Full Extension;

Elevated, Boom-Mounted Operator Station; Outriggers



7500# Lift Capacity @ 10' / 3308# lift capacity @ full extension;











EG06 Serco: Model 270: Solid Waste / Tree Service Grapple: Heil of Texas $75,000.00




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F. Hoists - Tilt Frame Roll-Off / Hook / Cable

Configuration: truck-mounted applications; 32' boom; 8885# lift

capacity @ full extension; Outriggers

HGAC

PRODUCT

CODE


PRICE

FA01 G&H: 1200: 30,000 Lb. Capacity Roll-Off Hoist, 5" Reeving & Lift

Cylinders


FA03 G&H: 1350: 50,000 lb. Capacity Roll-Off Hoist, with 6" Reeving &

Lift Cylinders



Lift Cylinders



Lift Cylinders



Lift Cylinders


FB01 Galbreath: Classic Series, Model U2-EX-119: 20000# Capacity

ExtendableTail Cable Hoist, 51-Degree Dump

East Tx Mack /

B&C Body

$17,150.00


ExtendableTail Cable Hoist, 51-Degree Dump

East Tx Mack /

B&C Body

$17,354.00

FB03 Galbreath: Classic Series, Model U-EX-156: 30000# Capacity

Extendable Tail Cable Hoist, 54-Degree Dump

East Tx Mack /

B&C Body

$17,995.00



East Tx Mack /

B&C Body

$19,364.00



East Tx Mack /

B&C Body

$19,564.00

FB06 Galbreath: Classic Series, Model U2-OR-138: 25000# Capacity

Outside Rail Cable Hoist, 51-Degree Dump

East Tx Mack /

B&C Body

$16,306.00



East Tx Mack /

B&C Body

$16,971.00



East Tx Mack /

B&C Body

$18,698.00



East Tx Mack /

B&C Body

$17,698.00



East Tx Mack /

B&C Body

$19,428.00

FB11 Galbreath: Classic Series, Model U3-IO-156: 30000# Capacity

Inside-Outside Rail Cable Hoist, 51-Degree Dump

East Tx Mack /

B&C Body

$15,325.00



East Tx Mack /

B&C Body

$19,196.00



East Tx Mack /

B&C Body

$21,144.00

FB14 Galbreath: Classic Series, Model U3-HH-138: 30000# Capacity

Deadlift Cable Hoist, 51-Degree Dump

Houston Mack /

Norwood Eq

$17,097.96



East Tx Mack /

B&C Body

$20,166.00

FB16 Galbreath: Classic Series, Model U5-HH-156, 50000# Capacity


East Tx Mack /

B&C Body

$20,166.00



East Tx Mack /

B&C Body

$20,166.00

FB18 Galbreath: Revolution Series, Model REV50-OR-22: 10"

Mainframe (No Subframe), 50000# Capacity Outside Rail Cable

Hoist

East Tx Mack /

B&C Body

$20,950.00

FB19 Galbreath: Revolution Series, Model REV60-OR-22: 10"

Mainframe (No Subframe), 60000# Capacity Outside Rail Cable

Hoist

East Tx Mack /

B&C Body

$21,635.00

FB20 Galbreath: Model U9-HK-84: Light Duty Hook Loader Hoist,

9000# Capacity, 8-10' Container Capability, 113" Length, 51-

Degree Dump (10' containers), 84" Min CTA

Houston Mack /

Norwood Eq

$13,835.87

FB21 Galbreath: Model U9-HK-120: Light Duty Hook Loader Hoist,

9000# Capacity, 10-12' Container Cabability, 144" Length, 46-


Houston Mack /

Norwood Eq

$13,835.87




I.1



FB22 Galbreath: Model U13-HK-120: Medium Duty Hook Loader Hoist,



Houston Mack /

Norwood Eq

$14,566.67




Houston Mack /

Norwood Eq

$14,566.67

FB24 Galbreath: Model U20-DPHK-120: Medium Duty Double Pivot

Hook Hoist, 20,000# capacity, 10'-14' container capacity, 130"

length, 61 degree dump (12' container), 120 min clear CA or CT

Houston Mack /

Norwood Eq

$16,945.43



length, 46 degree dump (14' container), 144 min clear CA or CT

Houston Mack /

Norwood Eq

$17,096.70

FB26 Galbreath: Model U4/U5-DPHK-176: Heavy Duty Double Pivot


length, 58 degree dump (18' container), 176 min clear CA or CT;

Hook height: 54"

Houston Mack /

Norwood Eq

$25,747.51




Houston Mack /

Norwood Eq

$16,759.07




Houston Mack /

Norwood Eq

$16,759.07



length, 57 degree dump (16' container), 176 min clear CA (single

axle truck design)

Houston Mack /

Norwood Eq

$21,105.87


Hook Hoist, 30,000# capacity, 14'-18' container capacity,

204"1XX" length, 57 degree dump (16' container), 176 min clear

CA (tandem axle truck design)

Houston Mack /

Norwood Eq

$21,405.29

FB31 Galbreath: Model U30-HK-138: Heavy Duty Hook Loader Hoist,



Houston Mack /

Norwood Eq

$21,105.87




Houston Mack /

Norwood Eq

$21,105.87




Houston Mack /

Norwood Eq

$21,105.87

FB34 Galbreath: Model U4/U5-DPHK-200: Heavy Duty Double Pivot


length, 49 degree dump (20' container), 200 min clear CA or CT.

Hook height; 54"

Houston Mack /

Norwood Eq

$27,556.24

FB35 Galbreath: Model U5-DPHK-224: Heavy Duty Double Pivot Hook

Hoist, 50,000# capacity, 20'-24' container capacity, 259" length,

49 degree dump (22' container), 224 min clear CA or CT

Houston Mack /

Norwood Eq

$28,602.74



Degree Dump, 176" Min CTA

East Tx Mack /

B&C Body

$26,763.00




East Tx Mack /

B&C Body

$28,731.00

FB38 Galbreath: Model U6-DPHK-224: Heavy Duty Double Pivot Hook

Hoist, 60,000# capacity, 20'-24 container capacity, 259" length,

49 degree dump (22' container), 224 min clear CA or CT

Houston Mack /

Norwood Eq

$33,996.78




East Tx Mack /

B&C Body

$32,670.00




East Tx Mack /

B&C Body

$34,635.00

FB41 Galbreath: Model A5-EX-250: Cable Loader Extendible Tail

Trailer Hoist, 60000# Capacity, 24-30' Container Capability, 338"

Length, 50-Degree Dump

Houston Mack /

Norwood Eq

$46,460.20

FB42 Galbreath: Model A5-OR-250: Cable Loader Outside Rail Trailer

Hoist, 60000# Capacity, 24-30' Container Capability, 338" Length,

50-Degree Dump

Houston Mack /

Norwood Eq

$44,377.42

FB43 Galbreath: Model A5-IO-250: Cable Loader Inside-Outside Rail Houston Mack / $46,393.62




I.1



Trailer Hoist, 60000# Capacity, 24-30' Container Capability, 338"

Length, 50-Degree Dump

Norwood Eq

FC01 Palfinger/American Roll-Off: Model ARS-30-16 hoist: 30,000 lb.

Capacity (16 ft. Container), Single Axle - 132" CA, Outside Rail,

Subframe mount, Automatic Frt. Container Locks, Outside

Controls, Rear Manual Hold Down Winches & Integral Rear

Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$21,572.00






Hi-Tech Truck

Rigging

$22,062.00






Hi-Tech Truck

Rigging

$22,552.00

FC04 Palfinger/American Roll-Off: Model ARL-12-14-108 hoist: 12,000

lb. Capacity (10 to 14 ft. Containers), Single Axle - 108" CA,

Outside Rail, Subframe mount, Frt. Container Locks, Outside

Controls, Rear Bumper, Rear Manual Hold Down Winches &

Integral Rear Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$20,487.00

FC05 Palfinger/American Roll-Off: Model ARL-20-16-120 hoist: 20,000

lb. Capacity (12 to 16 ft. Containers), Single Axle - 120" CA,

Outside Rail, Subframe mount, Frt. Container Locks, Outside

Controls, Rear Bumper, Rear Manual Hold Down Winches &

Integral Rear Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$20,966.00

FC06 Palfinger: Model HAS-100-84-36 hooklift: 10,000 lb. Capacity, 36"

Hook Height, Single Pivot Low Dump, Dual Lift Cylinders, Outside

& Inside Controls, Sliding Jib, Bumper, LED Lights, Fenders (10'

to 12' Container Lengths; 84" CA Required)

Hi-Tech Truck

Rigging

$16,093.00

FC07 Palfinger: Model HAS-100-108-36 hooklift: 10,000 lb. Capacity,

36" Hook Height, Single Pivot Low Dump, Dual Lift Cylinders,

Outside & Inside Controls, Sliding Jib, Bumper, LED Lights,

Fenders (11' to 13' Container Lengths; 108" CA Required)

Hi-Tech Truck

Rigging

$16,093.00

FC08 Palfinger: Model HAS-100-84-F550 hooklift: 10,000 lb. Capacity,




Hi-Tech Truck

Rigging

$16,189.00




Fenders (12' to 14' Container Lengths; 108" to 120" CA Required)

Hi-Tech Truck

Rigging

$16,513.00





Hi-Tech Truck

Rigging

$17,339.00





Hi-Tech Truck

Rigging

$18,273.00

FC12 Palfinger Hooklift: Model HAS-200-140-54, 20,000 lb. Capacity,



Fenders, 14' to 16' Container Lengths. 130" to 140" CA Required

Hi-Tech Truck

Rigging

$18,273.00

FC13 Palfinger: Model HAD-129-84-36 hooklift: 12,000 lb. Capacity, 36"

Hook Height, Dual Pivot High Dump, Dual Lift Cylinders, Outside

& Inside Controls, Floating/Sliding Jib, Bumper, LED Lights,


Hi-Tech Truck

Rigging

$19,854.00

FC14 Palfinger: Model HAD-129-108-36 hooklift, 12,000 lb. Capacity,

36" Hook Height, Dual Pivot High Dump, Dual Lift Cylinders,

Outside & Inside Controls, Floating/Sliding Jib, Bumper, LED

Lights, Fenders, (11' to 13' Container Lengths; 108" CA Required)

Hi-Tech Truck

Rigging

$19,854.00

FC15 Palfinger: Model HAD-185-120-36 hooklift: 18,500 lb. Capacity,



Lights, Fenders (12' to 14' Container Lengths; 108" to 120" CA

Required)

Hi-Tech Truck

Rigging

$19,944.00



Hi-Tech Truck

Rigging

$20,537.00




I.1





Required)

FC17 Palfinger: Model HAD-185-120-36-54 hooklift: 18,500 lb.

Capacity, Adjustable 36" to 54" Hook Height, Dual Pivot High

Dump, Dual Lift Cylinders, Outside & Inside Controls,

Floating/Sliding Jib, Bumper, LED Lights, Fenders (12' to 14'

Container Lengths; 108" to 120" CA Required)

Hi-Tech Truck

Rigging

$20,537.00

FC18 Palfinger: Model HAD-200-120-54 hooklift, 20,000 lb. Capacity,




Required)

Hi-Tech Truck

Rigging

$20,393.00




Lights, Fenders (14' to 16' Container Lengths; 140" CA Required)

Hi-Tech Truck

Rigging

$20,693.00

FC20 Palfinger: Model HAD-250-140-54 hookift: 25,000 lb. Capacity,




Required)

Hi-Tech Truck

Rigging

$25,015.00




Lights, Fenders (16' to 18' Container Lengths; 168" CA Required)

Hi-Tech Truck

Rigging

$25,674.00


61 3/4" Hook Height, Dual Pivot High Dump, Dual Lift Cylinders,



Required)

Hi-Tech Truck

Rigging

$25,423.00

FC23 Palfinger/American Roll-Off: Model ARO-60-22-XS hoist: 60,000

lb. Capacity, Outside Rail, No Subframe mount, Automatic Frt.

Container Locks, Folding ICC Bumper, Outside Controls, Rear

Manual Hold Down Winches & Integral Rear Roller, LED Lights,

Fenders

Hi-Tech Truck

Rigging

$26,387.00

FC24 Palfinger/American Roll-Off: Model ARU-60-22-XS hoist: 60,000

lb. Capacity, Inside/Outside Rail, No Subframe mount, Automatic

Frt. Container Locks, Folding ICC Bumper, Outside Controls,

Rear Manual Hold Down Winches & Integral Rear Roller, LED

Lights, Fenders

Hi-Tech Truck

Rigging

$27,534.00

FC25 Palfinger/American Roll-Off: Model ARO-75-22-XS hoist: 75,000

lb. Capacity, Outside Rail, No Subframe mount, Automatic Frt.



Fenders

Hi-Tech Truck

Rigging

$26,922.00

FC26 Palfinger/American Roll-Off: Model ARU-75-22-XS hoist: 75,000

lb. Capacity, Inside/Outside Rail, No Subframe mount, Automatic

Frt. Container Locks, Folding ICC Bumper, Outside Controls,

Rear Manual Hold Down Winches & Integral Rear Roller, LED

Lights, Fenders

Hi-Tech Truck

Rigging

$28,069.00

FC27 Palfinger/American Roll-Off: Model ARO-75-22-XT hoist: 75000

lb. Capacity, Outside Rail, Subframe mount, Automatic Frt.



Removable & Replaceable Cylinder Pins, Fenders

Hi-Tech Truck

Rigging

$28,097.00

FC28 Palfinger/American Roll-Off: Model ARU-75-22-XT hoist: 75000

lb. Capacity, Inside/Outside Rail, Subframe mount, Automatic Frt.



Removable & Replaceable Cylinder Pins, Fenders

Hi-Tech Truck

Rigging

$28,598.00

FC29 Palfinger/American Roll-Off: Model ARO-60-22-IC hoist: 60,000




Fenders

Hi-Tech Truck

Rigging

$25,552.00

FC30 Palfinger/American Roll-Off: Model ARO-75-22-IC hoist: 75,000




Fenders

Hi-Tech Truck

Rigging

$26,142.00




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FC31 Palfinger/American Roll-Off: Model ARO-60-22-IC-TRI hoist:

60,000 lb. Capacity, Tri-Axle Mount Outside Rail, Subframe

mount, Automatic Frt. Container Locks, Folding ICC Bumper,

Outside Controls, Rear Manual Hold Down Winches & Integral

Rear Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$25,797.00

FC32 Palfinger/American Roll-Off: Model ARO-75-22-IC-TRI hoist:

75,000 lb. Capacity, Tri-Axle Mount, Outside Rail, Subframe




Hi-Tech Truck

Rigging

$26,058.00

FC33 Palfinger/American Roll-Off: Model ARU-60-22-IC hoist: 60,000




Fenders

Hi-Tech Truck

Rigging

$26,086.00

FC34 Palfinger/American Roll-Off: Model ARU-75-22-IC hoist: 75,000




Fenders

Hi-Tech Truck

Rigging

$26,677.00

FC35 Palfinger/American Roll-Off: Model ARU-60-22-IC-TRI hoist:

60,000 lb. Capacity, Tri-Axle Mount Outside Rail, Subframe




Hi-Tech Truck

Rigging

$26,332.00

FC36 Palfinger/American Roll-Off: Model ARU-75-22-IC-TRI hoist:

75,000 lb. Capacity, Tri-Axle Mount, Outside Rail, Subframe




Hi-Tech Truck

Rigging

$26,754.00

FC37 Palfinger/American Roll-Off: Model ARE-60-20-IC (20 ft.

Container) hoist: 60,000 lb. Capacity, Extendable Tail, Outside

Rail, Subframe mount, Automatic Frt. Container Locks, Outside



Hi-Tech Truck

Rigging

$27,955.00



Rail, Subframe mount, Automatic Frt. Container Locks, Folding

ICC Bumper, Outside Controls, Rear Manual Hold Down Winches

& Integral Rear Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$28,377.00

FC39 Palfinger/American Roll-Off: Model ARE-60-20-IC-TRI (20 ft.

Container) hoist: 60,000 lb. Capacity, Tri-Axle, Extendable Tail,

Outside Rail, Subframe mount, Automatic Frt. Container Locks,



Hi-Tech Truck

Rigging

$28,222.00




Folding ICC Bumper, Outside Controls, Rear Manual Hold Down

Winches & Integral Rear Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$28,645.00



Rail, Subframe mount, Automatic Frt. Container Locks, Outside



Hi-Tech Truck

Rigging

$28,344.00



Rail, Subframe mount, Automatic Frt. Container Locks, Folding

ICC Bumper, Outside Controls, Rear Manual Hold Down Winches

& Integral Rear Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$28,766.00






Hi-Tech Truck

Rigging

$28,611.00




Folding ICC Bumper, Outside Controls, Rear Manual Hold Down

Winches & Integral Rear Roller, LED Lights, Fenders

Hi-Tech Truck

Rigging

$28,902.00

FC45 Palfinger: Hooklift: Model HAD-300-168-61: 30,000 lb. Capacity; Hi-Tech Truck $26,106.00




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G. Steel Containers - Roll-Off, Front / Rear / Side Load

61 3/4" Hook Height; Dual Pivot High Dump; Dual Lift Cylinders;

Outside & Inside Controls; Floating/Sliding Jib; Bumper; LED

Lights; Fenders( 6' to 18' Container Lengths; 168" CA Required)

Rigging

FC46 Palfinger/American Roll-Off: Model #ACC-80 Front Container

Carrier: 8,000 lb. Capacity (2 -10 Cu. Yd.); Tubular Frame &

Subframe; Bolt on 1 1/2" x 48" Heated Forks; Inside & Outside

Controls; Fenders (60" minimun CA; GVWR: 16,000 to 24,000 lb)

Hi-Tech Truck

Rigging

$17,386.00

FC47 Palfinger/American Roll-Off: Model #ACC-80S Front Container

Carrier: 8,000 lb. Capacity (2 - 10 Cu. Yd.); Load Forward Sliding

Unit; Tubular Frame & Subframe; Bolt on 1 1/2" x 48" Heated

Forks; Inside & Outside Controls; Fenders (60" minimun CA;

GVWR: 16,000 to 24,000 lb)

Hi-Tech Truck

Rigging

$20,380.00

FC48 Palfinger/American Roll-Off Model #ACC-80-R Front Container

Carrier: 6,500 lb. Capacity (2 -10 Cu. Yd.); 360 degree Container

Rotator; Tubular Frame & Subframe; Bolt on 1 1/2" x 48" Heated

Forks; Inside & Outside Controls; Fenders (60" minimun CA;

GVWR - 16,000 to 24,000 lb)

Hi-Tech Truck

Rigging

$22,732.00

FC49 Palfinger/American Roll-Off: Model #ACC-80S-R Front Container

Carrier: 6,500 lb. Capacity (2 -10 Cu. Yd.); 360 degree Container

Rotator; Load Forward Sliding Unit; Tubular Frame & Subframe;

Bolt on 1 1/2" x 48" Heated Forks; Inside & Outside Controls,

Fenders (60" minimun CA; GVWR: 16,000 to 24,000 lb)

Hi-Tech Truck

Rigging

$25,726.00

FD01 Roll-Offs USA: HO6022: 60,000 Lb Capacity Roll Off Hoist; 6" Lift

& Reeving Cylinders; 50-Degree Dump Angle


FD02 Roll-Offs USA: Model HO7522: 75,000 Lb Capacity Roll Off Hoist;

7" Lift & Reeving Cylinders; 50-Degree Dump Angle


FF01 Wastequip: Accurate Model H60-OR-10, 60,000# capacity,

Outside Rail Cable Hoist, up to 52-Degree Dump

East Tx Mack /

B&C Body

$18,666.00


Outside Rail-Extendable Tail Cable Hoist, up to 52-Degree Dump

East Tx Mack /

B&C Body

$19,316.00



East Tx Mack /

B&C Body

$19,890.00



East Tx Mack /

B&C Body

$19,890.00


Inside/Outside Rail Cable Hoist, up to 52-Degree Dump

East Tx Mack /

B&C Body

$19,124.00

FF06 Wastequip: AH-OR-60: outside rail hookloader roll-off hoist:

tandem axle capability; 60000# lift capability; 52-degree dump

angle; Length: 23' 3"

East Tx Mack /

B&C Body

$18,666.00

FF07 Wastequip: AH-IO-60: inside-outside rail hookloader roll-off hoist:



East Tx Mack /

B&C Body

$18,960.00

FF08 Wastequip: AH-OR-75: outside rail hookloader roll-off hoist:



East Tx Mack /

B&C Body

$19,988.00

HGAC PRODUCT

CODE


PRICE

GA01 Roll-Offs USA: COMP Series 20-Yd Rectangle Roll Off: 3/16" Floor; 24"

on Center Crossmembers; 12-ga Walls








GA04 Roll-Offs USA: STD Series 20-Yd Rectangle Roll Off: 3/16" Floor; 16"









GA07 Roll-Offs USA: HD Series 20-Yd Rectangle Roll Off: 1/4" Floor; 16" on

Center Crossmembers; 10-ga Walls


GA08 Roll-Offs USA: HD Series 30-Yd Rectangle Roll Off: 1/4" Floor; 16" on Roll Off USA $4,600.00




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GA09 Roll-Offs USA: HD Series 40-Yd Rectangle Roll Off: 1/4" Floor; 16" on



GA10 Roll-Offs USA: COMP Series 20-Yd Bath Tub Roll Off: 3/16" Floor; 24"









GA13 Roll-Offs USA: STD Series 20-Yd Bath Tub Roll Off: 3/16" Floor; 18" on







Center Crossmember; 10-ga Walls


GA16 Roll-Offs USA: HD Series 20-Yd Bath Tub Roll Off: 1/4" Floor; 18" on

Center Crossmembers; 3/16" Walls


GA17 Roll-Offs USA: HD 30-Yd Bath Tub Roll Off: 1/4" Floor; 18" on Center

Crossmembers; 3/16" Walls


GA18 Roll-Offs USA: HD 40-Yd Bath Tub Roll Off: 1/4" Floor; 18" on Center

Crossmembers; 3/16" Walls


GA19 Roll-Offs USA: STD 40-Yd Octagon Receiver: 3/16" Floor; 10-ga Walls Roll Off USA $5,600.00

GA20 Roll-Offs USA: HD 40-Yd Octagon Receiver, 3/16" Floor; 3/16" Walls Roll Off USA $6,300.00

GA21 Roll-Offs USA: FL Series 2-Yd Front Load Container with Plastic Lid Roll Off USA $420.00



GA24 Roll-Offs USA: FL Series 6-Yd Slant Front Load Container with Plastic

Lid

Roll Off USA $715.00

GA25 Roll-Offs USA: FL Series 6-Yd 2 Door Slant Front Load Container with

Plastic Lids


GA26 Roll-Offs USA: FL Series 8-Yd Slant Front Load Container with Plastic

Lid


GA27 Roll-Offs USA: FL Series 8-Yd 2 Door Slant Front Load Container with

Plastic Lids


GA28 Roll-Offs USA: RL Series 1-Yd Rear Load Container with Plastic Lid Roll Off USA $346.00

GA29 Roll-Offs USA: RL Series 2-Yd Rear Load Container with Plastid Lid Roll Off USA $400.00



GA32 Roll-Offs USA: RL Series 4-Yd Rear Load Container with Casters and

Plastic Lid



GA34 Roll-Offs USA: RL Series 8-Yd Rear Load Container with Plastic Lid Roll Off USA $1,050.00

GA35 Roll-Offs USA: SL Series 1 1/2 Yd Side Load Container with Plastic Lid Roll Off USA $357.00

GA36 Roll-Offs USA: SL Series 2-Yd Side Load Container with Plastic Lid Roll Off USA $399.00



GB01 Wastequip: Standard duty open top rectangular roll-off: 20-Yd Wastequip $3,855.00

GB02 Wastequip: Heavy duty open top rectangular roll-off: 20-Yd Wastequip $4,178.00





GB09 Wastequip: Standard Duty Bathtub style roll -off container: 20-Yd Wastequip $3,856.00

GB10 Wastequip: Heavy Duty Bathtub style roll-off container: 20-Yd Wastequip $4,266.00

GB11 Wastequip: Standard Duty Bathtub style roll -off container: 30-Yd Wastequip $4,256.00



GB14 Wastequip: Standard octagonal roll -off Receiver Container: 40-Yd Wastequip $6,669.00

GB15 Wastequip: 2 Cu Yd Slant Nestable front-end loader container; 2-pc Wastequip $424.00




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Back to top

H. Compactors, Balers

poly lid

GB16 Wastequip: 2 Cu Yd Heavy Duty Slant Nestable front-end loader

container; 2-pc poly lid

Wastequip $479.00

GB17 Wastequip: 3 Cu Yd Slant Nestable front-end loader container; 2-pc

poly lid

Wastequip $509.00

GB18 Wastequip: 3 Cu Yd Heavy Duty Slant Nestable front-end loader


Wastequip $561.00

GB19 Wastequip: 4 Cu Yd Slant Nestable front-end loader container; 2-pc

poly lid

Wastequip $572.00

GB20 Wastequip: 4 Cu Yd Heavy DutySlant Nestable front-end loader


Wastequip $680.00

GB21 Wastequip: 6-Yd 2-Door front-end loader container; 2-pc poly lid Wastequip $784.00

GB22 Wastequip: 6-Yd 2-Door Heavy Duty front-end loader container; 2-pc

poly lid

Wastequip $866.00

GB23 Wastequip: 8-Yd 2 Door front-end loader container; 2-pc poly lid Wastequip $892.00

GB24 Wastequip: 8-Yd 2 Door Heavy Duty front-end loader container; 2-pc

poly lid

Wastequip $988.00

GB25 Wastequip: 2-Yd flat top front-end loader container; 2-pc poly lid Wastequip $424.00

GB26 Wastequip: 2-Yd Heavy Duty flat top front-end loader container; 2-pc

poly lid

Wastequip $496.00



poly lid

Wastequip $576.00



poly lids

Wastequip $652.00

GB31 Wastequip: 6-Yd slant front-end loader container: 2-pc poly lids Wastequip $719.00

GB32 Wastequip: 6-Yd Heavy Duty slant front-end loader container; 2-pc poly

lid

Wastequip $909.00

GB33 Wastequip: 8-Yd slant front-end loader container; 2-pc poly lid Wastequip $872.00

GB34 Wastequip: 8-Yd Heavy Duty slant front-end loader container; 2-pc poly

lid

Wastequip $992.00

GB35 Wastequip: 1.5 Yd side loader container; 2-pc poly lid Wastequip $437.00

GB36 Wastequip: 2-Yd side loader container; 2-pc poly lid Wastequip $458.00



GB39 Wastequip: 4-Yd side loader low profile container; 2-pc poly lid Wastequip $612.00

GB40 Wastequip: T-1: 1-Yd rear loader container; 2 casters and poly lid Wastequip $426.00

GB41 Wastequip: T-11/2: 1.5 Yd rear loader container; with casters and poly

lid

Wastequip $431.00

GB42 Wastequip: T-2R: 2-Yd rear loader container; casters and poly lid Wastequip $490.00

GB43 Wastequip: T-2S: 2-Yd rear loader container; casters and poly lid Wastequip $624.00

GB44 Wastequip: T-3: 2-Yd rear loader container; casters and poly lid Wastequip $720.00

GB45 Wastequip: T-4S: 4-Yd rear loader container; casters and poly lid Wastequip $956.00

GB46 Wastequip: T-4: 4-Yd rear loader container; no casters or poly lid Wastequip $827.00

GB47 Wastequip: T-6: 6-Yd rear loader container: with poly lid Wastequip $1,092.00

GB48 Wastequip: T-8: 8-Yd rear loader container: with poly lid Wastequip $1,452.00

HGAC PRODUCT

CODE


PRICE

HA01 Compactor Technology (C-Tec): Apartment Compactor 67" H x

39"Wx 67" L

Compactor

Technology

$7,500.00

HA02 Compactor Technology (C-Tec): ST200 Stationary Compactor 2

Cu. Yd. Loading Chamber

Compactor

Technology

$9,900.00

HA03 Compactor Technology (C-Tec): ST 300 Stationary Compactor 3

Cu. Yd. Loading Chamber

Compactor

Technology

$11,600.00

HA04 Compactor Technology (C-Tec): ST 400 Stationary Compactor 4 Compactor $14,500.00




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Cu. Yd. Loading Chamber Technology

HA05 Compactor Technology (C-Tec): SC1826 26 Cu. Yd. Self-

Contained Compactor 19' L x 8' 9" H

Compactor

Technology

$14,900.00



Compactor

Technology

$15,700.00



Compactor

Technology

$16,100.00


Contained Compactor 25' L x 8' 9"H

Compactor

Technology

$17,200.00

HA09 Compactor Technology (C-Tec): VB 324 Vertical Baler 20" W x 24"

D x 30" H Bale Size

Compactor

Technology

$7,100.00


D x 30" H Bale Size

Compactor

Technology

$7,500.00


D x 30' H Bale Size

Compactor

Technology

$7,900.00

HA12 Compactor Technology (C-Tec): VB 1800HD Vertical Baler 48" W

x 30" D x 36"H Bale Size

Compactor

Technology

$9,400.00


x 30" D x 48"H Bale Size

Compactor

Technology

$10,300.00


x 30" D x 48" H Bale Size

Compactor

Technology

$11,100.00

HA15 Compactor Technology (C-Tec): VB 3600HDLP Vertical Baler 60"

W x 36" D x 30 H Bale Size

Compactor

Technology

$13,100.00

HA16 Compactor Technology (C-Tec): VB5000HD Vertical Baler 60" W x

30" D x 48" H Bale Size

Compactor

Technology

$15,000.00

HA17 Compactor Technology (C-Tec): VB7200HD Vertical Baler 72" W x

42" D x 48" H Bale Size.

Compactor

Technology

$18,500.00

HB01 Galbreath: 350 Stationary Compactor: 3.5-Yd Loading Chamber Wastequip $16,368.00

HB02 Galbreath: 350HD Stationary Compactor: 3.5-Yd Loading Chamber Wastequip $18,767.40

HB03 Galbreath: 350HDT Stationary Compactor: 3.5-Yd Loading

Chamber

Wastequip $22,724.55

HB04 Galbreath: 450 Stationary Compactor: 4.5-Yd Loading Chamber Wastequip $18,220.56

HB05 Galbreath: 450HD Stationary Compactor: 4.5-Yd Loading Chamber Wastequip $20,608.80

HB06 Galbreath: 450HDT Stationary Compactor: 4.5-Yd Loading

Chamber


HB07 Galbreath: 550HDTN Stationary Compactor: 5-Yd Loading

Chamber

East Tx Mack / B&C

Body

$45,616.50

HB08 Galbreath: APC426: Pre-Crusher: 4-Yd Wastequip $48,304.20

HB09 Galbreath: APC526: Pre-Crusher: 5-Yd Wastequip $50,579.91

HB10 Galbreath: Packman PM6FS: 6-Yd Cylinder, Self-Contained Front-

Loading Compactor; 0.83 Yd Loading Chamber

Wastequip $9,197.70

HB11 Galbreath: Packman PM6R: 6-Yd Cylinder, Self-Contained Rear-

Loading Compactor; 0.83 Yd Loading Chamber

Wastequip $9,625.50

HC01 Mac Corp: Mac 200: 2 Cu. Yd. Stationary Compactor Mac Corp $9,275.00



HC04 Mac Corp: SCS1826: 26 Cu.Yd. Self-Contained Compactor Mac Corp $14,010.00

HC05 Mac Corp: SCS2030: 30 Cu.Yd. Self-Contained Compactor Mac Corp $14,725.00

HC06 Mac Corp: SCS2234: 34 Cu. Yd. Self-Contained Compactor Mac Corp $15,100.00

HC07 Mac Corp: SCS2439: 39 Cu. Yd Self-Contained Compactor Mac Corp $16,120.00

HD01 Roll-Offs USA: SCC 10-Yd Self Contained Compactor Roll Off USA $12,900.00





HD06 Roll-Offs USA: SC Series 2- Yd Stationary Compactor Roll Off USA $8,800.00

HD07 Roll-Offs USA: SC Series 3-Yd Stationary Compactor Roll Off USA $12,150.00







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Back to top

I. Dewatering Containers

HE01 Wastequip: 245HD: Stationary Compactor; 2-Yd Loading Chamber;

48,000-56,500 Lb Ram Force

Wastequip $9,644.00

HE02 Wastequip: 245XHD: Stationary Compactor; 2-Yd Loading

Chamber; 59,300-67,800 Lb Ram Force


HE03 Wastequip: 255HD: 17-Yd Cylinder, Self Contained Rectangular

Roll-Off Compactor; 2-Yd Loading Chamber














HE08 Wastequip: 265X: Stationary Compactor; 2-Yd Loading Chamber;

Twin Cylinder


HE09 Wastequip: 265XWQ: 20-Yd, Self Contained Octagonal Roll-Off

Compactor; 2-Yd Loading Chamber














HE14 Wastequip: 345HD: Stationary Compactor; 3-Yd Loading Chamber Wastequip $12,173.00

HE15 Wastequip: 365X: 26-Yd Cylinder, Self Contained Rectangular









HE18 Wastequip: 395XHD-7: Stationary Compactor; 3.5 Yd Loading

Chamber


HE19 Wastequip: 445HD: Stationary Compactor; 4-Yd Loading Chamber Wastequip $13,635.00

HE20 Wastequip: 445XHD-PC: Stationary Compactor Pre-Crusher; 4-Yd

Loading Chamber


HE21 Wastequip: 645XHD-D: Stationary Compactor; 6-Yd Loading

Chamber, Twin Cylinder


HE22 Wastequip: 645XHD-7: Stationary Compactor; 6-Yd Loading

Chamber, 7" Cylinder


HE23 Wastequip: 645XHD: Stationary Compactor Pre-Crusher; 6-Yd

Loading Chamber


HE24 Wastequip: 1000HD: Stationary Compactor; 10-Yd Loading

Chamber


HE25 Wastequip: Accupak D600: 6-Yd Cylinder Front Load Compactor Wastequip $9,628.00

HE26 Wastequip: Accupak D800: 8-Yd Cylinder Front Load Compactor Wastequip $10,249.00

HE27 Wastequip: C33XAPT-Apartment Compactor: Compaction Force:

14,350 lbs to 16,880

Wastequip $8,687.00

HE28 Wastequip: 6030HD Vertical Baler: Bale Size: 60" x 30" x 48"; up to

1,000lb bales; Dimensions: 96"H x 80"W x 42"D

Wastequip $9,299.00

HGAC

PRODUCT

CODE


PRICE

IA01 Aqua-Zyme: Dewatering Filter Container: 15-Yd, open top, round

bottom roll-off container -- 1/4" floor plate; 7-gauge side plates;

roller-equipped; monofilament modified satin polyester filter @ 437

CFM with 330 micron particulate level; roll-over tarp assembly;

splash guard; and 15' scraper -- solid waste/sludge application.

Aqua-Zyme $37,047.00




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Back to top

Includes Polymer Mixing and Dosing Unit for polymer activation

IA02 Aqua-Zyme: Dewatering Filter Container: 30-Yd, open top, round

bottom roll-off container -- 1/4" floor plate; 7-gauge side plates;

roller-equipped; monofilament modified satin polyester filter @ 437

CFM with 330 micron particulate level; roll-over tarp assembly;

splash guard; and 20' scraper -- solid waste/sludge application.

Includes Polymer Mixing and Dosing Unit for polymer activation

Aqua-Zyme $52,827.00

IB01 Galbreath: OS2242-3 Dewatering Shell-Sludge Container: 20-Yd;

roll-off style rectangular bottom, 1/4" floor; 7-ga walls; perforated

plate filter shell; expanded metalwalls; rear door filter and drain

East Tx Mack /

B&C Body

$14,765.00

Copyright © 2011 H-GAC. All Rights Reserved. Follow Us




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COOPERATIVE PURCHASING PROGRAM Houston-Galveston Area Council of Governments 3555 Timmons, Suite 120, Houston, TX 77027

Phone: 800-926-0234 Fax: 713-993-4548 www.hgacbuy.org

INVITATION TO SUBMIT COMPETITIVE: BIDS PROPOSALS

INVITATION NO.: HT11-09 ISSUE DATE: December 1, 2009

CATEGORY: Medium and Heavy Trucks & Truck Bodies

PURPOSE OF THIS INVITATION

The Cooperative Purchasing Program (HGACBuy) of the Houston-Galveston Area Council of Governments is soliciting offerings for the furnishing of products/services as described herein. These products/services may be purchased by any of more than 2,000 member local governments, districts, agencies in 37 states across the nation.

Responses must be submitted in an original and one (1) copy, and shall be subject to the terms, conditions, requirements and specifications detailed in the documents comprising this Invitation. Responses are scheduled to be opened publicly at H-GAC offices on the date indicated. For Bid Invitations, responses will be available for public review until 4:00 p.m. CT that day, and on subsequent days by appointment only. Any Responses submitted later than 1:00 p.m. on the due date will be returned unopened to the bidder/proposer.

PROCUREMENT SCHEDULE & DETAILS

DRAFT SPECIFICATION / INVITATION: May 27, 2009

PRE-BID/PROPOSAL CONFERENCE: June 23, 2009

FINAL SPECIFICATION / INVITATION ISSUANCE: December 1, 2009

BID RESPONSE CUTOFF DATE: January 14, 2010; 1:00 CT, H-GAC clock

PUBLIC RESPONSE OPENING: January 14, 2010; 2:00 CT, H-GAC clock

RECOMMENDATIONS TO BOARD: March 16, 2010

CONTRACT START DATE & TERM: April 30, 2010

The documents comprising this Invitation are available via web download at: https://www.hgacbuy.org/bids/

For assistance regarding this Invitation, please contact:

Name: Neal Witty Phone: ばなぬ┻ねひひ┻ははひぬ E-mail: neal┻wittyｈh┽gac┻com

CONTENTS OF THIS INVITATION

SECTION A - General Terms & Conditions

SECTION B - Product/Service Specific Requirements & Specifications (Final)

SECTION C - HGACBuy Forms (Final)

SECTION D - Pro-Forma (Sample) Contract

This procurement conforms to government requirements for Competitive Procurement.


I.1

NOTE: FAILURE TO SUBMIT BID RESPONSES ON OR PRIOR TO THE 1:00 CUTOFF

TIME, OR WITHOUT THE REQUIRED SEALED BID FORMAT, WILL RESULT IN

RESPONSE BEING DEEMED AS NON-COMPLIANT.

LABELING OF SEALED RESPONSE PACKAGE

IMPORTANT:

You must affix an identifying label to the outside of your Sealed Response Package to

ensure proper identification and log-in at HGACBuy offices on receipt. HGACBuy is not

responsible for any response that might be lost or misdirected due to improper or unclear

labeling. Your label should look as follows and should be affixed conspicuously to the

package.

H-GAC Cooperative Purchasing

Sealed Bid/Proposal No. HT11-09

DO NOT OPEN IN MAIL ROOM

Responses by E-mail or FAX will not be acceptable. Hard copies, as described herein, plus

appropriate electronic media are required.

NOTICE REGARDING NATIONWIDE SALES POTENTIAL

HGACBuy is conducting this procurement with the objective of establishing one or more blanket type contracts for use by our Members. Because our Members are located not only in Texas, but throughout the country, we strongly urge you to participate in the process at the corporate level. If you do not sell direct, your dealer network may still service customers while you handle the administrative functions of providing quotes, accepting purchase orders, and collecting payments. If this is not feasible, we will work with you to subsequently assign your contract to your dealers as necessary to service customers. Whatever approach you choose to take, there is considerable potential sales value because HGACBuy is being used not only in the State of Texas, but NATIONWIDE. This means that HGACBuy contractors will have a special advantage available to them in promoting sales to government agencies throughout the country… the ability to sell products without the need for the buyer to duplicate the competitive bidding process and expend the associated staff time and taxpayer dollars. We believe an HGACBuy contract would enhance your competitive position in the government marketplace, and are eager to work with you to promote the best interests of our participating local governments and qualifying non-profit organizations. We look forward to your participation in our process. Please contact the HGACBuy staff member listed on the cover of this Invitation for additional information.


