1 II.THE POWERS AND DUTIES OF OFFICERS AND EMPLOYEES:- The powers and duties of officers/employees of Himachal Pradesh Police can be classified into the following main categories :- A. Powers /Duties as a Police OfficerB. Financial Powers C. Disciplinary Powers D. Special Administrative Powers E. Powers and Duties According to each Wing/Unit Each of these categories is detailed below:- A.Powers/Duties as a Police Officer: Under Section 23 of the Police Act, 1861, the powers of police officers are deline ated as below:- It shall be the duty of every police officer promptly to obey & execute all orders & warrants lawfully issued to him by any competent authority :- a. To collect & communicate Intelligen ce affecting the public peace. b. To prevent the commission of offences & public nuisances c. To detect & to bring offenders to justice & to apprehend all persons whom he is legallyauthorized to apprehend & for whose apprehension sufficient grounds exist. It shall be lawful for a Police officer, for any of the purpose mentioned in this section without a warrant, to enter & inspect any drinking shop, gamming house or other place of resort of loose & disorderly charters. Main powers/ duties of a police officer under various sections of Cr.P.C. are as below:- Section 36 Powers of superior Officers of Police. Section 41 When Police may arrest without Warrant Section 42 Arrest on refusal to give name & residence Section 46 Procedure of Arrest Section 47 Power of Police officer to search of a Place entered by a person sought to be arrested.
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8/4/2019 Aashi2-Powers & Duties of Officers & Employees
payment of telephone bills.ControllingOfficer Head of Office
Upto Rs. 3,500/-
Upto Rs. 1,500/-Subject to the limits of free
telephone calls on officialphones installed atresidences as per instructions issued fromtime to time by the Govt./Competent Authority.
iii) To sanction correctpurchase of stores from thelocal market after exhausting all the approved
sources of supply and therate contract arranged bythe Controller of Stores,Himachal Pradesh, if available.
ControllingOfficer.
Upto Rs. 2,500/-
iv) To sanction purchaseof Books & Journals.
ControllingOfficer Head of
Office.
Upto Rs. 1,000/-
Upto Rs. 500/-On any one type of book ina Financial year & Providedthe books and journals areof a scientific, legal, medicaleducational technical or professional character.
v) To sanction pettylocal purchases of Stationery other than that received
from CP&S Deptt.
ControllingOfficer
Head of Office.
Upto Rs. 1,000/- in eachcase but not exceeding Rs.5,000/- per annum inemergency.
Upto Rs. 500/- in each casebut not exceeding Rs.2,000/- per annum inemergency.
Subject to the rules in theP&S Manual and further condition that localpurchase is not permittedunless a certificate from
Controller P&S, is obtain tothe effect that the articles
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To sanctionexpenditure on theMaintenance of Office Machines.
Head of Office. Upto Rs. 1,500/-
Subject to further conditionsas may be laid down byCP&S Deptt.
2. MOTORVEHICLES.
To sanction expenditure ondthe repairs of running(including POL) of vehicles/spare parts/ consumableaccessories.
Head of Office. Upto Rs. 3,000/-
Powers re-delegated to Controlling Officers are in respect of their own offices aswell as for their subordinate offices. The Controlling Officers/Heads of Offices will, henceforth be
responsible to dispose off the cases within the above mentioned financial powers after completing all
codal formalities required under the Rules and subject to following conditions:-
i) Financial powers are subject to budget availability. The available budget should
also be spent in a proportionate manner so that demands for additionality in the
budget allocation are not created.
ii)
No sanctions shall be accorded within the above mentioned powders in respectof claims, which are banned under the economy measures or which require
necessary approval from the competent authority.
iii) While issuing sanctions, authorities to whom powers have been delegated shall
ensure that copies of the orders are invariably endorsed to the Police
Headquarters/Finance Deptt. /Home Department, AG HP (Audit) Sr. Dy.AG
(A&E) H.P. Shimla-3 in the interest of proper verification/check.
iv) Strict Control shall be exercised under the items of expenditure like unnecessary
or costly articles, repairs and POL charges of vehicles.
v) No Financial sanction shall be accorded without ensuring the availability of
funds.
Any deviation from the above conditions should be the personal responsibility of
Controlling Officers/Head of Offices. These powers, if not judiciously and economically
exercised, will be withdrawn. However, the powers shall automatically stand cancelled as
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and when any modification is made in this regard by the State Govt. or other Competent
Authority. This supersedes this office order No. Fin-2-19/82-95-59439 dated 14.11.95.
***
ii) Financial powers delegated by the Govt. of Himachal Pradesh vide their letter No. Fin.1.C(14)1/83
dated 6.0.95, are hereby further re-delegated to the Controlling Officers and to the Head of Police
Offices in H.P. as under:-
Sr No.
SOE Nature of Power. Authority to whichthe power
Extent of power delegated.
1. 2. 3. 4. 5.
1. LIVERIES. To sanction expenditure
for purchase of Liveryarticles.
Head of Office. Upto Rs. 10,000/- subject to
the conditions in the rules for supply of liveries etc. on therate and pattern approved bythe Govt.
OFFICEEXPENSES.
i) To sanctionexpenditure onthe maintenanceof office machine.
Head of Office Upto Rs. 2,000/- for eachMachine in a Financial year subject to further conditionsas may be laid down by CP&SDepttt.
ii) Hot and Coldweather charges
Head of Office. Upto 2,000/- for any one itemsubject to observance of allcodal formalities.
2.
iii) To sanctionexpenditure for payment of Electricity andwater charges.
Head of Office. Upto Rs. 4,000/- in any onecase.
iv) To sanctionedexpenditure for
payment of telephone bills
ControllingOfficer.
Head of Office.
Upto Rs. 4,000/-
Upto Rs. 2000/- subject to thelimits of free telephone callson official Phones installed atresidences as per instructionsissued from time to time bythe Govt./Competent
Authority.
v) To sanctionpurchase of Books, Journals/Periidicals and
News Papers.
ControllingOfficer.
Head of Office.
Upto Rs. 1,500/- Upto Rs.1,000/- On any one type of book in a Financial year &Provided that the Books and
Journals are of a Scientific,Legal, medical educational,
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technical or professionalcharacter, periodicals andnews papers are of officialuse.
vi) To sanction petty
local purchasesof Stationeryother than thatreceived fromCP&S Deptt.
Controlling Officer
Head of Office.
Upto Rs. 1,000/- in each case
but not exceeding Rs. 5,000/-per annum in emergency.Upto Rs. 500/- in each casebut not exceeding Rs. 2,000/-per annum in emergency.Subject to the rules in theP&S Manual and further conditions that local purchaseis not permitted unless acertificate from Controller P&S, is obtained to the effectthat the articles required arenot available at the time.
vii) To sanctiondirect purchaseof stores from thelocal market after exhausting all theapproved
Controlling Officer
Head of Officer
Upto Rs. 4,000/- for any oneitem in a Financial year for thedisbursing Officer under him.Upto Rs. 2,000/- for any oneitem in a financial year.
sources of supply andthe rate contract
arranged by theControlling of StoresHimachal Pradesh, if available.
3. PROFESSIONAL& SPECIALSERVICES
To sanction expenditurefor payment of charges toGovt. Examiner of questioned Documentsetc. for expert opinion.
Controlling Officer
Head of Officer.
Upto Rs. 2,5000/- in eachcase. Upto Rs. 1,000/- in eachcase (on the basis of normsnotified by the competent
authority).
4. MAINTENANCE To sanction expenditureon repair and maintenanceof all works.
Head of Office. Upto Rs. 5,000/- for works of petty and annual repairs toabove building in the case of the police department after observing all codal formalitiesand the purchase are madefrom the sources at the ratesdulyu approved by the Govt.
5. MOTORVEHICLES.
To sanction expenditureon the repairs & funning(including POL) of
vehicles/spare partsconsumable accessories.
Head of Office. Upto Rs. 5,000/- in any onecase, subject to observance of all codal formalities.