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Revised: 11/17/09 Page 1 of 19

SECTION A

GENERAL TERMS & CONDITIONS FOR BIDS AND PROPOSALS

INVITATION NO. HT11-09

DESCRIPTION: Medium and Heavy Trucks & Truck Bodies

TABLE OF CONTENTS

1. INTRODUCTION ................................................................................................................................................ 2 2. DEFINITIONS, ABBREVIATIONS & ACRONYMS ........................................................................................ 2 3. NON-BINDING ORAL COMMENTS ................................................................................................................ 4 4. STRUCTURE OF RESPONSE ............................................................................................................................ 4 5. BASIC REQUIREMENTS & CONDITIONS ...................................................................................................... 4 6. OFFEROR'S AUTHORIZED SIGNATORY ....................................................................................................... 5 7. SURETY FOR INSURANCE .............................................................................................................................. 5 8. CONFIDENTIAL / PROPRIETARY MATERIALS ........................................................................................... 6 9. REFERENCES ..................................................................................................................................................... 6 10. INSURANCE ................................................................................................................................................... 6 11. OFFEROR CERTIFICATIONS ....................................................................................................................... 6 12. HISTORICALLY UNDERUTILIZED BUSINESS (HUB) PARTICIPATION.............................................. 7 13. NON-RESIDENT RECIPROCAL SALES ACT ............................................................................................. 7 14. TEXAS MOTOR VEHICLE COMMISSION CODE & LICENSING ............................................................ 8 15. INTENT AND SCOPE OF SPECIFICATIONS .............................................................................................. 8 16. REQUIREMENTS APPLICABLE TO PHYSICAL GOODS ......................................................................... 8 17. PRODUCT CODES ......................................................................................................................................... 8 18. SPECIFIC DESCRIPTIVE REFERENCES ..................................................................................................... 9 19. MANUALS ...................................................................................................................................................... 9 20. STANDARD FEATURES & OPTIONS ......................................................................................................... 9 21. WARRANTIES, SALES & SERVICE .......................................................................................................... 10 22. H-GAC ORDER PROCESSING CHARGE .................................................................................................. 10 23. PRE-PAYMENTS AND DISCOUNTS ......................................................................................................... 10 24. INSPECTION / TESTING ............................................................................................................................. 11 25. PRODUCT DELIVERY ................................................................................................................................ 11 26. OFFERED PRODUCT ITEM VARIANCES ................................................................................................ 11 27. REQUIREMENTS FOR SUBMISSION OF A RESPONSE ......................................................................... 11 28. CLARIFICATION TO SPECIFICATIONS & REQUIREMENTS ............................................................... 13 29. INCONSISTENT INFORMATION ............................................................................................................... 13 30. REJECTION OF RESPONSES ...................................................................................................................... 13 31. WITHDRAWAL OR MODIFICATION OF RESPONSES .......................................................................... 13 32. RESPONSE EVALUATION ......................................................................................................................... 14 33. ORDER OF PRECEDENCE PRIOR TO CONTRACT AWARD ................................................................ 14 34. AWARD OF CONTRACT ............................................................................................................................ 14 35. PRO-FORMA CONTRACT .......................................................................................................................... 14 36. CONTRACT TERM ...................................................................................................................................... 14 37. PERFORMANCE & PAYMENT BOND ...................................................................................................... 14


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38. CHANGE ORDERS ....................................................................................................................................... 15 39. DUPLICATION OF TERMS OR STATEMENTS ........................................................................................ 15 40. PUBLICITY ................................................................................................................................................... 15 41. TAXES ........................................................................................................................................................... 15 42. DRUG FREE WORKPLACE ........................................................................................................................ 15 43. PRODUCT NOTICES & MAILINGS ........................................................................................................... 15 44. HANDLING OF ORDERS & PAYMENTS .................................................................................................. 15 45. PRICE CHANGES ......................................................................................................................................... 16 46. CONTRACT ITEM CHANGES .................................................................................................................... 17 47. FORCE MAJEURE ........................................................................................................................................ 17 48. PERFORMANCE UNDER CONTRACT ..................................................................................................... 17 49. IMPLEMENTATION OF INTERNET BASED E-COMMERCE ................................................................ 18 50. CONTRACTOR ORIENTATION/TRAINING ............................................................................................. 18 51. LEGAL & CONTRACTUAL REMEDIES ................................................................................................... 18 52. NATIONWIDE SALES OPPORTUNITIES .................................................................................................. 19

1. INTRODUCTION

The Houston-Galveston Area Council (H-GAC) is a "Government-to-Government" procurement service for States, State Agencies, Local Governments, Districts, Authorities, and qualifying Not-for-Profit Corporations (End Users). End Users become Members of the H-GAC Cooperative Purchasing Program (HGACBuy) by executing an Interlocal Contract, which is free of cost and evergreen unless cancelled. HGACBuy, acting on behalf of Members, is soliciting competitive offerings for the furnishing of products and/or services, as described elsewhere, which MAY be purchased by Members during the contract term. Members using the Program issue purchase orders directly to HGACBuy contractors.

2. DEFINITIONS, ABBREVIATIONS & ACRONYMS

The following definitions, abbreviations and acronyms may be found in these specifications, and shall be interpreted herein as specified below.

Definitions and Abbreviations:

Acceptance. Acceptance takes place when the End User agrees with the Contractor that the terms and conditions of the contract have been met and verified. Acceptance is not the same as Receipt, and can only occur after intact shipping, inspection by End User, and any onsite testing that has been stipulated as part of the order

Aggregate/Single Occurrence. The term "aggregate" in insurance terms is the sum of all claims against a specific policy for a specific loss incident. The term "single occurrence" differentiates between multiple claims and single claims against a specific policy. The inherent value of a policy's aggregate value is less important to an End User than is the value of a single claim as stated under "single occurrence."

Approved. Acceptable to the "authority having jurisdiction."

ARO. “After Receipt of Order”. Used in conjunction with a defined time period (usually days or weeks) to establish the delivery or lead time pursuant to any individual purchase transaction. In the case of orders for bodies which will be mounted on a customer furnished cab/chassis, the term ARO shall be construed to mean “After Receipt Of Cab/Chassis”.

Authority Having Jurisdiction. The authority shall be either H-GAC or the relevant End User based on the requirements as stated in each specification item. Unless specifically stated, the authority shall be H-GAC.

Bidder. Any entity that submits a competitive bid to this Invitation. (See also "Offeror")

Change Order. Request by an End User for a change in the composition of an already submitted purchase order, for example to change quantity ordered, add or delete items, etc.

Contract. Specifically, a contract between H-GAC and a successful Offeror which is executed based on an award made pursuant this Invitation.


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Contract Pricing Worksheet. The standard H-GAC form to by used by Contractor in preparing a quotation to an End User, upon which End User's purchase order will be based. Contractor may use another quotation form provided it contains required information, and only if approved by H-GAC.

Contractor. The contracted business entity responsible for fulfilling a contract executed pursuant to this Invitation.

Dealer/Distributor. A duly authorized and/or franchised business entity which sells and services a manufacturer’s product in a specified marketing area.

Defect. A discontinuity in a part or a failure to function that interferes with the service or reliability for which the part was intended.

Electronic Media. As used herein, means computer based media such as 100mb Zip Disk, CDRom, e-mail, e-mail attachment, file downloaded from the web, etc.

End User. (See "Participant" and “Member”)

Listed. Equipment or materials included in a list published by an organization, acceptable to the "Authority Having Jurisdiction" and concerned with product evaluation, that conducts periodic inspection of production of listed equipment or materials and whose listing states either that the equipment or materials meet appropriate standards or has been tested and found suitable for use in a specified manner. NOTE: The means for identifying listed equipment may vary for each organization concerned with product evaluation, some of which do not recognize equipment as listed unless it is also labeled. The "authority having jurisdiction" should utilize the system employed by the listing organization to identify a listed product.

Manufacturer. The person or persons, company firm, corporation, partnership, or other organization responsible for taking raw materials or components and making a finished product.

May. A term indicating a permissive use or an acceptable alternative to a specified requirement.

Member. An authorized Participant in the Program. (See "Participant" and “End User”)

Motor Vehicle. The meaning of this term shall be based on the legal definition ascribed to it by the laws and/or regulations of the state in which any specific sale made pursuant to a Contract takes place.

Must. A term indicating a mandatory requirement.

Offer or Offering. Any product or service offered in reply to this Invitation.

Offeror. Any entity that submits a competitive bid or proposal in response to this Invitation. Bidder or Proposer.

Participant. Generally, any qualifying governmental or non-profit entity which has executed an Interlocal Contract for cooperative purchasing services with H-GAC.

Product Liability Insurance. Failure of Components and/or assembled equipment resulting in personal injury, disability or death and/or property damage is covered under the product liability insurance provisions.

Product or Product Item. Any of the specific goods, materials, equipment or service(s) specified in this Invitation. This term encompasses the base line item itself, and any and all accessories, options, modifications, ancillary services, assembly, testing, etc. that may be included in the delivered Product.

Proposer. Any entity that submits a competitive proposal in response to this Invitation. (See also "Offeror")

Purchaser. The End User having responsibility for the specification, requisition, ordering and acceptance of the Product or Service. (See also "End User")

Purchasing Authority. The agency that has sole responsibility and authority for negotiating, placing and, if necessary, modifying any solicitation, purchase order, or other award issued by a governing body [H-GAC].

Quotation. See "Contract Pricing Worksheet".

Receipt. Receipt takes place when a Product or Service is delivered to an End User and a document is executed that establishes that the Product is now in the possession of the End User or that the Service has been completed. Receipt DOES NOT connote or imply Acceptance.

Response. All or part of any offering submitted in response to this Invitation.

Shall. A term indicating a mandatory requirement or action.

Should. A term indicating a recommended or advised response to a specified requirement.

Vendor. A manufacturer's representative or dealer authorized to make sales and supply parts and service.

Acronyms:

ANSI = American National Standards Institute

ASTM = American Society for Testing and Materials

ASME = American Society of Mechanical Engineers

CFR = U.S. Code of Federal Regulations

DOJ = U.S. Department Of Justice

DOT = U.S. Department Of Transportation


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EPA = U.S. Environmental Protection Agency

FAA = Federal Aviation Administration

FMVSS = U.S. Federal Motor Vehicle Safety Standards

H-GAC = Houston-Galveston Area Council of Governments

IEEE = Institute of Electrical and Electronics Engineers

MVD = Motor Vehicle Division of Texas Department of Transportation

NFPA = National Fire Protection Association

NHTSA = National Highway Traffic Safety Administration

NIOSH = National Institute For Occupational Safety And Health

NIST = National Institute of Standards and Technology

NTEA = National Truck Equipment Association

OSHA = U.S. Occupational Safety and Health Administration

RRC = Railroad Commission of Texas

SAE = Society of Automotive Engineers

TBPC = Texas Building and Procurement Commission (formerly GSC)

TxDOT = Texas Department Of Transportation

UL = Underwriter's Laboratories Inc.

VTCS = Vernon's Texas Civil Statutes

3. NON-BINDING ORAL COMMENTS

No oral comment, utterance or response made by any employee, member, or agent of H-GAC or any Member of the Cooperative Purchasing Program shall be considered factual or binding with regard to this Invitation, or any contract awarded as a result of this Invitation. Valid and binding terms, conditions, provisions, changes or clarifications, or requests thereof, shall ONLY be communicated written form.

4. STRUCTURE OF RESPONSE

Depending on the Product or Service, market structures and sales practices can differ substantially. For example, dealers may sell into any market or may be restricted to certain territories, manufacturers may sell direct or may be limited by law to selling thru independent dealerships, etc. H-GAC’s objective is to ensure that End Users, no matter where located, can buy contracted products/services and receive quality and timely service and support, while at the same time allowing for the most appropriate and effective response to this Invitation. Therefore, responses to this Invitation will be accepted in conformance with the following scenarios and requirements:

A. Single Respondent Acting Alone Or As "Lead" For A Group:

Offeror shall complete and sign a Form A and, if contracted, shall be solely responsible for all contractual requirements including administration, processing of purchase orders and handling of payments for transactions which may involve other dealers who actually deliver the products or services.

B. Multiple Respondents Acting Jointly:

A single Response shall be submitted, and each party to the Response shall complete and sign a separate Form

A to be included in the single Response. If the Response is successful each party shall sign a separate contract with H-GAC and shall be responsible for compliance with all terms and conditions. Only those which have executed a written contract with H-GAC may process purchase orders and payments.

In any event, Offeror may be a party to one, and only one, response.

5. BASIC REQUIREMENTS & CONDITIONS

a. The final requirements and specifications contained herein may be different, perhaps materially, from those in the “Invitation To Attend Pre-Bid / Pre-Proposal Conference”, if any. It is Offeror’s sole responsibility to thoroughly examine and review all documentation associated with this Invitation, including any Addendums, and to insure that any response submitted complies in every respect with all requirements.

b. Any Addendum to this Invitation which may be required prior to the Response due date will be delivered to those prospective Offerors of record who have previously obtained a copy of this Invitation from H-GAC. Prospective Offerors shall be responsible for obtaining all documents relating to submission of a Response.

c. Offeror shall thoroughly examine any drawings, specifications, schedules, instructions and any other documents, supplied as a part of this Invitation, and is solely responsible for understanding and compliance.


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d. H-GAC shall not be liable for Offeror's incomplete documentation, or for any costs associated with preparation and submission of any Response hereto. Additionally, all components of any Response become the property of H-GAC, and shall be considered to be in the public domain.

e. Offeror shall make all investigations necessary to become thoroughly informed regarding any plan and/or infrastructure that may be required to support delivery of any Product or Service covered by this Invitation. No plea of ignorance by Offeror stemming from failure to investigate conditions that may now or hereafter exist, shall be accepted as a basis for varying H-GAC's requirements, or Offeror's/Contractor's obligations or entitlements.

f. Requests for changes to the requirements or specifications herein must be in writing (e-mail, fax, letter) and must be received by H-GAC no later than fifteen (15) calendar days prior to the Response Due Date. H-GAC will review such requests, but may or may not make changes at its sole discretion. Changes, if any, will only be made by written Addendum sent to addressees of record. In any event, it is Offeror's sole responsibility to insure that any and all Addendums which may have been issued have been received and addressed.

g. By submission of a response, Offeror expressly understands and agrees that all terms and conditions herein will be part of any subsequent contract that is executed pursuant to this Invitation.

h. Offeror is advised that all H-GAC contracts are subject to the legal requirements established in any applicable Local, State or Federal statute.

i. Offeror/Contractor must be in compliance with all licensing, permitting, registration and other applicable legal or regulatory requirements imposed by any governmental authority having jurisdiction. It is Offeror/Contractor’s responsibility to insure that this requirement is met, and to supply to H-GAC upon request, copies of any license, permit or other documentation bearing on such compliance.

j. Unless otherwise established elsewhere in this Invitation, NO minimum purchase quantities or spending levels are provided or guaranteed by H-GAC or any End User.

k. This Invitation is not meant to restrict competition, but rather is intended to allow for a wide range of responses.

l. Responses which are 'qualified' with conditional clauses or alterations of or exceptions to any of the terms and conditions in this Invitation may be deemed non-compliant at H-GAC's sole discretion.

m. The term ‘Offeror’, or derivative thereof, shall become synonymous with ‘Contractor’ for any successful Offeror recommended for a contract pursuant to this Invitation.

n. H-GAC reserves the right to:

• Reject any and all offers received in response to this Invitation.

• Reject any part of an offer received in response to this Invitation.

• Determine the correct price and/or terminology in the event of any discrepancies in any response.

• Accept a response from, and enter into agreement with, other than the lowest price Offeror.

• Accept responses and award contracts to as many or as few Offerors as H-GAC may select.

• Amend, waive, modify, or withdraw (in part or in whole) this Invitation, or any requirements herein.

• Hold discussions with Offerors, although award may be made without discussion.

• Request an Offeror to give a presentation of the Response at a time and place scheduled by H-GAC.

• Exercise any of these rights at any time without liability to any Offeror.

o. H-GAC reserves the right to determine that conditions exist which prevent the public opening of responses on the date and at the time advertised, and to reschedule the public opening for a future date and time. Responses received by H-GAC by the original deadline will be secured unopened until the rescheduled opening date and time, and those having timely submitted such responses will be notified.

6. OFFEROR'S AUTHORIZED SIGNATORY

The signatory shall be authorized to sign and contractually bind Offeror, and shall sign any and all Response documentation requiring a signature.

7. SURETY FOR INSURANCE

Contractor shall be responsible for using a surety company properly licensed by any and all states in which Contractor will do business with Participants. The surety company shall not expose itself to any loss on any one risk in an amount exceeding ten percent (10%) of its surplus to policy holders, provided any risk or portion of any risk shall have been reinsured, and such reinsurance shall be deducted in determining the limitation of risk applicable to H-GAC's insurance requirements.


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8. CONFIDENTIAL / PROPRIETARY MATERIALS

All documentation submitted as part of Offeror's response to this Invitation will be considered to be in the public domain and may be made available to Members and others, after contract award, upon properly submitted request. If Offeror submits documents marked “confidential” or “proprietary”, the Response may be deemed non-compliant.

9. REFERENCES

a. Offeror shall list the names of at least five government agencies within the continental United States which have purchased from Offeror products or services similar to those covered by this Invitation, within the last two years. H-GAC reserves the right to determine if such products or services are appropriately similar.

b. Offeror may provide reference information in whatever format desired, but each should include the following specific information:

• Agency name

• Contact person name

• Address

• Phone & Fax numbers

• Description of product(s) or service(s) and date sold

c. Other information, including criticism however learned, may be used by H-GAC in evaluation of responses.

10. INSURANCE

a. Unless otherwise stipulated in Section B, Offeror/Contractor must have the following insurance and coverage minimums:

General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit.

Product liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit for all Products except Automotive Fire Apparatus. For Automotive Fire Apparatus, see Section B – Product Specific of this Invitation.

Property Damage or Destruction insurance is required for coverage of End User owned equipment while in Contractor's possession, custody or control. The minimum Single Occurrence limit is $500,000.00 and the General Aggregate limit must be at least two times the Single Occurrence limit. This insurance may be carried in several ways, e.g. under an Inland Marine policy, as part of Automobile coverage, or under a Garage Keepers policy. In any event, this coverage must be specifically and clearly listed on insurance certificate(s) submitted to H-GAC.

b. Insurance coverage shall be in effect for the length of any contract made pursuant to this Invitation, and for any extensions thereof, plus the number of days/months required to deliver any outstanding order after the close of the contract period.

c. Original Insurance Certificates must be furnished to H-GAC on request, showing Offeror/Contractor as the insured and showing coverage and limits for the insurances listed above.

d. If any Product(s) or Service(s) will be provided by parties other than Offeror/Contractor, all such parties are required to carry the minimum insurance coverages specified herein, and if requested by H-GAC, a separate insurance certificate must be submitted for each such party.

e. H-GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and document accuracy.

11. OFFEROR CERTIFICATIONS

Offeror, by submission of a Response hereto, makes the following certifications under penalty of perjury and

possible contract termination if any of these certifications are found to be false.

Non-Collusive Response

a. The prices in the Response have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or potential competitor.


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b. The prices which have been quoted in the Response (unless otherwise required by law), have not been knowingly disclosed by Offeror and will not be knowingly disclosed by Offeror prior to the public response opening, either directly or indirectly, to any other Offeror or competitor.

c. No attempt has been made or will be made by Offeror to induce any other person, partnership or corporation to submit or not to submit a response for the purpose of restricting competition.

Non-Biased Specifications

This Invitation contains no requirements considered to be unduly biased in favor of Offeror or any other Offerors that may be competing for this procurement.

No Financial Interest or Other Conflict

a. No H-GAC officer, employee, Board of Directors member or member of any H-GAC board or commission, nor family member of any such person, has a financial interest, direct or indirect, in Offeror or in any contract Offeror might enter into with H-GAC.

b. No economic or employment opportunity, gift, loan, gratuity, special discount, trip, favor or service has been, or will be, offered or given to any officer, employee, Board of Directors member, or member of any H-GAC board or commission, nor to any family member of any such person.

Debarment and Suspension Status

a. Offeror is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any government agency, nor is Offeror an agent of any person or entity that is currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transaction by any government agency.

b. Offeror has not within a three year period preceding this Invitation been convicted of or had a civil suit judgement renedered against Offeror for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property.

c. Offeror is not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated above.

d. Offeror has not, within a three year period preceding this Invitation, had any government (federal, state, or local) transactions terminated for cause or default.

Insurance Coverages

Offeror has and will maintain insurance coverage in accordance with the requirements of this Invitation.

Licensing & Permits

Offeror(s) has (have) all licenses and/or permits, required by any and all governmental entities having jurisdiction, to legally sell the products/services offered.

12. HISTORICALLY UNDERUTILIZED BUSINESS (HUB) PARTICIPATION

a. To satisfy Texas' statutory requirements [Government Code, Chapter 2161, Subchapter D], H-GAC requires all Offerors to supply information in any bid/proposal response listing (1) the total number of subcontracts and (2) the total number of HUB contracts applicable to the Products or Services offered in the response. Local governments often require this information for their own reporting requirements prior to placing orders through the H-GAC Cooperative Purchasing Program.

b. Offeror must complete Form B and include subcontracts with HUB’s that provide any materials or services related to sales that may be made thru H-GAC’s Cooperative Purchasing Program.

13. NON-RESIDENT RECIPROCAL SALES ACT

As required by Texas Civil Statutes in the award of contracts, an offeror which is not a Texas resident business must determine if its state of residence prohibits award of government contracts to Texas resident offerors without penalty. If Offeror’s resident state DOES penalize Texas offerors, Offeror must provide this information along with a copy of its applicable resident state's statute in the Response.


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14. TEXAS MOTOR VEHICLE COMMISSION CODE & LICENSING

Sales of motor vehicles in the State of Texas are subject to the Texas Motor Vehicle Commission Code. If this Invitation includes any motor vehicle to be sold in the State of Texas, Offeror certifies by submission of a response hereto that all required Texas Motor Vehicle Commission licenses are in place and current, and that copies of all such licenses have been submitted with the Response. Further, it shall be Contractor's responsibility to keep current all required Texas Motor Vehicle Commission licensing during the term of the contract, and to furnish license copies at any time on request by H-GAC. If Contractor does not maintain current licensing, H-GAC reserves the right to immediately terminate the contract.

NOTE: In accordance with the Texas Motor Vehicle Commission Code, contracts for motor vehicles to be sold within the state of Texas may be made ONLY with properly licensed Texas Motor Vehicle Dealers. Therefore, to be considered for a contract covering Texas End Users, the Response must include a Form A from a licensed Texas Motor Vehicle Dealer

15. INTENT AND SCOPE OF SPECIFICATIONS

a. The intent of the specifications herein is to provide Offeror with sufficient information concerning the Products/Services to be contracted such that Offeror can prepare and submit an acceptable Response.

b. The specifications may be detailed or general in nature with regard to any particular Product/Service. Where not otherwise specified, details of construction, materials, or the way in which services will be provided, are left to the discretion of the Offeror, provided only that any offering shall conform, as a minimum, to best Industry standards and practices and to what is currently being sold in the marketplace.

c. Responses shall be considered only from Offerors that have established good reputations in their markets, and who furnish satisfactory evidence of ability to supply the Products/Services specified herein.

d. Offeror shall show proof of ability to provide to End Users prompt and competent service, including parts if applicable, for all Products/Services covered by this Invitation, by proper completion of a Service Organization Document as described elsewhere herein.

16. REQUIREMENTS APPLICABLE TO PHYSICAL GOODS

In the case of physical goods (e.g. equipment, material, supplies, as opposed to services), all Products offered must, unless otherwise stipulated in Section B:

a. Be new, unused, and not refurbished.

b. Not be a prototype insofar as the general design, operation and performance. This requirement is NOT meant to preclude Offeror from offering new models or configurations which incorporate improvements in a current design or add functionality, but which in such new model or configuration may be new to the marketplace.

c. Include any and all accessories which may or may not be specifically mentioned herein, but which are normally furnished or which are necessary to make a delivered Product ready for its intended use. Such accessories shall be assembled, installed and adjusted such that the Product is ready for continuous operation at time of delivery.

d. Have assemblies, sub-assemblies and component parts that are standard and interchangeable throughout the entire quantity of a particular Product as may be purchased simultaneously by any individual End User.

a. Be designed and constructed using current industry accepted engineering and safety practices, and materials.

b. Be available for inspection at any time prior to or after procurement.

17. PRODUCT CODES

Unless otherwise addressed in Section B of this Invitation, the following requirements shall apply:

a. Each Product/Service offered shall be uniquely identified using an H-GAC Product Code, which shall be determined as described in Section B of this Invitation. Offeror shall offer ONLY ONE Product for any particular Product Code. For example, Offeror may wish to submit a bid for Product Code ABC and may have another offering that also meets the requirements for ABC. Offeror MAY NOT submit two offerings for ABC. The alternate offering that also meets the requirements for ABC must be offered as an option "upgrade/downgrade" to ABC on Form E.

b. Pricing for optional upgrades or downgrades to base bid items should be quoted as an “adder” or “deduct” amount as appropriate, to be applied to the offered price of the base Product Item listed on Form D.

c. Base bid items and their associated HGACBuy Product Codes are included in the Section B and/or on Form D.


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d. Selection of Product Codes for which to submit an offer is at Offeror’s sole discretion.

18. SPECIFIC DESCRIPTIVE REFERENCES

Except for Base Product Items listed on Form D, any reference to a specific catalog, data sheet, form, brochure, model name or number, etc. used herein to describe an item such as an option or accessory is only descriptive and is not to be considered restrictive unless otherwise noted. Such references are normally used only to indicate a type, general description, level of quality and/or required performance standards.

19. MANUALS

Unless otherwise specified or superceded herein, each Product delivered under an H-GAC contract, and if applicable any options thereto, shall be supplied with at least one (1) copy of a safety and operating manual. The cost of any such manuals must be included in the base price for any Product Item offered hereunder. If more detailed and technically orientated parts and maintenance manuals are available for a Product or option, at a cost, they shall be offered as options on the FORM designated herein for such options, or elsewhere in the Response as may be directed herein.

20. STANDARD FEATURES & OPTIONS

The following requirements are applicable primarily to physical goods.

Standard Features

a. The stated minimum requirements for all Products listed herein include what H-GAC considers to be “standard” features. Even though such features might normally be offered as options rather than as standard, they are nonetheless considered to be standard in this Invitation, and must be included in the base price for any Product offered. Such features SHOULD NOT be offered as options except as deducts for their omission from the base Product.

b. If it is unclear in the Response that an H-GAC standard feature is included in the base price, it will be assumed that such is the case. If awarded a contract Offeror will be expected to sell the Product with all H-GAC specified standard features included in the base price.

c. Any feature or accessory normally offered by manufacturer as "standard" shall be considered a standard feature and shall be included in the base price of any offering, even though not specifically listed as a requirement in H-GAC’s specifications. Such features SHOULD NOT be offered as options except as deducts for their omission from the base Product.

Options - General

a. Options are considered to be any features or accessories, other than H-GAC's and Manufacturer's "standard" features or accessories.

b. Options should be offered on the FORMS designated for quoting options. Each option should be listed and described on a separate line, and should include any Manufacturer's/Dealer's code number. If no Manufacturer's/Dealer's code number exists, Offeror should create one.

c. Prices for all offered options shall be assumed to include any installation or mounting required to make it a fully functional component of the Product, unless otherwise stated in Offeror's response.

Required Options

a. Product specifications in this Invitation may include H-GAC "Required Options". If so, Offeror must quote a price for ALL such options, and, if there is an H-GAC Option Code provided in this Invitation for such options, it MUST be used as part of the description.

b. For any specific "Required Option", Offeror may quote an equivalent so long as its design and performance are as good as, or better than, the specified option item. Responses which do not include pricing for Required Options may be considered non-compliant.

Other Options

a. "Suggested" or "Other" options may be listed for any particular Product in this Invitation, and Offeror is encouraged to quote pricing for such options. The extent of offered options in any response may be taken into consideration as part of the award criteria, at H-GAC's sole discretion.


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b. Offeror is encouraged to include options for non-equipment items that may be applicable to a sale, such as: Extended Warranties, Maintenance Agreements, Buy-back or Trade-In Agreements, Out-of-state Delivery Charges, Quantity or Special Discounts, Extended Training Classes, etc.

Published & Unpublished Options

a. H-GAC Cooperative Purchasing Program (Program) contracts are awarded through a public competitive bid or proposal (RFP) process. Further to that process, Program policy considers an 'option' listed and priced in a bid or RFP Response: (1) To be a "Published Option"; (2) To be part of any awarded contract; and (3) To be available for purchase by Program members separately and independently from associated base line items. However, since Published Options may have not been subjected to the same scrutiny as the associated base line items, it cannot be concluded they were directly competed. Therefore, pursuant to Local Government Code 252.021(a), purchase of a published option costing more than $50,000 shall not be allowed. Furthermore, H-GAC reserves the right at its sole discretion to disallow purchase of any Published Option through the Program if deemed contrary to the intent of the law.

b. Any option that has not been listed and priced in the Response is considered to be an “Unpublished Option”. Unpublished Options may be sold, but only in connection with the sale of a base Product Item, and only insofar as the total cost of all Unpublished Options remains below twenty five percent (25%) of the total summed cost of the base Product(s) plus any Published Options.

c. No Published or Unpublished Option may be sold which essentially converts a Product such that it competes with a Product Item awarded to another contractor.

21. WARRANTIES, SALES & SERVICE

Unless otherwise addressed in Section B, the following requirements shall apply: a. Offeror must be a properly franchised dealer authorized to sell and service, including warranty service, all

products offered and sold in response to the bid invitation or under any H-GAC contract. b. Offeror shall provide detailed Parts and Labor Warranty information with the Response. If Offeror submits a

warranty with the Response which does not meet the minimum requirements herein, Offeror agrees by submission of a Response that such warranty shall be considered to be amended to meet those minimums.

c. Warranties shall be manufacturer's standard and shall be inclusive of any other warranty requirements which may be stipulated elsewhere herein.

d. Any warranties offered by a dealer shall be in addition to the manufacturer’s standard warranty, and shall not be a substitute for such. Offeror's base price for any Product shall be inclusive of the standard warranty.

e. Complete warranty information will be supplied to End User with each Product sold. a. Warranties need not apply to normal maintenance service or adjustments, or to any product reasonably shown to

have been repaired or altered in any way so as to affect its stability, or to any product which has been subject to misuse, negligence, or accident.

f. Offeror/Contractor is encouraged to offer extended warranties as an option. g. Neither H-GAC nor End User assume any warranty or liability on Contractor’s behalf unless made or

assumed in writing, initiated by Contractor, and agreed to in writing by H-GAC or the End User respectively. h. Contractor shall be responsible for the execution and effectiveness of all product warranty, and shall be the

sole source for solution to problems arising from warranty claims. Contractor agrees to respond directly to correct warranty claims and to ensure reconciliation of warranty claims that have been assigned to a third party.

22. H-GAC ORDER PROCESSING CHARGE

H-GAC will levy an Order Processing Charge on Contractor for each sale done thru the H-GAC contract, with the

exception of orders for motor vehicles. Any bid pricing submitted will be considered to include the Charge. The amount of the applicable charge shall be per the most current H-GAC schedule. For motor vehicle orders, the Processing Charge shall be levied on and paid by the End User.

23. PRE-PAYMENTS AND DISCOUNTS

a. Progress, pre-payment and special discounts of any kind may be offered and detailed in the Response. Such discounts shall be clearly explained, but shall not be a determining factor in awarding contracts except in the case of tie offerings.

b. Quantity discounts applicable to similar Products sold to one or more End User Departments may be offered. Determination as to product similarity shall rest solely with Contractor.

c. For specific purchases, any proposed quantity, pre-payment or special discounts shall be clearly shown on the Contract Pricing Worksheet.


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24. INSPECTION / TESTING

All Products sold pursuant to this Invitation shall be subject to inspection/testing by or at the direction of H-GAC and/or the ordering End User, either at the delivery destination or the place of manufacture. In the event a Product fails to meet or exceed all requirements of this Invitation, and unless otherwise agreed in advance, the cost of any inspection and/or testing, shall be borne by the Contractor.

25. PRODUCT DELIVERY

Unless otherwise addressed in Section B, the following requirements shall apply:

a. Responsibility and liability for loss and/or damage pass to End User at the delivery destination after receipt and acceptance have taken place. Cost of shipping/delivery shall be paid by End User unless otherwise agreed to by Contractor. If End User will be paying for shipping/delivery, shipping terms must be “F.O.B. Destination – Freight Prepaid & Add”.

b. The details for the application and calculation of shipping and delivery charges must be stated in the Response on Form E. Any freight, shipping or delivery charged to End User will be prepaid and add, and will be clearly shown an any Contract Pricing Worksheet or other quote presented to the End User.

c. The estimated delivery time after receipt of order (ARO), inclusive of Saturdays, Sundays and holidays, for all Products offered must be stated in the Response. Actual delivery for any particular order must be confirmed with End User at time of order placement, and must be stated clearly on the Contract Pricing Worksheet.

d. Contractor shall be responsible for delivery and Acceptance according to the requirements of the Contract and the Purchase Order.

e. Contractor shall advise End User prior to making any shipment/delivery, and shall make such shipment/delivery in accordance with End User's requirements, providing only that such arrangements do not contravene any requirement of the H-GAC contract unless agreed to by Contractor.

f. The execution of all required tests, certifications and/or licensing, and costs thereof, shall be the responsibility of Contractor. Upon request by End User or H-GAC, Contractor shall provide any documentation or certification related to such tests, certifications or licensing.

26. OFFERED PRODUCT ITEM VARIANCES

Any variance in the specifications or performance of Products offered pursuant to this Invitation shall be acceptable to H-GAC only insofar as it MEETS or EXCEEDS the specifications and requirements of this Invitation.

27. REQUIREMENTS FOR SUBMISSION OF A RESPONSE

Unless otherwise addressed in Section B, the following requirements shall apply:

a. Responses shall be submitted in two complete printed sets including an Original and one (1) Copy in separate "hard side" three-ring binders. The outer spine of each binder shall be labeled showing this Invitation No., Offeror Name, and either "Original" or "Copy", as applicable. The Original printed response will be considered to be the binding Response in case of any conflicts between printed copies and electronic copies. Except for required forms, H-GAC Invitation documents should not be included in the Response.

b. The Original and the Copy shall be submitted complete, except that the Electronic Media should be submitted only with the Copy.

c. All required H-GAC FORMS and documents shall be properly completed, without exception or Offeror’s Response may be deemed non-compliant. Offeror may not modify the format of any H-GAC FORM in any way. Offeror may photocopy or print blank FORMS as needed. Information submitted on the printed copies of the FORMS may not be handwritten except for signatures and initials. It is Offeror's responsibility to insure that printed FORMS are clear and legible. Handwritten and illegible entries may be rejected. Offeror's printed, stamped or typed name shall appear on every FORM submitted in the Response.

d. The entire response submission shall also be submitted on electronic media, including all required H-GAC FORMS. Offeror is strongly advised to make and work with copies of the original electronic FORMS. The originals can then be used to make additional electronic or printed copies of the blank FORMS. Signatures are not required on the electronic FORMS.

e. The Response shall include ample written evidence, in the form of technical specifications, cut/tear sheets, brochures, pictures, drawings, etc., to demonstrate that all specifications herein have been met and/or exceeded.


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f. The Response shall include, in any format desired, an overview of the Service Organization which will support Products sold under any H-GAC contract. The overview must include facility locations, phone numbers and Service Manager names, as well as the following:

- The procedure to be used by an End User requiring repairs. - Typical turn-around time on repairs. - Service Department days and hours of operation. - Number of qualified / factory trained service personnel normally on hand. - Description of the parts inventory on hand. - Training services, facilities and personnel available.

g. Responses shall be enclosed in a sealed package(s) addressed to the Houston-Galveston Area Council, Cooperative Purchasing. The following information shall be stated on the exterior of the package(s):

• Name and address of Offeror.

• Date and hour of public response opening.

• Bid/Proposal Invitation number.

• The statement: "SEALED BID/PROPOSAL, DO NOT OPEN IN MAIL ROOM".

H-GAC shall not be responsible for any Response not properly labeled.

h. Submission of a COMPLETE Response by telegraphic or electronic transmission is not acceptable. However, Responses may be modified by telegraphic or electronic notice if such notice is received prior to the deadline for submission.

i. Samples, when required, shall be submitted within the time specified and at no expense to H-GAC. If not destroyed or consumed during testing, samples will be returned upon request at Offeror's expense.

j. Offeror shall provide firm contract pricing for all Products and Options being offered.

k. If applicable, responses shall include copies of all current licensing which may be required by the Texas Motor Vehicle Division for execution of sales pursuant to any contract with H-GAC.

l. Due to the complexity of responses and to aid in evaluation, the Response should contain ALL required information in tabbed sections as detailed below. Omission of any required FORM or information will be sufficient grounds for H-GAC to consider your response to be non-compliant. NOTE – Items in the Fourth Section should be supplied ONLY in the Original.

First Section:

• Form(s) A – Offeror Identification & Signatory: Identifies the offering party(ies), and should be completed by each party to the Response. If awarded, a contract will be executed with each.

• Form B – Historically Underutilized Business Enterprises: Used to collect information about disadvantaged and minority suppliers and subcontractors, and to commit Offeror to working with Participants toward their program goals.

• Form C – Response Checklist: Certification, and also an aid, to insure that all required information has been included in your Response.

• References, formatted as described elsewhere herein.

• Service Organization Document, formatted as described elsewhere herein.

Second Section:

• Form D – Offered Items Pricing: For Bids, contains the list of the Product Items covered by this Invitation. Select the items offered and fill in the price for each. (For RFPs, follow the instructions in Section B as this Form may or may not be used.)

• Form E – Published Options: Used to list and price all offered options. List, each on a separate line, all upgrades, downgrades, optional equipment, features, accessories and services which you desire to sell thru the H-GAC contract, if awarded. Published catalogs/price sheets may be listed, along with the discount structure that will apply. (For RFPs, follow the instructions in Section B as this Form may or may not be used.)

Third Section:

• Technical Specifications, Product Brochures, Tear Sheets, Cut Sheets, Strippers, etc. which clearly list and show all the standard features and capabilities of each Product Item offered on Form D.

• Warranty Documentation, as described elsewhere herein, for all items offered.


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Fourth Section:

• Copies of any applicable Texas MVD Licenses.

• Electronic Media, containing the complete response including all required FORMS, stored in a pouch or an envelope such that it will not fall out of the binder. (Required in 'Copy' only, not in 'Original'.)

• Form CIQ – Conflict Of Interest Questionnaire: Chapter 176 of the Texas Local Government Code requires vendors and consultants contracting or seeking to contract with H-GAC to file a Conflict of Interest Questionnaire (CIQ) if they have an employment or other business relationship with an H-GAC officer or an officer’s close family member. The required questionnaire is located at the Texas Ethics Commission website: http://www.ethics.state.tx.us/whatsnew/conflict_forms.htm. It is Bidder's responsibility to download the form and furnish a completed copy with the Response, if it is applicable.

m. By submittal of Response, Offeror certifies to the best of its knowledge that all information is true and correct.

28. CLARIFICATION TO SPECIFICATIONS & REQUIREMENTS

a. If Offeror is in doubt as to the meaning of any item in this Invitation, a written request for clarification may be submitted to H-GAC up to fifteen (15) calendar days prior to the deadline for response submission. H-GAC shall not be responsible for late delivery. Requests may be transmitted by FAX or e-mail to the assigned Specification Specialist, and should clearly reference this Invitation number and the specific page and paragraph in question. If there are multiple questions, they should be stated separately and numbered.

b. Any interpretation of Invitation documents, if made, will be by written Addendum duly issued. A copy of such Addendum will be mailed or delivered to each person officially on record as having been sent a copy of this Invitation. H-GAC will not be responsible for any other explanation or interpretation of the Invitation documents made or given prior to the award of the contract.

c. Any objections to the Invitation documents must be filed in writing with H-GAC on or before fifteen (15) calendar days prior to the deadline for submission of responses.

d. Prospective offerors are advised that, after a draft specification has been issued, the Pre-Bid/Proposal Conference is the primary forum through which comments and suggestions may be offered for consideration by H-GAC prior to issuance of the final invitation and specifications.

e. All best efforts have been made to insure that the product/service descriptions and associated specification information in Sections B & C are correct, and adequate time has been given to prospective Offerors to point out mistakes. However, if an error remains and is caught by Offeror before the scheduled bid/proposal opening, Offeror shall make note of the required correction in the Response, and shall also notify H-GAC prior to the opening of responses.