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To sanction expenditureon all kinds of equipmentconsumable naturerelating to the functionalbends of a department.
Controlling Officer
Head of Officer.
Upto Rs. 10,000/-Upto Rs. 5,000/- Subject tothe condition that purchasesare made from sources and atrated duly approved by the
Govt. through Controller of Stores, DGS&D and anyspecific orders in this regard.
7. MATERIAL,SUPPLY &STORE.
To sanction expenditureon material and supplies of a consumable naturepertaining to the functionalneeds of the departmenteg. Dietry expensesMedicine Expenses andfodder Expenses.
Controlling Officer
Head of Office.
Upto Rs. 10,000/-Upto Rs. 2,000/-Subject to the condition thatpurchases are made fromsources and at the rates dulyapproved by the Govt. andany other specific orders inthis regard after observing all
codal formalities.
Powers re-delegated to Controlling Officers are in respect of their own offices aswell as for their subordinate offices. The Controlling Officers/Heads of Offices will henceforth beresponsible to dispose off the cases within the above mentioned financial powers after completing allcodal formalities required under the Rules and subject to following conditions:-
i) Financial powers are subject to budget availability. The available budgetalso be spent in a proportionate manner so that demands for additionality inthe budget allocation are not created.
ii) No sanctions shall be accorded within the above mentioned powers inrespect of claims, which are banned under the economy measures or whichrequire necessary approval from the competent authority.
iii) While issuing sanction, authorities to whom powers have been delegatedshall ensure that copies of the orders are invariably endorsed to the PoliceHeadquarters/Finance Deptt./Home Department, AG/HP (Audit) Sr.Dy.AG(A&E) H.P. Shimla-3 in the interest of proper verification/check.
iv) Strict Control shall be exercised under the items of expenditure likeunnecessary or costly articles, repairs and POL charges of vehicles.
v) No Financial sanction shall be accorded without ensuring the availability of funds.
Any deviation from the above conditions would be the personal responsibility of Controlling Officer/Heads of Offices. These powers, if not judiciously and economically exercised, willwithdrawn. However, the powers shall automatically stand cancelled as and when any modification ismade in this regard by the State Govt. or other Competent Authority.
***iii) Financial powers delegated by the H.P. Govt. vide their letter No. Fin-C(14)1/83 dated 6.9.95 are
hereby further re-delegated to the Distts. Supdts. Of Police as under:-
Sr. No. SOE Nature of power Authority to which the
power is re-delegated
Extent of powers
delegated.
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1. Other Charges. To sanctionexpenditure for hiringof taxes
Distts. Supdts.of Police.
Upto Rs. 7500/- ineach cases.
******iv. Financial Powers delegated by the Govt. of Himachal Pradesh vide their letter No. Fin.I-
C(14)1/83 dated 6.0.06, are hereby further re-delegated to the Addl. Director General of Police CID, H.P. Shimla-9, as under:- TRAVEL EXPENSES:
Journey performed out side the Full powers.State but in Govt. vehicle.
1. OFFICE EXPENSES: i) Replacement of furniture subject to the Up to Rs. 75,000/-
to condemnation of old furniture each case.Procedure & Replacement as per approvedNorms.
ii) To sanction office expenditure for Up to Rs. 15,000/-purchase of machines and equipment.
as per condition lay down by CP&S Deptt.iii) To sanction expenditure for payment Upto Rs. 25,000/-
of telephone bills.iv) To sanction expenditure for stationery Upto Rs. 15,000/-
other than that received from CP&S.v) To sanction expenditure for printing Upto Rs. 10,000/-
other than that done CP&S.
3. OTHER CHARGES.To sanction expenditure not classified under Upto Rs. 7,500/-any of the S.O.Es. in the letter of H.P.d Govt. quotedabove, the powers in each such cases.
2. MACHINRY EQUIPMENT: To sanction expenditure for purchase from Upto Rs. 75,000/-
Approved sources & rates duly approved byGovt. through COS/H.P. and DGS&D and anySpecific order in this regard.