29. INCONSISTENT INFORMATION

H-GAC review of responses supplied on H-GAC FORMS is a significant part of the evaluation process. Offeror shall state clearly all information required on the FORMS. Offeror's information supplied on the FORMS shall take precedence in the event any standard “boilerplate” type language included in Offeror's response is inconsistent with the information supplied by Offeror on the H-GAC FORMS. In all cases, information on H-GAC's printed FORMS supplied as part of Offeror's response shall take precedence over information supplied on electronic media.

30. REJECTION OF RESPONSES

a. H-GAC may reject a response if:

• Offeror misstates or conceals any material fact in the Response, or if,

• Offeror does not strictly conform to law or the requirements of this Invitation.

b. H-GAC may reject any and all responses, and may reject any part of a response.

c. H-GAC, at it's sole discretion, may also waive any formalities or irregularities in any response, or ask for corrected information except for pricing.

31. WITHDRAWAL OR MODIFICATION OF RESPONSES

Once received by H-GAC, responses may be modified or withdrawn prior to the submission deadline only if the request to do so is in writing submitted by Offeror's authorized representative. Responses and requests for modification received after the submission deadline will not be accepted. Requests for response withdrawal


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received after the submission deadline will be accepted if the request to do so is in writing submitted by Offeror's authorized representative.

32. RESPONSE EVALUATION

For Bid Responses:

a. Section B will state whether the contract will be awarded to the lowest responsible bidder or to the bidder who provides goods or services at the best value for H-GAC and its participants.

b. If the contract will be awarded based on best value, Section B will state any relevant criteria which H-GAC will consider.

c. For each offered Product Item, H-GAC may use the offered price, prices for Required Options, and the prices of selected common Published Options to determine the lowest responsible offer.

d. Failure of Offeror to submit pricing for frequently purchased options and any H-GAC required options may cause response to be considered non-compliant at H-GAC’s sole discretion.

For Proposal Responses:

e. H-GAC will evaluate proposals as detailed in Section B.

f. By submission of a Response Offeror indicates acceptance of the evaluation technique, and recognizes and accepts that H-GAC may at it's sole discretion make subjective judgments during the evaluation process.

33. ORDER OF PRECEDENCE PRIOR TO CONTRACT AWARD

In the event of conflict between this document and any references or documents cited herein, this document shall take precedence prior to contract award.

34. AWARD OF CONTRACT

a. H-GAC reserves the right to accept or reject any Product Item or option offered. Additionally, all options included in Offeror's response and accepted by H-GAC are understood to be included in any contract.

b. H-GAC shall award contract(s) for line items or groups of line items, at its sole discretion.

c. With authority granted by the H-GAC Board of Directors, a written contract shall be presented to the successful Offeror(s) and shall be subject to acceptance by the successful Offeror(s) within thirty (30) calendar days after presentation by H-GAC. If a contract is not executed within thirty (30) calendar days, H-GAC may rescind the contract offer and award a contract to the next Offeror in order of rank as determined by H-GAC.

d. Delivery time and prompt payment discounts, including time allowed for payment, may be considered in tie-breaking of offers which are judged by H-GAC to be equal in all other criteria.

e. The contract shall include the following documents in the stated order of precedence:

1st The contract document signed by H-GAC and Offeror. 2nd This Invitation and all specifications referenced herein. 3rd Offeror's response to this Invitation.

35. PRO-FORMA CONTRACT

This Invitation includes a Pro-Forma (sample) Contract which successful offerors will be expected to sign. The actual final contract will be the same or nearly the same as the Pro-Forma. NOTE: Successful Offerors MAY NOT process any purchase orders until the contract documents have been executed and returned to H-GAC.

36. CONTRACT TERM

The contract shall be in effect throughout the period stated elsewhere in the contract documents, and thereafter until such time as any outstanding orders against the contract have been fulfilled. The contract may be extended if deemed by H-GAC to be in the best interests of the Program, and subject to mutual agreement of the parties.

37. PERFORMANCE & PAYMENT BOND

H-GAC's contractual requirements DO NOT include a Performance & Payment Bond (PPB), and offered pricing should reflect this cost saving. However, Contractor must be prepared to offer a PPB to cover any specific order if so requested by End User. Contractor shall quote a price to End User for provision of any requested PPB, and agrees to furnish the PPB within ten business (10) days of receipt of End User's purchase order.


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38. CHANGE ORDERS

End Users shall have the right to make additions by addenda for the purpose of clarification or inclusion of additional specifications, qualifications, conditions, etc. Any such addenda shall be made in writing and agreed upon by Contractor and the End User agency prior to issuance of any Change Order. A copy of any such Change Order shall be furnished by Contractor to H-GAC.

39. DUPLICATION OF TERMS OR STATEMENTS

Where statements or terms are duplicated or are extremely similar, H-GAC and the End User reserve the right to use the statement or term most favorable to H-GAC and/or the End User.

40. PUBLICITY

H-GAC encourages contractors to "market" the Program, and can provide some information and artwork to be used in published promotional materials. However, any publicity or published material released by Contractor referencing the contract, whether in the form of a press release, brochure, photographic coverage, or verbal announcement, shall be issued only with prior review and approval by H-GAC.

41. TAXES

HGAC and End User participants are either units of government or qualified non-profit agencies, and are generally exempt from Federal and State sales, excise or use taxes. Offeror shall not include any such taxes in the Response. Further, it shall be the responsibility of Contractor to determine the applicability of any taxes to a particular order and act accordingly. Exemption certificates will be provided upon request.

42. DRUG FREE WORKPLACE

Contractor shall provide notice to its employees and sub-contractors, as required under the Drug-Free Workplace Act of 1988. A copy of Contractor's Drug-Free Workplace policy shall, on request, be furnished to any End User.

43. PRODUCT NOTICES & MAILINGS

H-GAC is NOT the owner of Products sold pursuant to this Invitation, but acts only in the capacity of purchasing agent. In that regard, Contractor accepts sole responsibility for insuring that notices and mailings, such as Safety Alerts, Safety Recall Notices and Customer Surveys, are sent directly to the End User of record.

44. HANDLING OF ORDERS & PAYMENTS

In general, orders and payments will be handled as described below. More specific instructions and information regarding handling of purchase orders and the Order Processing Charge may be provided after contract award. Established procedures may be changed at any time by H-GAC as may be dictated by efficient business practice. The particulars of any sale, e.g. specific products, pricing, delivery, warranty, etc., will be in strict accordance with the terms and conditions of this Invitation and the specific contract awarded to Contractor. Beyond that:

a. For any particular procurement to be made under the provisions of an H-GAC contract, End User and Contractor will discuss requirements and agree as to what will be provided.

b. Contractor will prepare a Contract Pricing Worksheet and provide it to End User. The Worksheet will list everything being purchased including the base bid item(s), all published and unpublished options and the delivery date. All pricing shall be per the current contract.

c. End User will send a purchase document to Contractor, which Contractor will fax H-GAC together with the Contract Pricing Worksheet. NOTE: Contractor agrees not to offer, agree to or accept from End User any terms or conditions that conflict with or contravene those in Contractor’s H-GAC contract, except for pricing discounts.

d. H-GAC will prepare an "Order Confirmation" and transmit it to End User and to Contractor. The Order Confirmation verifies that Contractor has a valid H-GAC contract and that the order is in compliance with the requirements of the H-GAC Cooperative Purchasing Program. Contractor will not ship any goods before receipt of both End User's purchase document and H-GAC's Order Confirmation.

e. On notification that Contractor has received an order, H-GAC will invoice Contractor for the applicable Order Processing Charge. NOTE: The Order Processing Charge is charged to Contractor, EXCEPT in the


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case of motor vehicles. For all sales of motor vehicles the Order Processing Charge is levied on the End User, collected by Contractor, and remitted to H-GAC by Contractor.

f. Contractor will deliver products/services ordered, and will invoice End User for products/services accepted by End User. (See other Sub-Section herein dealing with Product Delivery.) Contractor will not invoice before shipment has been made.

g. End User will pay Contractor for those products and/or services ordered which have been received and accepted. Under no circumstances shall any check be made payable to a representative or agent. Should a representative or agent submit an invoice to End User for any cost related to a purchase order issued to Contractor for products/services covered by an H-GAC contract, such invoice shall be forwarded to Contractor and Contractor will take action to correct the error.

h. Upon delivery of any product/service by Contractor and acceptance by End User, Contractor shall remit to H-GAC the full amount of the applicable Order Processing Charge in accordance with the payment terms established in the H-GAC contract. Note, the Order Processing Charge is due whether or not Contractor has ever received an invoice from H-GAC. Sales executed based on the particulars of Contractor's H-GAC contract, without payment of the Order Processing Charge, may constitute fraud.

45. PRICE CHANGES

a. Any permanent increase or decrease in offered pricing for a base contract item or published option is considered to be a price change. Temporary increases in pricing by whatever name (e.g. ‘surcharge’, ‘adjustment’, ‘equalization charge’, ‘compliance charge’, ‘recovery charge’, etc.), are also considered to be price changes.

b. Except in the case of contracted published catalogs and price sheets, prices for Base Bid Items and Published Options are expected to be held firm for a minimum of 90 days from the date an awarded Offeror signs the H-GAC contract. Thereafter, changes will be considered if accompanied by justifying documentation satisfactory to H-GAC. For published catalogs and price sheets which are on an H-GAC contract, requests to amend the contract to reflect any new published catalog or price sheet may be submitted whenever the manufacturer publishes the new document. Any such request must include the new catalog or price sheet.

c. If Contractor routinely offers discounted contract pricing, H-GAC may request Contractor to accept amended contract pricing equivalent to the routinely discounted pricing.

d. No price change will be allowed unless it has been reviewed and approved by H-GAC in writing. Contractor must have received H-GAC's written approval of any change prior to charging the new price or using it in any quotation prepared for an End User.

e. Price change requests must be submitted to H-GAC in writing and must be received by H-GAC at least thirty (30) calendar days prior to the requested effective date of the change, and must state the time period for which the requested pricing will remain firm.

f. Price change requests shall include H-GAC Forms D and E, or whatever documentation was used to submit pricing in the original Response hereto, showing all affected items with current contract price, requested price, and percentage change shown clearly for each. This documentation should be submitted in MSExcel format to facilitate analysis and updating of the website.

g. Price change requests MUST be supported with substantive documentation (e.g. manufacturer's price increase notices, copies of invoices from suppliers, etc.) showing that Contractor's actual costs have increased. The Producer Price Index (PPI) may be used as partial justification, subject to approval by H-GAC, but no price increase based solely on an increase in the PPI will be allowed.

h. All Products shall, at time of sale, be equipped as may be required under any then current applicable local, state, and federal government requirements. If, during the course of any contract, changes are made to such government requirements which cause a manufacturer's costs of production to increase, Contractor may increase Product pricing to the extent of Contractor’s actual cost increase. The increase must be substantiated with support documentation acceptable to H-GAC prior to taking effect. Modifications to a Product required to comply with such requirements which become effective after the date of any sale shall be the responsibility of the End-User.

i. In cases involving contract extensions exceeding sixty-one (61) days beyond the stated expiration date of the contract, Contractor may request a price change based on the same conditions as stated above. However the thirty (30) day prior notice is waived and H-GAC will consider the request immediately on receipt.

j. H-GAC reserves the right to accept or reject any price change request. Acceptance, if granted, will be in writing and the approved changes will become part of the contract.


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46. CONTRACT ITEM CHANGES

a. If a manufacturer discontinues a contracted item, that item will automatically be considered to be deleted from the contract with no penalty to Contractor. However, H-GAC may at it's sole discretion elect to make a contract award to the next low offeror for the item, or take any other action deemed by H-GAC to be in the best interests of End Users, at its sole discretion.

b. If a manufacturer makes any change in a contracted item which does not affect the contract price, Contractor shall advise H-GAC of the details. If the 'new' item is equal to or better than the originally contracted item, the 'new' item shall be approved as a replacement. Otherwise H-GAC may allow or reject the change, or take any other action deemed by H-GAC to be in the best interests of End Users, at its sole discretion. If the change is rejected there will be no penalty to Contractor.

c. If a manufacturer makes any kind of change in a contracted item which affects the contract price, Contractor shall advise H-GAC of the details. H-GAC may allow or reject the change at its sole discretion. If the change is rejected there will be no penalty to Contractor. However, H-GAC may elect to make a contract award to the next low offeror for the item, or take any other action deemed by H-GAC to be in the best interests of End

Users, at its sole discretion.

d. In the case of specifically identified catalogs or price sheets which have been contracted as base bid items or as published options, routine published changes to products and pricing shall be automatically incorporated into the contract. However, Contractor must still provide thirty (30) calendar days written notice and an explanation of the changes to products and pricing. H-GAC will respond with written approval.

47. FORCE MAJEURE

If either party shall be wholly or partially prevented from the performance of any contractual obligation or duty by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident., order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed. Determination of Force Majeure shall rest solely with H-GAC..

48. PERFORMANCE UNDER CONTRACT

H-GAC is committed to insuring that Contractor provides effective and efficient service to all Participants in the Cooperative Purchasing Program, and expects that certain Performance Conditions must be met. Failure to meet these conditions may result in contract termination. In that regard, Contractor shall:

a. Appoint a dedicated representative to be the contact person and focal point for all matters relating to End User quotations and orders. The representative shall have: A toll free phone number with voice mail; A fax number; A working e-mail address; and A postal address.

b. Insure that the representative timely monitors all communication modes listed above, and promptly responds to communications from End Users and H-GAC in any of these modes. Phone calls will be promptly returned, in any event not later than the next business day. Acceptable failure will be due only to Force Majeure.

c. Maintain sufficient qualified staff to promptly process all communications from H-GAC or End Users, and to efficiently, effectively and accurately service all requirements of the contract.

d. As may be requested by H-GAC, replace any staff members who are not providing the service and expertise deemed necessary by H-GAC for acceptable support of End Users.

e. Properly prepare and provide to End User a Contract Pricing Worksheet, or a quotation in other format as approved by H-GAC, for each and every order that is to be executed.

f. Furnish, on request of H-GAC, reasonable data, forms and graphic material to be used in brochures or other print media, or on H-GAC's website.

g. Allow access to H-GAC authorized personnel for inspection of operating facilities, and auditing of purchase orders during the contract period, and for a period extending thru the completion of any outstanding orders. Site inspection may be arranged not less than ten (10) calendar days prior, shall include the names of all participants, and shall be at no expense to Contractor.

h. Reporting Requirements:

• Contractor agrees to submit written quarterly reports to H-GAC detailing all transactions during the previous three month period. Such reports shall include, but are not limited to the following:

• End User name

• Product/Service purchased, including Product Code if applicable


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• End User Purchase Order Number

• Purchase Order Date

• Product/Service dollar amount

• HGACBuy Order Processing Charge amount

• Reports must be provided to H-GAC in MSExcel or other acceptable electronic format, and are due by the 30th day of the month following the applicable quarter being reported.

i. Should Contractor default in providing Products or Services as required by this Invitation and the contract, recourse may be exercised thru cancellation of the contract and other legal remedies as may be appropriate.

49. IMPLEMENTATION OF INTERNET BASED E-COMMERCE

H-GAC Cooperative Purchasing has adopted E-Commerce as part of its business model and maintains an internet website at www.HGACBuy.org. At any point in time, various information and process functions may be implemented and made operational thru the website, including but not limited to items such as:

Information Items

• Contract information

• Procurement schedules

• Response requirements & specifications

• Product and option item catalog listings

• End User & Contractor information

Functions

• End User product inquiries

• Product configuration and price quotes

• Purchase Orders and Confirmations

• Shipping/Delivery notices

• Invoice generation

• Payment remittances, etc.

All H-GAC Contractors, as a condition of contract, will be required to work with H-GAC and it’s E-Commerce provider(s) to maximize use of E-Commerce within the context of H-GAC Cooperative Purchasing business. Offeror is encouraged to refer to H-GAC’s Cooperative Purchasing web site where additional information can be found. If you have any questions, please contact H-GAC for assistance.

50. CONTRACTOR ORIENTATION/TRAINING

H-GAC believes that Contractor's familiarity with the operational policies and requirements of the Cooperative Purchasing Program is a key factor in achieving End User satisfaction. In that regard, the Contact Person listed on Form A, or an alternate, shall be required to participate in an H-GAC vendor orientation/training as soon as possible after contract award. In addition, any other of Contractor's staff who will be involved in any way with the HGACBuy Program should participate in orientation. The orientation may be presented as a teleconference or webinar, or may be held in H-GAC's offices as may be determined by H-GAC and Contractor to be the most efficient and effective form of delivery.

51. LEGAL & CONTRACTUAL REMEDIES

RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS

Procedure

Any actual or prospective Offeror or Contractor who is aggrieved in connection with a purchase transaction may file a grievance. The grievance may be filed at any phase of the procurement. In order for an above mentioned party to enter the grievance process, a written complaint must be sent to the Office Services Manger of H-GAC by certified mail which identifies the following:

1. Name, mailing address and business phone number of the complainant.

2. Appropriate identification of the procurement being questioned.

3. A precise statement of reasons for the protest.

4. Supporting exhibits evidence or documents to substantiate any claims.

The grievance must be based on an alleged violation of H-GAC’s Procurement Procedures, a violation of State or Federal law (if applicable), or a violation of applicable grant or contract agreements to which H-GAC is a party. Failure to receive a procurement award from H-GAC in and of itself does not constitute valid grievance. Upon receipt of grievance, the Office Services Manager will initiate the informal resolution process.

Expedited Resolution

The Procurement Officer or Departmental Manager responsible for the solicitation shall contact the complainant and all interested parties and attempt to resolve the allegations informally within ten (10) working


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days from date of complaint. If the allegations are successfully resolved by mutual agreement, documentation will be forwarded to the Office Service Manager of the resolution with specifics on each point addressed in the original complaint.

If the Procurement Officer or Departmental Manager is not successful in resolving the allegations, the complaint along with the comments will be forwarded to the Office Service Manager immediately. The Office Service Manager will review all documentation. All interested parties will be given written notice of the date, time, and place of the hearing and an opportunity to present evidence. A written decision will be issued within five (5) working days after the hearing along with notice of appeal rights.

Appeals

The complainant may appeal the Office Service Manager's decision by submitting a written appeal, within five (5) working days, to the Executive Director of H-GAC. The Executive Director, upon receipt of a written notice of appeal, shall contact the complainant and schedule a hearing within ten (10) working days. The Executive Director of H-GAC has the option of appointing a Hearing Officer to preside over the hearing. If appointed, the Hearing Officer shall conduct a hearing and forward a summary and recommended resolution to the Executive Director.

The decision reached by the Executive Director or his designee shall be final and conclusive. This decision will be forwarded to the complainant in writing within thirty (30) working days.

The Contractor may, if it elects to do so, appeal the final and conclusive decision of the Executive Director to a Court of competent jurisdiction.

RESOLUTION OF CONTRACT DISPUTES

Upon breach or default, H-GAC shall give the Contractor written notice of default. If the default is not remedied, within a reasonable specified time from date of notification, to the satisfaction and approval of H-GAC, default will be declared.

Upon breach of contract or default, H-GAC may exercise any and all of its rights afforded by law, including but not limited to those referenced in the General Contract Provisions.

SOLICITATIONS OR AWARDS IN VIOLATION OF THE LAW

Contracts awarded in violation of the competitive process or otherwise in violation of the law are voidable by H-GAC.

52. NATIONWIDE SALES OPPORTUNITIES

HGACBuy provides purchasing services to local governments qualifying non-profits throughout the nation, and desires to make established contracts available to them wherever and whenever practicable. Therefore, once a contract is awarded, Contractor is expected to expand the scope of its marketing effort to include sales to End

Users in all areas of the United States, and/or to assign any H-GAC contract to another contractor(s) as deemed appropriate by H-GAC in the interest of its End Users.

• Contractor may sell through HGACBuy anywhere subject to compliance with applicable laws and regulations. If the market structure in which Contractor operates requires a contract assignment for any particular sale, H-GAC will expect Contractor to assign the contract to a Manufacturer or to another Dealer(s). Such assignment must be approved by H-GAC.

• Contractor’s differential costs (e.g. transportation & delivery charges) and allowances (e.g. manufacturer’s sales incentives) related to any sale may be charged to buyer.

End of Section A

GENERAL TERMS & CONDITIONS


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H-GAC Invitation # HT11-09 Medium and Heavy Duty Trucks & Truck Bodies

December 1, 2009 ----- FINAL Version ----- Page 1 of 6

SECTION-B

PRODUCT SPECIFIC REQUIREMENTS

For

MEDIUM AND HEAVY DUTY TRUCKS & TRUCK BODIES

TABLE OF CONTENTS

Sub-Section Page

1.0 PURPOSE AND SCOPE ............................................................................................................................... 1 2.0 DEFINITIONS AND ABBREVIATIONS .................................................................................................... 1 3.0 SAFETY EQUIPMENT: SAFETY LABELS, LAMPS, SIGNALS, AND REFLECTORS ......................... 2 4.0 LOGOS AND DECALS ................................................................................................................................ 2 5.0 MANUALS ................................................................................................................................................... 2 6.0 SERVICING AND EQUIPPING .................................................................................................................. 2 7.0 VEHICLE INSPECTION AND DELIVERY ................................................................................................ 2 8.0 WARRANTY, SERVICE, AND SERVICE CONTRACTS ......................................................................... 3 9.0 BASE UNIT: STANDARD FEATURES ...................................................................................................... 3 10.0 PRODUCT CODES AND BASE UNIT CONFIGURATION TABLE ........................................................ 3 11.0 MISCELLANEOUS ...................................................................................................................................... 4 12.0 REQUIRED TRUCK CHASSIS OPTIONS: GENERAL ............................................................................. 4 13.0 TRUCK BODIES .......................................................................................................................................... 5 14.0 H-GAC Order Processing Charge .................................................................................................................. 6 15.0 AWARDS ...................................................................................................................................................... 6

1.0 PURPOSE AND SCOPE

This specification establishes minimum configuration and performance requirements for new model medium and heavy-duty cab-chassis that may be purchased by H-GAC Members through the H-GAC Cooperative Purchasing

Program, HGACBuy. These cover DOT Class-4 through Class-8 weight classes (14000# through 33000#+ GVWR). It is H-GAC’s goal to receive pricing on cab-chassis, chassis options, and third party chassis-mounted bodies from Texas-licensed chassis dealers. Except where noted on Form-D, trucks bid under HT11-09 shall be those models associated with 2010 calendar year availability and compliant with EPA 2010 diesel emission thresholds (anticipated January 1, 2010 engine

production for most 2010-compliant engines). HT11-09 supply contracts will cover a two and a half (2 1/2) year period. If an H-GAC contractor realizes subsequent price increases during this contract due to the introduction of new model year equipment, engine manufacturer model changes, or other costs, they may petition H-GAC, per this specification’s Section-A guidelines (Terms & Conditions section), for a contract price increase.

2.0 DEFINITIONS AND ABBREVIATIONS

Base Unit: a basic truck chassis or body conforming to the minimum configurations described in this Invitations’ Form-D, from which an HGAC member may build, through published and unpublished options, the final desired configuration. COE: Cab-Over Engine; a truck design with a truncated front section and no hood, where engine and front axle are positioned under, or partially under, the cab. Class: GVWR class ratings. “Medium Class” trucks are: Class 3: 10001-14000#; Class 4: 14001-16000#; Class 5: 16001-19500#; Class 6: 19501-26000#. The “Heavy” class trucks are: Class 7: 26001-33000#; Class 8: over 33000#. Conventional Cab: a cab/engine design with a full front section and hood, where the engine and front axle are positioned in front of the cab. GAWR: Gross Axle Weight Rating.


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Horsepower: wherever used herein, horsepower refers to SAE net horsepower, measured at the drive wheels. One horsepower (1 HP) equals 550 ft-lb. of work/second, or 745.7 watts. Knuckleboom: hydraulically operated, articulated (jointed) loading boom. Boom may have a section that is telescoping (sometimes referred to as a folding crane or articulating crane). SBFA: Set Back Front Axle. SFFA: Set Forward Front Axle. SRA: Single Rear Axle. Telescoping Crane/aerial: Crane or aerial with a boom that employs a telescoping action for extension. TRA: Tandem Rear Axle.

3.0 SAFETY EQUIPMENT: SAFETY LABELS, LAMPS, SIGNALS, AND REFLECTORS

Requirements for quantity, color, and mounting of lamps, signals, and reflectors shall be followed on each truck priced and sold under this invitation and contract, per FMVS Standard No. 108, Texas “Uniform Act Regulating Traffic on Highways," (VTCS 6701d), and any other applicable federal and state regulations. Safety plaques/decals shall be furnished on both sides of any special truck bodies, and shall be affixed at the operator's station and at any hazardous areas. These safety plaques shall include necessary warnings and precautions and shall include, but not be limited to, load limit warnings. All plaques shall meet applicable federal, state and local laws and regulations.

4.0 LOGOS AND DECALS

Decals or markings pertaining to dealer or manufacturer other than manufacturer's name or model designation (normally affixed by manufacturer) shall not be affixed to, embossed, or painted on equipment delivered to H-GAC Members.

5.0 MANUALS

All equipment sold hereunder shall be furnished with an operator's manual, the price of which shall be included in each model’s Base Unit price, including all standard manufacturer/vendor literature normally furnished and as required by law, with the purchase of a new vehicle. It shall, as a minimum, cover operation, preventative maintenance, and safety for the chassis and bodies furnished.

6.0 SERVICING AND EQUIPPING

Successful contractors shall furnish equipment meeting or exceeding the minimum requirements for each applicable product code. Except where requested by H-GAC Member, equipment sold hereunder, including all standard and optional accessories, shall be completely assembled, serviced, and adjusted prior to delivery, and in all respects, ready for operation, with all chassis configurations needed to meet or exceed required GVWR.

7.0 VEHICLE INSPECTION AND DELIVERY

7.1 Contractors are responsible for having each completed vehicle properly inspected to meet Texas

Department of Public Safety requirements, with 2-year Texas safety inspection sticker affixed prior to delivery to the receiving agency, the price of which shall be included in each model’s Base Unit price.

7.2 Manufacturer’s Statement of Origin (MSO): H-GAC contractors shall furnish H-GAC End Users a

manufacturer's statement of origin (MSO), the price of which shall be included in each model’s Base Unit price. A certificate of title will not meet this requirement. MSO shall be furnished at the time of delivery, and shall be made out in the name of the receiving agency, providing the VIN number, GVWR for particular model and configuration, and odometer disclosure statement.

7.3 Pre-Delivery Service: New vehicle pre-delivery service shall be provided for all units, and shall,

at a minimum, include the following:

• All fluid levels checked and maintained.

• Dealer pre-delivery safety and quality inspection and any necessary service.

• Interior and exterior of units cleaned and washed as necessary.


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8.0 WARRANTY, SERVICE, AND SERVICE CONTRACTS

Contractors shall furnish, with each vehicle sold, the manufacturer's new vehicle warranty, honored by all of the manufacturer's authorized dealers (this warranty shall be comparable to or better than those offered to the general public), and a copy of the manufacturers’ standard warranty on accessories such as, but not limited to truck bodies, axles, drive trains, et cetera, at the time of delivery to the receiving agency.

9.0 BASE UNIT: STANDARD FEATURES

It is H-GAC’s goal, wherever possible, for these configurations to be consistent with the “standard” configurations for each given manufacturer and line item model listed. Where no single factory “standard” exists for a given component (engine, axle, et cetera), H-GAC has defined these variables for the purpose of the Invitation on Form-D.

9.1 All models priced on bid response shall be priced exclusive of freight (which will be addressed on each purchase order as line item add-ons, specific to each end user’s unique location.

9.2 Base Unit chassis priced under the Invitation (Form-D) shall be a road-ready, legal motor

vehicles, ready for operation and shall not require additional equipment to render them as such. At a minimum, this shall cover:

• Drive Train: complete engine, transmission, drive train, and electrical systems.

• Engine Coolant System: OEM standard components and capacity.

• Chassis: Complete, including front and rear axle assemblies and braking assemblies (OEM standard, including parking brake system), standard / entry level wheels and tires.

• Heater-Defroster: installed and compliant with FMVSS No. 103 Windshield Defrosting and Defogging Systems guidelines. (NOTE: air conditioning is a separate, required

option for Offeror. If air conditioning is a normal, standard factory feature for

any given model, Offeror shall price Form-D model with air conditioning and note

on Form E-1 that it is standard and included on Base Unit price).

• Instrumentation: including , but not limited to, ammeter; coolant temperature, fuel, and oil pressure gauge

• Cab: complete and functional, with standard seating, allowing for driver and passenger

• Seating (bench or separate seats).

• Bumper, front: OEM standard. Wherever a given, necessary component of a Base Unit is not specifed, Offeror shall use the standard component specific to that model or in the absense of a "standard", the lowest cost entry level componetn that allows for the chassi to be a complete and, road ready.

10.0 PRODUCT CODES AND BASE UNIT CONFIGURATION TABLE

10.1 In this Invitation’s Base Unit configuration table (Form-D), various manufacturers' models are

listed, together with specific corresponding GVWR, engine, transmission, front and rear axle, and wheelbase requirements for each. The data on each line represent the minimum configuration and performance requirements for each base unit model to be bid. Offeror shall use Form E-1 and E-2

to price options. Upon subsequent award, H-GAC members may purchase these as listed or use these Base Unit configurations as a starting point from which to build their desired, final cab-chassis. Where no specific component or package is mentioned in this specification, Offeror should price the most competitively priced configuration that includes all manufacturers’ standard components and meets this specification’s minimum requirements. Offeror may bid on any models for which they are a licensed dealer. For each Base Unit chassis bid, pricing must be submitted on H-GAC’s Form-D.

10.2 For each chassis bid, the package represented in the Base Unit price submitted shall not

require any additional, compulsory equipment to render it functioning, legally-equipped

cab-chassis or to meet those minimums established for each model's base configuration. This

includes, but is not limited to emission or steel surcharges/escalators (which should NOT be

included in Offeror's options pricing) passed along from manufacturers. These should be


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addressed through formal HGAC contract price adjustments, upon H-GAC’s approval.

Inclusion of emission or steel surcharges with options may result in offer for that specific

model being deemed as non-compliant.

10.3 Offeror shall include, for each Form-D chassis priced under this Invitation, a detailed dealer

quote sheet containing complete chassis component itemization. These quote sheets'

components shall not conflict with H-GAC Base Unit configurations (Form-D) in terms of

specific components or Offeror's Form-D pricing. If a given model bid does not have a

detailed model quote sheet, or if a conflict exists between the HGAC Base Unit requirements

and the dealer quote sheet, the specific model bid may be deemed non-compliant.

10.4 Each Base Unit bid and subsequently sold under this eventual contract shall be referenced using its unique product code.

The first (alpha) character designates the manufacturer, as follows: A: Condor-ALF B: Autocar C: Ford D: Freightliner E: Hino (Toyota) F: International G: Isuzu

H: Kenworth

I: Mack J: Peterbilt K: UD (Nissan) L: Volvo M: WesternStar N: Smith Electric Vehicles (new) O: Diesel Retrofit Equipment (new)

The second (numeric) character designates the respective model and its base unit configuration, as detailed in this Invitation’s Form-D.

11.0 MISCELLANEOUS

11.1 Offeror shall submit only one distinct cab-chassis (and only one Form-D price) for each product

code/line item bid. Offeror shall price separate items as model option upgrades and other manufacturer options to the base unit truck on Form E-1.

11.2 Unless otherwise directed, trucks in single rear axle (SRA) configurations incorporate a 4x2

drive design and trucks in tandem rear axles (TRA) configurations, a 6x4 design. 11.3 Unless otherwise listed as a Base Unit feature, base unit trucks shall be “regular” cab/”day cab”,

two (2) door designs. Extended and four door “crew” cab upgrades shall be included in Offeror's Form E-1 options pricing.

11.4 Offeror may price deduct/adder options for upgrading/downgrading from a SBFA to a SFFA, or

vice-versa, as long as the option does not duplicate another model line item for that particular manufacturer.

11.5 Per Section “A” of this specification (General T&C), bids responses shall include current

Texas Motor Vehicle Dealer licenses.

12.0 REQUIRED TRUCK CHASSIS OPTIONS: GENERAL

12.1 It is H-GAC’s goal to receive a thorough, detailed factory options pricing list for each Base Unit chassis priced, including: air conditioning, engine and transmission upgrades, wheelbase, cab-to-axle configuration upgrades, front and rear axle capacity upgrades, engine brakes, air brakes, 4 and 6-wheel drive, frame upgrades (higher R.B.M., etc.), crew cabs, et cetera. This will afford our Members a more complete choice of Published Options and allows H-GAC to more effectively perform bid tabulations. Toward this goal, chassis Offeror shall submit, on Form E-1, for


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EACH Form-D chassis bid, a comprehensive priced list of chassis model upgrades and

options/accessories. Offeror SHALL also include (as per Form E-1 column headings),

options manufacturers' names and their model names/numbers. Failure of Offeror to price a

thorough complement of manufacture options on Form E-1, in detail, or to provide required

level of detail, may result in bid being rejected as non-compliant. An alternative to this is for vendor to submit a complete electronic copy of their dealer price

book and reference it on Form E-1, along with a percentage-off-list on Form E-1. NOTE:

Offeror shall complete all requested fields listed on Form E-1: associated H-GAC product

code, manufacturer of option, price book option code, model, option description, offered

H-GAC price. In this case, HGAC requests that Offeror still list (for each Base Unit bid on

Form-D) the more common option upgrades for each model (e.g. price differential for A/C

or common transmissions, axle, 4x4/6x6 upgrades, et cetera).

12.2 Where normally available, Offeror SHALL also include, on Form E-1, options pricing for

hybrid and alternative fuel retrofits/conversions (Natural Gas (LNG and CNG as well) and

LPG/Propane engine conversions, dedicated and/or bi-fuel). These options shall be priced in

full compliance configurations, with all applicable safety and emissions requirements and

regulations in effect at the time of contract commencement, including but not limited to

standards established by the US DOT / EPA. Failure to price these alternative fuel options

may result in offer being deemed as non-compliant.

12.3 NOTE: Offeror shall also include electronic copies of their HGAC forms and all options

pricing.

13.0 TRUCK BODIES

13.1 HGAC recognizes that truck chassis sold under this contract will utilize some type of truck body.

H-GAC will make make as many of these body-on-frame bodies conveniently available to our Members as possible, as published options under this contract. This Invitation contains a form which Offeror shall use for pricing these body options, Form E-2, upon which Offeror shall price a comprehensive priced list of bodies for each Base Unit chassis bid. Offeror SHALL complete all requested fields listed on the form:

• Associated H-GAC Product Code

• Broad option category

• Body manufacturer

• Model name / number

• Body manufacturers' specific price book code

• Option description

• Offered H-GAC price

The pricing for these bodies shall include any components necessary and specific to the bodies as well as the cost of mounting to cab-chassis. Bodies covered shall include, but should not be limited to, the following types:

• Stationary platform/stake bodies

• Dump bodies

• Aerials: bucket/man-lifts

• Service/utility bodies

• Wrecker bodies and carriers

• Cement mixer bodies

• Cranes / knuckleboom bodies

• Water or lube tank bodies

• Landscape / trash / brush bodies


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• Van bodies (standard and refrigerated)

• Sand distribution equipement (e.g. road ice applications)

13.2 Bodies which are covered by other H-GAC contracts will NOT covered by this Invitation and should not be priced with Offeror's bid response. Generally, these include Refuse Collection, Street Sweeper, Ambulance, EMS & Command, Asphalt Patchers, Sewer Inspection, Sewer Cleaning, Hydro-Excavating, Bus, and Fire Service bodies. Bodies of these types may not be sold under this Invitation's contract (if in conjunction with this contract's chassis, then only as a separate purchase order).

13.3 Note: for each body priced on Form E-2, Offeror shall include a quote sheet / body

specifications reflecting the details of the bodies.

13.4 H-GAC realizes that our vendors potentially have a higher occurrence of sales of specific

chassis-body combinations. In an effort to simplify our Members' purchase of chassis-body

combinations, H-GAC prefers that Offerer also include on Form E-2, for each Form-D

chassis bid, complete, combination pricing, with pricing for the most popular combinations

of chassis and bodies (Offeror shall list body details on Form E-2 and include supplemental

body quote sheets). These "combination options" will be listed by H-GAC on our

www.hgacbuy.org web page, thereby allowing our Members to view and purchase these

common chassis-body combinations (or use them as a PO starting point to build the final

configuration they need).

13.5 NOTE: henceforth, HGAC will not recognize undefined options pricing within Offeror's list of options (example: a blanket "X % off dealer cost for any additional options" approach).

13.6 Per Texas Motor Vehicle statutes, only underlying chassis dealers can sell the converted chassis to end users (i.e. H-GAC “Members”).

14.0 H-GAC Order Processing Charge

As specified in Section-A, sales of motor vehicles under the H-GAC program shall include an H-GAC purchase Order Processing Charge, levied on the H-GAC government Members and remitted to H-GAC through each Contractor. This PO adder breaks down as follows:

• Bare cab-chassis, without a body: flat $600 per PO

• Cab-chassis with body furnished as an option by chassis dealer: flat $1000 per PO (single PO)

• Body or published option, alone (exclusive of chassis): 1.5% (0.015) of the total price

15.0 AWARDS

Consistent with Texas bid award statutes, for each specific line item, H-GAC will recommend awards to the lowest responsible Offeror. For this purpose, on chassis line items with more than one Offeror, H-GAC will also utilize a random basket of chassis manufacturer options prices, with line individual items awarded to the Offeror with the lowest combination of Base Unit and options pricing.

*** End of Section B ***


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Invitation No.: HT11-09

Title:

This Section contains the following H-GAC FORMS .

FORM DESCRIPTION

Form A: Offeror Identification and Authorized Signatory

Form B: Historically Underutilized Business Enterprises

Form C: Response Checklist

Form D: Offered Items Pricing

Form E-1: Published Options: Chassis Manufacturers

Form E-2: Published Options: Bodies

SECTION C - H-GAC FORMS(Rev 12/02/09)

For Use In Responding To Competitive Bid And Proposal Invitations

These FORMS are hereby made available in electronic format. They should be copied to Offeror's

computer for completion and/or printout as required. The FORMS may not be changed or altered in any

Medium and Heavy Trucks & Truck Bodies


way, except as may be specified on the FORM .

ALL completed FORMS must also be submitted electronically on electronic media (DVD, CDRom,

flash/thumb drive), excepting of course for signatures. The printed "Original" of the response will be

considered as the official copy in case of any discrepancy between the electronic version and the printed

Original.


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Invitation Title:

Offeror Company:

Offeror Status:

Response Type(1):

Contract Signatory(2): Title:

Mailing Address(3):

Street/PO Box City State & Zip

Physical Address:

Street City State & Zip

Phone: Fax:

Email Address:

Federal Tax ID No.: Web Page URL:

(1) If Joint Offering, all parties must submit a signed Form A. A contract will be offered to each.

(2) Person who will sign final contract documents if an award is made.

(3) Address to which final contract documents would be sent for signature.

Contact Person (4): Title:

FORM A - OFFEROR IDENTIFICATION & AUTHORIZED SIGNATORY

(DO NOT handwrite this Form. Information must be typed in.)

Medium and Heavy Trucks & Truck Bodies (Revised per H-GAC Addendum No. 1)

(Legal name of business which will appear on contract, if awarded)

Member Contact Information

Dealer/DistributorManufacturer Other

Multiple Offerors

Acting JointlySingle Offeror Acting

Alone Or As Lead

( )

Mailing Address:


Physical Address:


Toll Free Phone: Fax:

Email Address:

(4) Person who End Users will contact for product information and to get pricing quotes.

The Signatory below, on behalf of Offeror:

Signature: Title:

Printed Name: Date:

- Acknowledges having thoroughly reviewed the Invitation;

- Attests to having the authority to sign this response and commit Offeror to honor all requirements;

- Makes, under penalty of perjury, all required Offeror Certifications as detailed in General Terms;

- Certifies that all information provided in this Response is true and correct.


Multiple Offerors


Alone Or As Lead


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Procurement No.: HT11-09

Title:

Offeror:

FORM B - HISTORICALLY UNDERUTILIZED BUSINESS ENTERPRISES

Note 2: The terms "Certified" and "Listed" as used in conjunction with HUB programs relate to the process of HUB qualification

HGACBuy is comitted to promoting full and equal business opportunities for HUB contractors, and to assisting Cooperative

Purchasing Program (COOP) Members in meeting mandated HUB goals. In that regard, Contractor shall make a good faith effort

to use the services of Certified/Listed (See Note 2) HUBs whenever possible.