****
v.) Financial powers delegated to the Head of Offices and Controlling Officers vide Sr. No. (iv)of Office Expenses’ are hereby modified as under:-
Nature of power. Authority to which Extent of power The power is re- delegated.
Delegated.
(1) (2) (3)
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To sanction Controlling Officer. Upto Rs. 4,000/- Upto Rs. expenditure or Head of Offices. 2,4000/-.Telephone bills.
To pay a fixed monthlypayment for the telephone
bills for the residential phonein view of H.P. Govt. letter No. Fin-1(c) 14-1/92-14.1-1000 and payment of telephone bills in the offices.
********
vi) Financial powers delegated by the Govt. of Himachal Pradesh vide their letter No.Fin.I.C(14)1/83 dated 6.9.95, the Commandant IInd I.R.B., Jungle Berri is hereby delegated thefollowing financial powers upto 30.4.2001:-
Sr. No. S.O.E. Extent of Power delegated.
1. 2. 3.
1.
OFFICE EXPENSES.To sanction direct purchase of storesfrom the local market after exhausting all the approved sourcesof supply and the rate contractarranged by the Controller of StoresHimachal Pradesh , if available.
Upto Rs. 10,000/-(Rs. Tenthousand) for any one item.
****
vii). Financial powers re-delegated to the Controlling officers and Heads of offices vide Sr. No.2 in
SOE “Office Expenses” are hereby revised as under:-
Nature of power Authority to whichthe powers are re-delegated.
Extent of delegation of revised financialpowers.
i) To sanction expenditure for Hotand cold weather charges.
Head of Office. Upto R. 10,000/- in each case subject tocompletion of all codal formalities.
ii) To sanction expenditure for payment of telephone bills.
Controlling Officer.
Head of Office.
Upto Rs. 5,000/- in each case.
Upto Rs. 3,000/- in each case.(subject to the limits of calls and amountfixed by PHQ for each telephone andceiling of admissible re-imbursementamount fixed by the State govt. vide letter
No. Fin-I(C)14/92-Vol-I Dated 17.7.2000for payment of telephone bills for
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residential phones and any other specificorders or revision in this regard).
iii) To sanction expenditure onStationery articles other than thatreceived from Controller, Printing
& Stationery deptt.
Controlling Officer.
Head of Officer.
Upto Rs. 2000/- in each case nut notexceeding Rs. 10000/- per annum inemergency. Upto Rs. 1000/- in each case
but not exceeding Rs. 4000/- per annumin emergency.
(Subject to the rules in the P&S Manualand further Conditions that local purchaseis not permitted unless a certificate fromController, P&S is obtained to the effectthat the articles required and not availableat the time ).
iv) To sanction
expenditure for direct purchase of stores (Office related contingentexpenses) from the local marketafter exhausting all the approvedsources of supply and the ratecontract arranged by theController of Stores, H.P. of available.
Controlling Officer.
Head of office.
Upto Rs. 5,000/- for any one item in afinancial year for one DDO under him
subject to completion of all codalformalities.
Upto Rs. 2,500/- for any one item subjectto completion of all codal formalities.
This order supersedes the earlier order No. P-I(I)96-9077-B dated 7.3.2000regarding delegation of powers to sanction expenditure for telephone bills.
The other conditions laid down in this office order No. P-I(I)FP/96-49344 dated20.9.96 will remain unchanged.
C. Disciplinary powers:-
a) DGP Appellate authority against major punishments for all officials from the
rank of constable to Inspector (other than direct recruit ASIs, Sub-Insp. &
Inspector) awarded by officers up to the rank of ADGP. Punishing
authority for imposing major penalty against direct recruit ASIs,
Inspectors/Sub-Inspr. Punishing authority for imposing major penalty
against officials from the ministerial cadre. Recommending authority for
initiation of disciplinary proceedings against Gazetted officers.
b)Commandants,
Range DIGs, and AIGR&T
Punishing authority for imposing major penalty including dismissal against
officials up to the rank of Inspector
c) SPs/ Punishing authority for imposing major penalty including dismissal against
officials up to the rank of ……..