As part of a good faith effort, Contractor agrees to work with and assist HGACBuy Members in meeting HUB targets and goals, as

may be required by any rules, processes or programs they might have in place. Such assistance may include such things as

compliance with reporting requirements, provision of documentation, consideration of 'Certified/Listed' subcontractors, provision of

documented evidence that an active participatory role for a HUB entity was considered in a procurement transaction, etc.

Most, if not all, of the Members of HGACBuy are subject to various requirements relative to purchasing goods and services from

Historically Underutilized Business Enterprises (HUBs)(See Note 1). These requirements are promulgated by federal and state

governmental authorities, and include measureable criteria such as 'percentage of total dollars spent directed to HUBs', 'number of

HUB contractors used', 'HUB subcontractors employed by primary contractors', etc. These requirements are generally formalized

in goal oriented programs.

Note 1: There are many designations other than "HUB" used across the country within various jurisdictions. Examples include

terms such as Disadvantaged Business Enterprise (DBE), Minority Owned Business Enterprise (MBE), Woman Owned Business

Enterprise (WBE), Small Disadvantaged Business (SDB), Small, Woman or Minority-owned Business (SWAM), etc. Regardless

of the formal designation, the overall objective of the relavant programs is basically the same, i.e. to insure that disadvantaged and

underutilized members of the business community receive a fair share of public spending. The term HUB as used herein shall be

understood to encompass all such programs/business enterprises, no matter what terminology is used by the Member.


Title: Date:

Note 2: The terms Certified and Listed as used in conjunction with HUB programs relate to the process of HUB qualification

review. Jurisdictions usually require that companies claiming HUB status be reviewed and confirmed as meeting certain minimum

requirements to claim that status, and that the review and confirmation process be carried out by certain designated entities. They

are then "Certified" or "Listed" by having their name included on an official listing published by the Certifying or Listing Authority.

Accepted and Agreed By:

On a separate sheet, list any subcontractors that would be employed in providing products or services related to this procurement.

Include subcontractor name, designation (HUB, DBE, etc.) and certifying/listing authority.

HUB Status Of Offeror

Designation(s):

Certifying/Listing Authority(s):

Subcontracts

HUB DBE MBE WBE Other

Subcontractor List attached. No Subcontractors will be used.

Offeror is a HUB, as detailed below. Offeror is not a HUB.


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Title:

Offeror:

Initials

1

2

3

4

5

6

7

8

9

10

11

12

13

N/A

FORM C - RESPONSE CHECKLIST


This FORM is provided to help insure that all required Response elements have been completed and included, or

certified as being available upon request. Responses that do not comply with all requirements may be considered

non-compliant. Offeror's signatory must review each item below, and certify by initialing in the space to the right.

A complete description of Offeror's "service organization", detailing support locations, hours, personnel

and parts/service availability.

Complete warranty documentation for all Products offered.

Comprehensive list of body options pricing on Form E-2.

For EACH chassis bid on Form-D, Offeror included a detailed dealer quote sheet containing a

complete description of chassis components.

Copy of all current licenses as required by the Texas Motor Vehicle Commission Code.

The required list of references.

If the Non-Resident Reciprocal Bid Act applies, a copy of your state statute and a determination of the

Form CIQ, if required by law, completed and signed. Offeror should go to

A Bid/Proposal Bond, or Cashier’s Check in the amount of $3000. (A percentage bond is NOT

acceptable.)

This Response Includes:

An "Original" of all required Forms and documents, plus one copy, each in a separate hard-sided 3-ring

binder.

Per Section-A, subsection 27.d, a completed electronic copy of ALL BID DOCUMENTS (Forms and

any other documents) (e.g. CD-ROM).

For each chassis bid on Form-D, a thorough list of priced chassis manufacturer options on Form

E-1, including, as available, Natural Gas and/or LPG/Propane conversion pricing.

Specification / quote sheet for for each body option offered.


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HT11-09

Base Unit Description

Except where noted, these are standard, 2-door, day-cab configurations, in

4x2/6x4 drive, priced without A/C (which shall be priced on Form E-1, except

where it is a standard feature - in which case Offeror shall note in bid

response). Except where noted, these shall all be priced (per Section-B) to be

inclusive of EPA 2010 threshold engines.

ALF-Condor A1

830S Low Cab COE, SRA: GVWR (min, lbs): 39,000; Engine: Cummins ISL, 345 Hp,

1150 lb-ft; Transmission: Allison 4000RDS; Axles / GAWR (lbs): Front: 18,000 (MFS-

18-133A) / Rear: 23,000 (Meritor 23-161R); Wheelbase (min, inches): 130

ALF-Condor A2

830S Low Cab COE, TRA: GVWR (min, lbs): 56,000; Engine: Cummins ISL, 345 Hp,


18-133A) / Rear: 40,000 (Meritor RT40-145); Wheelbase (min, inches): 130

ALF-Condor A3




ALF-Condor A4




Autocar B1

ACX42 LOW COE, SRA: GVWR (min, lbs): Engine: Cummins ISL 345 Hp, 2100/1150

lb. ft; Transmission: Allison 4500RDS 5-sp auto; Axles / GAWR (lbs): Front: 20000

(Meritor MFS-20) / Rear: 23,000 (Meritor RS23-160) 11 leaf variable spring suspension;

Autocar B2



(Meritor MFS-20) / Rear: 40,000 (Meritor RT40-145) HMX 400 suspension; Wheelbase:

Ford C1

F450 4x2 (F4G): GVWR (min, lbs): 16,000; Engine: Ford 6.8L V-10 Gas, 362 Hp;

Transmission: Ford Torqshift 5-sp auto; Axles / GAWR (lbs): Front: 5,200 / Rear:

12,000; Wheelbase (min, inches): 141

Ford C2




Ford C3

F650 4x2 (F6F): GVWR (min, lbs): 26,000; Engine: Cummins ISB Diesel, 200 Hp;

Transmission: Allison 2500RDS 5-sp auto; Axles / GAWR (lbs): Front: 8,500 D-850F I-

Beam / Rear: 17,500; Wheelbase (min, inches): 134

Ford C4


Transmission: Allison 2500RDS 5-sp auto; Axles / GAWR (lbs): Front: 10,000 I-100SG I-


Ford C5

F550 Stripped Chassis (F59): GVWR (min. lbs): 16,000; Engine: 6.8L V-10 Gas;

Transmission: Torqshift 5-Speed auto; Axles/GAWR (lbs): Front: 6,500 I-Beam / Rear

11,000 ( Dana 80); Wheelbase (min. inches): 158”

Ford C6

E450 Cutaway Van Chassis (E45): GVWR (min, lbs): 14,050; Engine: Ford 5.4L V-8

Gas, 255 Hp; Transmission: Ford Torqshift 5-sp auto; Axles / GAWR (lbs): Front: 8,000

/ Rear: 9,500; Wheelbase (min, inches): 158

Freightliner D1

M2-106-60 Conv. Cab, SRA: GVWR (min, lbs): 25,500; Engine: Cummins ISB, 200 Hp;

Transmission: Fuller FS-5205A 5-sp manual; Axles / GAWR (lbs): Front: 8,000 (FTL AF

8.0-2) / Rear: 17,500 (FTL ARS 17.5.2); Wheelbase (min, inches): 154

Freightliner D2


Transmission: Fuller FS-6406A 6-sp manual; Axles / GAWR (lbs): Front: 12,000 (FTL

AF 12.0-3) / Rear: 21,000 (Meritor RS21-145); Wheelbase (min, inches): 154

Freightliner D3

M2-106-80 Conv. Cab, TRA: GVWR (min, lbs): 52,000; Engine: Cummins ISC, 270

Hp; Transmission: Fuller FS-11210B 10-sp manual; Axles / GAWR (lbs): Front: 12,000

(FTL AF 12.0-3) / Rear: 40,000 (FTL ART-40.0-4 HT); Wheelbase (min, inches): 166

FORM-D: Base Unit Chassis: Bid Pricing (Revised per Addendum No. 2)

Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Page 5 of 19I.1 - Packet Page #: 182 Item Page #: 80

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HGAC

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Base Unit

Price, In

Whole

Dollars

Freightliner D4

M2-112 Conv. Cab, TRA : GVWR (min, lbs): 52,000; Engine: Detroit Diesel DD13, 350

Hp; Transmission: Fuller FR-13210B 10-sp manual; Axles / GAWR (lbs): Front: 12,000


Freightliner D5

Cascadia CA125 DC Conv Cab Tractor, TRA: GCWR (min, lbs): 80,000; Engine:

Detroit Diesel DD15, 455 Hp, Transmission: Eaton Fuller FRO-15210C 10-sp; Axles /

GAWR (lbs): Front: 12,000 (FTL AF 12.0-3) / Rear: 40,000 (FTL ART-40.0-4 HT);

Freightliner D6

Coronado SD DC Conv Cab Tractor, TRA: GCWR (min, lbs): 80,000; Engine: Detroit

Diesel DD15, 455 Hp, Transmission: Eaton Fuller FR-15210C 10-sp; Axles / GAWR

(lbs): Front: 12,000 (FTL AF 12.0-3) / Rear: 40,000 (FTL ART-40.0-4 HT); Wheelbase

Freightliner D7

MT45 Stripped Chassis: GVWR (min, lbs): 14,990; Engine: Cummins ISB 6.7L Diesel,

200 Hp / 520 lb-ft (1600 rpm); Transmission: Allison 1000 HS 5-sp auto; Axles / GAWR

(lbs): Front: 8000 (AF 8.0-2); Rear: 10,000 (Meritor MS 10-13); W heelbase: 138

Freightliner D8



(lbs): Front: 8000 (AF 8.0-2); Rear: 13,500 (ARS 13.5-2); Wheelbase: 158

Hino

(Toyota)E1

145 (NA6JFSA) COE, SRA: GVWR (min, lbs): 14,050; Engine: Hino JO5D-TA 5.0L

Diesel, 175 Hp; Transmission: Eaton FS4205A 5-sp manual; Axles / GAWR (lbs): Front:

5,360 / Rear: 9,880; Wheelbase (min, inches): 147

Hino

(Toyota)E2

165 (NB6JFSA) COE, SRA: GVWR (min, lbs): 16,000; Engine: Hino JO5D-TA 5.0L



Hino

(Toyota)E3

185 (NC6JJSA) COE, SRA: GVWR (min, lbs): 18,000; Engine: Hino JO5D-TA 5.0L



Hino

(Toyota)E4

238 (ND8JSA) COE, SRA: GVWR (min, lbs): 23,000; Engine: Hino JO8E-TA 8.0L



Hino

(Toyota)E5

258 (ND8JJSA) COE, SRA: GVWR (min, lbs): 25,500; Engine: Hino JO8E-TA 8.0L



Hino

(Toyota)E6

268 (NE8JLSA) COE, SRA: GVWR (min, lbs): 25,950; Engine: Hino JO8E-TA 8.0L



Hino

(Toyota)E7

338 (NV8JLSA) COE, SRA: GVWR (min, lbs): 33,000; Engine: Hino JO8E-TA 8.0L



International F1

4300M7 4x2 Conv. Cab, SRA: GVWR (min, lbs): 23,500; Engine: Intl MaxxForce 7 -

6.4L Diesel, EPA 10, 220 Hp/ 560 lb-ft; Transmission: Fuller FS-5406N 6-spd manual;

Axles / GAWR (lbs): Front: 8,000 (Meritor MFS-08-153B) / Rear: 15,500 (Meritor MS-17-

14X-3DFL); Wheelbase (min, inches): 169

International F2

4300M7 LP 4x2 Conv. Cab, SRA: GVWR (min, lbs): 23,500; Engine: Intl MaxxForce 7 -





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HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

International F3



Axles / GAWR (lbs): Front: 8,000 (Fabco FSD-8A/FSD-8H) / Rear: 17,500 (Meritor MS-

17-14X-3DFL); Wheelbase (min, inches): 169

International F4

4300 4x2 Conv. Cab, SRA: GVWR (min, lbs): 23,500; Engine: Intl MaxxForce DT -




International F5

4300 LP 4x2 Conv. Cab, SRA: GVWR (min, lbs): 23,500; Engine: Intl MaxxForce DT -




International F6


7.6L Diesel, EPA 10, 270 Hp/ 860 lb-ft; Transmission: Fuller FSO-8406N 6-spd manual;



International F7





International F8

4400 6x4 Conv. Cab, TRA: GVWR (min, lbs): 50,000; Engine: Intl MaxxForce DT -

7.6L Diesel, EPA 10, 270 Hp/ 860 lb-ft; Transmission: Fuller FS-6406N 6-sp manual;

Axles / GAWR (lbs): Front: 10,000 (Meritor MFS-10-122A) / Rear: 40,000 (Meritor RT-

40-145); Wheelbase (min, inches): 169

International F9

7300 4x2 Conv. Cab, SRA: GVWR (min, lbs): 27,500; Engine: Intl MaxxForce DT 7.6L

Diesel, EPA 10, 215 Hp/ 560 lb-ft; Transmission: Fuller FS-5406N 6-spd manual; Axles

/ GAWR (lbs): Front: 10,000 (Meritor MFS-10-143A) / Rear: 17,500 (Meritor MS-17-14X-

3DFL); Wheelbase (min, inches): 169

International F10



/ GAWR (lbs): Front: 10,000 (Fabco FSD-10A) / Rear: 17,500 (Meritor MS-17-14X-


International F11


Diesel, EPA 10, 270 Hp/ 860 lb-ft; Transmission: Spicer PS110-7B 7-spd manual; Axles

/ GAWR (lbs): 10,000 (Meritor MFS-10-143A) / Rear: 17,500 (Meritor MS-17-14X-


International F12





International F13

7400 6x4 Conv. Cab, TRA: GVWR (min, lbs): 46,000; Engine: Intl MaxxForce DT 7.6L

Diesel, EPA 10, 270 Hp/ 860 lb-ft; Transmission: Fuller FR-9210B 10-spd manual; Axles

/ GAWR (lbs): Front: 12,000 (Meritor MFS-12-143A) / Rear: 34,000 (Meritor RT-34-144);

Wheelbase (min, inches): 175


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HGAC

Product

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Base Unit

Price, In

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Dollars

International F14



/ GAWR (lbs): Front: 10,000 (Meritor MX-10-120) / Rear: 34,000 (Meritor RT-34-144) ;


International F15

7500 4x2 Conv. Cab, SRA: GVWR (min, lbs): 35,000; Engine: Intl MaxxForce 10, 9.3L

Diesel, EPA 10, 310 Hp / 1050 lb-ft; Transmission: Fuller FR-11210B 10-spd manual;

Axles / GAWR (lbs): Front: 12,000 (Meritor MFS-12-143A) / Rear: 23,000 (Meritor RS-


International F16



Axles / GAWR (lbs): Front: 10,000 (Meritor MX-10-120) / Rear: 23,000 (Meritor RS-23-

160); Wheelbase (min, inches): 179

International F17

7500 6x4 Conv. Cab, TRA: GVWR (min, lbs): 52,000; Engine: Intl MaxxForce 10; 9.3L




International F18



Axles / GAWR (lbs): Front: 10,000 (Meritor MX-10-120) / Rear: 40,000 (Meritor RT-40-


International F19

7600 4x2 Conv. Cab, SRA: GVWR (min, lbs): 35,000; Engine: Intl MaxxForce 11;

10.5L Diesel, EPA 10, 330 Hp / 1250 lb-ft; Transmission: Fuller FR-11210C 10-spd

manual; Axles / GAWR (lbs): Front: 12,000 (Meritor MFS-12-143A) / Rear: 23,000

(Meritor RS-23-160); Wheelbase (min, inches): 160

International F20

7600 6x4 Conv. Cab, TRA: GVWR (min, lbs): 52,000; Engine: Intl MaxxForce 11;



(Meritor RT-40-145); Wheelbase (min, inches): 179

International F21

8600 4x2 Conv. Cab Tractor, SRA (stationary fifth): GVWR (min, lbs): 32,000 (70K

GCW); Engine: MaxxForce 11; 10.5L Diesel, EPA 10, 330 Hp / 1250 lb-ft;

Transmission: Fuller FR-12210B 10-spd manual; Axles / GAWR (lbs): Front: 12,000

(Hendrickson Steertek) / Rear: 23,000 (Meritor MS-21-14X-4DFR); Wheelbase (min,

inches): 136

International F22

8600 6x4 Conv. Cab Tractor, TRA (stationary fifth): GVWR (min, lbs): 52,000 (90K



(Meritor MFS-12-122A) / Rear: 40,000 (Meritor RT-40-145); Wheelbase (min, inches):

171

International F23

ProStar 113 6x4 Conv. Cab Tractor, TRA (stationary fifth): GVWR (min, lbs): 52,000

(90K GCW); Engine: MaxxForce 11; 10.5L Diesel, EPA 10, 330 Hp / 1250 lb-ft;


(Hendrickson Steertek) / Rear: 40,000 (Meritor RT-40-145); Wheelbase (min, inches):

179, 113" BBC

International F24

ProStar 122 6x4 Conv. Cab Tractor, SBFA, TRA (stationary fifth): GVWR (min, lbs):

52,000 (90K GCW); Engine: MaxxForce 13; 12.4L Diesel, EPA 10, 410 Hp / 1450 lb-ft;



179, 122" BBC


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Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Isuzu G1

NQR COE, SRA: GVWR (min, lbs): 17,950; Engine: Isuzu 4HK1-TC 5.2L Diesel, 175

Hp / 387 lb-ft; Transmission: Isuzu MZZ 6-Sp manual; Axles / GAWR (lbs): Front:


Isuzu G2

NRR COE, SRA: GVWR (min, lbs): 19,500; Engine: Isuzu 4HK1-TC 5.2L Diesel, 210



Isuzu G3

FTR COE, SRA: GVWR (min, lbs): 25,950; Engine: Isuzu 6HK1-TC 7.8L Diesel, 215

Hp / 560 lb-ft; Transmission: Allison 2550 HS/RDS 6-sp auto; Axles / GAWR (lbs):

Front: 10,000 / Rear: 15,000; Wheelbase (min, inches): 170

Isuzu G4

HTR Conv. Cab, SRA: GVWR (min, lbs): 25,950; Engine: Isuzu 6HK1-TC 7.8L Diesel,

200 Hp / 520 lb-ft; Transmission: Fuller 6-sp manual; Axles / GAWR (lbs): Front:


Isuzu G5

HVR Conv. Cab, SRA: GVWR (min, lbs): 30,000; Engine: Isuzu 6HK1-TC 7.8L Diesel,



Isuzu G6

HXR Conv. Cab, SRA: GVWR (min, lbs): 35,000; Engine: Isuzu 6HK1-TC 7.8L Diesel,



Isuzu G7




Kenworth H1

T170 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 19,500; Engine: Paccar P-X6 6.7L

Diesel, 200 Hp; Transmission: Eaton FS5406A 6-speed manual; Axles / GAWR (lbs):

Front: 8,000 (Dana D800F) Rear: 11,500 (Dana S14-110); Wheelbase (min, inches): 176

Kenworth H2

T270 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 26,000; Engine: Paccar PX-6 6.7L


Front: 10,000 (Dana E-1002I) / Rear: 16,000 (Dana P20060S); Wheelbase (min, inches):

Kenworth H3



Front: 12,000 (Dana E1202I) / Rear: 21,000 (Dana P22060S); Wheelbase (min, inches):

176

Kenworth H4

T370 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 50,000; Engine: Paccar PX-6.7L


Front: 12,000 (Dana E1202I) / Rear: 40,000 (Dana DSP41); Wheelbase (min, inches): 189

Kenworth H5

T440 Conv. Cab, SBFA , SRA: GVWR (min, lbs): 33,000; Engine: Paccar PX-8 8.3L

Diesel 260 HP; Transmission: FRO13210C 10 Speed manual, Axles/GAWR (lbs) : Front

12,000 (Dana E12021)/ Rear 21,000 (Dana S21-170); Wheelbase (min inches): 149

Kenworth H6

T440 Conv. Cab, SBFA , TRA: GVWR (min, lbs): 50,000; Engine: Paccar PX-8 8.3L


12,000 (Dana E12021)/ Rear 40,000 (Dana DSP41); Wheelbase (min inches): 175

Kenworth H7




Kenworth H8


260 HP; Transmission: FRO13210C 10 Speed manual, Axles/GAWR (lbs) : Front 12,000

(Dana E12021)/ Rear 40,000 (Dana DSP41); Wheelbase (min inches): 159


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Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Kenworth H9

T800 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 33,000; Engine: Cummins ISX-15

14.9L, Diesel, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles /

GAWR (lbs): Front: 12,000 (Dana E1202I) / Rear: 21,000 (Dana S-21-170); Wheelbase

( i i ) 140

Kenworth H10

T800 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 50,000; Engine: Cummins ISX-15

14.9L Diesel, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles /

GAWR (lbs): Front: 12,000 (Dana E1202I) / Rear: 40,000 (Dana DSP40); Wheelbase

( i i ) 166

Kenworth H11

W900 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 50,000; Engine: Cummins ISX-15

14.9L, Diesel 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles /


( i i ) 181

Kenworth H12


14.9 L, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles / GAWR

(lbs): Front: 12,000 (Dana E1202I) / Rear: 23,000 (Dana S23-170D); Wheelbase (min,

i ) 1

Kenworth H13


14.9L, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles / GAWR

(lbs): Front: 12,000 (Dana E1202I) / Rear: 40,000 (Dana DSP40); Wheelbase (min,

Mack I1

CXU 612 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 34,000; Engine: Mack MP8-

415C, 415Hp; Transmission: Fuller FRO-16210B 10-sp manual; Axles / GAWR (lbs):

Front: 12,000 (Mack FXL12) / Rear: 23,000 (Meritor RS23-161); Wheelbase (min,

Mack I2

CHU 612 Conv. Cab, SFFA, SRA: GVWR (min, lbs): 34,000; Engine: Mack MP8-

425E, 425Hp; Transmission: Fuller FRO-15210B 10-sp manual; Axles / GAWR (lbs):


Mack I3

CXU 613 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 52,000; Engine: Mack MP8-


Front: 12,000 (Mack FXL12) / Rear: 40,000 (Meritor RT40-145); Wheelbase (min,

Mack I4

CHU 613 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: Mack MP8-



Mack I5

GU713 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 50,000; Engine: Mack MP7-325M,

325 Hp; Transmission: Mack TM308 8-sp manual; Axles / GAWR (lbs): Front: 12,000

(Mack FAW12) / Rear: 38,000 (Mack S38R); Wheelbase (min, inches): 163

Mack I6

MRU612 COE, SBFA, SRA: GVWR (min, lbs): 35,000; Engine: Mack MP7-325M, 325

Hp; Transmission: Mack TM308 8-sp manual; Axles / GAWR (lbs): Front: 12,000

(Mack FAW12) / Rear: 23,000 (Meritor RS23-161); Wheelbase (min, inches): 157

Mack I7




Mack I8

LEU 612 COE, Low Entry, TRA: GVWR (min, lbs): 43,000; Engine: Mack MP7-

325M, 325 Hp; Transmission: Allison 4500RDS 6-sp auto; Axles / GAWR (lbs): Front:

20,000 (Mack #FAW20) / Rear: 23,000 (Mack #RA23R); Wheelbase (min, inches): 157

Mack I9



20,000 (Mack #FAW20) / Rear: 38,000 (Mack #S38R); Wheelbase (min, inches): 173

Peterbilt J1

325 Conv. Cab, SFFA, SRA: GVWR (min, lbs): 22,000; Engine: PACCAR PX-6 6.7L

Diesel, 200 Hp / 520 lb-ft; Transmission: Fuller FS5406A 6-sp manual; Axles / GAWR

(lbs): Front: 8,000 (Dana D800F / Rear: 14,000 (Dana S14); Wheelbase: 150


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Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Peterbilt J2

330 Conv. Cab, SFFA, SRA (10 5/8" frame): GVWR (min, lbs): 29,000; Engine:

PACCAR PX-6 6.7L Diesel, 240 Hp / 560 lb-ft; Transmission: Fuller FS5406A 6-sp

manual; Axles / GAWR (lbs): Front: 10,000 (E1002I) / Rear: 17,000 (P20060);

Wheelbase: 150 (Offeror shall include hybrid versions with Form-E options)

Peterbilt J3


Diesel, 240 Hp/ 660 lb-ft; Transmission: Fuller FS5406A 6-sp manual; Axles / GAWR

(lbs): Front: 10,000 (Dana I1002I) / Rear: 21,000 (Dana 21060S); Wheelbase (min,

inches): 132 (Offeror shall include hybrid versions with Form-E options)

Peterbilt J4

348 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: PACCAR PX-8 8.3L

Diesel, 240 Hp/860 lb-ft; Transmission: Fuller FS5406A 6-sp manual; Axles / GAWR


Peterbilt J5

365 Conv. Cab, SFFA, SRA: GVWR (min, lbs): 33,000; Engine: Cummins ISL 8.9L

Diesel, 345 Hp; Transmission: Fuller FRO11210B 10-sp manual; Axles / GAWR (lbs):

Front: 12,000 (Dana E1202I) / Rear: 21,000 (Dana S21-170); Wheelbase (min, inches):

Peterbilt J6

365 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 58,600; Engine: Cummins ISL 8.9L

Diesel, 345 Hp; Transmission: Fuller FRO11210C 10-sp manual; Axles / GAWR (lbs):

Front: 14,600 (Dana E1462I) / Rear: 44,000 (Dana DSH44); Wheelbase (min, inches):

Peterbilt J7

367 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: Cummins ISX 15L


Front: 12,000 (Dana I1202W) / Rear: 40,000 (Dana DSP40); Wheelbase (min, inches):

Peterbilt J8




Peterbilt J9

386 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 52,000; Engine: Cummins ISX 15L



Peterbilt J10

389 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 35,000; Engine: Cummins ISX 350Hp;

Transmission: Fuller RTLO18913A 13-Sp manual; Axles / GAWR (lbs): Front: 14,600

(Dana E14621) / Rear: 21,000 (Dana S21-170); Wheelbase (min, inches): 150

Peterbilt J11

389 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 54,600; Engine: ISX 350 Hp;


(Dana E1462I) / Rear: 40,000 (Dana D40-170); Wheelbase (min, inches): 150

Peterbilt J12

320 COE, SRA: GVWR (min, lbs): 33,000; Engine: Cummins ISL 9.0L Diesel, 240 Hp;

Transmission: Allison 3000RDS-P 5-sp auto; Axles / GAWR (lbs): Front: 12,000 (Dana

E1202I) / Rear: 21,000 (Dana S221-170); Wheelbase (min, inches): 146 (Offeror shall

include hybrid versions with Form-E options)

Peterbilt J13

320 COE, TRA: GVWR (min, lbs): 52,000; Engine: ISL 9.0L 345 Hp Transmission:

Allison 3000RDS-P 5-sp auto; Axles / GAWR (lbs): Front: 12,000 (Dana E1202I) / Rear:

40,000 (Dana DSP40); Wheelbase (min, inches): 166 (Offeror shall include hybrid

UD

(Nissan)K1

1800CS (D) COE, SRA: GVWR (min, lbs): 17,995; Engine (current model EPA 2007

threshold engine): Nissan MD-175 4.7L Diesel, 175 Hp/376 lb-ft; Transmission: Nissan

MHS62A 6-sp manual; Axles / GAWR (lbs): Front: 7,275 / Rear: 13,000; Wheelbase

UD

(Nissan)K2

1800 (E) COE, SRA: GVWR (min, lbs): 17,995; Engine (current model EPA 2007


MLS63B 6-sp manual; Axles / GAWR (lbs): Front: 7,275 / Rear: 13,000; Wheelbase


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Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

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Dollars

UD

(Nissan)K3


threshold engine): Nissan MD-230 7.6L Diesel, 230 Hp/ 506 lb-ft; Transmission: Nissan


UD

(Nissan)K4

2300DH (D) COE, SRA: GVWR (min, lbs): 23,000; Engine (current model engines

(EPA 2007 threshold engine): Nissan MD-230 7.6L Diesel, 230 Hp/506 lb-ft;

Transmission: Nissan MLS63B 6-sp manual; Axles / GAWR (lbs): Front: 7,715 / Rear:

UD

(Nissan)K5

2300LP (D) Low Profile COE, SRA: GVWR (min, lbs): 23,000; Engine (current model

EPA 2007 threshold engine): Nissan MD-230 7.6L Diesel, 230 Hp/ 506 lb-ft;


UD

(Nissan)K6

2600 (E) COE, SRA: GVWR (min, lbs): 25,995; Engine (current model engines (EPA

2007 threshold engine): Nissan MD-230 7.6L Diesel, 230 Hp/ 506 lb-ft; Transmission:

Nissan MLS63B 6-sp manual; Axles / GAWR (lbs): Front: 9,480 / Rear: 18,080;

UD

(Nissan)K7

2600LP (E) Low Profile COE, SRA: GVWR (min, lbs): 25,995; Engine (current model

EPA 2007 threshold engine): Nissan MD-230 7.6L diesel, 230 Hp/ 506 lb-ft;


UD

(Nissan)K8




Volvo L1

VNL42T300 Conv. Cab, SBFA, SRA (longer hood): GVWR (min, lbs): 35,000; Engine:

Volvo D11, 10.8L, 365 Hp; Transmission: Eaton Fuller FRO-13210C 10-sp; Axles /

GAWR (lbs): Front: 12,000 (Volvo VF12) / Rear: 23,000 (Arvin Meritor RS23-160);

Volvo L2

VNL64T300 Conv. Cab, SBFA, TRA (longer hood): GVWR (min, lbs): 52,000; Engine:


GAWR (lbs): Front: 12,000 (Volvo VF12) / Rear: 40,000 (Arvin Meritor RT40-145);

Volvo L3

VNM42T200 Conv. Cab, SBFA, SRA (medium hood): GVWR (min, lbs): 35,000;

Engine: Volvo D11, 10.8L, 365 Hp; Transmission: Eaton Fuller FRO-13210C 10-sp;

Axles / GAWR (lbs): Front: 12,000 (Volvo VF12) axle / Rear: 23,000 (Arvin Meritor

Volvo L4

VNM64T200 Conv. Cab, SBFA, TRA (medium hood): GVWR (min, lbs): 52,000;


Axles / GAWR (lbs): Front: 12,000 (Volvo VF12) / Rear: 40,000 (Arvin Meritor RT40-

Volvo L5

VHD42B200 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 37,600; Engine: Volvo D11,

10.8L, 365 Hp; Transmission: Eaton Fuller RTO-14908LL 10-sp; Axles / GAWR (lbs):

14,600 (Arvin Meritor FG941) / Rear: 23,000 (Arvin Meritor RS23-186); Wheelbase: 177

Volvo L6

VHD64B200 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 54,600; Engine: Volvo D11,


Front: 14,600 (Arvin Meritor FG941) / Rear: 40,000 (Arvin Meritor RT40-145);

Volvo L7

VHD42F200 Conv. Cab, SFFA, SRA: GVWR (min, lbs): 37,600; Engine: Volvo D11,


Front: 14,600 (Arvin Meritor FG941) / Rear: 23,000 (Arvin Meritor RS23-186);

Volvo L8

VHD64F200 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 54,600; Engine: Volvo D11,



Western

StarM1

4900FA Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: Detroit Diesel

DD15, 14.8L, 455 Hp/1550 lb-ft; Transmission: Fuller FR15210B, 10-sp manual; Axles /

GAWR (lbs): Front: 12,000 (Meritor MFS-12-143A) / Rear: 40,000 (Meritor RT-40-145);


I.1

HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Western

StarM2

4900SA Conv. Cab, SBFA, TRA: GVWR (min, lbs): 52,000; Engine: Detroit Diesel



Western

StarM3

6900XD Conv. Cab, SBFA, TRA: GVWR (min, lbs): 66,000; Engine: Detroit Diesel

DD15, 14.8L, 455 HP/1550 lb-ft; Transmission: Fuller FR15210B, 10-sp manual; Axles /

GAWR (lbs): Front: 20,000 (Meritor FL941) / Rear: 46,000 (Meritor RT-46-160);

Smith Electric N1

Newton COE Electric: GVWR (min, lbs) 16,000; Engine: 80 - 120 kW induction motor;

Batteries: Lithium-Ion Iron Phosphate battery pack (50- 120 mile range); Transmission:

fixed single speed; Axles (lbs): Front: 7,496 / Rear: 11,464; Control: Vector Control AC

system with regenerative braking; Charger: fully automatic, cable included; Wheelbase

Smith Electric N2

Newton COE Electric: GVWR (min, lbs): 22,000; Engine: 80 - 120 kW induction motor;


Fixed single speed; Axles (lbs): Front: 7,716 / Rear: 14,550; Control: Vector Control AC


( i i h ) 153

Smith Electric N3



fixed single speed; Axles (lbs): Front: 9,259 / Rear: 18,078; Control Vector Control AC

system with regenerative braking; Charger Fully automatic, cable included; Wheelbase

( i i h ) 153

OA01 Style 1: DOC X009448, rated up to 250 HP



OA04

OA05

OA06

OA07

OA08

OA09

OA10

OA11 Style 4: DMF X009405, rated up to 300 HP

Style 5: DOC X009504, rated up to 350 HP


Diesel Multi-Stage Filter or Partial Flow Through (DMF) muffler (1991-2002 HD Highway Engines) 50% plus PM, non-

maintenance design , requires data logging to verify minimum 210 degree C and above average temperature 40% of time

Style 1: DMF X009403, rated up to 300 HP



O: Diesel Retrofit Equipment

Base Unit equipment descriptions below are for standard, complete, functional items, exclusive of installation fees.

Installation shall be addressed separately, on a PO-by-PO basis. Offeror shall include with Form-E options: differential

upgrade price for alternative model upgrades to those listed below, plus, where normally applicable and available, separate

pricing for installation services. Models bid that that are California Air Resources Board (CARB) certified shall be noted in

bid response; CARB compliant upgrade options shall be included on Form-E

Donaldson Company, Inc.

Diesel Oxidation Catalyst (DOC) muffler (1991-2006 HD Highway Engines) 20% PM, 40% CO, 50% HC reduction; non-

maintenance design




I.1

HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

OA12

OA13

OA14

OA15

OA16

OA17

OA18

OA19

OA20

OA21

OA22

OA23

OA24

OA25

OA26

OA27

OA28

OA29

OA30

OA31

OA32

OA33

OA34

OA35

OA36

OB01

OB02

OB03

OB04

Model SC17: Purifilter-Diesel Particulate Filter; application: displacements of 6.8L - 8.7L

(90% PM, 75% CO, 85% HC reduction)



Model SC23: Purifilter-Diesel Particulate Filter; application: displacements of 8.8L - 13L (90%

PM, 75% CO, 85% HC reduction)

Style 3: LNF X009637, rated 2451-2800 CFM



Engine Control Systems, Ltd.

Purifilter Passive Diesel Particulate Filters (1994-2003 HD Highway Engines) -- exhaust temperature duty-cycle requirement;

does not include EGR engines (Offerer shall include on Form-E options: pricing for backpressure and mounting kits)

Model SC13: Purifilter Diesel Particulate Filter; application: displacements of 5.5L - 6.7L














LNF muffler (Low NO2 Filter ): passive particulate filter: 90% PM reduction ( 1993-2006 highway engines) (Includes EDM

monitoring version) requires data logging to confirm duty cycle temperature meets (40% 235 C or 10% 300 C)

Style 1: LNF X009645, rated up to 1750 CFM











I.1

HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

OB05

OB06

OB07

OB08

OB09

OB10

OB11

OB12

OB13

OB14

OB15

OB16

OB17

OB18

OB19

Model AZ30 with integrated converter-muffler (Cummins/International Medium HD engines,

1991-2003): Purimuffler DOC for low sulfur diesel fuel; application: displacements of 8.8L -

11.1L (40% PM, 40% CO, 70% HC reduction)


1991-2003): Purimuffler DOC for low sulfur diesel fuel; application: displacements of 10L -

14L (40% PM, 40% CO, 70% HC reduction)

Model AZ33 with integrated converter-muffler (Cummins Heavy HD engines, 1991-1993):

Purimuffler DOC for low sulfur diesel fuel; application: displacements of 12.5L - 16L (35%

Model AZ29 with integrated converter-muffler (HD Highway Engines, 1991-2004):

Purimuffler DOC with ECS closed crankcase ventilation system with low sulfur diesel fuel;

application: displacements of 6.7L - 8.7L (40% PM, 60% CO, 75% HC reduction)


Purimuffler DOC with ECS closed crankcase ventilation system for low sulfur diesel fuel;




application: displacements of 10L - 14L (40% PM, 60% CO, 75% HC reduction)

Purimuffler Diesel Oxidation Catalyst (Integrated Converter-Muffler DOC)







Model SCP17: Purifilter Plus -Diesel Particulate Filter; application: displacements of 6.8L -








Purimuffler Diesel Oxidation Catalyst (Integrated Converter-Muffler DOC) with Closed Crankcase Ventilation System -

Non EGR Engine




Model SC28: Purifilter-Diesel Particulate Filter; application: displacements of 12.7L - 16L


Purifilter Plus (Hybrid) Diesel Particulate Filters (1994 - 2006 HD Highway Engines) -- no exhaust temperature duty-cycle

requirement; does include EGR engines (Offerer shall include on Form-E options: pricing for backpressure and mounting

kits, and regeneration panels)




I.1

HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

OB20

OB21

OB22

OB23

OB24

OB25

OB26

OB27

OB28

OB29

OB30

OB31

OB32

OB33

OB34

Model AZ29 with inline converter (Cummins/International Medium HD engines, 1991-2003):

Purifier DOC for low sulfur diesel fuel; application: displacements of 6.7L - 8.7L (40% PM,

CCV Kit, Racor model 4500 (Maximum engine rating to 400 hp)





Purifier DOC for low sulfur diesel fuel; application: displacements of 10L - 14L (40% PM,

Model AZ33 with inline converter (Cummins Heavy HD engines, 1991-1993): Purifier DOC

for low sulfur diesel fuel; application: displacements of 12.5L - 16L (35% PM, 40% CO, 70%

AZ33 with inline converter (HD highway 2-Cycle engines): Purifier DOC (20% PM, 40% CO,

50% HC reduction)


50% HC reduction)

Closed Crankcase Ventilation (CCV) System

Model AZ28 with inline converter (HD Highway Engines, 1991-2004): Purifier DOC with ECS

closed crankcase ventilation system for low sulfur diesel fuel; application: displacements of

4.8L - 6.6L (40% PM, 60% CO, 75% HC reduction)

Model AZ29 with integrated converter-muffler (HD Highway Engines, 1991-2004): Purifier

DOC with ECS closed crankcase ventilation system with low sulfur diesel fuel; application:

displacements of 6.7L - 8.7L (40% PM, 60% CO, 75% HC reduction)

Model AZ30 with inline converter (HD Highway Engines, 1991-2004): Purifier DOC with

ECS closed crankcase ventilation system for low sulfur diesel fuel; application: displacements

of 8.8L - 11.1L (40% PM, 60% CO, 75% HC reduction)



of 10L - 14L (40% PM, 60% CO, 75% HC reduction)

Purifier Diesel Oxidation Catalyst (Inline Converter DOC)



AZ33 with integrated converter-muffler (HD highway 2-Cycle engines): Purimuffler DOC




Purifier Diesel Oxidation Catalyst (Inline Converter DOC) with Closed Crankcase Ventilation System - Non EGR engine


I.1

FORM E-1: Chassis Manufacturer Options Pricing Invitation #: HT11-09

Offeror Name:

HGAC LINE

ITEM PRODUCT

CODE

ASSSOCIATED

WITH OPTION

(e.g. "A1", "B1-

B3", etc.)

MANUFACTURER

OF OPTION

CHASSIS

MANUFACTURER'S

SPECIFIC PRICE

BOOK OPTION CODE

MODELOPTION DESCRIPTION OFFERED

PRICE

A5 Meritor 14GRD RT-46-160 46,000# TRA Upgrade $

A6 Meritor 14GRP RT-46-160 46,000# TRA, diff lock rear Upgrade $

A6 Meritor 14GRR RT-46-160 46,000# TRA, pump Upgrade $

D4 Ford F75W146 F75W146 Wheelbase upgrade: reg cab: 146" WB 72" CA Upgrade $


D4 Ford 44L 44L Allison 3500 RDS 5-Sp auto Upgrade $

D4 Ford 44U 44U Allison 3500RDS 6-Sp auto Upgrade $

(5) All chassis manufacturer option priced herein:

a. Must have a unique chassis manufacturer product/part code.

b. Must be priced only by chassis dealer bidders that are participating in the cab-chassis portion of this bid.

Examples

*** Offer should reference this Invitation's Section-B, subsections 11.0 and 12.0 ***

(1) Bid each option item on a single, separate line. An allowable alternative is for Offeror to submit a complete dealer price book(s) and reference it on Form E-1,

along with a percentage-off-list on Form E-1. In this case, HGAC requests that Offeror still list (for each Base Unit bid on Form-D) the more common option

upgrades for each model (e.g. price differential for alternative transmissions, axle, 4x4/6x6, A/C, fifth wheel, et cetera, upgrades).

(2) Insert additional lines as necessary. Do not use more than one Form-E (i.e. single, continuous form for all models). No handwritten entries.

(3) Options which replace standard equipment on a base bid Item on Form-D should be priced net of any credit due for the replaced item.

(4) Options should be priced at the differential amount between the base bid models' respective component and the optional (upgade/downgrade) option.


I.1


Offeror Name:

HGAC LINE

ITEM PRODUCT

CODE

ASSSOCIATED

WITH OPTION

(e.g. "A1", "B1-

B3", etc.)

MANUFACTURER

OF OPTION

CHASSIS

MANUFACTURER'S

SPECIFIC PRICE

BOOK OPTION CODE


PRICE












I.1

FORM E-2: Pricing for Body Options Invitation #: HT11-09

Offeror Name:

HGAC LINE

ITEM PRODUCT

CODE

ASSSOCIATED

WITH OPTION

(e.g. "A1", "B1-

B2", "All", etc.)

OVERALL

CATEGORY

(stationary

platform/stake; dump;

aerial; service / utility;

wrecker or carriers;

cement mixer; crane /

knuckleboom; water or

lube, landscape / trash

/ brush; van; or other

(specify)

BODY MFGRMODEL NAME /

NUMBER

BODY

MANUFACTURERS'

SPECIFIC PRICE

BOOK ITEM CODE

OPTION DESCRIPTION OFFERED

PRICE

service body Knapheid Model 6108D54FJ ABC123 11-ft flip top body (14000-19000

GVWR app)

carrier body Miller 15-Series carrier XYZ456 load rating: 15000# (25500# min

GVWR chassis); aluminum

platform; bed length: 19’; width:

96”


c. Must be inclusive of the cost of mounting and exclusive of cab-chassis (except in those cases where Offeror is pricing combo body-chassis pricing).

Examples

*** Offer should reference this Invitation's Section-B, subsection 13.0 ***

(1) Bid each option item on a single, separate line. Multiple base unit models may share a priced option (Offer should designate which product codes apply; e.g.

"ALL" "A1 A2")(2) Insert additional lines as necessary. Do not use more than one Form-E (i.e. single, continuous form for all models). No handwritten entries.

(3) All truck bodies priced herein:

a. Must have a manufacturer model code.

Page 19 of 19


I.1

SECTION D

ProForma (Sample Contract)

(06/18/09) Page 1 of 4

This is a sample of the contract that will be sent to you for

execution IF you are recommended for a contract award.

Do NOT complete and return with your Response.

A CONTRACT BETWEEN HOUSTON-GALVESTON AREA COUNCIL, Houston, Texas AND This Contract is made and entered into by the Houston-Galveston Area Council of Governments, hereinafter referred to as H-GAC, having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, AND,

hereinafter referred to as the CONTRACTOR, having its principal place of business at . ARTICLE 1: SCOPE OF SERVICES

The parties have entered into a Contract to become effective as of , and to continue through (the “Contract”), subject to extension upon mutual agreement of the CONTRACTOR and H-GAC. H-GAC enters into the Contract as Agent for participating governmental agencies, each hereinafter referred to as END USER, for the purchase of offered by the CONTRACTOR. The CONTRACTOR agrees to sell through the H-GAC Contract to END

USERS. ARTICLE 2: THE COMPLETE AGREEMENT

The Contract shall consist of the documents identified below in order of precedence: 1. The text of this Contract form, including but not limited to, Attachment A 2. General Terms and Conditions 3. Bid Specifications No:_______, including any relevant suffixes 4. CONTRACTOR’s Response to Bid No:_______, including but not limited to, prices and options offered All of which are either attached hereto or incorporated by reference and hereby made a part of this Contract, and shall constitute the complete agreement between the parties hereto. This Contract supersedes any and all oral or written agreements between the parties relating to matters herein. Except as otherwise provided herein, this Contract cannot be modified without the written consent of both parties. ARTICLE 3: LEGAL AUTHORITY CONTRACTOR and H-GAC warrant and represent to each other that they have adequate legal counsel and authority to enter into this Contract. The governing bodies, where applicable, have authorized the signatory officials to enter into this Contract and bind the parties to the terms of this Contract and any subsequent amendments thereto. ARTICLE 4: APPLICABLE LAWS

The parties agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, directives, issuances, ordinances, and laws in effect or promulgated during the term of this Contract. ARTICLE 5: INDEPENDENT CONTRACTOR

The execution of this Contract and the rendering of services prescribed by this Contract do not change the independent status of H-GAC or CONTRACTOR. No provision of this Contract or act of H-GAC in performance of this Contract shall be construed as making CONTRACTOR the agent, servant or employee of H-GAC, the State of Texas or the United States Government. Employees of CONTRACTOR are subject to the exclusive control and supervision of CONTRACTOR. CONTRACTOR is solely responsible for employee payrolls and claims arising therefrom. ARTICLE 6: END USER AGREEMENTS H-GAC acknowledges that the END USER may choose to enter into an End User Agreement with the CONTRACTOR

through this Contract and that the term of said Agreement may exceed the term of the H-GAC Contract. However this acknowledgement is not to be construed as H-GAC’s endorsement or approval of the End User Agreement terms and conditions. CONTRACTOR agrees not to offer to, agree to or accept from END USER any terms or conditions that conflict with or contravene those in CONTRACTOR’s H-GAC contract. Further, termination of this Contract for any reason shall not result in the termination of the underlying End User Agreements entered into between CONTRACTOR and any END USER which shall, in each instance, continue pursuant to their stated terms and duration. The only effect of termination of this Contract is that CONTRACTOR will no longer be able to enter into any new End User Agreements with END USERS pursuant to this Contract. Applicable H-GAC order processing charges will be due and payable to H-GAC on


I.1

SECTION D


(06/18/09) Page 2 of 4

any End User Agreements surviving termination of this Contract between H-GAC and CONTRACTOR.

ARTICLE 7: SUBCONTRACTS & ASSIGNMENTS

CONTRACTOR agrees not to subcontract, assign, transfer, convey, sublet or otherwise dispose of this Contract or any right, title, obligation or interest it may have therein to any third party without prior written notice to H-GAC. H-GAC reserves the right to accept or reject any such change. CONTRACTOR shall continue to remain responsible for all performance under this Contract regardless of any subcontract or assignment. H-GAC shall be liable solely to CONTRACTOR and not to any of its Subcontractors or Assignees.

ARTICLE 8: EXAMINATION AND RETENTION OF CONTRACTOR’S RECORDS CONTRACTOR shall maintain during the course of its work, complete and accurate records of items that are chargeable to END USER under this Contract. H-GAC, through its staff or its designated public accounting firm, the State of Texas, or the United States Government shall have the right at any reasonable time to inspect copy and audit those records on or off the premises of CONTRACTOR. Failure to provide access to records may be cause for termination of this Contract. CONTRACTOR shall maintain all records pertinent to this Contract for a period of not less than five (5) calendar years from the date of acceptance of the final contract closeout and until any outstanding litigation, audit or claim has been resolved. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. CONTRACTOR further agrees to include in all subcontracts under this Contract, a provision to the effect that the subcontractor agrees that H-GAC'S duly authorized representatives, shall, until the expiration of five (5) calendar years after final payment under the subcontract or until all audit findings have been resolved, have access to, and the right to examine and copy any directly pertinent books, documents, papers, invoices and records of such subcontractor involving any transaction relating to the subcontract. ARTICLE 9: REPORTING REQUIREMENTS

CONTRACTOR agrees to submit reports or other documentation in accordance with the General Terms and Conditions of the Bid Specifications. If CONTRACTOR fails to submit to H-GAC in a timely and satisfactory manner any such report or documentation, or otherwise fails to satisfactorily render performance hereunder, such failure may be considered cause for termination of this Contract. ARTICLE 10: MOST FAVORED CUSTOMER CLAUSE

If CONTRACTOR, at any time during this Contract , routinely enters into agreements with other governmental customers within the State of Texas, and offers the same or substantially the same products/services offered to H-GAC on a basis that provides prices, warranties, benefits, and or terms more favorable than those provided to H-GAC, CONTRACTOR shall notify H-GAC within ten (10) business days thereafter of that offering and this Contract shall be deemed to be automatically amended effective retroactively to the effective date of the most favorable contract, wherein CONTRACTOR shall provide the same prices, warranties, benefits, or terms to H-GAC and its END USER. H-GAC shall have the right and option at any time to decline to accept any such change, in which case the amendment shall be deemed null and void. If CONTRACTOR is of the opinion that any apparently more favorable price, warranty, benefit, or term charged and/or offered a customer during the term of this Contract is not in fact most favored treatment, CONTRACTOR shall within ten (10) business days notify H-GAC in writing, setting forth the detailed reasons CONTRACTOR believes aforesaid offer which has been deemed to be a most favored treatment, is not in fact most favored treatment. H-GAC, after due consideration of such written explanation, may decline to accept such explanation and thereupon this Contract between H-

GAC and CONTRACTOR shall be automatically amended, effective retroactively, to the effective date of the most favored agreement, to provide the same prices, warranties, benefits, or terms to H-GAC. The Parties accept the following definition of routine: A prescribed, detailed course of action to be followed regularly; a standard procedure. EXCEPTION: This clause shall not be applicable to prices and price adjustments offered by a

bidder, or contractor, which are not within bidder's control [example; a manufacturer's bid concession], or to any prices

offered to the Federal Government and its agencies.

ARTICLE 11: SEVERABILITY

All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract, which shall continue in full force and effect. ARTICLE 12: DISPUTES Any and all disputes concerning questions of fact or of law arising under this Contract, which are not disposed of by agreement, shall be decided by the Executive Director of H-GAC or his designee, who shall reduce his decision to writing and provide notice thereof to CONTRACTOR. The decision of the Executive Director or his designee shall be final and conclusive unless,


I.1

SECTION D


(06/18/09) Page 3 of 4

within thirty (30) days from the date of receipt of such notice, CONTRACTOR requests a rehearing from the Executive Director of H-GAC. In connection with any rehearing under this Article, CONTRACTOR shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be final and conclusive. CONTRACTOR may, if it elects to do so, appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, CONTRACTOR shall proceed diligently with the performance of this Contract and in accordance with H-GAC'S final decision. ARTICLE 13: LIMITATION OF CONTRACTOR’S LIABILITY

Except as specified in any separate writing between the CONTRACTOR and an END USER, CONTRACTOR’s total liability under this Contract, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, but excluding its obligation to indemnify H-GAC described in Article 14, is limited to the price of the particular products/services sold hereunder, and CONTRACTOR agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted. In no event will CONTRACTOR be liable for any loss of use, loss of time, inconvenience, commercial loss, lost profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law. CONTRACTOR understands and agrees that it shall be liable to repay and shall repay upon demand to END USER any amounts determined by H-GAC , its independent auditors, or any agency of State or Federal government to have been paid in violation of the terms of this Contract.

ARTICLE 14: LIMIT OF H-GAC’S LIABILITY AND INDEMNIFICATION OF H-GAC

H-GAC’s liability under this Contract, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to its order processing charge. In no event will H-GAC be liable for any loss of use, loss of time, inconvenience, commercial loss, lost profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law. Contractor agrees, to the extent permitted by law, to defend and hold harmless H-GAC, its board members, officers, agents, officials, employees, and indemnities from any and all claims, costs, expenses (including reasonable attorney fees), actions, causes of action, judgments, and liens arising as a result of CONTRACTOR’s negligent act or omission under this Contract. CONTRACTOR shall notify H-GAC of the threat of lawsuit or of any actual suit filed against CONTRACTOR relating to this Contract.

ARTICLE 15: TERMINATION FOR CAUSE H-GAC may terminate this Contract for cause based upon the failure of CONTRACTOR to comply with the terms and/or conditions of the Contract; provided that H-GAC shall give CONTRACTOR written notice specifying CONTRACTOR’S failure. If within thirty (30) days after receipt of such notice, CONTRACTOR shall not have either corrected such failure, or thereafter proceeded diligently to complete such correction, then H-GAC may, at its option, place CONTRACTOR in default and the Contract shall terminate on the date specified in such notice. CONTRACTOR shall pay to H-GAC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR

and for which compensation was received by CONTRACTOR. ARTICLE 16: TERMINATION FOR CONVENIENCE

Either H-GAC or CONTRACTOR may cancel or terminate this Contract at any time by giving thirty (30) days written notice to the other. CONTRACTOR may be entitled to payment from END USER for services actually performed; to the extent said services are satisfactory to END USER. CONTRACTOR shall pay to H-GAC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation is received by CONTRACTOR. ARTICLE 17: CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS

CONTRACTOR agrees that it will perform under this Contract in conformance with safeguards against fraud and abuse as set forth by H-GAC, the State of Texas, and the acts and regulations of any funding entity. CONTRACTOR agrees to notify H-GAC of any suspected fraud, abuse or other criminal activity related to this Contract through filing of a written report promptly after it becomes aware of such activity.

ARTICLE 18: GOVERNING LAW & VENUE

This Contract shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in connection with this Contract shall lie exclusively in Harris County, Texas. Disputes between END USER and CONTRACTOR are to be resolved in accord with the law and venue rules of the state of purchase. CONTRACTOR shall immediately notify H-GAC of such disputes.


I.1

SECTION D


(06/18/09) Page 4 of 4

ARTICLE 19: PAYMENT OF H-GAC ORDER PROCESSING CHARGE

CONTRACTOR agrees to sell its products to END USERS based on the pricing and other terms of this Contract, including, but not limited to, the payment of the applicable H-GAC order processing charge. On notification from an END USER that an order has been placed with CONTRACTOR, H-GAC will invoice CONTRACTOR for the applicable order processing charge. Upon delivery of any product/service by CONTRACTOR and acceptance by END USER, CONTRACTOR shall, within thirty (30) calendar days or ten (10) business days after receipt of payment, whichever is less, pay H-GAC the full amount of the applicable order processing charge, whether or not CONTRACTOR has received an invoice from H-GAC. For sales made by CONTRACTOR based on this contract, including sales to entities without Interlocal Contracts, CONTRACTOR shall pay the applicable order processing charges to H-GAC. Further, CONTRACTOR agrees to encourage entities who are not members of H-GAC’s Cooperative Purchasing Program to execute an H-GAC Interlocal Contract. H-GAC reserves the right to take appropriate actions including, but not limited to, contract termination if CONTRACTOR fails to promptly remit H-GAC’s order processing charge. In no event shall H-GAC have any liability to CONTRACTOR for any goods or services an END USER procures from CONTRACTOR. ARTICLE 20: LIQUIDATED DAMAGES

Any liquidated damages terms will be determined between CONTRACTOR and END USER at the time END USER’s purchase order is placed. ARTICLE 21: PERFORMANCE BONDS FOR INDIVIDUAL ORDERS

Except as described below for fire apparatus, CONTRACTOR agrees to provide a Performance Bond at the request of END

USER within ten (10) days of receipt of END USER’s purchase order. It shall be standard procedure for every order received for fire apparatus that a Performance Bond in the amount of the order be provided to the END USER. Failure of CONTRACTOR to provide such performance bond within ten (10) days of receipt of END USER’s order may constitute a total breach of contract and shall be cause for cancellation of the order at END USER’s sole discretion. END USER may choose to delete the requirement for a Performance Bond at END USER’s sole discretion. If the bond requirement is waived, END USER shall be entitled to a price reduction commensurate with the cost that would have been incurred by CONTRACTOR for the bond. ARTICLE 22: CHANGE OF CONTRACTOR STATUS

CONTRACTOR shall immediately notify H-GAC, in writing, of ANY change in ownership, control, dealership/franchisee status, Motor Vehicle license status, or name, and shall also advise whether or not this Contract shall be affected in any way by such change. H-GAC shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and including cancellation of Contract. ARTICLE 23: LICENSING REQUIRED BY TEXAS MOTOR VEHICLE BOARD [IF APPLICABLE]

CONTRACTOR will for the duration of this Contract maintain current licenses that are required by the Texas Motor Vehicle Commission Code. If at any time during this Contract period, any CONTRACTOR’S license is not renewed, or is denied or revoked, CONTRACTOR shall be deemed to be in default of this Contract unless the Motor Vehicle Board issues a stay or waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-

GAC upon request. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by their duly authorized representatives. Signed for Houston-Galveston Area Council, Houston, Texas:______________________________________________

Jack Steele, Executive Director Attest for Houston-Galveston Area Council, Houston, Texas:_______________________________________________

Deidre Vick, Director of Public Services Date:_____________________ , 20___

Signed for________________________________ ________________________________________________ Printed Name & Title:_____________________________________________ Date:____________________ 20___ Attest for_________________________________ ________________________________________________

Printed Name & Title:_____________________________________________ Date:___________________, 20___


I.1


Title:

This Section contains the following H-GAC FORMS .

FORM DESCRIPTION

Form A: Offeror Identification and Authorized Signatory

Form B: Historically Underutilized Business Enterprises

Form C: Response Checklist

Form D: Offered Items Pricing

Form E-1: Published Options: Chassis Manufacturers

Form E-2: Published Options: Bodies

SECTION C - H-GAC FORMS(Rev 12/02/09)

For Use In Responding To Competitive Bid And Proposal Invitations

These FORMS are hereby made available in electronic format. They should be copied to Offeror's




way, except as may be specified on the FORM .

ALL completed FORMS must also be submitted electronically on electronic media (DVD, CDRom,

flash/thumb drive), excepting of course for signatures. The printed "Original" of the response will be

considered as the official copy in case of any discrepancy between the electronic version and the printed

Original.


I.1


Invitation Title:

Offeror Company:

Offeror Status:

Response Type(1):

Contract Signatory(2): Title:

Mailing Address(3):


Physical Address:


Phone: Fax:

Email Address:

Federal Tax ID No.: Web Page URL:

(1) If Joint Offering, all parties must submit a signed Form A. A contract will be offered to each.

(2) Person who will sign final contract documents if an award is made.

(3) Address to which final contract documents would be sent for signature.

Contact Person (4): Title:

Member Contact Information

FORM A - OFFEROR IDENTIFICATION & AUTHORIZED SIGNATORY

(DO NOT handwrite this Form. Information must be typed in.)

Medium and Heavy Trucks & Truck Bodies (Revised per H-GAC Addendum No. 1)

(Legal name of business which will appear on contract, if awarded)


Multiple Offerors


Alone Or As Lead

Mailing Address:


Physical Address:


Toll Free Phone: Fax:

Email Address:

(4) Person who End Users will contact for product information and to get pricing quotes.

The Signatory below, on behalf of Offeror:

Signature: Title:

Printed Name: Date:

- Acknowledges having thoroughly reviewed the Invitation;

- Attests to having the authority to sign this response and commit Offeror to honor all requirements;

- Makes, under penalty of perjury, all required Offeror Certifications as detailed in General Terms;

- Certifies that all information provided in this Response is true and correct.


I.1


Title:

Offeror:

FORM B - HISTORICALLY UNDERUTILIZED BUSINESS ENTERPRISES


HGACBuy is comitted to promoting full and equal business opportunities for HUB contractors, and to assisting Cooperative

Purchasing Program (COOP) Members in meeting mandated HUB goals. In that regard, Contractor shall make a good faith effort

to use the services of Certified/Listed (See Note 2) HUBs whenever possible.

As part of a good faith effort, Contractor agrees to work with and assist HGACBuy Members in meeting HUB targets and goals, as

may be required by any rules, processes or programs they might have in place. Such assistance may include such things as

compliance with reporting requirements, provision of documentation, consideration of 'Certified/Listed' subcontractors, provision of

documented evidence that an active participatory role for a HUB entity was considered in a procurement transaction, etc.

Most, if not all, of the Members of HGACBuy are subject to various requirements relative to purchasing goods and services from

Historically Underutilized Business Enterprises (HUBs)(See Note 1). These requirements are promulgated by federal and state

governmental authorities, and include measureable criteria such as 'percentage of total dollars spent directed to HUBs', 'number of

HUB contractors used', 'HUB subcontractors employed by primary contractors', etc. These requirements are generally formalized

in goal oriented programs.

Note 1: There are many designations other than "HUB" used across the country within various jurisdictions. Examples include

terms such as Disadvantaged Business Enterprise (DBE), Minority Owned Business Enterprise (MBE), Woman Owned Business

Enterprise (WBE), Small Disadvantaged Business (SDB), Small, Woman or Minority-owned Business (SWAM), etc. Regardless

of the formal designation, the overall objective of the relavant programs is basically the same, i.e. to insure that disadvantaged and

underutilized members of the business community receive a fair share of public spending. The term HUB as used herein shall be

understood to encompass all such programs/business enterprises, no matter what terminology is used by the Member.


Title: Date:

On a separate sheet, list any subcontractors that would be employed in providing products or services related to this procurement.

Include subcontractor name, designation (HUB, DBE, etc.) and certifying/listing authority.

HUB Status Of Offeror

Designation(s):

Certifying/Listing Authority(s):

Subcontracts


review. Jurisdictions usually require that companies claiming HUB status be reviewed and confirmed as meeting certain minimum

requirements to claim that status, and that the review and confirmation process be carried out by certain designated entities. They

are then "Certified" or "Listed" by having their name included on an official listing published by the Certifying or Listing Authority.

Accepted and Agreed By:

HUB DBE MBE WBE Other

Subcontractor List attached. No Subcontractors will be used.

Offeror is a HUB, as detailed below. Offeror is not a HUB.


I.1


Title:

Offeror:

Initials

1

2

3

4

5

6

7

8

9

10

11

12

13

N/A

If the Non-Resident Reciprocal Bid Act applies, a copy of your state statute and a determination of the

Form CIQ, if required by law, completed and signed. Offeror should go to

A Bid/Proposal Bond, or Cashier’s Check in the amount of $3000. (A percentage bond is NOT

acceptable.)

This Response Includes:

An "Original" of all required Forms and documents, plus one copy, each in a separate hard-sided 3-ring

binder.

Per Section-A, subsection 27.d, a completed electronic copy of ALL BID DOCUMENTS (Forms and

any other documents) (e.g. CD-ROM).

For each chassis bid on Form-D, a thorough list of priced chassis manufacturer options on Form

E-1, including, as available, Natural Gas and/or LPG/Propane conversion pricing.

Specification / quote sheet for for each body option offered.

FORM C - RESPONSE CHECKLIST


This FORM is provided to help insure that all required Response elements have been completed and included, or

certified as being available upon request. Responses that do not comply with all requirements may be considered

non-compliant. Offeror's signatory must review each item below, and certify by initialing in the space to the right.

A complete description of Offeror's "service organization", detailing support locations, hours, personnel

and parts/service availability.

Complete warranty documentation for all Products offered.

Comprehensive list of body options pricing on Form E-2.

For EACH chassis bid on Form-D, Offeror included a detailed dealer quote sheet containing a

complete description of chassis components.

Copy of all current licenses as required by the Texas Motor Vehicle Commission Code.

The required list of references.


I.1

HT11-09







ALF-Condor A1




ALF-Condor A2




ALF-Condor A3




ALF-Condor A4




Autocar B1



(Meritor MFS-20) / Rear: 23,000 (Meritor RS23-160) 11 leaf variable spring suspension;

Wheelbase: 209"

Autocar B2



(Meritor MFS-20) / Rear: 40,000 (Meritor RT40-145) HMX 400 suspension; Wheelbase:

209"

Ford C1




Ford C2




Ford C3


Transmission: Allison 2500RDS 5-sp auto; Axles / GAWR (lbs): Front: 8,500 D-850F I-


Ford C4


Transmission: Allison 2500RDS 5-sp auto; Axles / GAWR (lbs): Front: 10,000 I-100SG I-


Ford C5

F550 Stripped Chassis (F59): GVWR (min. lbs): 16,000; Engine: 6.8L V-10 Gas;

Transmission: Torqshift 5-Speed auto; Axles/GAWR (lbs): Front: 6,500 I-Beam / Rear

11,000 ( Dana 80); Wheelbase (min. inches): 158”

Ford C6

E450 Cutaway Van Chassis (E45): GVWR (min, lbs): 14,050; Engine: Ford 5.4L V-8

Gas, 255 Hp; Transmission: Ford Torqshift 5-sp auto; Axles / GAWR (lbs): Front: 8,000

/ Rear: 9,500; Wheelbase (min, inches): 158

Freightliner D1


Transmission: Fuller FS-5205A 5-sp manual; Axles / GAWR (lbs): Front: 8,000 (FTL AF

8.0-2) / Rear: 17,500 (FTL ARS 17.5.2); Wheelbase (min, inches): 154

Freightliner D2


Transmission: Fuller FS-6406A 6-sp manual; Axles / GAWR (lbs): Front: 12,000 (FTL

AF 12.0-3) / Rear: 21,000 (Meritor RS21-145); Wheelbase (min, inches): 154

Freightliner D3

M2-106-80 Conv. Cab, TRA: GVWR (min, lbs): 52,000; Engine: Cummins ISC, 270

Hp; Transmission: Fuller FS-11210B 10-sp manual; Axles / GAWR (lbs): Front: 12,000



Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars


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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Freightliner D4

M2-112 Conv. Cab, TRA : GVWR (min, lbs): 52,000; Engine: Detroit Diesel DD13, 350

Hp; Transmission: Fuller FR-13210B 10-sp manual; Axles / GAWR (lbs): Front: 12,000


Freightliner D5

Cascadia CA125 DC Conv Cab Tractor, TRA: GCWR (min, lbs): 80,000; Engine:

Detroit Diesel DD15, 455 Hp, Transmission: Eaton Fuller FRO-15210C 10-sp; Axles /

GAWR (lbs): Front: 12,000 (FTL AF 12.0-3) / Rear: 40,000 (FTL ART-40.0-4 HT);


Freightliner D6

Coronado SD DC Conv Cab Tractor, TRA: GCWR (min, lbs): 80,000; Engine: Detroit

Diesel DD15, 455 Hp, Transmission: Eaton Fuller FR-15210C 10-sp; Axles / GAWR

(lbs): Front: 12,000 (FTL AF 12.0-3) / Rear: 40,000 (FTL ART-40.0-4 HT); Wheelbase

(min, inches): 180

Freightliner D7



(lbs): Front: 8000 (AF 8.0-2); Rear: 10,000 (Meritor MS 10-13); W heelbase: 138

Freightliner D8



(lbs): Front: 8000 (AF 8.0-2); Rear: 13,500 (ARS 13.5-2); Wheelbase: 158

Hino

(Toyota)E1

145 (NA6JFSA) COE, SRA: GVWR (min, lbs): 14,050; Engine: Hino JO5D-TA 5.0L



Hino

(Toyota)E2

165 (NB6JFSA) COE, SRA: GVWR (min, lbs): 16,000; Engine: Hino JO5D-TA 5.0L



Hino

(Toyota)E3

185 (NC6JJSA) COE, SRA: GVWR (min, lbs): 18,000; Engine: Hino JO5D-TA 5.0L



Hino

(Toyota)E4

238 (ND8JSA) COE, SRA: GVWR (min, lbs): 23,000; Engine: Hino JO8E-TA 8.0L



Hino

(Toyota)E5

258 (ND8JJSA) COE, SRA: GVWR (min, lbs): 25,500; Engine: Hino JO8E-TA 8.0L



Hino

(Toyota)E6

268 (NE8JLSA) COE, SRA: GVWR (min, lbs): 25,950; Engine: Hino JO8E-TA 8.0L



Hino

(Toyota)E7

338 (NV8JLSA) COE, SRA: GVWR (min, lbs): 33,000; Engine: Hino JO8E-TA 8.0L



International F1





International F2

4300M7 LP 4x2 Conv. Cab, SRA: GVWR (min, lbs): 23,500; Engine: Intl MaxxForce 7 -





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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

International F3



Axles / GAWR (lbs): Front: 8,000 (Fabco FSD-8A/FSD-8H) / Rear: 17,500 (Meritor MS-

17-14X-3DFL); Wheelbase (min, inches): 169

International F4





International F5





International F6





International F7





International F8

4400 6x4 Conv. Cab, TRA: GVWR (min, lbs): 50,000; Engine: Intl MaxxForce DT -

7.6L Diesel, EPA 10, 270 Hp/ 860 lb-ft; Transmission: Fuller FS-6406N 6-sp manual;



International F9



/ GAWR (lbs): Front: 10,000 (Meritor MFS-10-143A) / Rear: 17,500 (Meritor MS-17-14X-


International F10





International F11



/ GAWR (lbs): 10,000 (Meritor MFS-10-143A) / Rear: 17,500 (Meritor MS-17-14X-


International F12





International F13


Diesel, EPA 10, 270 Hp/ 860 lb-ft; Transmission: Fuller FR-9210B 10-spd manual; Axles

/ GAWR (lbs): Front: 12,000 (Meritor MFS-12-143A) / Rear: 34,000 (Meritor RT-34-144);



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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

International F14



/ GAWR (lbs): Front: 10,000 (Meritor MX-10-120) / Rear: 34,000 (Meritor RT-34-144) ;


International F15



Axles / GAWR (lbs): Front: 12,000 (Meritor MFS-12-143A) / Rear: 23,000 (Meritor RS-


International F16



Axles / GAWR (lbs): Front: 10,000 (Meritor MX-10-120) / Rear: 23,000 (Meritor RS-23-


International F17





International F18



Axles / GAWR (lbs): Front: 10,000 (Meritor MX-10-120) / Rear: 40,000 (Meritor RT-40-


International F19

7600 4x2 Conv. Cab, SRA: GVWR (min, lbs): 35,000; Engine: Intl MaxxForce 11;



(Meritor RS-23-160); Wheelbase (min, inches): 160

International F20

7600 6x4 Conv. Cab, TRA: GVWR (min, lbs): 52,000; Engine: Intl MaxxForce 11;



(Meritor RT-40-145); Wheelbase (min, inches): 179

International F21

8600 4x2 Conv. Cab Tractor, SRA (stationary fifth): GVWR (min, lbs): 32,000 (70K



(Hendrickson Steertek) / Rear: 23,000 (Meritor MS-21-14X-4DFR); Wheelbase (min,

inches): 136

International F22

8600 6x4 Conv. Cab Tractor, TRA (stationary fifth): GVWR (min, lbs): 52,000 (90K



(Meritor MFS-12-122A) / Rear: 40,000 (Meritor RT-40-145); Wheelbase (min, inches):

171

International F23

ProStar 113 6x4 Conv. Cab Tractor, TRA (stationary fifth): GVWR (min, lbs): 52,000

(90K GCW); Engine: MaxxForce 11; 10.5L Diesel, EPA 10, 330 Hp / 1250 lb-ft;



179, 113" BBC

International F24

ProStar 122 6x4 Conv. Cab Tractor, SBFA, TRA (stationary fifth): GVWR (min, lbs):

52,000 (90K GCW); Engine: MaxxForce 13; 12.4L Diesel, EPA 10, 410 Hp / 1450 lb-ft;



179, 122" BBC


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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Isuzu G1

NQR COE, SRA: GVWR (min, lbs): 17,950; Engine: Isuzu 4HK1-TC 5.2L Diesel, 175



Isuzu G2

NRR COE, SRA: GVWR (min, lbs): 19,500; Engine: Isuzu 4HK1-TC 5.2L Diesel, 210



Isuzu G3

FTR COE, SRA: GVWR (min, lbs): 25,950; Engine: Isuzu 6HK1-TC 7.8L Diesel, 215

Hp / 560 lb-ft; Transmission: Allison 2550 HS/RDS 6-sp auto; Axles / GAWR (lbs):

Front: 10,000 / Rear: 15,000; Wheelbase (min, inches): 170

Isuzu G4

HTR Conv. Cab, SRA: GVWR (min, lbs): 25,950; Engine: Isuzu 6HK1-TC 7.8L Diesel,



Isuzu G5

HVR Conv. Cab, SRA: GVWR (min, lbs): 30,000; Engine: Isuzu 6HK1-TC 7.8L Diesel,



Isuzu G6




Isuzu G7




Kenworth H1

T170 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 19,500; Engine: Paccar P-X6 6.7L


Front: 8,000 (Dana D800F) Rear: 11,500 (Dana S14-110); Wheelbase (min, inches): 176

Kenworth H2



Front: 10,000 (Dana E-1002I) / Rear: 16,000 (Dana P20060S); Wheelbase (min, inches):

176

Kenworth H3



Front: 12,000 (Dana E1202I) / Rear: 21,000 (Dana P22060S); Wheelbase (min, inches):

176

Kenworth H4

T370 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 50,000; Engine: Paccar PX-6.7L



Kenworth H5




Kenworth H6



12,000 (Dana E12021)/ Rear 40,000 (Dana DSP41); Wheelbase (min inches): 175

Kenworth H7




Kenworth H8


260 HP; Transmission: FRO13210C 10 Speed manual, Axles/GAWR (lbs) : Front 12,000

(Dana E12021)/ Rear 40,000 (Dana DSP41); Wheelbase (min inches): 159


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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Kenworth H9


14.9L, Diesel, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles /

GAWR (lbs): Front: 12,000 (Dana E1202I) / Rear: 21,000 (Dana S-21-170); Wheelbase

(min, inches): 140

Kenworth H10


14.9L Diesel, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles /


(min, inches): 166

Kenworth H11

W900 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 50,000; Engine: Cummins ISX-15

14.9L, Diesel 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles /


(min, inches): 181

Kenworth H12


14.9 L, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles / GAWR

(lbs): Front: 12,000 (Dana E1202I) / Rear: 23,000 (Dana S23-170D); Wheelbase (min,

inches): 177

Kenworth H13


14.9L, 400 Hp; Transmission: Eaton FRO14210C 10-Speed manual; Axles / GAWR


inches): 177

Mack I1

CXU 612 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 34,000; Engine: Mack MP8-



inches): 154

Mack I2

CHU 612 Conv. Cab, SFFA, SRA: GVWR (min, lbs): 34,000; Engine: Mack MP8-



inches): 154

Mack I3

CXU 613 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 52,000; Engine: Mack MP8-



inches): 166

Mack I4

CHU 613 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: Mack MP8-



inches): 166

Mack I5

GU713 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 50,000; Engine: Mack MP7-325M,

325 Hp; Transmission: Mack TM308 8-sp manual; Axles / GAWR (lbs): Front: 12,000


Mack I6



(Mack FAW12) / Rear: 23,000 (Meritor RS23-161); Wheelbase (min, inches): 157

Mack I7




Mack I8



20,000 (Mack #FAW20) / Rear: 23,000 (Mack #RA23R); Wheelbase (min, inches): 157

Mack I9



20,000 (Mack #FAW20) / Rear: 38,000 (Mack #S38R); Wheelbase (min, inches): 173

Peterbilt J1


Diesel, 200 Hp / 520 lb-ft; Transmission: Fuller FS5406A 6-sp manual; Axles / GAWR

(lbs): Front: 8,000 (Dana D800F / Rear: 14,000 (Dana S14); Wheelbase: 150


I.1

HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Peterbilt J2

330 Conv. Cab, SFFA, SRA (10 5/8" frame): GVWR (min, lbs): 29,000; Engine:

PACCAR PX-6 6.7L Diesel, 240 Hp / 560 lb-ft; Transmission: Fuller FS5406A 6-sp

manual; Axles / GAWR (lbs): Front: 10,000 (E1002I) / Rear: 17,000 (P20060);

Wheelbase: 150 (Offeror shall include hybrid versions with Form-E options)

Peterbilt J3


Diesel, 240 Hp/ 660 lb-ft; Transmission: Fuller FS5406A 6-sp manual; Axles / GAWR

(lbs): Front: 10,000 (Dana I1002I) / Rear: 21,000 (Dana 21060S); Wheelbase (min,

inches): 132 (Offeror shall include hybrid versions with Form-E options)

Peterbilt J4

348 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: PACCAR PX-8 8.3L

Diesel, 240 Hp/860 lb-ft; Transmission: Fuller FS5406A 6-sp manual; Axles / GAWR


inches): 156

Peterbilt J5

365 Conv. Cab, SFFA, SRA: GVWR (min, lbs): 33,000; Engine: Cummins ISL 8.9L


Front: 12,000 (Dana E1202I) / Rear: 21,000 (Dana S21-170); Wheelbase (min, inches):

132

Peterbilt J6


Diesel, 345 Hp; Transmission: Fuller FRO11210C 10-sp manual; Axles / GAWR (lbs):

Front: 14,600 (Dana E1462I) / Rear: 44,000 (Dana DSH44); Wheelbase (min, inches):

156

Peterbilt J7

367 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: Cummins ISX 15L


Front: 12,000 (Dana I1202W) / Rear: 40,000 (Dana DSP40); Wheelbase (min, inches):

156

Peterbilt J8




Peterbilt J9

386 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 52,000; Engine: Cummins ISX 15L



Peterbilt J10

389 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 35,000; Engine: Cummins ISX 350Hp;


(Dana E14621) / Rear: 21,000 (Dana S21-170); Wheelbase (min, inches): 150

Peterbilt J11

389 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 54,600; Engine: ISX 350 Hp;


(Dana E1462I) / Rear: 40,000 (Dana D40-170); Wheelbase (min, inches): 150

Peterbilt J12

320 COE, SRA: GVWR (min, lbs): 33,000; Engine: Cummins ISL 9.0L Diesel, 240 Hp;

Transmission: Allison 3000RDS-P 5-sp auto; Axles / GAWR (lbs): Front: 12,000 (Dana

E1202I) / Rear: 21,000 (Dana S221-170); Wheelbase (min, inches): 146 (Offeror shall

include hybrid versions with Form-E options)

Peterbilt J13

320 COE, TRA: GVWR (min, lbs): 52,000; Engine: ISL 9.0L 345 Hp Transmission:

Allison 3000RDS-P 5-sp auto; Axles / GAWR (lbs): Front: 12,000 (Dana E1202I) / Rear:

40,000 (Dana DSP40); Wheelbase (min, inches): 166 (Offeror shall include hybrid

versions with Form-E options)

UD

(Nissan)K1

1800CS (D) COE, SRA: GVWR (min, lbs): 17,995; Engine (current model EPA 2007


MHS62A 6-sp manual; Axles / GAWR (lbs): Front: 7,275 / Rear: 13,000; Wheelbase

(min, inches): 142UD

(Nissan)K2




(min, inches): 148


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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

UD

(Nissan)K3


threshold engine): Nissan MD-230 7.6L Diesel, 230 Hp/ 506 lb-ft; Transmission: Nissan


(min, inches): 148UD

(Nissan)K4

2300DH (D) COE, SRA: GVWR (min, lbs): 23,000; Engine (current model engines

(EPA 2007 threshold engine): Nissan MD-230 7.6L Diesel, 230 Hp/506 lb-ft;


16,535; Wheelbase (min, inches): 147UD

(Nissan)K5

2300LP (D) Low Profile COE, SRA: GVWR (min, lbs): 23,000; Engine (current model

EPA 2007 threshold engine): Nissan MD-230 7.6L Diesel, 230 Hp/ 506 lb-ft;



(Nissan)K6




Wheelbase (min, inches): 150UD

(Nissan)K7

2600LP (E) Low Profile COE, SRA: GVWR (min, lbs): 25,995; Engine (current model

EPA 2007 threshold engine): Nissan MD-230 7.6L diesel, 230 Hp/ 506 lb-ft;



(Nissan)K8





Volvo L1

VNL42T300 Conv. Cab, SBFA, SRA (longer hood): GVWR (min, lbs): 35,000; Engine:


GAWR (lbs): Front: 12,000 (Volvo VF12) / Rear: 23,000 (Arvin Meritor RS23-160);

Wheelbase: 161

Volvo L2

VNL64T300 Conv. Cab, SBFA, TRA (longer hood): GVWR (min, lbs): 52,000; Engine:


GAWR (lbs): Front: 12,000 (Volvo VF12) / Rear: 40,000 (Arvin Meritor RT40-145);

Wheelbase: 170

Volvo L3

VNM42T200 Conv. Cab, SBFA, SRA (medium hood): GVWR (min, lbs): 35,000;


Axles / GAWR (lbs): Front: 12,000 (Volvo VF12) axle / Rear: 23,000 (Arvin Meritor

RS23-160); Wheelbase: 152

Volvo L4

VNM64T200 Conv. Cab, SBFA, TRA (medium hood): GVWR (min, lbs): 52,000;


Axles / GAWR (lbs): Front: 12,000 (Volvo VF12) / Rear: 40,000 (Arvin Meritor RT40-

145); Wheelbase: 168

Volvo L5

VHD42B200 Conv. Cab, SBFA, SRA: GVWR (min, lbs): 37,600; Engine: Volvo D11,


14,600 (Arvin Meritor FG941) / Rear: 23,000 (Arvin Meritor RS23-186); Wheelbase: 177

Volvo L6

VHD64B200 Conv. Cab, SBFA, TRA: GVWR (min, lbs): 54,600; Engine: Volvo D11,



Wheelbase: 208

Volvo L7

VHD42F200 Conv. Cab, SFFA, SRA: GVWR (min, lbs): 37,600; Engine: Volvo D11,


Front: 14,600 (Arvin Meritor FG941) / Rear: 23,000 (Arvin Meritor RS23-186);

Wheelbase: 199

Volvo L8

VHD64F200 Conv. Cab, SFFA, TRA: GVWR (min, lbs): 54,600; Engine: Volvo D11,



Wheelbase: 232

Western

StarM1

4900FA Conv. Cab, SFFA, TRA: GVWR (min, lbs): 52,000; Engine: Detroit Diesel





I.1

HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

Western

StarM2

4900SA Conv. Cab, SBFA, TRA: GVWR (min, lbs): 52,000; Engine: Detroit Diesel



Wheelbase (min, inches): 171Western

StarM3

6900XD Conv. Cab, SBFA, TRA: GVWR (min, lbs): 66,000; Engine: Detroit Diesel

DD15, 14.8L, 455 HP/1550 lb-ft; Transmission: Fuller FR15210B, 10-sp manual; Axles /

GAWR (lbs): Front: 20,000 (Meritor FL941) / Rear: 46,000 (Meritor RT-46-160);


Smith Electric N1

Newton COE Electric: GVWR (min, lbs) 16,000; Engine: 80 - 120 kW induction motor;


fixed single speed; Axles (lbs): Front: 7,496 / Rear: 11,464; Control: Vector Control AC


(min, inches): 153

Smith Electric N2



Fixed single speed; Axles (lbs): Front: 7,716 / Rear: 14,550; Control: Vector Control AC


(min, inches): 153

Smith Electric N3



fixed single speed; Axles (lbs): Front: 9,259 / Rear: 18,078; Control Vector Control AC

system with regenerative braking; Charger Fully automatic, cable included; Wheelbase

(min, inches): 153




OA04

OA05

OA06

OA07

OA08

OA09

OA10

OA11

O: Diesel Retrofit Equipment

Base Unit equipment descriptions below are for standard, complete, functional items, exclusive of installation fees.