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Assistance Centers, Community policing Schemes, meetings etc. The progress report which are
received from all districts SPs are monitored and put up to the senior officer to their perusal and further
order/guidance, Annual data prepared in connection with Annual administration report. Monthly progress
reports of Detective Wings pertaining of cases, Material prepared to JAN PRASHAN SAMITI time to time.
DA-CB-6 (Crime Branch):- Tour Note of officer in bordering OCP in distt. Chamba & L&S. Aerial Reece
of Chamba & L&S distt., Monthly Law & Order report sent by H.P. Govt. Strip of bordering OCPs in
Chamba and L&S distt., Information pertains to terrorists activities, Deployment of OCP in Chamba distt.,
Range & Distt. level Co-ordination meeting. Operation Group meeting, Meeting State level related
Security in Chamba distt., Missing persons in terrorists attack, Misc Correspondence, Shifting of OCPs in
summer and Winter seasons, Deployment of Central Para Military Forces.
DA DSI (Crime Branch):- Dealing with Daily Summary Information received from district SPs in H.P. on
daily basis, Fortnightly Crime Diaries in respect of all there Ranges, Crime meetings of districts on
monthly basis, Monitoring of Highway Patrol Vans, Monitoring of Progress of Highway Patrol (Motor
Cycle) on weekly basis, Special drive under M.V. Act, ND&PS Act, Pos quarterly Crime diary on Range
level, Monthly returns regarding accidents, M.V. Act Challans, Special incident report and press release.
Zero tolerance Days, SHRC return regarding arrest/detention of accused persons, Review of acquittal
cases return on monthly basis.
DA Crime and L&O-1:-Northern Zonal Council Conference, DGPs/ IGPs Conference, Civil and MilitaryLiaison Conference, All India Police Science Congress Conference, Rajya Sainik Board meeting, Tribal
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i) Promotion, transfer and confirmation of Non Gazetted Officers.
ii) Seniority lists of Inspector of Police.
iii) Returns in respect of above subjects.
iv) Representation of Upper Subordinates for seniority/Promotions etc.
D.A. P-II (5)
i) Departmental Enquiries.
ii) Returns regarding minorities.
iii) Returns regarding SCs/ STs /Muslims etc. etc.
iv) Returns regarding detection of fake SC/ST Certificates.
D.A. P-II (9)
i) Transfers/promotions/Confirmations of Drivers.
ii) Transfers/promotions of mechanics.
iii) Seniority lists of Drivers and Mechanics.
iv) Promotional courses of NGOs and Ors.
v) Holding of B-I tests.
vi) Recruits Training Course.
j) Audit branch:-
Distribution of work amongst the officials posted in Audit Section PHQ.
i) All correspondence relating to Revenue receipt/recovery of P.S.O.D.ii) All correspondence regarding physical verification of stores.
iii)
Income Tax-correspondence, instructions and amendments etc.iv) Correspondence relating to General Administration Committee of Vidhan Sabha.v) Any other duties assigned by the superior authorities.
Dealing Hand A-2.
i) All correspondence relating to public Accounts Committee matters.ii) Reconciliation of Audit and Inspection report with Audit office and correspondence thereof.iii) C.A.G. of India Report and allied correspondence.iv) Audit & Inspection report of all Districts/Units, Public undertaking committee.
v) All correspondence regarding attached vehicles related to Audit paras.vi) All correspondence relating to Estimate committee Public undertaking committee.
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vii) Any other duties assigned by the higher authorities.