Installation shall be addressed separately, on a PO-by-PO basis. Offeror shall include with Form-E options: differential

upgrade price for alternative model upgrades to those listed below, plus, where normally applicable and available, separate

pricing for installation services. Models bid that that are California Air Resources Board (CARB) certified shall be noted in

bid response; CARB compliant upgrade options shall be included on Form-E

Donaldson Company, Inc.

Diesel Oxidation Catalyst (DOC) muffler (1991-2006 HD Highway Engines) 20% PM, 40% CO, 50% HC reduction; non-

maintenance design





Diesel Multi-Stage Filter or Partial Flow Through (DMF) muffler (1991-2002 HD Highway Engines) 50% plus PM, non-

maintenance design , requires data logging to verify minimum 210 degree C and above average temperature 40% of time






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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

OA12

OA13

OA14

OA15

OA16

OA17

OA18

OA19

OA20

OA21

OA22

OA23

OA24

OA25

OA26

OA27

OA28

OA29

OA30

OA31

OA32

OA33

OA34

OA35

OA36

OB01

OB02

OB03

OB04






LNF muffler (Low NO2 Filter ): passive particulate filter: 90% PM reduction (1993-2006 highway engines) (Includes EDM

monitoring version) requires data logging to confirm duty cycle temperature meets (40% 235 C or 10% 300 C)





















Engine Control Systems, Ltd.

Purifilter Passive Diesel Particulate Filters (1994-2003 HD Highway Engines) -- exhaust temperature duty-cycle requirement;

does not include EGR engines (Offerer shall include on Form-E options: pricing for backpressure and mounting kits)

Model SC13: Purifilter Diesel Particulate Filter; application: displacements of 5.5L - 6.7L






Model SC23: Purifilter-Diesel Particulate Filter; application: displacements of 8.8L - 13L (90%



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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

OB05

OB06

OB07

OB08

OB09

OB10

OB11

OB12

OB13

OB14

OB15

OB16

OB17

OB18

OB19

Model SC28: Purifilter-Diesel Particulate Filter; application: displacements of 12.7L - 16L


Purifilter Plus (Hybrid) Diesel Particulate Filters (1994 - 2006 HD Highway Engines) -- no exhaust temperature duty-cycle

requirement; does include EGR engines (Offerer shall include on Form-E options: pricing for backpressure and mounting

kits, and regeneration panels)











Purimuffler Diesel Oxidation Catalyst (Integrated Converter-Muffler DOC) with Closed Crankcase Ventilation System -

Non EGR Engine





Purimuffler DOC with ECS closed crankcase ventilation system with low sulfur diesel fuel;







application: displacements of 10L - 14L (40% PM, 60% CO, 75% HC reduction)

Purimuffler Diesel Oxidation Catalyst (Integrated Converter-Muffler DOC)











1991-2003): Purimuffler DOC for low sulfur diesel fuel; application: displacements of 10L -


Model AZ33 with integrated converter-muffler (Cummins Heavy HD engines, 1991-1993):

Purimuffler DOC for low sulfur diesel fuel; application: displacements of 12.5L - 16L (35%



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HT11-09








Offeror Name:

Manufacturer

HGAC

Product

Code

Offered

Base Unit

Price, In

Whole

Dollars

OB20

OB21

OB22

OB23

OB24

OB25

OB26

OB27

OB28

OB29

OB30

OB31

OB32

OB33

OB34





Purifier Diesel Oxidation Catalyst (Inline Converter DOC) with Closed Crankcase Ventilation System - Non EGR engine

Model AZ28 with inline converter (HD Highway Engines, 1991-2004): Purifier DOC with ECS

closed crankcase ventilation system for low sulfur diesel fuel; application: displacements of

4.8L - 6.6L (40% PM, 60% CO, 75% HC reduction)

Model AZ29 with integrated converter-muffler (HD Highway Engines, 1991-2004): Purifier

DOC with ECS closed crankcase ventilation system with low sulfur diesel fuel; application:

displacements of 6.7L - 8.7L (40% PM, 60% CO, 75% HC reduction)



of 8.8L - 11.1L (40% PM, 60% CO, 75% HC reduction)



of 10L - 14L (40% PM, 60% CO, 75% HC reduction)

Purifier Diesel Oxidation Catalyst (Inline Converter DOC)










Purifier DOC for low sulfur diesel fuel; application: displacements of 10L - 14L (40% PM,

Model AZ33 with inline converter (Cummins Heavy HD engines, 1991-1993): Purifier DOC

for low sulfur diesel fuel; application: displacements of 12.5L - 16L (35% PM, 40% CO, 70%


50% HC reduction)


50% HC reduction)

Closed Crankcase Ventilation (CCV) System


I.1


Offeror Name:

HGAC LINE

ITEM PRODUCT

CODE

ASSSOCIATED

WITH OPTION

(e.g. "A1", "B1-

B3", etc.)

MANUFACTURER

OF OPTION

CHASSIS

MANUFACTURER'S

SPECIFIC PRICE

BOOK OPTION CODE


PRICE

A5 Meritor 14GRD RT-46-160 46,000# TRA Upgrade $

A6 Meritor 14GRP RT-46-160 46,000# TRA, diff lock rear Upgrade $

A6 Meritor 14GRR RT-46-160 46,000# TRA, pump Upgrade $



D4 Ford 44L 44L Allison 3500 RDS 5-Sp auto Upgrade $

D4 Ford 44U 44U Allison 3500RDS 6-Sp auto Upgrade $




Examples









I.1


Offeror Name:

HGAC LINE

ITEM PRODUCT

CODE

ASSSOCIATED

WITH OPTION

(e.g. "A1", "B1-

B3", etc.)

MANUFACTURER

OF OPTION

CHASSIS

MANUFACTURER'S

SPECIFIC PRICE

BOOK OPTION CODE


PRICE




Examples









I.1

FORM E-2: Pricing for Body Options Invitation #: HT11-09

Offeror Name:

HGAC LINE

ITEM PRODUCT

CODE

ASSSOCIATED

WITH OPTION

(e.g. "A1", "B1-

B2", "All", etc.)

OVERALL

CATEGORY

(stationary

platform/stake; dump;

aerial; service / utility;

wrecker or carriers;

cement mixer; crane /

knuckleboom; water or

lube, landscape / trash

/ brush; van; or other

(specify)

BODY MFGRMODEL NAME /

NUMBER

BODY

MANUFACTURERS'

SPECIFIC PRICE

BOOK ITEM CODE

OPTION DESCRIPTION OFFERED

PRICE

service body Knapheid Model 6108D54FJ ABC123 11-ft flip top body (14000-19000

GVWR app)

carrier body Miller 15-Series carrier XYZ456 load rating: 15000# (25500# min

GVWR chassis); aluminum

platform; bed length: 19’; width:

96”


c. Must be inclusive of the cost of mounting and exclusive of cab-chassis (except in those cases where Offeror is pricing combo body-chassis pricing).

Examples

*** Offer should reference this Invitation's Section-B, subsection 13.0 ***

(1) Bid each option item on a single, separate line. Multiple base unit models may share a priced option (Offer should designate which product codes apply; e.g.

"ALL" or "A1-A2") (2) Insert additional lines as necessary. Do not use more than one Form-E (i.e. single, continuous form for all models). No handwritten entries.

(3) All truck bodies priced herein:

a. Must have a manufacturer model code.

Page 19 of 19


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AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE




Request to Purchase one (1) 2012 In-Stock Mack

MRU 613 Cab over Engine Chassis from

Vanguard Truck Center of Phoenix for an

amount not to exceed $142,979.70

RECOMMENDATION:

Staff recommends the Mayor and City Council authorize the purchase of one (1) Mack MRU 613 truck chassis from Arizona Truck Centers (doing business as) Vanguard Truck Centers in an amount not to exceed $142,979.70. If approved, this chassis will be fitted to the EZ-Pack Front Loader Refuse body requested on a separate RCA.

DISCUSSION:

Staff is requesting authorization to purchase this truck chassis off of the Arizona State Contract # SCC090001-3. This means of purchasing financially benefits the City Of Casa Grande due to the competitive pricing offered. The specifications of this vehicle include the necessary options as required for the safe and serviceable required operations for the EZ-Pack 40 YD front loader body; that purchase is requested on a separate RCA. Also included are the 2010 Government mandated SCR Emission technology for near zero emissions; heavy-duty batteries and charging system; heavy-duty upgraded driveline & skid protection; Anti-Lock braking system; front engine Power Take Off; and upgraded rear tires. This will not only insure a longer life span, but will add to the value of the vehicle when replaced after its life cycle is complete. This vehicle has a factory 2 year/250,000 mile engine warranty standard, and included with the price is the available 5 yr/unlimited mileage warranty on the Allison Automatic Transmission. This chassis and EZ-Pack Front Load Solid Waste refuse body, if approved, will be replacing vehicle #534, a 2002 Mack Front Loader with 151,725 miles. This vehicle has met the criteria established by the City for vehicle replacement and the repairs needed exceed the value of the unit.

FISCAL IMPACT:

Staff budgeted $265,000 for this combined purchase in FY 11. Those funds were Carry-forward into FY 12 due to the timing of this purchase. Total expense for both body and chassis if approved will be $241,483.99. Once vehicle #534 is removed from service, it will be sold in order to recover as much revenue as possible.



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ALTERNATIVES:

Deny Purchase Bid out complete truck and body Purchase Chassis through H-GAC Consortium Prepared by: Recommended by: Approved by:

David Standridge

Kevin Louis

Jim Thompson Fleet Services Supervisor Director of Public Works City Manager

Reviewed by




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ORDINANCE NO.__________

AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, ACCEPTING A BID FROM ARIZONA TRUCK CENTERS DBA VANGUARD TRUCK CENTERS FOR THE PURCHASE OF ONE (1) 2012 IN-STOCK MACK MRU 613 CAB OVER ENGINE CHASSIS; AUTHORIZING THE EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $142,979.70; AND AUTHORIZING EXECUTION OF A CONTRACT WITH, OR PURCHASE ORDER TO, ARIZONA TRUCK CENTERS DBA VANGUARD TRUCK CENTERS IN ACCORDANCE WITH THE TERMS SUBMITTED TO THE ARIZONA STATE BID LIST.

BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as follows: The Mayor and Council of the City of Casa Grande hereby authorize:

1. Accepting the bid for one (1) 2012 In-Stock Mack MRU 613 Cab Over Engine

Chassis for the City’s Solid Waste Division, as submitted to the Arizona State Bid List from Arizona Truck Centers dba Vanguard Truck Centers.

2. Expenditure of public funds in an amount not to exceed $142,979.70.

3. Execution by the City Manager of an agreement with, or Purchase Order to, Arizona

Truck Centers dba Vanguard Truck Centers in accordance with the terms and conditions contained in its bid to the Arizona State Procurement Office (Procurement Contract No. SCC090001-3), identified in City records as C.G. Contract No. __________.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this _____ day of October, 2011. ______________________________ Mayor ATTEST: APPROVED AS TO FORM: _______________________________ ______________________________ City Clerk, MMC City Attorney PW O-Arizona Truck Centers dba Vanguard Truck Centers for 2012 Mack MRU 613 Cab Over Engine Chassis


I.2

MEDIUM AND HEAVY DUTY CAB CHASSIS

SCC090001-A1

MAKE

MODEL

DRIVE

FUEL

VANGUARD TRUCK CENTER

Mack

GU713

6X4

Diesel

$106,927.00

Mack

GU813

6X4

Diesel

$106,563.00

Mack

MRU613

6X4

Diesel

$114,168.00

Mack

LEU613

6X4

Diesel

$121,621.00

Mack

LEU612*

6X4

Diesel

$121,621.00

Mack

CHU613

6X4

Diesel

$106,481.00

Mack

GU712

4X2

Diesel

$103,428.00

Mack

GU812

4X2

Diesel

$103,087.00

Mack

MRU612

4X2

Diesel

$108,168.00

Mack

CHU612

4X2

Diesel

$100,962.00

Mack

CXU612

4X2

Diesel

$99,411.00

Mack

Titan HH

6X4

Diesel

$135,709.00

Mack

CXU613

6X4

Diesel

$103,315.00


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I.2

https://procure.az.gov/bso/external/advsearch/searchContract.sdo



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https://procure.az.gov/bso/external/purchaseorder/poSummary.sdo?docId=SCC090001-3&...



I.2







I.2



Master Blanket Purchase Order SCC090001-3

Header Information

Purchase Order Number:

SCC090001-3 Release Number:

0 Short Description:

Medium and Heavy Duty Cab & Chassis

Status: 3PS - Sent Purchaser: Susanna Hernandez

Receipt Method:

Quantity

Fiscal Year: 2010 PO Type: Blanket Minor Status:

Organization: Arizona Department of Transportation

Department: 0140 - Procurement Location: 005A - Professional Services

Type Code: Statewide

Alternate ID: Entered Date:

01/15/2009 04:04:39 PM

Control Code:

Days ARO: 120 Retainage %:

0.00% Discount %: 0.00%

Print Dest Detail: If Different

Catalog ID: Release Type:

Direct Release Pcard Enabled:

Yes

Contact Instructions:

Tax Rate: Actual Cost: $0.00

Master Blanket/Contract End Date (Maximum):

Project No.:

Special Purchase Types:

PIJ NUMBER:

Attachments: 2009 Cab and Chassis Evaluation Spreadsheet.xls, Additional Special Instructions to Offerors.doc, Additional Special Terms and Conditions.doc, Cab & Chassis Specification Sheet REVISED.xls, Questionnaire #1 Cab & Chassis.doc, SCC090001-3_CON.pdf, SCC090001 Evaluation Report and Award Summary.pdf, Specifications, Medium and Heavy Duty Chassis.doc, Contract Extension, 2011 MACK Cab and Chassis Pricing.xls

Primary Vendor Information & PO Terms

Vendor: 9000019779 - ARIZONA TRUCK CENTER INC Dan Kingston 2402 S. 19TH ave PHOENIX, AZ 85009 US Email: [email protected]

Payment Terms:

Net 30 Shipping Method:

Shipping Terms:

Freight Terms:

Page 1 of 3State of Arizona - Master Blanket

7/28/2011https://procure.az.gov/bso/external/purchaseorder/poSummary.sdoCreated with novaPDF Printer (www.novaPDF.com). Please register to remove this message.


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https://procure.az.gov/bso/external/purchaseorder/poSummary.sdo


Phone: (602)258-4500 FAX: (602)258-5905

PO Acknowledgements:

Document Notifications Acknowledged Date/Time

Purchase Order

Emailed to [email protected] at 09/03/2009 12:51:06 PM

09/03/2009 01:18:35 PM

Change Order 1


02/05/2010 10:22:05 AM

Change Order 2


01/10/2011 03:22:57 PM

Master Blanket/Contract Vendor Distributor List

Vendor ID Alternative ID Vendor Name Preferred Delivery Method Vendor Distributor Status

9000019779 ARIZONA TRUCK CENTER INC Email Active

Master Blanket/Contract Controls

Master Blanket/Contract Begin Date: 01/15/2009 Master Blanket/Contract End Date: 01/14/2012

Cooperative Purchasing Allowed: Yes

Organization Department Dollar Limit

Dollars Spent to Date

Minimum Order Amount

ADOT - Arizona Department of Transportation

0140 - Procurement $0.00 $0.00 $0.00

ALL ORG - Organization Umbrella Master Control

AGY - Agency Umbrella Master Control

$0.00 $0.00 $0.00

Item Information

6-10 of 121 2 3

Print Sequence # 6.0, Item # 6: Mack GU712 4X2 Diesel 3PS - Sent

NIGP Code: 072-08 Class 8 Trucks (33,001 lb. GVWR and Over)

Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $90,216.00 EA - Each 0.00 $0.00 $0.00 $0.00

Manufacturer: Brand: Model:

Make: Packaging:

Print Sequence # 7.0, Item # 7: Mack GU812 4X2 Diesel 3PS - Sent



Quantity 0.0 $89,948.00 EA - Each 0.00 $0.00 $0.00 $0.00





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Make: Packaging:

Print Sequence # 8.0, Item # 8: Mack MRU612 4X2 Diesel 3PS - Sent



Quantity 0.0 $94,022.00 EA - Each 0.00 $0.00 $0.00 $0.00


Make: Packaging:

Print Sequence # 9.0, Item # 9: Mack CHU612 4X2 Diesel 3PS - Sent



Quantity 0.0 $87,230.00 EA - Each 0.00 $0.00 $0.00 $0.00


Make: Packaging:

Print Sequence # 10.0, Item # 10: Mack CXU612 4X2 Diesel 3PS - Sent



Quantity 0.0 $84,027.00 EA - Each 0.00 $0.00 $0.00 $0.00


Make: Packaging:

6-10 of 121 2 3

Exit

Copyright © 2011 Periscope Holdings, Inc. - All Rights Reserved.




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Master Blanket Purchase Order SCC090001-3

Header Information

Purchase Order Number:

SCC090001-3 Release Number:

0 Short Description:

Medium and Heavy Duty Cab & Chassis

Status: 3PS - Sent Purchaser: Susanna Hernandez

Receipt Method:

Quantity

Fiscal Year: 2010 PO Type: Blanket Minor Status:

Organization: Arizona Department of Transportation

Department: 0140 - Procurement Location: 005A - Professional Services

Type Code: Statewide

Alternate ID: Entered Date:

01/15/2009 04:04:39 PM

Control Code:

Days ARO: 120 Retainage %:

0.00% Discount %: 0.00%

Print Dest Detail: If Different

Catalog ID: Release Type:

Direct Release Pcard Enabled:

Yes

Contact Instructions:

Tax Rate: Actual Cost: $0.00

Master Blanket/Contract End Date (Maximum):

Project No.:

Special Purchase Types:

PIJ NUMBER:

Attachments: 2009 Cab and Chassis Evaluation Spreadsheet.xls, Additional Special Instructions to Offerors.doc, Additional Special Terms and Conditions.doc, Cab & Chassis Specification Sheet REVISED.xls, Questionnaire #1 Cab & Chassis.doc, SCC090001-3_CON.pdf, SCC090001 Evaluation Report and Award Summary.pdf, Specifications, Medium and Heavy Duty Chassis.doc, Contract Extension, 2011 MACK Cab and Chassis Pricing.xls

Primary Vendor Information & PO Terms

Vendor: 9000019779 - ARIZONA TRUCK CENTER INC Dan Kingston 2402 S. 19TH ave PHOENIX, AZ 85009 US Email: [email protected]

Payment Terms:

Net 30 Shipping Method:

Shipping Terms:

Freight Terms:




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Phone: (602)258-4500 FAX: (602)258-5905

PO Acknowledgements:

Document Notifications Acknowledged Date/Time

Purchase Order


09/03/2009 01:18:35 PM

Change Order 1


02/05/2010 10:22:05 AM

Change Order 2


01/10/2011 03:22:57 PM

Master Blanket/Contract Vendor Distributor List

Vendor ID Alternative ID Vendor Name Preferred Delivery Method Vendor Distributor Status

9000019779 ARIZONA TRUCK CENTER INC Email Active

Master Blanket/Contract Controls

Master Blanket/Contract Begin Date: 01/15/2009 Master Blanket/Contract End Date: 01/14/2012

Cooperative Purchasing Allowed: Yes

Organization Department Dollar Limit

Dollars Spent to Date

Minimum Order Amount

ADOT - Arizona Department of Transportation

0140 - Procurement $0.00 $0.00 $0.00

ALL ORG - Organization Umbrella Master Control

AGY - Agency Umbrella Master Control

$0.00 $0.00 $0.00

Item Information

11-12 of 121 2 3

Print Sequence # 11.0, Item # 11: Mack Titan HH 6X4 Diesel 3PS - Sent



Quantity 0.0 $121,601.00 EA - Each 0.00 $0.00 $0.00 $0.00


Make: Packaging:

Print Sequence # 12.0, Item # 12: Mack CXU613 6X4 Diesel 3PS - Sent



Quantity 0.0 $88,548.00 EA - Each 0.00 $0.00 $0.00 $0.00





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Make: Packaging:

11-12 of 121 2 3

Exit

Copyright © 2011 Periscope Holdings, Inc. - All Rights Reserved.




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Additional Special Instructions to Bidders, Solicitation Number SCC090001 1 of 1

ADDITIONAL SPECIAL INSTRUCTIONS TO BIDDERS Solicitation Number: SCC090001 Procurement Officer: Susanna Hernandez, CPPB Agency: Arizona Department of Transportation PRICE SHEETS A vehicle pricing document in WORD format is listed under the Attachment section of the solicitation. Bidders are required to submit all pricing for each vehicle bid on this document. Bidders may duplicate price sheets in order to add additional vehicles. Failure to provide the pricing document shall result in bid rejection. VEHICLE SPECIFICATION SHEETS Bidders are required to submit a vehicle specification sheet for EACH vehicle offered. Bidders shall indicate MEETS or CONFORMS for the minimum vehicle equipment requirements identified in the Specifications, Paragraph 6. Failure to submit the vehicle specification sheet may result in bid rejection.


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Additional Special Terms and Conditions, Solicitation Number SCC090001 1 of 7

ADDITIONAL SPECIAL TERMS AND CONDITIONS Solicitation Number: SCC090001 Procurement Officer: Susanna Hernandez, CPPB Agency: Arizona Department of Transportation CHANGES The State reserves the right to revise the delivery and schedule and make other changes within the general Scope of Work as may be deemed necessary to best serve the interest of the State. All changes shall be documented by formal amendments to the contract. OUTRIGHT PURCHASE The successful contractor(s) shall be authorized to sell vehicles on an outright purchase basis only. No financing or installment payments are a part of this agreement. Title shall transfer to the ordering entity at the time of acceptance, or when the vehicle(s) is accepted at the user's site. ORDER GUIDES Contractor shall be responsible for furnishing a copy of the manufacturers order guide, at no charge, upon request by any State agency or eligible political subdivision

SPECIAL PAINT REQUIREMENT There may be a requirement for special paint for some fleet vehicles, i.e., special highway yellow and special agency fleet colors. An increase of no more than thirty (30) days over the required delivery time will be allowed for this requirement. Contractors shall indicate on Questionnaire #1 if there are quantity requirements or an additional cost for special fleet colors. If no information is entered on the Questionnaire, it will be understood that there is no quantity requirement or additional cost. SPECIAL TITLE REQUIREMENT There may be a requirement for the title on some vehicles purchased to be titled to other than the ordering agency. The State has programs that require equipment purchased from special funds be returned to the State's communities. These purchases will be made for authorized political subdivisions. TIRES All spare tires and wheels shall be factory supplied, or if dealer installed, match the OEM tires and wheels contained on the vehicle. Note: Spare tires for trucks must be full size tire and wheel identical to factory OEM. Waste tire fee - As referenced under A.R.S. 44-1302, the waste tire fee shall not exceed $1.00 for each new tire contained on or in new vehicles for any GVW.


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VEHICLE CONTRACTS PHASE I AND PHASE II (INCLUDING PURCHASES FROM STOCK) The State of Arizona will continue to have two-phase contracts for vehicles. The intent of the two-phase contract is to allow state agencies and political sub-divisions vehicle contract coverage for a full 12-month period. Phase I will take effect upon award of this Invitation for Bid and shall expire on the factory cut-off date. Additional manufacturer options or upgrades which may be purchased during the term of the contract shall be priced from the "Invoice" column of the Kelley Blue Book, New Price Manual for current models. The prices used shall be from the current publication of the Kelley Blue Book that includes the vehicle in question. Contractor shall also offer all option package discounts or additional factory incentives that may be available to contract users at the time purchase order is placed. All prices, which are stated in the Kelley Blue Book New Price Manual, shall be considered correct unless otherwise documented in writing to ordering entity for review and approval. If pricing is not available for the Kelley Blue Book for options at the time of order, then dealer invoice shall prevail and shall be submitted to the ordering agency. The dealers’ invoice shall be unaltered to include original pricing from the manufacturer. Options will be added or deleted accordingly. Failure to price in this manner may be cause for contract cancellation. Additional non-manufacturer accessories, options or upgrades to be purchased from the Contractor for installation on a vehicle purchased under this contract shall be priced at documented dealer’s cost with no additional profit. The justification for these costs is at the discretion of the ordering agency VEHICLE PRICING - PHASE II OR PURCHASES FROM STOCK Purchases from dealer’s stock may occur at any time during the contract, including during Phase II, which will be effective upon the expiration date of Phase I and will expire upon the award of the succeeding year vehicle contract. State agencies and political subdivisions have historically purchased many vehicles during the Phase II portion of the contract. It is imperative that bidders/contractors view this portion of the contract as a Contractual Requirement. Vehicles in the Phase II/purchase from stock portion of the contract shall be priced as follows: The Phase II, or purchase from stock, contract price for the vehicles will be the dealers cost as shown on the manufacturer’s invoice for the vehicle in question, less the manufacturer’s bid assistance available for that model/power-train combination plus dealer margin for the applicable contract item number. Contractor shall provide a copy of manufacturer’s invoice to the ordering agency. The manufacturer’s invoice shall be unaltered to include original pricing from the manufacturer. Failure to price in this manner may be cause for contract cancellation. Transportation costs to transfer a vehicle from another dealer for a Phase II or purchase from stock may be added to the cost of the vehicle. The justification for this cost is at the discretion of the ordering agency.

VEHICLE CLOTH SEATS Dealer installed cloth inserts will be acceptable in place of manufacturer-installed cloth seats provided the fabric used is of automotive grade, and installation is performed at a standard equal to or exceeding that


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performed at a standard equal to or exceeding that performed by the manufacturer. Fabric types and colors used shall coordinate with original OEM standard for the vehicle specified. VEHICLE DECALS Decals or markings of any type pertaining to advertisement other than the manufacturer's name or model designation normally installed by the manufacturer on equipment shall not be attached to any vehicle. VEHICLE DEFICIENCY RESPONSE Each item delivered shall be subject to a complete inspection by the ordering agency prior to acceptance. Inspection criteria shall include, but not be limited to, conformity to the specifications, mechanical integrity, quality, workmanship and materials. Ten (10) calendar days shall be allowed for this process. If delivered equipment is returned to the contractor prior to acceptance for any reason, additional periods of thirty (30) calendar days shall be allowed for inspection when subsequent deliveries occur. All corrections shall be made within seven (7) calendar days of reported deficiency. All corrections shall be made without any inconvenience to the State. VEHICLE DOCUMENTATION The Contractor shall include in each vehicle an owner, operator and maintenance manual. This shall include all standard manufacturer literature normally furnished with the purchase of a new vehicle at the time of delivery. VEHICLE EXTENDED WARRANTIES Warranties and service contracts may be offered as optional items where indicated on the Price Sheets. These items are optional and justification for these costs is at the discretion of the ordering agency. The warranty contract shall pay for the repair or replacement of any covered parts that are defective in materials or workmanship, except for the first stated deductible per eligible repair visit. Covered repairs will not be charged more than one deductible per visit, even if more than one component is repaired. 1. Characteristics: Major components that shall be covered by the extended warranty contract:

A. Engine - Cylinder block, heads, all internal lubricated parts, manifolds, timing gear and chain or belt, flywheel, valve covers, oil pan, timing chain cover, oil pump, seals and gaskets, water pump, fuel pump, tank, line and radiator.

*Not included are the carburetion and gasoline or diesel fuel injection components.

B. Transmission - Transmission case and all internal parts, including torque converter, transfer

case, seals and gaskets. C. Rear wheel drive - Drive axle housing, including all internal parts, universal joints, axle

shafts, wheel bearings and retainers, seals, gaskets, drive shaft, and constant velocity joints.

D. Steering - Power steering pump, cooler and lines. Manual and power steering gear housing

(and all internal parts), linkages, control valve and cylinder, main and intermediate steering shafts and couplings.


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E. Front suspension - struts, upper and lower control arms, control arm shafts and bushings,

upper and lower ball joints, king pins and bushings, spindle and spindle supports, stabilizer shaft, linkage and bushings.

*Not included are front-end alignment, wheel balance, and the replacement of shock absorbers.

F. Brakes - Master cylinder, power booster, calipers and wheel cylinders, combination valve,

all lines and fittings, backing plates, springs, clips and retainers, self adjusters, parker brake linkage, cables and anti-lock brake components.

*Excludes linings, pads, drums, and rotors (except when required in conjunction with a repair to a covered part).

G. Air conditioning - Compressor and compressor seals, condenser evaporator, clutch, pulley

and heater blower.

H. Electrical - Alternator, starter motor, voltage regulator, wiper motors, electronic ignition module, manually operated switches, heated backglass and wiring harnesses.

I. Other - Power windows, components and cruise control.

J. Towing expenses.

2. PLEASE NOTE: The above referenced extended warranty package of 60 or 72 month and/or

100,000 miles may be offered as an "option." Contractors may also offer 36 month and/or 36,000 miles and 48 month and/or 48,000 miles Service Agreements in the areas provided on the Price Sheets.

VEHICLE FEDERAL EXCISE TAX EXEMPTION The State of Arizona and its political subdivisions are exempt from federal excise tax in the case of sales of articles to state agencies or political subdivision for use in the exercise of essential government functions. It is agreed that where articles purchased tax-free under the exemption are used for purposes other than in the exercise of essential functions, or are sold to employees or others, the user will report such facts to the vendor. VEHICLE FLUID REQUIREMENTS Contractor shall be responsible for notification of special fluid requirements that are necessary to maintain standard and extended warranties and service agreements. i.e. transmission fluid, anti-freeze, oils and lubricants that must be OEM only.

VEHICLE/EQUIPMENT INSPECTION


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Contractor shall retain title and control of all goods until they are delivered, inspected and accepted. All risk of transportation and related charges shall be the responsibility of the contractor. The contractor shall file all claims for visible and concealed damage. The State will notify the contractor promptly of any damaged goods and shall assist the contractor in arranging for inspection. Each vehicle delivered shall be subject to a complete inspection by the ordering agency prior to acceptance. Inspection criteria shall include, but not be limited to, conformity to the specifications, mechanical integrity, quality, workmanship and materials. Ten (10) calendar days shall be allowed for this process if delivery is for 10 vehicles or less. When delivery exceeds 10 vehicles per day, there will be an allowance of 30 days. If delivered equipment is returned to the contractor prior to acceptance for any reason, additional periods of thirty (30) calendar days shall be allowed for inspection when subsequent deliveries occur. All corrections shall be made within seven (7) calendar days of reported deficiency. All corrections shall be made without any inconvenience to the State. VEHICLE IN-SERVICE NOTIFICATION Vehicles not placed in service immediately upon receipt shall be warranted from the date the vehicle is placed in service. The receiving agency shall notify the vendor or manufacturer in writing of the actual in-service date, on forms to be provided for such purpose upon request by agency. VEHICLE NEW AND CURRENT MODELS All vehicles shall be the manufacturer's current models in production at the time of delivery. All vehicles shall be new and unused and equivalent in style and quality to those offered to the general public. VEHICLE OPTIONAL EQUIPMENT All optional equipment and accessories shall be original equipment from the manufacturer and installed at the factory unless otherwise specified. VEHICLE SAFETY ENHANCEMENTS All vehicles purchased under any resultant contract shall be equipped with the latest OEM safety enhancements available at the time of delivery. Option packages which include ABS brakes, side curtain air bags, daytime running lamps, reverse sensing systems, etc., shall be listed on the Vehicle Specification Sheet. VEHICLE RECALL NOTICES In the event of any recall notice, technical service bulletin, or other important notification affecting a vehicle purchased from any resultant contract, a notice shall be sent to the purchasing agency listed on each applicable purchase order. Each notice shall reference the affected purchase order and vehicle identification number. The Contractor shall provide and retrofit at no cost to the State all vehicles purchased under this contract with vehicle safety enhancements as a result of the recall. VEHICLE SERVICE REQUIREMENTS


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All vehicles shall be completely assembled, serviced, adjusted and all equipment including standard and optional equipment shall be installed and the units made ready for continuous operation. Servicing shall include: A. Complete Lubrication B. Checking of all fluid levels to insure that they are filled to the manufacturer's recommended

capacity. C. Full tank(s) of fuel, less delivery fuel. D. Engine adjustment to proper operation condition. E. Tire inflation to correct pressure. F. Checking of all mechanical and electrical operations. G. Checking for any appearance defects. H. Cleaning, removal of all unnecessary tags and stickers, washing if necessary. VEHICLE SHOP MANUALS The successful Bidder shall provide order forms for shop manuals to requesting agencies. Each individual agency shall be responsible for all standard costs. WARRANTY

Contractor shall be fully responsible for any and all warranty work, regardless of whether or not manufacturers of the equipment and/or its component parts, provide the actual warranty coverage. In addition, Contractor shall have or establish a single, local Phoenix source that will accomplish or coordinate any necessary warranty work. Contractor shall respond to requests for warranty assistance within twenty-four (24) hours.

The Contractor shall supply a minimum twelve (12) month warranty on all parts and workmanship from the initial in-service date as reported by the ordering agency. If manufacturer’s standard warranty exceeds twelve months, the Department shall be afforded that coverage. The Contractor shall guarantee further that the equipment to be supplied complies with all applicable regulations. The Contractor warrants:

1. That all services performed hereunder shall conform to the requirements of this contract and

shall be performed by qualified personnel in accordance with the highest professional standards.

2. That all items furnished hereunder shall conform to the requirements of this contract and shall be free from defects in design materials and workmanship.

3. The warranty period on workmanship and materials shall be a minimum of twelve (12) months from the initial in-service date as recorded by the ordering agency. The Contractor agrees that he will, at his own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The Contractor shall guarantee the equipment to be supplied, complies with all applicable regulations.


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4. The Contractor shall inform the ordering agency, of any “inherent” engineering defects, which arise during the life cycle of the equipment. If the manufacture neglects or fails to correct the defect(s) during the life cycle of the equipment, his responsibility shall continue until such time as it takes to correct the defect(s). The manufacture shall respond and administrate an effective solution to these problems in a “conscionable manner”, that is mutually agreed upon by both parties. Additionally, the Contractor shall respond to all agency-identified “inherent” engineering defects, which arise during the life cycle of the equipment.

5. The Contractor shall submit to the ordering agency “on a continuing basis”, all Service Bulletins

and Technical Letters as regularly issued by the manufacture to dealers or large fleets. All the relevant information shall be supplied for the unit(s) bid to inform the ordering agency of any improvements, changes and/or problems concerning the unit and its component parts.


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MEDIUM DUTY

SPECIFY

Manufacturer/Model:

Description:

LIST ALL STANDARD

FACTORY EQUIPMENT

Wheelbase: Specify in

inches

Battery:

GVWR: Specify in lbs

GAWR Front: Specify in lbs

GAWR Rear: Specify in lbs

Doors: Specify how many

Engine: specify size &

cylinders

Air Conditioning: Per Specifications 6.5

Alternator: Specify

amperage at idle and max

output

Axle Ratio: Specify ratio

Brakes

Bumpers

Accessory Outlet

Clock

Cooling

Cruise Control Per Specifications 6.3

Defroster

Differentials

Fuel Tank: Indicate

Capacity

Floor Covering: Specify

Rubber or Carpet

Glass: Per Specifications 6.8

Four (4) keys Per Specifications 6.4

Locking System:

Rear view Mirrors Per Specifications 6.7

Mirror:

Moldings:

Radio:

Cloth Seats, Front and Rear Per Specifications 6.6

Speedometer: Indicate

Mechanical, Digital or

Electronic

Steering:

Suspension Package:

Tires: Steel Belted Radials

Indicate Quantity

Spare Tire/Wheel: Indicate

Size - Optional or Standard

Automatic Transmission Per Specifications 6.2

Windshield Wipers:

Cooler engine oil

Cooler P/S aux

Cooler Transmission

Steering wheel: Indicate

Tilt, Telescopic or other

OPTIONS: PLEASE INCLUDE OPTION

SHEET FOR EACH VEHICLE

OFFERED


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HEAVY DUTYMEETS

MEETS MEETSMEETS

SPECIFY

Manufacturer/Model: MACK TRUCKS

MACK TRUCKS MACK TRUCKS MACK TRUCKS

Description: GU 713

FRONT AXLE FORWARD

GU 813 FRONT AXLE BACK MRU 613 CAB OVER LEU 613 CAB OVER LOW ENTRY

LIST ALL STANDARD

FACTORY EQUIPMENT

• Dump

• Mixer

• Construction

• Dump

• Mixer

• Construction

• Refuse

• Pumper

• Mixer

STANDARD POWERTRAIN

SPECIFICATIONS

• Refuse

Wheelbase: Specify in

inches 210 INCHES

192 INCHES 173 INCHES 197 INCHES

Battery: MEETS MEETS MEETS MEETS

GVWR: Specify in lbs 50,000 50,000 LBS 50,000 LBS 66,000 LBS

GAWR Front: Specify in lbs 12,000 LBS 12,000 LBS 12,000 LBS 20,000 LBS

GAWR Rear: Specify in lbs 38,000 LBS 38,000 LBS 38000 LBS 46,000 LBS

Doors: Specify how many 2 2 2 2

Engine: specify size &

cylinders 325 HP 6 CYLINDERS 325 HP 6 CYLINDER 325 HP 6 CYLINDER 325 HP 6 CYLINDER

Air Conditioning: Per Specifications 6.5 MEETS MEETS MEETS

Alternator: Specify

amperage at idle and max

output IDLE 40 AMP MAX100 AMP IDLE 40 AMP MAX100 AMP IDLE 40 AMP MAX100 AMP IDLE 40 AMP MAX100 AMP

Axle Ratio: Specify ratio 4.64 4.64 4.64 5.02

Brakes AIR AIR AIR AIR

Bumpers FRONT INCL. FRONT INCL. FRONT INCL. FRONT INCL.

Accessory Outlet YES YES YES YES

Clock YES YES YES YES

Cooling MEETS MEETS MEETS MEETS

Cruise Control MEETS MEETS MEETS

Defroster MEETS MEETS MEETS MEETS

Differentials MEETS MEETS MEETS MEETS

Fuel Tank: Indicate

Capacity 50 GALLON

50 GALLON 70 GALLON 70 GALLON

Floor Covering: Specify

Rubber or Carpet RUBBER\ INSULATED RUBBER\ INSULATED RUBBER\ INSULATED RUBBER\ INSULATED

Glass: MEETS MEETS MEETS MEETS

Four (4) keys MEETS MEETS MEETS MEETS

Locking System: MANUAL MANUAL MANUAL MANUAL

Rear view Mirrors MEETS MEETS MEETS MEETS

Mirror: MEETS MEETS MEETS MEETS

Moldings: MEETS MEETS MEETS MEETS

Radio: MEETS MEETS MEETS MEETS

Cloth Seats, Front and Rear MEETS MEETS MEETS MEETS

Speedometer: Indicate

Mechanical, Digital or

Electronic MEETS MEETS MEETS MEETS

Steering: MEETS MEETS MEETS MEETS

Suspension Package:

SPRING SPRING SPRING SPRING

Tires: Steel Belted Radials

Indicate Quantity 10

10 10 10

Spare Tire/Wheel: Indicate

Size - Optional or Standard

OPTIONAL OPTIONAL OPTIONAL OPTIONAL

Automatic Transmission MEETS MEETS MEETS MEETS

Windshield Wipers: MEETS MEETS MEETS MEETS

Cooler engine oil MEETS MEETS MEETS MEETS

Cooler P/S aux MEETS AS OPTION MEETS AS OPTION MEETS AS OPTION MEETS AS OPTION

Cooler Transmission MEETS MEETS MEETS MEETS

Steering wheel: Indicate

Tilt, Telescopic or other

TILT AND TELESCOPIC

TILT AND TELESCOPIC FIXED FIXED

OPTIONS: MP7—ENGINES

MODEL HORSEPOWER

MACK

MP7-345C

A SALES ENGINEERING

PUBLICATION

The information in this brochure

was a ccurate as known as of

AVAILABLE DRIVELINE

COMPONENTS

MRU613

CABOVER 6X4

MP7—ENGINES

MODEL HORSEPOWER

MACK

MP7-345C


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ContractSolicitation # SCC090001−A1

Special InstructionsAdditional Special InstructionsBidders shall see the Attachments within the Solicitation for Additional Special Instructions associated with this Solicitation.

Attachment FormatsAll attachments shall be submitted in a format acceptable to the State. Acceptable formats include .doc document (MicrosoftWord 2000, XP, or 2003); .xls spreadsheet (Microsoft Excel 2000, XP, or 2003), and .pdf (Adobe Acrobat portable documentformat). Prospective bidders that wish to submit attachments in other formats shall submit an inquiry to the ProcurementOfficer.

Attachment(s) to be SubmittedBidders shall complete and include all attachments with their bid. Failure to include all required attachments may result in bidrejection.

Electronic DocumentsThis solicitation document is provided in an electronic format. Any unidentified alteration or modification to any solicitationdocuments, to any attachments, exhibits, forms, charts or illustrations contained herein shall be null and void. In thoseinstances where modifications are identified, the original document published by the State shall take precedence. Asprovided in the Uniform Instructions to Offerors, offerors are responsible for clearly identifying any and all changes ormodifications to any solicitations document upon submission to the State.

Federal Immigration and Nationality ActBy signing the Offer the Offeror warrants that it and all proposed subcontractors are in compliance with the FederalImmigration and Nationality Act (FINA) and all other Federal immigration laws and regulations related to the immigrationstatus of its employees. The Offeror shall obtain statements from all proposed subcontractors certifying compliance with thisrequirement and shall furnish the statements to the Procurement Officer upon request.

IT 508 ComplianceAny electronic or information technology offered to the State of Arizona under this solicitation shall comply with A.R.S.41−2531 and 2532 and Section 508 of the Rehabilitation Act of 1973, which requires that employees and members of thepublic shall have access to and use of information technology that is comparable to the access and use by employees andmembers of the public who are not individuals with disabilities. Any exceptions shall be declared in writing in the offer.

Offshore Performance of WorkDue to security and identity protection concerns, direct services under this contract shall be performed within the borders ofthe United States. Any services that are described in the specifications or scope of work that directly serve the State ofArizona or its clients and may involve access to secure or sensitive data or personal client data or development ormodification of software for the State shall be performed within the borders of the United States. Unless specifically statedotherwise in the specifications, this definition does not apply to indirect or 'overhead' services, redundant back−up servicesor services that are incidental to the performance of the contract. This provision applies to work performed by subcontractorsat all tiers. Offerors shall declare all anticipated offshore services in the proposal.

Payment DiscountsBidder(s) should indicate any prompt payment discount terms in the payment terms section of the solicitation.

SPIRIT Confidential Information SectionAny portion of your proposal that you consider of a Confidential nature shall be cut from its document of origin and pastedwithin the Confidential section. Reference to its location within the document of origin must be submitted for reference.

Any attachment that has confidential information within it cannot be removed once your Proposal has been submitted.

Any information contained in the Confidential Information section, is viewable only by appropriate procurement staff andevaluators.

Value In ProcurementThrough the Governor's Efficiency Review initiative, the State Procurement Office has established the Value in Procurement(VIP) Committee. A major initiative of the VIP Committee is to aggregate specific procurements to increase efficiency and cutcosts. The VIP Committee has designated the Arizona Department of Transportation as a Strategic Contracting Center forPassenger Vehicles. Any contract resulting from this IFB shall become a statewide contract for use by all State agencies,and optional for cities, counties and school districts and other political subdivisions.

Contract # SCC090001−3 01/15/09 10:20:13 2/23


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Offer Submission, Due Date and TimeIn accordance with the Uniform Instructions 3.1, offers in response to this solicitation shall be submitted within the State'seProcurement system, SPIRIT (www.spirit.az.gov). Offers shall be received before the date/time listed in the solicitation's'Date To Close' field. Offers submitted outside SPIRIT, or those that are received on or after the date/time stated in the 'DateTo Close' field, shall be rejected. Questions in this regard shall be directed to the Procurement Officer or to the SPIRIT HelpDesk ([email protected] or 602−542−7600).

Contract # SCC090001−3 01/15/09 10:20:13 3/23


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Special Terms and ConditionsBID EVALUATIONIn accordance with the Arizona Procurement Code 41−2533, Competitive Sealed Bidding, awards will be made to the lowestresponsible and responsive bidder whose bid conforms in all material respects to the requirements and criteria set forth inthe Invitation For Bid.BillingAll billing notices shall include delivery time, and contractual payment terms. Items are to be identified by the name, modelnumber, contract number, line item number, and serial number if applicable. Any contract release order issued by therequesting agency shall refer to the contract number and line item number(s).CancellationThe State reserves the right to cancel the whole or any part of the contract due to failure of the Contractor to carry out anyterm, promise, or condition of the contract. The State will issue a written ten (10) day notice of default to the Contractor foracting or failing to act as in any of the following:The contractor provides material that does not meet the specifications of the contract;The contractor fails to adequately perform the services set forth in the specifications of the contract;The contractor fails to complete the work required or furnish the materials required with in the time stipulated by the contract;The contractor fails to make progress in the performance of the contract and/or gives the state reason to believe that thecontractor will not or cannot perform to the requirements of the contract.Upon receipt of the written notice of concern, the contractor shall have ten (10) days to provide a satisfactory response to thestate. Failure on the part of the contractor to adequately address all issues of concern may result in the state resorting to anysingle or combinations of the following remedies.1. Cancel any contract;2. Reserve all rights or claims to damage for breach of any covenant of the contract;3. Perform any test or analysis on materials for compliance with the specifications of the contract. If the result of any testconfirms a material no�compliance with the specifications, any reasonable expense of testing shall be borne by thecontractor;4. In case of default, the state reserves the right to purchase materials, or to complete the required work in accordance withthe Arizona Procurement Code. The state may recover reasonable excess costs from the contractor by;A. Deduction form an unpaid balance;B. Collection against the bid and/or performance bond; orC. Any combination of the above or any other remedies as provided by law.Cancellation For Possession Of Weapons On State PropertyThis contract may be cancelled if contractor or any subcontractors or others in the employ or under the supervision of thecontractor or subcontractors is found to be in possession of weapons.Possession of weapons (firearms, explosive device, knife or blade of more than three inches, or any other instrumentdesigned for lethal or disabling use) is prohibited on State property pursuant to A.R.S. §13�3102. Such property includesState owned or leased office building, yards, parking lots, construction sites or state owned vehicles.Further, if the contractor or any subcontractors or others in the employ or under the supervision of the contractors orsubcontractors are asked by an State official to leave the State property, they are advised that failure to comply with such arequest shall result in cancellation of the contract and anyone who refuses, whether armed or not, is subject to prosecutionunder A.R.S. § 13�1502, 'Criminal trespass in the third degree; classification.'Confidentiality of RecordsThe contractor shall establish and maintain procedures and controls acceptable to the State for the purpose of assuring thatinformation or data in its possession is not mishandled, misused, released, disclosed, or used in an inappropriate manner byit, its agents, officers, or employees. This includes information contained in its records obtained from the State or others,necessary for contract performance. The contractor shall take all reasonable steps and precautions to safeguard thisinformation and data and shall not divulge the information or data to parties other than those needed for the performance ofduties under the contract.ContrabandAny person who takes into or out of, or attempts to take into or out of a correctional facility or the grounds belonging toadjacent to a correctional facility, any item not specifically authorized by the correctional facility shall be prosecuted underthe provisions of the Arizona Revised Statutes. All persons, including employees and visitors, entering upon these confinesare subject to routine searches of their person, vehicles, property of packages.

DEFINITION − A.R.S. ¦ 13−2501

Contraband means any dangerous drug, narcotic drug, intoxication liquor of any kind, deadly weapon, dangerous instrument,explosive or any other article whose use or possession would endanger the safety, security, or preservation of order in acorrectional institution or any person therein. (Any other article includes any substance which could cause abnormalbehavior, i.e. marijuana, non−prescription medication, etc.)

Contract # SCC090001−3 01/15/09 10:20:13 4/23


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PROMOTING PRISON CONTRABAND − A.R.S. ¦ 13−2505

1. A person, not otherwise authorized by law, commits promoting prison contraband:

A. By knowingly taking contraband into a correctional facility or the grounds of such a facility; or

B. By knowingly conveying contraband to any person confined in a correctional facility; or

C. By knowingly making, obtaining or possessing contraband while being confined in a correctional facility.

2. Promoting prison contraband is a Class 5 felony.Contract AdministrationFollowing award, the contractor shall contact the ADOT Procurement Group for guidance or direction in matters of contractinterpretation or problems regarding the terms, conditions or scope of the contract. Only the Procurement Officer or his/hersauthorized designee is authorized to change or amend the specific terms, conditions or provisions of the agreement.Contract ExtensionBy mutual written contract amendment, any resultant contract may be extended for supplemental periods of up to amaximum of forty�eight (48) months.

The State reserves the right to unilaterally extend the period of any resultant contract for thirty�one (31) days beyond thestated expiration date.Current ModelsAll bids submitted in response to this solicitation shall be in current and ongoing production; shall have been formallyannounced for general marketing purposes; shall be a model or type currently functioning in a user (payingcustomer)environment and capable of meeting or exceeding all specifications and requirements set forth in this solicitation.Dealership, Participating Service and Delivery Locations1. The contractor may submit, at any time during the contract period, new dealership, participating service and deliverylocations that will be used as subcontractors for both product deliveries and drive in service centers under the contract.Request are to be submitted electronically and shall contain:

1.1. The dealer or outlet name;

1.2. Location (physical address);

1.3. Telephone/fax numbers and e−mail information;

1.4. Key personnel at that location;

3. Approval shall be in the form of a contract amendment, and shall become effective on the date specified in theamendment.

Delivery (Minimum)A. Delivery location shall be identified on the issuing agency purchase order. Deliveries shall be made within 120 days ofreceipt of purchase orders, unless factory delays make this impossible. Dealer shall notify the ordering agency of suchdelays along with revised delivery estimate from factory immediately after it becomes known. If manufacturer has a websiteavailable to check order status, this information will be shown in space provided on Questionnaire #1.

B. All deliveries shall be made Monday through Friday from 8:00 A.M. to 2:00 P.M. Successful offeror(s) shall be required togive the ordering agency a minimum of 24�hour notification prior to delivery with the anticipated time of delivery and quantityof units to be delivered.

C. All vehicles shall be delivered with four (4) keys and if applicable two (2) keyless entry remotes, and fuel capacity for caband chassis shall be at half a tank.

D. The following documents shall be provided upon delivery of the vehicle(s):

1. M.S.O. (Manufacturer Statement of Origin) � must include the odometer statement;2. Warranty Document;3. Manufacturers unaltered invoice;4. The retail price label must be affixed to the window of all vehicles delivered.5. Delayed warranty / in service start request form (if requested by ordering entity).Electronic Ordering Systems

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1. Systems that provide electronic commerce assistance for the electronic submission of purchase orders, purchase ordertracking and reporting available through a contractor's Electronic Data Interchange (EDI) system or secured internet/webportal. This provision shall only apply to those contractors who have such systems available under the contract. Thecontractor's system, at a minimum shall:

1.1. Be made available to all eligible agencies. Utilization shall be the sole discretion of the eligible agency;

1.2. Be implemented with a training program to the agency on how to use the system;

1.3. Be maintained by the contractor;

1.4. Be a secure connection;

1.5. Not allow for purchase orders to be placed for non−contract or excluded items.

1.6. Provide multiple or individual access to the system (agency elect);

2. Eligible agencies may elect, at their own discretion to utilize the contractor's electronic ordering system. Should an eligibleagency elect to use the system they shall do so by formal request to the contractor.

2.1. Upon receipt of the request the contractor shall have the system fully installed and functioning within 30 day from receiptof the request, or as mutually agreed upon between the agency and the contractor.

2.2. Initial training shall either be performed upon completion of the installation or as mutually agreed upon between theagency and the contractor.

3. Upon contract termination or at the request of an agency the contractor shall uninstall all features of the system within 30days.

4. Contractors not having electronic ordering systems at time of award but who may wish to offer such, may do so at anytime during the contract period by providing a written request to the contract specialist of record. Systems offered shall meetall criteria established above. Incorporation of the offered system shall be in the form of a contract amendment.

5. All cost associated with installation, training, maintenance, support and removal of such systems shall be borne by thecontractor

Eligible Agencies (Identified)Any contract resulting from this solicitation shall be for the use of all State of Arizona departments, agencies and boards. Inaddition, eligible universities, political subdivisions and nonprofit educational or public health institutions may participate attheir discretion. In order to participate in any resultant contract, a university, political subdivision or nonprofit educational orpublic health institution must have entered into a cooperative purchasing agreement with the State Procurement Office asrequired by Arizona Revised Statutes §41�2642.

Per Arizona Revised Statutes §41�803 State agencies eligible by law to purchase vehicles through any contract awardedfrom this solicitation are:

Department of AdministrationDepartment of CorrectionsDepartment of Public SafetyDepartment of TransportationDepartment of Economic SecurityAZ State Schools for the Deaf and the BlindDepartment of Game and FishAHCCCSState Compensation FundUniversities and Community Colleges

Estimated Quantites (General)This solicitation references quantities as a general indication of the needs of the state. The State anticipates considerableactivity resulting from contracts that will be awarded as a result of his solicitation; however, the quantities shown areestimates only and the State reserves the right to increase or decrease any quantities actually acquired. No commitment ofany kind is made concerning quantities and that fact should be taken into consideration by each potential contractor.Federal Immigration and Nationality Act

Contract # SCC090001−3 01/15/09 10:20:13 6/23


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By entering into the Contract, the Contractor warrants compliance with the Federal Immigration and Nationality Act (FINA)and all other Federal immigration laws and regulations related to the immigration status of its employees. The Contractorshall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the ProcurementOfficer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and itssubcontractors shall also maintain Employment Eligibility Verification forms (I−9) as required by the U.S. Department ofLabor's Immigration and Control Act, for all employees performing work under the Contract. I−9 forms are available fordownload at USCIS.GOV.

The State may request verification of compliance for any Contractor or subcontractor performing work under the Contract.Should the State suspect or find that the Contractor or any of its subcontractors are not in compliance, the State may pursueany and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default,and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of theContractor.INDEMNITYContractor shall indemnify, defend, save and hold harmless the State of Arizona, its departments, agencies, boards,commissions, universities and its officers, officials, agents, and employees (hereinafter referred to as Indemnitee) from andagainst any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys fees, andcosts of claim processing, investigation and litigation) (hereinafter referred to as Claims) for bodily injury or personalinjury(including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or inpart, bythe negligent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents, employees orsubcontractors.

This indemnity includes any claim or amount arising out of or recovered under the Workers Compensation Law or arisingout of the failure of such contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or courtdecree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solelyfrom the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and allclaims. It is agreed that Contractor will be responsible for primary loss investigation, defense and judgment costs where thisindemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights ofsubrogation against the State of Arizona, its officers, officials, agents and employees for losses arising from the workperformed by the Contractor for the State of Arizona.

This indemnity shall not apply if the contractor or sub�contractor(s) is/are an agency, board, commission or university of theState of Arizona.

InsuranceWithin five (5) days of notification, the Offeror shall submit a copy of the attached Certificate of Insurance, Exhibit 2, or aState approved alternate form showing insurance in the following amounts to:

Arizona Department of Transportation, Procurement GroupAttention: Susanna Hernandez, CPPB1739 W. Jackson Suite A � MD 100PPhoenix, Arizona 85007

A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits of liability not less thatthose stated below.

1. Commercial General Liability Occurrence FormPolicy shall include bodily injury, property damage, personal injury and broad form contractual liability coverage.

· General Aggregate $2,000,000· Products Completed Operations Aggregate $1,000,000· Personal and Advertising Injury $1,000,000· Blanket Contractual Liability Written and Oral $1,000,000· Fire Legal Liability $ 50,000· Each Occurrence $1,000,000

a. The policy shall be endorsed to include the following additional insured language: The State of Arizona, its departments,agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additionalinsureds with respect to liability arising out of the activities performed by or on behalf of the Contractor'.

b. Policy shall contain a waiver of subrogation against the State of Arizona, its departments, agencies, boards, commissions,universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of theContractor.

Contract # SCC090001−3 01/15/09 10:20:13 7/23


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2. Automobile Liability

Bodily Injury and Property Damage for any owned, hired, and/or non�owned vehicles used in the performance of thisContract.

Combined Single Limit (CSL) $1,000,000

a. The policy shall be endorsed to include the following additional insured language: The State of Arizona, its departments,agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additionalinsureds with respect to liability arising out of the activities performed by or on behalf of the Contractor, involving automobilesowned, leased, hired or borrowed by the Contractor'.

b. Automobile Liability should be required only if the commodity is being delivered to the State of Arizona by the vendor. Ifthe commodity is being shipped by common carrier, automobile liability will not be required and the contractor shall providewritten verification.

3. Worker's Compensation and Employers' Liability

Workers' Compensation StatutoryEmployers' LiabilityEach Accident $ 500,000Disease Each Employee $ 500,000Disease Policy Limit $1,000,000

a. Policy shall contain a waiver of subrogation against the State of Arizona, its departments, agencies, boards, commissions,universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of theContractor.

b. This requirement shall not apply to: Separately, EACH contractor or subcontractor exempt under A.R.S. 23�901, ANDwhen such contractor or subcontractor executes the appropriate waiver (Sole Proprietor/Independent Contractor) form.

A. ADDITIONAL INSURANCE REQUIREMENTS:The policies shall include, or be endorsed to include, the following provisions:

1. The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, andemployees wherever additional insured status is required such additional insured shall be covered to the full limits of liabilitypurchased by the Contractor, even if those limits of liability are in excess of those required by this Contract.

2. The Contractor's insurance coverage shall be primary insurance with respect to all other available sources.

3. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions ofthis Contract.

B. NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions of this Contract shall providethe required coverage and shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty(30) days prior written notice has been given to the State of Arizona. Such notice shall be sent by certified mail, return receiptrequested and shall be sent directly to:

Arizona Department of Transportation, Procurement GroupAttention: Susanna Hernandez, CPPB, Contract Officer1739 W. Jackson Suite A ? MD 100PPhoenix, AZ 85007

C. ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non�admitted insurers in theState of Arizona with an A.M. Best rating of not less than A� VII. The State of Arizona in no way warrants that theabove�required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

D. VERIFICATION OF COVERAGE: Contractor shall furnish the State of Arizona with certificates of insurance (ACORD formor equivalent approved by the State of Arizona) as required by this Contract. The certificates for each insurance policy are tobe signed by a person authorized by that insurer to bind coverage on its behalf.

All certificates and endorsements are to be received and approved by the State of Arizona before work commences. Eachinsurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and

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remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract, or toprovide evidence of renewal, is a material breach of contract.

All certificates required by this Contract shall be sent directly to:

Arizona Department of Transportation, Procurement GroupAttention: Susanna Hernandez, CPPB1739 W. Jackson Suite A MD 100PPhoenix, AZ 85007

The State of Arizona project/contract number and project description shall be noted on the certificate of insurance. The Stateof Arizona reserves the right to require complete, certified copies of all insurance policies required by this Contract at anytime. DO NOT SEND CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA'S RISK MANAGEMENT SECTION.

E. SUBCONTRACTORS: Contractors certificate(s) shall include all subcontractors, as insureds under its policies orContractor shall furnish to the State of Arizona separate certificates and endorsements for each subcontractor. All coveragesfor subcontractors shall be subject to the minimum requirements identified above.

F. APPROVAL: Any modification or variation from the insurance requirements in this Contract shall be made by theDepartment of Administration, Risk Management Section, whose decision shall be final. Such action will not require a formalContract amendment, but may be made by administrative action.

G. EXCEPTIONS: In the event the Contractor or sub�contractor(s) is/are a public entity, then the Insurance Requirementsshall not apply. Such public entity shall provide a Certificate of Self�Insurance. If the contractor or sub�contractor(s) is/are aState of Arizona agency, board, commission, or university, none of the above shall apply.

IT 508 ComplianceUnless specifically authorized in the Contract, any electronic or information technology offered to the State of Arizona underthis solicitation shall comply with A.R.S. 41−2531 and 2532 and Section 508 of the Rehabilitation Act of 1973, which requiresthat employees and members of the public shall have access to and use of information technology that is comparable to theaccess and use by employees and members of the public who are not individuals with disabilities.LicensesContractor shall maintain in current status all Federal, State and Local licenses and permits required for the operation of abusiness conducted by the contractor.Non−Exclusive ContractAny contract resulting from this solicitation shall be awarded with the understanding and agreement that it is for the soleconvenience of the State. The State reserves the rights to obtain like goods or services from another source whennecessary. The Chief Procurement Officer may only approve an Off�Contract Purchase Authorization. Approval shall be atthe discretion of the Chief Procurement Officer and shall be conclusive, however, approval shall be granted only after aproper review and when deemed to be appropriate. Off�contract procurement shall be consistent with the ArizonaProcurement Code.NOTICESAll notices, requests, demands, consents, approvals, and other communications which may or are required to be served orgiven hereunder (for the purposes of this provisions collectively called Notices), shall be in writing and shall be sent byregistered or certified United States mail, return receipt requested, postage prepaid, addressed to the party or parties toreceive such notice as follows:

a. If intended for the State, to:

Arizona Department of TransportationProcurement Group1739 W. Jackson Street, Room 100PPhoenix, Arizona 85007�3276Attention: Susanna Hernandez, CPPB

b. If intended for the contractor, to:The contractor NameAddressCity, State, ZipAttention:

Or to such other address as either party may from time to time furnish in writing to the other by notice hereunder. Any noticeso mailed shall be deemed to have been given as of the date such notice is received as shown on the return receipt.

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Furthermore, such notice may be given by delivering personally such notice, if intended for the State, to the ArizonaDepartment of Transportation, Chief Procurement Officer and, if intended for the contractor, to the person named on theOffer &Contract Award of this contract, or to such other person as either party may from time to time furnish in writing to theother by notice hereunder. Any notice so delivered shall be deemed to have been given as of the date such notice ispersonally delivered to the other party.

Offshore Performance of Work ProhibitedDue to security and identity protection concerns, direct services under this contract shall be performed within the borders ofthe United States. Any services that are described in the specifications or scope of work that directly serve the State ofArizona or its clients and may involve access to secure or sensitive data or personal client data or development ormodification of software for the State shall be performed within the borders of the United States. Unless specifically statedotherwise in the specifications, this definition does not apply to indirect or 'overhead' services, redundant back−up servicesor services that are incidental to the performance of the contract. This provision applies to work performed by subcontractorsat all tiers.Order AcknowledgementThe vendor must supply a quote sheet, Exhibit 1 within seven (7) calendar days after contact by the ordering agency andcopies of the manufacturer's factory order numbers within fourteen (14) calendar days after receipt of purchase order toconfirm vehicles have been ordered. If confirmation of manufacturer�s factory order numbers are not received with thin thistimeframe the ordering agency has the option to award to the second lowest bidder meeting specifications, in which event,the ordering agency may charge the extra cost of procuring the vehicles to the original vendor. This shall be considered amandatory requirement. Failure to provide this document for each vehicle ordered may be cause for determination of defaultof contract.Ordering Process1. For the purposes of this contract, contract release order/purchase orders are those that are issued by an eligible agencyany of the following forms:

1.1. Hard copy, one time only or blanket (term type) type;

1.2. Electronically transmitted through facsimile equipment;

1.3. Electronically transmitted as an e−mail attachment;

1.4. Electronically transmitted through a contractor's Electronic Data Interchange (EDI) system or secured internet/webportal, i.e. those that provide electronic commerce assistance for the electronic submission of purchase orders, purchaseorder tracking and reporting.

1.4.1. Such systems shall not allow for purchase orders to be placed for non−contract or excluded items.

1.4.2. Use of such systems shall be at the sole at the sole discretion of the eligible agency and all cost associated withset−up, maintenance and support shall be borne by the contractor.

1.5. Electronically through State's or eligible agencies p−card program.

2. This contract was awarded in accordance with the Arizona Procurement Code and all transactions and proceduresrequired by the code for competitive source selection have been met. A contract release order/purchase order, initiated inaccordance with the requirements contained herein, that cites the correct Arizona contract number is the only documentrequired for the agency to order and the contractor to deliver the material and /or service.

3. Any attempt to represent any material and/or service not specifically awarded, as being under contract with the State ofArizona is a violation of the contract and the Arizona Procurement Code. Any such action is subject to the legal andcontractual remedies available to the state inclusive of, but not limited to, contract cancellation, suspension and/ordebarment of the contractor.Price Adjustment (Annual)The State may review a fully documented request for a price increase based on annual OEM model year change only at thetime of contract extension.

All written requests for price adjustments made by the contractor shall be initiated thirty (30) days in advance of any desiredprice increase (thirty (30) day advance notice is required to allow the State sufficient time to make a fair and equitabledetermination to any such requests).

All price adjustment will be constitued by a formal contract amendment. The State shall determine whether the requestedprice increase or an alternate option is in the best interest of the State.

Price Reductions

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Price reductions may be submitted to the state for consideration at any time during the contract period. The contractor shalloffer the state a price reduction on the contract product(s) concurrent with a published price reduction made to othercustomers. The state at its own discretion may accept a price reduction. The contractor shall request, in writing, a pricereduction. The contractor shall request, in writing, a price reduction and provide the following:

1. A formal announcement from the manufacturer that the cost of the contract product has been reduced.

2. Documentation, i.e., published cost lists, from the manufacturer showing, to the satisfaction of the state, the actual costreduction.

3. Documentation showing that the published cost reductions have been offered to other distributors.PricingThe contract price shall be firm for the contract period, subject to the provisions in Phase II/Purchases from Stock listed inthe Special Terms and Conditions.

Contract prices shown for each vehicle include delivery cost within a sixty (60) mile radius of Phoenix, Arizona, plus four(4)and if applicable two (2) keyless entry remotes and full tank of fuel less delivery fuel.

Bidders are required to indicate the delivery costs for each county outside of the Phoenix area on the the attached PriceSheet (WORD document). This will be an added cost to the contract price.Product DiscontinuanceThe State may award contracts for particular products, models and/or product lines of parts as a result of this solicitation. Inthe event that the manufacturer discontinues a product, model or product line, the State at its sole discretion may allow thecontractor to provide a substitute for the discontinued item. The contractor shall request permission to substitute a newproduct, model or product line and provide the following:

1. A formal announcement from the manufacturer that the product, model or product line has been discontinued.

2. Documentation from the manufacturer that names the replacement product, model or product line.Safety StandardsAll vehicles supplied on this contract must comply with the current 49CFR571, Federal Motor Vehicle Safety Standards(FMVSS) and 49CFR393, Parts and Accessories Necessary for Safe Operation.Sales Promotions1. In addition to decreasing contract pricing in accordance with the provision entitled price reductions, the contractor mayconduct sales promotions involving specific products or groups of products specified herein for specified time periods. Ifelecting to exercise this provision the contractor shall submit:

1.1. A formal request that identifies the affected contract product or product groups;

1.2. The promotional price vs. the existing contract price.

1.3. The start and end date of the sales promotion;

2. Approval shall be in the form of a contract amendment. Pricing shall be available to all eligible agencies through the datesspecified in the request. Upon approval the contractor shall provide conspicuous notice of the promotion.Serial NumbersThe contract is for equipment on which the original manufacturers' serial number has not been altered in any way.Throughout the contract term, the state reserves the right to reject any altered equipment.Telephone Ordering SupportContractor(s) shall accept collect telephone calls and/or provide and maintain a toll−free number for eligible agency use.Failure to maintain this service may be cause for cancellation of the contract.Term of Contract (One Year)The term of the contract shall for a 1−year period, unless terminated, canceled, or extended as otherwise provided herein.The contract shall commence the date specified in the contract summary section contained herein and/or as specified in anycontract award notifications issued by the State.Usage ReportThe contractor shall furnish the state a usage report delineating the acquisition activity governed by the contract. The formatof the report shall be approved by the state and shall disclose the quantity and the dollar value of each contract item byindividual purchasing unit.

The usage report shall be due at the end of each three month period of the contract term.

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Uniform Instructions1 Definition of Terms

As used in these Instructions, the terms listed below are defined as follows:

1.2 Contractthe combination of the Solicitation, including the Uniform and Special Instructions to Offerors, the Uniform and Special Termsand Conditions, and the Specifications and Statement or Scope of Work; the Offer and any Best and Final Offers, and anySolicitation Amendments or Contract Amendments and any terms applied by law.

1.3 Contract Amendmenta written document signed by the Procurement Officer that is issued for the purpose of making changes in the Contract.

1.4 Contractorany person who has a Contract with the State

1.5 Dayscalendar days unless otherwise specified.

1.6 Exhibitany item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation

1.7 Offerbid, proposal or quotation.

1.8 Offerora vendor who responds to a Solicitation.

1.9 Procurement Officerthe person, or his or her designee, duly authorized by the State to enter into and administer Contracts and make writtendeterminations with respect to the Contract.

1.10 Solicitationan Invitation for Bids ('IFB'), a Request for Proposals ('RFP'), or a Request for Quotations ('RFQ').

1.11 Solicitation Amendmenta written document that is signed by the Procurement Officer and issued for the purpose of making changes to theSolicitation.

1.12 Subcontractmeans any Contract, express or implied, between the Contractor and another party or between a subcontractor and anotherparty delegating or assigning, in whole or in part, the making or furnishing of any material or any service required for theperformance of the Contract.

1.13 Statethe State of Arizona and Department or Agency of the State that executes the Contract.

2 InquiriesInquiries

2.1 Duty to ExamineIt is the responsibility of each Offeror to examine the entire Solicitation, seek clarification in writing (inquiries), and examineits' Offer for accuracy before submitting the Offer. Lack of care in preparing an Offer shall not be grounds for modifying orwithdrawing the Offer after the Offer due date and time, nor shall it give rise to any Contract claim.

2.2 Solicitation Contact PersonAny inquiry related to a Solicitation, including any requests for or inquiries regarding standards referenced in the Solicitation,shall be directed solely to the Solicitation contact person. The Offeror shall not contact or direct inquiries concerning thisSolicitation to any other State employee unless the Solicitation specifically identifies a person other than the Solicitationcontact person as a contact.

2.3 Submission of Inquiries

The Procurement Officer or the person identified in the Solicitation as the contact for inquiries mayexcept at the Pre−OfferConference, require that an inquiry be submitted in writing. Any inquiry related to a Solicitation shall refer to the appropriateSolicitation number, page and paragraph. Do not place the Solicitation number on the outside of the envelope containing thatinquiry, since it may then be identified as an Offer and not be opened until after the Offer due date and time. The State shallconsider the relevancy of the inquiry but is not required to respond in writing.

2.4 TimelinessAny inquiry or exception to the solicitation shall be submitted as soon as possible and should be submitted at least sevendays before the Offer due date and time for review and determination by the State. Failure to do so may result in the inquirynot being considered for a Solicitation Amendment.

2.5 No Right to Rely on Verbal ResponsesAn offeror shall not rely on verbal responses to inquiries. A verbal reply to an inquiry does not constitute a modification of the

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solicitation.2.6 Solicitation Amendments

The Solicitation shall only be modified by a Solicitation Amendment.

2.7 Pre−Offer ConferenceIf a pre−Offer conference has been scheduled under this Solicitation, the date, time and location shall appear on theSolicitation cover sheet or elsewhere in the Solicitation. Offerors should raise any questions about the Solicitation or theprocurement at that time. An Offeror may not rely on any verbal responses to questions at the conference. Material issuesraised at the conference that result in changes to the Solicitation shall be answered solely through a written SolicitationAmendment.

2.8 Persons With DisabilitiesPersons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting theSolicitation contact person. Requests shall be made as early as possible to allow time to arrange the accommodation.

3 Offer PreparationOffer Preparation

3.1 Forms: No Facsimile, Telegraphic or Electronic Mail OffersTelegraphic or Electronic Mail Offers. An Offer shall be submitted either on the forms provided in this Solicitation or theirsubstantial equivalent. Any substitute document for the forms provided in this Solicitation must be legible and contain thesame information requested on the forms, unless the solicitation indicates otherwise. A facsimile, telegraphic, mailgram orelectronic mail Offer shall be rejected if submitted in response to requests for proposals or invitations for bids, unless thesolicitation indicates otherwise.

3.2 Typed or Ink; CorrectionsThe Offer shall be typed or in ink. Erasures, interlineations or other modifications in the Offer shall be initialed in ink by theperson signing the Offer. Modifications shall not be permitted after Offers have been opened except as otherwise providedunder applicable law.

3.3 Evidence of Intent to be BoundThe Offer and Acceptance form within the Solicitation shall be submitted with the Offer and shall include a signature (oracknowledgement for electronic submissions, when authorized) by a person authorized to sign the Offer. The signature shallsignify the Offeror's intent to be bound by the Offer and the terms of the Solicitation and that the information provided is true,accurate and complete. Failure to submit verifiable evidence of an intent to be bound, such as an original signature, shallresult in rejection of the Offer.

3.4 Exceptions to Terms and ConditionsAll exceptions included with the Offer shall be submitted in a clearly identified separate section of the Offer in which theOfferor clearly identifies the specific paragraphs of the Solicitation where the exceptions occur. Any exceptions not includedin such a section shall be without force and effect in any resulting Contract unless such exception is specifically accepted bythe Procurement Officer in a written statement. The Offeror's preprinted or standard terms will not be considered by the Stateas a part of any resulting Contract.

i. Invitation for Bids. An Offer that takes exception to a material requirement of any part of the Solicitation, including termsand conditions, shall be rejected. [ALL]

ii. Request for Proposals. All exceptions that are contained in the Offer may negatively affect the State's proposal evaluationbased on the evaluation criteria stated in the Solicitation or result in rejection of the Offer. An offer that takes exception toany material requirement of the solicitation may be rejected.

3.5 SubcontractsOfferor shall clearly list any proposed subcontractors and the subcontractor's proposed responsibilities in the Offer.

3.6 Cost of Offer PreparationThe State will not reimburse any Offeror the cost of responding to a Solicitation.

3.7 Solicitation AmendmentsEach Solicitation Amendment shall be signed with an original signature by the person signing the Offer, and shall besubmitted no later than the Offer due date and time. Failure to return a signed (or acknowledgment for electronic submission,when authorized) copy of a Solicitation Amendment may result in rejection of the Offer.

3.8 Federal Excise TaxThe State of Arizona is exempt from certain Federal Excise Tax on manufactured goods. Exemption Certificates will beprovided by the State.

3.9 Provision of Tax Identification NumbersOfferors are required to provide their Arizona Transaction Privilege Tax Number and/or Federal Tax Identification number inthe space provided on the Offer and Acceptance Form.

3.10 Employee IdentificationOfferor agrees to provide an employee identification number or social security number to the State for the purposes ofreporting to appropriate taxing authorities, monies paid by the State under this contract. If the federal identifier of the offeroris a social security number, this number is being requested solely for tax reporting purposes and will be shared only with

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appropriate state and federal officials. This submission is mandatory under 26 U.S.C. § 6041A.3.11 Identification of Taxes in Offer

The State of Arizona is subject to all applicable state and local transaction privilege taxes. All applicable taxes shall beidentified as a separate item offered in the solicitation when applicable, the tax rate and amount shall be identified on theprice sheet. At all times, payment of taxes and the determination of applicable taxes are the sole responsibility of thecontractor.

3.12 DisclosureIf the firm, business or person submitting this Offer has been debarred, suspended or otherwise lawfully precluded fromparticipating in any public procurement activity, including being disapproved as a subcontractor with any Federal, state orlocal government, or if any such preclusion from participation from any public procurement activity is currently pending, theOfferor shall fully explain the circumstances relating to the preclusion or proposed preclusion in the Offer. The Offeror shallinclude a letter with its Offer setting forth the name and address of the governmental unit, the effective date of thissuspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to thesuspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevantcircumstances including the details enumerated above shall be provided.

3.13 Solicitation Order of PrecedenceIn the event of a conflict in the provisions of this Solicitation, the following shall prevail in the order set forth below:

3.13.1 Special Terms and Conditions;3.13.2 Uniform Terms and Conditions;3.1.3 Statement or Scope of Work;3.13.4 Specifications;3.13.5 Attachments;3.13.6 Exhibits;3.13.7 Special Instructions to Offerors;3.13.8Uniform Instructions to Offerors.3.13.9 Other documents referenced or included in the Solicitation.

3.14 DeliveryUnless stated otherwise in the Solicitation, all prices shall be F.O.B. Destination and shall include all freight, delivery andunloading at the destination(s).

4 Submission of OfferSubmission of Offer

4.1 Sealed Envelope or PackageExcept for electronic submissions, when authorized, each Offer shall be submitted to the submittal location identified in thisSolicitation. Offers should be submitted in a sealed envelope or container. The envelope or container should be clearlyidentified with name of the Offeror and Solicitation number. The State may open envelopes or containers to identify contentsif the envelope or container is not clearly identified.

4.2 Offer Amendment or WithdrawalAn Offer may not be amended or withdrawn after the Offer due date and time except as otherwise provided under applicablelaw.

4.3 Public RecordAll Offers submitted and opened are public records and must be retained by the State. Offers shall be open to publicinspection after Contract award, except for such Offers deemed to be confidential by the State. If an Offeror believes thatinformation in its Offer should remain confidential, it shall indicate as confidential the specific information and submit astatement with its Offer detailing the reasons that the information should not be disclosed. Such reasons shall include thespecific harm or prejudice which may arise. The State shall determine whether the identified information is confidentialpursuant to the Arizona Procurement Code.

4.4 Non−collusion, Employment, and ServicesBy signing the Offer and Acceptance Form or other official contract form, the Offeror certifies that:

4.4.1 i. The Offeror did not engage in collusion or other anti−competitive practices in connection with the preparation orsubmission of its Offer; and

4.4.2 ii.The Offeror does not discriminate against any employee or applicant for employment or person to whom it providesservices because of race, color, religion, sex, national origin, or disability, and that it complies with all applicable Federal,state and local laws and executive orders regarding employment.

5 EvaluationEvaluation

5.1 Unit Price PrevailsIn the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rateshall govern.

5.2 TaxesArizona transaction privilege and use taxes shall not be considered for evaluation.

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5.3 Late OffersAn Offer submitted after the exact Offer due date and time shall be rejected.

5.4 DisqualificationAn Offeror (including any of its' principals) who is currently debarred, suspended or otherwise lawfully prohibited from anypublic procurement activity shall have its offer rejected.

5.5 Offer Acceptance PeriodAn Offeror submitting an Offer under this Solicitation shall hold its Offer open for the number of days from the Offer due datethat is stated in the Solicitation. If the Solicitation does not specifically state a number of days for Offer acceptance, thenumber of days shall be one hundred−twenty (120). If a Best and Final Offer is requested pursuant to a Request forProposals, an Offeror shall hold its Offer open for one hundred−twenty (120) days from the Best and Final Offer due date.

5.6 Waiver and Rejection RightsNotwithstanding any other provision of the Solicitation, the State reserves the right to:

5.6.1 Waive any minor informality;5.6.2 Reject any and all Offers or portions thereof; or5.6.3 Cancel the Solicitation.

6 AwardAward

6.1 Number or Types of AwardsThe State reserves the right to make multiple awards or to award a Contract by individual line items or alternatives, by groupof line items or alternatives, or to make an aggregate award, or regional awards, whichever is most advantageous to theState. If the Procurement Officer determines that an aggregate award to one Offeror is not in the State's best interest, 'all ornone' Offers shall be rejected.

6.2 Contract InceptionAn Offer does not constitute a Contract nor does it confer any rights on the Offeror to the award of a Contract. A Contract isnot created until the Offer is accepted in writing by the Procurement Officer's signature on the Offer and Acceptance Form. Anotice of award or of the intent to award shall not constitute acceptance of the Offer.

6.3 Effective DateThe effective date of this Contract shall be the date that the Procurement Officer signs the Offer and Acceptance form orother official contract form, unless another date is specifically stated in the Contract.

7 ProtestsA protest shall comply with and be resolved according to Arizona Revised Statutes Title 41, Chapter 23, Article 9 and rulesadopted thereunder. Protests shall be in writing and be filed with both the Procurement Officer of the purchasing agency andwith the State Procurement Administrator. A protest of a Solicitation shall be received by the Procurement Officer before theOffer due date. A protest of a proposed award or of an award shall be filed within ten (10) days after the protester knows orshould have known the basis of the protest. A protest shall include:

7.1 The name, address and telephone number of the protester;7.2 The signature of the protester or its representative;7.3 Identification of the purchasing agency and the Solicitation or Contract number;7.4 A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and7.5 The form of relief requested.

8 Comments Welcome

The State Procurement Office periodically reviews the Uniform Instructions to Offerors and welcomes any comments youmay have. Please submit your comments to: State Procurement Administrator, State Procurement Office, 100 North 15thAvenue, Suite 104, Phoenix, Arizona, 85007.

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Uniform Terms and Conditions1 Definition of Terms

As used in this Solicitation and any resulting Contract, the terms listed below are defined as follows:

1.1 Attachmentany item the Solicitation requires the Offeror to submit as part of the Offer.

1.2 Contractthe combination of the Solicitation, including the Uniform and Special Instructions to Offerors, the Uniform and Special Termsand Conditions, and the Specifications and Statement or Scope of Work; the Offer and any Best and Final Offers; and anySolicitation Amendments or Contract Amendments.

1.3 Contract Amendmenta written document signed by the Procurement Officer that is issued for the purpose of making changes in the Contract.

1.4 Contractorany person who has a Contract with the State.

1.5 Dayscalendar days unless otherwise specified

1.6 Exhibitany item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation.

1.7 Gratuitya payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value, present orpromised, unless consideration of substantially equal or greater value is received.

1.8 Materialsall property, including equipment, supplies, printing, insurance and leases of property but does not include land, a permanentinterest in land or real property or leasing space.

1.9 Procurement Officerthe person, or his or her designee, duly authorized by the State to enter into and administer Contracts and make writtendeterminations with respect to the Contract.

1.10 Servicesthe furnishing of labor, time or effort by a contractor or subcontractor which does not involve the delivery of a specific endproduct other than required reports and performance, but does not include employment agreements or collective bargainingagreements.

1.11 Subcontractany Contract, express or implied, between the Contractor and another party or between a subcontractor and another partydelegating or assigning, in whole or in part, the making or furnishing of any material or any service required for theperformance of the Contract.

1.12 Statethe State of Arizona and Department or Agency of the State that executes the Contract.

1.13 State Fiscal Yearthe period beginning with July 1 and ending June 30,

2 Contract InterpretationContract Interpretation

2.1 Arizona LawThe Arizona law applies to this Contract including, where applicable, the Uniform Commercial Code as adopted by the Stateof Arizona and the Arizona Procurement Code, Arizona Revised Statutes (A.R.S.) Title 41, Chapter 23, and its implementingrules, Arizona Administrative Code (A.A.C.) Title 2, Chapter 7.

2.2 Implied Contract TermsEach provision of law and any terms required by law to be in this Contract are a part of this Contract as if fully stated in it.

2.3 Contract Order of PrecedenceIn the event of a conflict in the provisions of the Contract, as accepted by the State and as they may be amended, thefollowing shall prevail in the order set forth below:

2.3.1 Special Terms and Conditions;2.3.2 Uniform Terms and Conditions;2.3.3 Statement or Scope of Work;2.3.4 Specifications;2.3.5 Attachments;2.3.6 Exhibits;2.3.7 Documents referenced or included in the Solicitation.

2.4 Relationship of Parties

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The Contractor under this Contract is an independent Contractor. Neither party to this Contract shall be deemed to be theemployee or agent of the other party to the Contract.

2.5 SeverabilityThe provisions of this Contract are severable. Any term or condition deemed illegal or invalid shall not affect any other termor condition of the Contract.

2.6 No Parol EvidenceThis Contract is intended by the parties as a final and complete expression of their agreement. No course of prior dealingsbetween the parties and no usage of the trade shall supplement or explain any terms used in this document and no otherunderstanding either oral or in writing shall be binding.

2.7 No WaiverEither party's failure to insist on strict performance of any term or condition of the Contract shall not be deemed a waiver ofthat term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature ofthe performance and fails to object to it.

3 Contract Administration and OperationContract Administration and Operation.

3.1 RecordsUnder A.R.S. § 35−214 and § 35−215, the Contractor shall retain and shall contractually require each subcontractor to retainall data and other 'records' relating to the acquisition and performance of the Contract for a period of five years after thecompletion of the Contract. All records shall be subject to inspection and audit by the State at reasonable times. Uponrequest, the Contractor shall produce a legible copy of any or all such records.

3.2 Non−DiscriminationThe Contractor shall comply with State Executive Order No. 99−4 and all other applicable Federal and State laws, rules andregulations, including the Americans with Disabilities Act.

3.3 AuditPursuant to ARS § 35−214, at any time during the term of this Contract and five (5) years thereafter, the Contractor's or anysubcontractor's books and records shall be subject to audit by the State and, where applicable, the Federal Government, tothe extent that the books and records relate to the performance of the Contract or Subcontract.

3.4 Facilities Inspection and Materials TestingThe Contractor agrees to permit access to its facilities, subcontractor facilities and the Contractor's processes or services, atreasonable times for inspection of the facilities or materials covered under this Contract. The State shall also have the rightto test, at its own cost, the materials to be supplied under this Contract. Neither inspection of the Contractor's facilities normaterials testing shall constitute final acceptance of the materials or services. If the State determines non−compliance of thematerials, the Contractor shall be responsible for the payment of all costs incurred by the State for testing and inspection.

3.5 NoticesNotices to the Contractor required by this Contract shall be made by the State to the person indicated on the Offer andAcceptance form submitted by the Contractor unless otherwise stated in the Contract. Notices to the State required by theContract shall be made by the Contractor to the Solicitation Contact Person indicated on the Solicitation cover sheet, unlessotherwise stated in the Contract. An authorized Procurement Officer and an authorized Contractor representative maychange their respective person to whom notice shall be given by written notice to the other and an amendment to theContract shall not be necessary.

3.6 Advertising, Publishing and Promotion of ContractThe Contractor shall not use, advertise or promote information for commercial benefit concerning this Contract without theprior written approval of the Procurement Officer.

3.7 Property of the StateAny materials, including reports, computer programs and other deliverables, created under this Contract are the soleproperty of the State. The Contractor is not entitled to a patent or copyright on those materials and may not transfer thepatent or copyright to anyone else. The Contractor shall not use or release these materials without the prior written consentof the State.

3.8 Ownership of Intellectual PropertyAny and all intellectual property, including but not limited to copyright, invention, trademark, tradename, service mark, and/ortrade secrets created or conceived pursuant to or as a result of this contract and any related subcontract ('IntellectualProperty'), shall be work made for hire and the State shall be considered the creator of such Intellectual Property. Theagency, department, division, board or commission of the State of Arizona requesting the issuance of this contract shall own(for and on behalf of the State) the entire right, title and interest to the Intellectual Property throughout the world. Contractorshall notify the State, within thirty (30) days, of the creation of any Intellectual Property by it or its subcontractor(s).Contractor, on behalf of itself and any subcontractor (s), agrees to execute any and all document(s) necessary to assureownership of the Intellectual Property vests in the State and shall take no affirmative actions that might have the effect ofvesting all or part of the Intellectual Property in any entity other than the State. The Intellectual Property shall not bedisclosed by contractor or its subcontractor(s) to any entity not the State without the express written authorization of theagency, department, division, board or commission of the State of Arizona requesting the issuance of this contract.

4 Costs and Payments

Costs and Payments

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4.1 PaymentsPayments shall comply with the requirements of A.R.S. Titles 35 and 41, Net 30 days. Upon receipt and acceptance ofgoods or services, the Contractor shall submit a complete and accurate invoice for payment from the State within thirty (30)days.

4.2 DeliveryUnless stated otherwise in the Contract, all prices shall be F.O.B. Destination and shall include all freight delivery andunloading at the destination.

4.3 Applicable Taxes4.3.1 Payment of Taxes. The Contractor shall be responsible for paying all applicable taxes.

4.3.2 State and Local Transaction Privilege Taxes. The State of Arizona is subject to all applicable state and localtransaction privilege taxes. Transaction privilege taxes apply to the sale and are the responsibility of the seller to remit.Failure to collect such taxes from the buyer does not relieve the seller from its obligation to remit taxes.

4.3.3 Tax Indemnification. Contractor and all subcontractors shall pay all Federal, state and local taxes applicable to itsoperation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold the Stateharmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/orstate and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensationinsurance, Social Security and Worker's Compensation.

4.3.4 IRS W9 Form. In order to receive payment the Contractor shall have a current I.R.S. W9 Form on file with the State ofArizona, unless not required by law.

4.4 Availability of Funds for the Next State Fiscal YearFunds may not presently be available for performance under this Contract beyond the current state fiscal year. No legalliability on the part of the State for any payment may arise under this Contract beyond the current state fiscal year until fundsare made available for performance of this Contract.

4.5 Availability of Funds for the Current State Fiscal YearShould the State Legislature enter back into session and reduce the appropriations or for any reason and these goods orservices are not funded, the State may take any of the following actions:4.5.1 Accept a decrease in price offered by the contractor;4.5.2 Cancel the Contract4.5.3 Cancel the contract and re−solicit the requirements.

5 Contract ChangesContract Changes

5.1 AmendmentsThis Contract is issued under the authority of the Procurement Officer who signed this Contract. The Contract may bemodified only through a Contract Amendment within the scope of the Contract. Changes to the Contract, including theaddition of work or materials, the revision of payment terms, or the substitution of work or materials, directed by a personwho is not specifically authorized by the procurement officer in writing or made unilaterally by the Contractor are violations ofthe Contract and of applicable law. Such changes, including unauthorized written Contract Amendments shall be void andwithout effect, and the Contractor shall not be entitled to any claim under this Contract based on those changes.

5.2 SubcontractsThe Contractor shall not enter into any Subcontract under this Contract for the performance of this contract without theadvance written approval of the Procurement Officer. The Contractor shall clearly list any proposed subcontractors and thesubcontractor's proposed responsibilities. The Subcontract shall incorporate by reference the terms and conditions of thisContract.

5.3 Assignment and DelegationThe Contractor shall not assign any right nor delegate any duty under this Contract without the prior written approval of theProcurement Officer. The State shall not unreasonably withhold approval.

6 Risk and LiabilityRisk and Liability

6.1 Risk of LossThe Contractor shall bear all loss of conforming material covered under this Contract until received by authorized personnelat the location designated in the purchase order or Contract. Mere receipt does not constitute final acceptance. The risk ofloss for nonconforming materials shall remain with the Contractor regardless of receipt.

6.2 Indemnification6.2.1 Contractor/Vendor Indemnification (Not Public Agency) The parties to this contract agree that the State of Arizona, its'departments, agencies, boards and commissions shall be indemnified and held harmless by the contractor for the vicariousliability of the State as a result of entering into this contract. However, the parties further agree that the State of Arizona, its'departments, agencies, boards and commissions shall be responsible for its' own negligence. Each party to this contract isresponsible for its' own negligence.

6.2.2 Public Agency Language Only Each party (as 'indemnitor') agrees to indemnify, defend, and hold harmless the otherparty (as 'indemnitee') from and against any and all claims, losses, liability, costs, or expenses (including reasonable

Contract # SCC090001−3 01/15/09 10:20:13 18/23


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attorney's fees) (hereinafter collectively referred to as 'claims') arising out of bodily injury of any person (including death) orproperty damage but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee, arecaused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its' officers, officials, agents,employees, or volunteers.'

6.3 Indemnification − Patent and CopyrightThe Contractor shall indemnify and hold harmless the State against any liability, including costs and expenses, forinfringement of any patent, trademark or copyright arising out of Contract performance or use by the State of materialsfurnished or work performed under this Contract. The State shall reasonably notify the Contractor of any claim for which itmay be liable under this paragraph. If the contractor is insured pursuant to A.R.S. § 41−621 and § 35−154, this section shallnot apply.

6.4 Force Majeure6.4.1 Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this Contract ifand to the extent that such party's performance of this Contract is prevented by reason of force majeure. The term 'forcemajeure' means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence.Without limiting the foregoing, force majeure includes acts of God; acts of the public enemy; war; riots; strikes; mobilization;labor disputes; civil disorders; fire; flood; lockouts; injunctions−intervention−acts; or failures or refusals to act by governmentauthority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable toprevent by exercising reasonable diligence.

6.4.2 Force Majeure shall not include the following occurrences:

6.4.2.1 Late delivery of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, or an oversoldcondition of the market;

6.4.2.2 Late performance by a subcontractor unless the delay arises out of a force majeure occurrence in accordance withthis force majeure term and condition; or

6.4.2.3 Inability of either the Contractor or any subcontractor to acquire or maintain any required insurance, bonds, licensesor permits.

6.4.3 If either party is delayed at any time in the progress of the work by force majeure, the delayed party shall notify theother party in writing of such delay, as soon as is practicable and no later than the following working day, of thecommencement thereof and shall specify the causes of such delay in such notice. Such notice shall be delivered or mailedcertified−return receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed partyshall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. Thetime of completion shall be extended by Contract Amendment for a period of time equal to the time that results or effects ofsuch delay prevent the delayed party from performing in accordance with this Contract.

6.4.4 Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise to any claimfor damages or loss of anticipated profits if, and to the extent that such delay or failure is caused by force majeure.

6.5 Third Party Antitrust ViolationsThe Contractor assigns to the State any claim for overcharges resulting from antitrust violations to the extent that thoseviolations concern materials or services supplied by third parties to the Contractor, toward fulfillment of this Contract.

7 Warranties

Warranties

7.1 Liens

The Contractor warrants that the materials supplied under this Contract are free of liens and shall remain free of liens.

7.2 Quality

Unless otherwise modified elsewhere in these terms and conditions, the Contractor warrants that, for one year afteracceptance by the State of the materials, they shall be:

7.2.1 Of a quality to pass without objection in the trade under the Contract description;

7.2.2 Fit for the intended purposes for which the materials are used;

7.2.3 Within the variations permitted by the Contract and are of even kind, quantity, and quality within each unit and amongall units;

7.2.4 Adequately contained, packaged and marked as the Contract may require; and

7.2.5 Conform to the written promises or affirmations of fact made by the Contractor.

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7.3 FitnessThe Contractor warrants that any material supplied to the State shall fully conform to all requirements of the Contract and allrepresentations of the Contractor, and shall be fit for all purposes and uses required by the Contract.

7.4 Inspection/TestingThe warranties set forth in subparagraphs 7.1 through 7.3 of this paragraph are not affected by inspection or testing of orpayment for the materials by the State.

7.5 Year 20007.5.1 Notwithstanding any other warranty or disclaimer of warranty in this Contract, the Contractor warrants that all productsdelivered and all services rendered under this Contract shall comply in all respects to performance and delivery requirementsof the specifications and shall not be adversely affected by any date−related data Year 2000 issues. This warranty shallsurvive the expiration or termination of this Contract. In addition, the defense of force majeure shall not apply to theContractor's failure to perform specification requirements as a result of any date−related data Year 2000 issues.

7.5.2 Additionally, notwithstanding any other warranty or disclaimer of warranty in this Contract, the Contractor warrants thateach hardware, software, and firmware product delivered under this Contract shall be able to accurately process date/timedata (including but not limited to calculation, comparing, and sequencing) from, into, and between the twentieth andtwenty−first centuries, and the years 1999 and 2000 and leap year calculations, to the extent that other informationtechnology utilized by the State in combination with the information technology being acquired under this Contract properlyexchanges date−time data with it. If this Contract requires that the information technology products being acquired performas a system, or that the information technology products being acquired perform as a system in combination with other Stateinformation technology, then this warranty shall apply to the acquired products as a system. The remedies available to theState for breach of this warranty shall include, but shall not be limited to, repair and replacement of the informationtechnology products delivered under this Contract. In addition, the defense of force majeure shall not apply to the failure ofthe Contractor to perform any specification requirements as a result of any date−related data Year 2000 issues.

7.6 Compliance With Applicable LawsThe materials and services supplied under this Contract shall comply with all applicable Federal, state and local laws, andthe Contractor shall maintain all applicable license and permit requirements.

7.7 Survival of Rights and Obligations after Contract Expiration or Termination7.71 Contractor's Representations and Warranties. All representations and warranties made by the Contractor under thisContract shall survive the expiration or termination hereof. In addition, the parties hereto acknowledge that pursuant toA.R.S. § 12−510, except as provided in A.R.S. § 12−529, the State is not subject to or barred by any limitations of actionsprescribed in A.R.S., Title 12, Chapter 5.

7.7.2 Purchase Orders. The Contractor shall, in accordance with all terms and conditions of the Contract, fully perform andshall be obligated to comply with all purchase orders received by the Contractor prior to the expiration or termination hereof,unless otherwise directed in writing by the Procurement Officer, including, without limitation, all purchase orders receivedprior to but not fully performed and satisfied at the expiration or termination of this Contract.

8 State's Contractual RemediesState's Contractual Remedies

8.1 Right to AssuranceIf the State in good faith has reason to believe that the Contractor does not intend to, or is unable to perform or continueperforming under this Contract, the Procurement Officer may demand in writing that the Contractor give a written assuranceof intent to perform. Failure by the Contractor to provide written assurance within the number of Days specified in thedemand may, at the State's option, be the basis for terminating the Contract under the Uniform Terms and Conditions orother rights and remedies available by law or provided by the contract.

8.2 Stop Work Order8.2.1 The State may, at any time, by written order to the Contractor, require the Contractor to stop all or any part, of the workcalled for by this Contract for period(s) of days indicated by the State after the order is delivered to the Contractor. The ordershall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shallimmediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the workcovered by the order during the period of work stoppage.

8.2.2 If a stop work order issued under this clause is canceled or the period of the order or any extension expires, theContractor shall resume work. The Procurement Officer shall make an equitable adjustment in the delivery schedule orContract price, or both, and the Contract shall be amended in writing accordingly.

8.3 Non−exclusive RemediesThe rights and the remedies of the State under this Contract are not exclusive.

8.4 Nonconforming TenderMaterials or services supplied under this Contract shall fully comply with the Contract. The delivery of materials or servicesor a portion of the materials or services that do not fully comply constitutes a breach of contract. On delivery ofnonconforming materials or services, the State may terminate the Contract for default under applicable termination clausesin the Contract, exercise any of its rights and remedies under the Uniform Commercial Code, or pursue any other right or

Contract # SCC090001−3 01/15/09 10:20:13 20/23


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remedy available to it.

8.5 Right of OffsetThe State shall be entitled to offset against any sums due the Contractor, any expenses or costs incurred by the State, ordamages assessed by the State concerning the Contractor's non−conforming performance or failure to perform the Contract,including expenses, costs and damages described in the Uniform Terms and Conditions.

9 Contract TerminationContract Termination

9.1 Cancellation for Conflict of InterestPursuant to A.R.S. § 38−511, the State may cancel this Contract within three (3) years after Contract execution withoutpenalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting or creating theContract on behalf of the State is or becomes at any time while the Contract or an extension of the Contract is in effect anemployee of or a consultant to any other party to this Contract with respect to the subject matter of the Contract. Thecancellation shall be effective when the Contractor receives written notice of the cancellation unless the notice specifies alater time. If the Contractor is a political subdivision of the State, it may also cancel this Contract as provided in A.R.S. §38−511.

9.2 GratuitiesThe State may, by written notice, terminate this Contract, in whole or in part, if the State determines that employment or aGratuity was offered or made by the Contractor or a representative of the Contractor to any officer or employee of the Statefor the purpose of influencing the outcome of the procurement or securing the Contract, an amendment to the Contract, orfavorable treatment concerning the Contract, including the making of any determination or decision about contractperformance. The State, in addition to any other rights or remedies, shall be entitled to recover exemplary damages in theamount of three times the value of the Gratuity offered by the Contractor.

9.3 Suspension or DebarmentThe State may, by written notice to the Contractor, immediately terminate this Contract if the State determines that theContractor has been debarred, suspended or otherwise lawfully prohibited from participating in any public procurementactivity, including but not limited to, being disapproved as a subcontractor of any public procurement unit or othergovernmental body. Submittal of an offer or execution of a contract shall attest that the contractor is not currently suspendedor debarred. If the contractor becomes suspended or debarred, the contractor shall immediately notify the State.

9.4 Termination for ConvenienceThe State reserves the right to terminate the Contract, in whole or in part at any time, when in the best interests of the Statewithout penalty or recourse. Upon receipt of the written notice, the Contractor shall stop all work, as directed in the notice,notify all subcontractors of the effective date of the termination and minimize all further costs to the State. In the event oftermination under this paragraph, all documents, data and reports prepared by the Contractor under the Contract shallbecome the property of and be delivered to the State upon demand. The Contractor shall be entitled to receive just andequitable compensation for work in progress, work completed and materials accepted before the effective date of thetermination. The cost principles and procedures provided in A.A.C. R2−7−701 shall apply.

9.5 Termination for Default9.5.1 In addition to the rights reserved in the contract, the State may terminate the Contract in whole or in part due to thefailure of the Contractor to comply with any term or condition of the Contract, to acquire and maintain all required insurancepolicies, bonds, licenses and permits, or to make satisfactory progress in performing the Contract. The Procurement Officershall provide written notice of the termination and the reasons for it to the Contractor.

9.5.2 Upon termination under this paragraph, all goods, materials, documents, data and reports prepared by the Contractorunder the Contract shall become the property of and be delivered to the State on demand.

9.5.3 The State may, upon termination of this Contract, procure, on terms and in the manner that it deems appropriate,materials or services to replace those under this Contract. The Contractor shall be liable to the State for any excess costsincurred by the State in procuring materials or services in substitution for those due from the Contractor.

9.6 Continuation of Performance Through TerminationThe Contractor shall continue to perform, in accordance with the requirements of the Contract, up to the date of termination,as directed in the termination notice.

10 Contract ClaimsAll contract claims or controversies under this Contract shall be resolved according to A.R.S. Title 41, Chapter 23, Article 9,and rules adopted thereunder.

11 ArbitrationThe parties to this Contract agree to resolve all disputes arising out of or relating to this contract through arbitration, afterexhausting applicable administrative review, to the extent required by A.R.S. § 12−1518, except as may be required by otherapplicable statutes (Title 41).

Contract # SCC090001−3 01/15/09 10:20:13 21/23


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OfferTO THE STATE OF ARIZONA:The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions,specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Businessstatus.Tax InformationArizona Transaction (Sales) Privilege Tax License No. 07020762NFederal Employer Identification No. XXXXXXXXXLocation InformationSupplier Number: 19779Company Name: Vanguarg Truck Center of PhoenixAddress: 2402 S. 19TH ave

PHOENIX, AZ 85009SignatureName: Tommy Lyons Date: 9/18/08 18:06:30Title: SALES MANAGERSignature: _______________________________________________________________________

Status: AcceptedCertification

By Accepting below, the bidder certifies:

1. The submission of the offer did not involve collusion or other anti−competitive practices.

2. The bidder shall not discriminate against any employee or applicant for employment in violation of Federal

Executive Order 11246, State Executive Order 75.5 or A.R.S. §§ 41−1461 through 1465.

3. The bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future

employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the

submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in

rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be

subject to legal remedies provided by law.

4. The bidder certifies that the above referenced organization []is not[] a small business with less than 100 employees

or has gross revenues of $4 million or less.

5. In accordance with A.R.S. §35−397, the offeror hereby certifies that the offeror does not have scrutinized business

operations in Iran.

6. In accordance with A.R.S. §35−397, the offeror hereby certifies that the offeror does not have scrutinized business

operations in Sudan.

Acceptance

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the

solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor's Offer as accepted

by the State.

This contract shall henceforth be referred to as Contract No.Entry not found in index. The Contractor has been

cautioned not to commence any billable work or to provide any material or service under this contract until Contractor

receives purchase order, contact release document or written notice to proceed.

Award Date TBD

Contract # SCC090001−3 01/15/09 10:20:13 22/23


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Line Items

LI # CM Code #CM Code Item #

Commodity Code DescriptionCommodity Code Item Description

Manufacturer Pricing Qty % Unit Price Ext Price

1 0070−00470070−0047−0001

Trucks, Cab and Chassis OnlyMedium Duty Chassis

FP 1 $1.00 $1.00

2 0070−00510070−0051−0001

Trucks (Over One Ton Capacity)Heavy Duty Chassis

FP 1 $1.00 $1.00

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Specifications, Solicitation Number SC090001 1 of 2

1. PURPOSE

The Arizona Department of Transportation (ADOT), on behalf of the State of Arizona (hereinafter referred to as the State), intends to establish a contract for the purchase and delivery of Medium (under 26,000 lbs) and Heavy Duty Cab & Chassis (over 26,001 lbs); to be utilized by authorized State of Arizona agencies, accounts, boards and participating political subdivisions (a.k.a. eligible agencies).

2. GENERAL CONDITIONS AND REQUIREMENTS

All chassis shall be manufacturer's current models in production and shall be new, serviced completely by vendor before delivery and ready in all respects for use.

All chassis bid and furnished must meet requirements of applicable Arizona Motor Vehicle Laws, or any applicable Federal Motor Vehicle Laws and the Federal Bridge Formula, whether or not such requirements are specified in detail.

The vendor must supply a quote sheet within seven (7) calendar days after contact by the ordering agency and copies of the manufacturer's factory order numbers within fourteen (14) calendar days after receipt of purchase order to confirm vehicles have been ordered. If confirmation of manufacturer’s factory order numbers are not received with in this timeframe the ordering agency has the option to award to the second lowest bidder meeting specifications, in which event, the ordering agency may charge the extra cost of procuring the vehicles to the original vendor.

3. CHASSIS MODELS

Bidders are encouraged to provide all sizes of medium and heavy duty cab & chassis. Bidders shall submit a vehicle specification sheet for each cab & chassis offered. Please see Excel spread sheet listed under Attachments.

4. CHASSIS UPFIT

The ordering agency may request the awarded Contractor to upfit the cab and chassis with a specialized body, i.e. dump body, landscape body, etc. The ordering agency will supply all quote information to the Contractor. Contractor shall identify any conditions that apply to the upfit on the quote sheet before any work commences.

5. WARRANTY

Bidder shall state in writing the conditions and duration of the warranty bid in detail on an attachment to the bid in accordance with the Additional Special Terms and Conditions, paragraph titled WARRANTY. The warranty, dealer, factory and extended, is an important consideration and may be a factor in determining the award.

Bidder shall list all locations within Arizona from which warranty work will be administered on Questionnaire 1.

The ordering agency shall be furnished at no charge, invoice(s) for all work performed under warranty indicating type of work performed and parts replaced.


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Specifications, Solicitation Number SC090001 2 of 2

6. VEHICLE EQUIPMENT REQUIREMENTS

All contract prices shall include the following minimum equipment:

MEDIUM & HEAVY DUTY CAB & CHASSIS

6.1 All standard factory equipment

6.2 Automatic transmission

6.3 Cruise Control

6.4 Four (4) keys, per vehicle

6.5 Air conditioning

6.6 Cloth Seats

6.7 Rear view mirrors on driver and passenger doors

6.8 Standard tint glass if available


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Prepared for the City of Casa Grande, Arizona Revised September 14th , 2011

Price Justification Summary MRU613 STOCK UNIT

Base Price: $114,168.00 $130,814.00

Difference: $16,646.00

What makes up the difference from the State contract:

increases/options

SCR Technology,

EPA certified and compliant Per Government regulations 7633.00

Engine HP upgraded from 325 to 345HP 643.00

Freight 100.00

Wheel base Change 564.00

165 amp, 12V AC Delco Alternator Brushless 403.00

Batteries, 3000CCA 110.00

Upgraded drive line 31.00

Undercoat Insulation 1200.00

8” Convex Mirror 36.00

Radiator Guard 338.00

Windsheild Protector/ Ladder 172.00

Rear Tow Hooks 37.00

Ft tires 315/80 R22.5 66.00

9” Ft rims 342.79

FT axle Automatic Slack adjusters 96.00

Rear Tires 315/80R22.5 2,344.00

Rear axle Automatic Slack adjusters 96.00

Anti Lock braking system 640.00

Front Engine PTO 801.00

Skid plate 426.00

Tire Disposal fee 11.00

Allison Transmission 5yr unlimited Warranty 925.00

80 Gallon fuel tank 309.00

Sub Total $17,323.79

Omit Back Up Alarm (344.00)

Omit LH Fuel Tank (333.79)

Sub Total (677.79)

DifferenceTotal $16,646.00

NOTE:

Model year of chassis will be a 2012 stock production chassis built in Nov.

The leading edge in transportation solutions. Atlanta

Corporate Headquarters

700 Ruskin Drive

Forest Park, GA 30297

Phone: (404) 363-8390

Fax: (404) 363-4659

VOLVO • GMC

Houston

5216 N. McCarty Drive

Houston, TX 77013

Phone: (713) 673-1444

Fax: (713) 673-7354

MACK • ISUZU

Austin

17901 Interstate 35

Buda, TX 78610

Phone: (512) 312-5400

Fax: (512) 312-5440

VOLVO • MACK

Phoenix

2402 South 19th Avenue

Phoenix, AZ 85009

Phone: (602) 258-4500

Fax: (602) 258-5905

VOLVO • MACK

Tucson

1111 East Benson Hwy.

Tucson, AZ 85713

Phone: (520) 791-0300

Fax: (520) 547-3550

VOLVO • MACK • ISUZU

www.vanguardtrucks.com


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CITY OF CASA GRANDE VEHICLE QUOTE

DATE 8/2/2011 P. ORDER #

USER DEPT Sanitation Dept-420 ORDINANCE #

DEALER Vanguard Truck Centers/ SALESMAN

Arizona Truck Center FAX:

ADDRESS 2402 S. 19th AvePhoenix, AZ 85009 Project Number:

PHONE 602-258-4500 Office Account Number:

602-421-2721 Cell

State Contract # SSC090001-3

TYPE OF VEHICLE 2012 MACK MRU 613 BASE PRICE

Left Hand Drive

COLOR EXT White

COLOR INT Neutral

CONTRACT OPTIONS: AS PER STATE CONTRACT:All Standard Factory Equipment

Automatic Transmission

Cruise Control

Four (4) keys, per vehicle

Air Conditioning

Cloth Seats

Rear View Mirrors; Both Doors

Standard Tint Glass (if available)

SPECIFICATION OPTIONS: REFER TO SPEC OPTIONS TAB OPTIONS/UPGRADES

SUBTOTAL

Taxable Total:

% RATE 9.30% Arizona Tax:

IN STOCK UNIT

TOTAL EACH:

Quantity 1 TOTAL:

Dave Standridge 63847.xls


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CITY OF CASA GRANDE VEHICLE QUOTE

Chris Anderson

602-258-5905

11-cfl-2965

540-35-426-4610-00

114,168.00$

included in base

included in base

included in base

included in base

included in base

included in base

included in base

included in base

16,646.00$

130,814.00$

130,814.00$

12,165.70$

142,979.70$

142,979.70$

Dave Standridge 63847.xls


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AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE




An Ordinance authorizing the City Manager to

negotiate and execute a Development/Pay-Back

Agreement associated with the development of

the parcel located at the Northeast corner of the

future Cacheris Ct. and Florence Blvd.

intersection (APN #505-23-001X)

RECOMMENDATION:

Staff recommends that the Mayor and City Council authorize the City Manager and City Attorney to negotiate and execute a Development/Pay-Back Agreement for the property adjacent to the new Chevron station being built off Florence Boulevard.

DISCUSSION:

The developer of the Chevron Gas and Convenience Store (Florence Blvd. Fuel 1. LLC) located at 2128 E. Florence Boulevard will be constructing off-site traffic improvements to Florence Blvd. west of the project site. These off-site improvements, which are beyond the scope required by the City Code, include extending an additional traffic lane, along with associated sidewalk and drainage improvements along the frontage of the parcel (APN 505-23-001X) located at the northeast corner of the future Cacheris Ct./Florence Blvd. intersection. These improvements to Florence Blvd. would be required in conjunction with the development of the parcel located northeast corner of future Cacheris Ct./Florence Blvd. intersection in accordance with Section 15.32.060.A. of the City Code. However, as a result of this development agreement the public will be able to use these roadway improvements, and reap the benefits of the associated traffic safety enhancements, prior to development of this corner. These off-site improvements will not only enhance the ability of the C-Store customers to merge into Florence Blvd. traffic, they also will enhance the turning movements into the future Cacheris Ct. and Holiday Inn Express Florence Blvd. entrance.

The development agreement obligates the City to reimburse Florence Blvd. Fuel 1 for the construction costs associated with these specific additional off-site public improvements, in an amount not to exceed $57,000, with the condition that the City is paid back for these costs. The pay-back is required prior to the approval of a building permit or development permit, for the parcel (APN 505-23-001X) located on the northeast corner of future Cacheris Ct./Florence Blvd. intersection or within 12 years, whichever occurs first. The current owner of this vacant undeveloped parcel (505-23-001X), Double G Properties of Casa Grande, LLC, will be a consenting party to the Development Agreement.


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FISCAL IMPACT:

Approval of this Development/Pay-Back Agreement will require an expenditure of up to $57,000 from the FY 2011/2012 Budget with full reimbursement of these costs at a future date not to exceed 12 years.

ALTERNATIVES:


Paul Tice

Paul Tice

Jim Thompson Planning & Development

Director

Planning & Development

Director

City Manager

Reviewed by




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AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, APPROVING A DEVELOPMENT/PAY-BACK AGREEMENT BETWEEN THE CITY OF CASA GRANDE, FLORENCE BLVD. FUEL 1, LLC AND DOUBLE G PROPERTIES OF CASA GRANDE, LLC.; AND AUTHORIZING THE EXECUTION OF THE DEVELOPMENT/ PAY-BACK AGREEMENT BY THE CITY MANAGER.

BE IT ORDAINED by the Mayor and Council of the City of Casa Grande, Arizona, as

follows:

The Mayor and Council of the City of Casa Grande hereby: 1. Authorize the City Manager to negotiate a Development/Pay-Back Agreement

(identified in City records as C.G. No. _________) between the City of Casa Grande, Florence Blvd. Fuel 1, LLC and Double G Properties of Casa Grande, LLC.; and

2. Authorize the Finance Director to expend public funds as required by the

Development/Pay-Back Agreement in an amount not to exceed $57,000; and 2. Authorize the City Manager to execute the Development/Pay-Back Agreement on

behalf of the City of Casa Grande.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this _____ day of October, 2011.

____________________________ Mayor

ATTEST: __________________________ City Clerk

APPROVED AS TO FORM: ___________________________ City Attorney

PZ O-Development Pay-Back Agreement for NE Corner of Cacheris Ct and Florence Blvd


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AGENDA ITEM:

DATE: 10/3/2011

CITY OF CASA GRANDE




Authorize Payment of Municipality Fee to the

Arizona Department of Water Resources in the

amount of $60,510.65 and authorize use of

Council Contingency for Payment.

RECOMMENDATION: Staff recommends Council authorize payment of the fee.

DISCUSSION: In the latest legislative session, the state approved Senate Bill 1624 which enacted

ARS 45-118. This legislation requires the Arizona Department of Water Resources to finance their operations through a fee to each municipality. The fee is based on City population divided by the State population times $7,000,000 less unobligated monies ($743,312,46). We can pay in two installments October 17th and January 6th. Staff contacted the League and spoke to ADWR regarding the applicability of the fee to Casa Grande since we do not provide water service to residents. The League indicated this bill was a compromise for a larger loss in state shared revenue. ADWR stated they were going to allocate the costs to all municipalities because that is what the statute requires.

FISCAL IMPACT: The fiscal impact is a additional expense of $60,510.65 to the General Fund.

Because this fee had not been imposed prior to the City completing its budget the funding is proposed to come from Council Contingency.

ALTERNATIVES:


Diane Archer

Diane Archer

Jim Thompson Finance Director Finance Director City Manager


Reviewed by




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AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA GRANDE, ARIZONA, AUTHORIZING PAYMENT OF A FEE TO THE ARIZONA DEPARTMENT OF WATER RESOURCES; AUTHORIZING USE OF COUNCIL CONTINGENCY FOR PAYMENT; AND AUTHORIZING EXPENDITURE OF PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED $60,510.65.

BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as follows:

The Mayor and Council of the City of Casa Grande hereby authorize:

1. Payment of Municipality Fee to the Arizona Department of Water Resources; 2. Use of Council Contingency for said payment; and 3. Expenditure of public funds in an amount not to exceed $60,510.65.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this ______ day of October, 2011. ___________________________ Mayor ATTEST: APPROVED AS TO FORM: __________________________ ___________________________ City Clerk City Attorney

FIN O-Payment of Municipality Fee to Arizona Department of Water Resources


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45-118. Water resources; fee; municipalities

Notwithstanding any other law, the director of the department may assess and collect a fee from

each municipality in this state. The fee shall be assessed proportionally based on the population of

each municipality. The director shall deposit monies collected pursuant to this section in the water

resources fund established by section 45-117.

Page 1 of 145-118 - Water resources; fee; municipalities

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PUBLIC NOTICE

AS REQUIRED BY A.R.S. 38-431.03.A (3 & 4) THE CASA GRANDE CITY

COUNCIL WILL HOLD AN EXECUTIVE SESSION DURING A REGULAR

MEETING SCHEDULED ON OCTOBER 3, 2011, AT 7:00 P.M., CITY COUNCIL

CHAMBERS, 510 E. FLORENCE BLVD., THE PURPOSE OF THE MEETING IS

FOR THE FOLLOWING:

EXECUTIVE SESSION:

A.R.S. §38-431.03.

A. Upon a public majority vote of the members constituting a quorum, a public body

may hold an executive session but only for the following purposes:

3. Discussion or consultation for legal advice with the attorney or attorneys of

the public body.

4. Discussion or consultation with the attorneys of the public body in order to

consider its position and instruct its attorneys regarding the public body's

position regarding contracts that are the subject of negotiations, in pending or

contemplated litigation or in settlement discussions conducted in order to avoid

or resolve litigation.

� Discussion and Consultation with City Attorney Regarding Negotiations of

a Memorandum of Understanding with St. Anthony of Padua Catholic

Church for 1st Street Right-of-Way Between Picacho Street and Drylake

Street

� Proposal by Ritchie Brothers to Amend the Development Agreement with

the City of Casa Grande

Posted at City Hall and Police Department on September 29, 2011 at 5:00 p.m.

Gloria Leija, MMC

City Clerk

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