Dealing Hand A.3.
i) Correspondence relating to the amendments in Medical Attendance Rules, Instruction, and
regulation medical reimbursement, of retiree of Police department.ii) Countersign of Medical/T.A. claims of Gazetted officers under the control of Police
Headquarters.iii) Correspondence regarding O.B. Items.iv) Correspondence regarding belated claims etc.v) Internal audit of Govt. accounts/private funds of CID, FSL, Wireless and Railway & Traffic
units and correspondence thereof.vi) Amendments in FR/SR, Financial Rules and up keep of all Misc. instructions.vii) Distribution of Dak of the section amongst the D.A. etc.viii) Correspondence regarding Internal Audit of compounding fee carried out by the Section
officer (F&A) of Ranges.
ix) Any other duties assigned by the higher authorities.
k) Prosecution Branch:
Prosecution matters are dealt in this branch.
l) PHQ Control Room:-
To attend inter state and intra-state telephone calls, faxes and POLNET
messages along with wireless network communication round the clock to speedup he police functioning
to strengthen the information network flow of HP Police round the clock.
2. RAILWAY & TRAFFIC POLICE :
All Gazetted officers, Inspectors, SHO and their subordinates are vested upon with the
same powers and responsibilities as per their counter-parts posted in at various places , responsibilities
and powers of such officers as mentioned in code of Cr.P.C., Railway Act, Police Act and other laws.
Besides, as per HPPR 28.7(1), the following particular duties, among others, devolve upon the railway &
traffic police:-
a) To protect travelers from injury to person or property
b) To maintain law and order at railway stations and in trains.
a) To attend the arrival and departure of passenger trains at station and
to render all possible assistance to passengers and railway officers.
b) To bring to the notice of the proper authorities all offences under the
railways Act and breaches of bye- laws and all cases of fraud
on the part of railway subordinates.
c) To keep platform clear of idlers and beggars and to keep a look-out
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1. Supervision of crime investigation and maintenance of crime record.
2. Supervise the investigation of all major crimes in the district.
3. Supervise the functioning of CIA staff and the SHOs regarding crime investigation and guide
them about investigation of blind and important cases.
4. Supervise the functioning of CRO and RW branches
5. Monitor the efforts made to arrest proclaimed offenders and Military deserted.
6. Visit scene of all heinous offences and guide IOs in detecting the case and apprehending the
criminals.
7. Ensure timely putting up of challans in the courts.
8. Liaise with prosecuting agencies for proper pairvi of cases in the courts.9. Liaise with jail authorities to collect intelligence regarding the activities of jailed and bailed out
persons.
10. Conduct formal inspections of police stations, village tours and departmental enquiries as
assigned by the SP.
e) Duties of Addl SP Traffic/Dy.SP Traffic
Main duties of SP Traffic are as below :-
1. Smooth and safe passage of traffic in his jurisdiction.
2. Spreading awareness about traffic rules through educational campaigns.
3. Challaning of vehicles violating traffic rules.
4. Taking up of proposals with concerned authorities for improvements/ enhancements in traffic
engineering.
5. Relief operations during road accidents.
f) Duties of DSP Sub-Division.(SDPO):
1. Supervise the functioning of police stations and police posts in the area of jurisdiction.
i. Proper registration and investigation of criminal cases.
ii. Expeditious disposal of cases.
iii. Effective pairvi of cases.
iv. Proper upkeep and disposal of case property.
v. Proper maintenance of crime record in police stations.2. Ensure effective steps for prevention and detection of crime
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3. Maintain law and order in the area of jurisdiction.
4. Ensure security of threatened persons and vital installations
5. Listen to and redress public grievances.
6. Liaise with other district agencies associated with the criminal justice system.
7. Take steps for the welfare of police officials.
8. Periodically conduct informal inspections of police stations.
9. Conduct departmental enquiries, village tours and formal inspections of police stations as
assigned by the SPs.
Police Stations
g) Duties of SHO (Insp. or SI)
SHO is the chief investigating officer of the police station and he is responsible of the
effective working, management, good conduct and discipline of the local police, for the preservation of
peace and the prevention and detection of crime. He is also responsible for the correctness of all
registers, records and reports prepared in the police stations and also to deliver directions, instruction to
his police subordinates
h) Assistant Sub-Inspector. (NGO)
The other subordinate NGOs posted in the police station are attached to the SHO as
subordinate investigating officer. An ASI is required to have the same standard of efficiency in all
branches of police station work, detection, prevention and administration as SHO, but his responsibilities
are less and his powers are subject to the detailed control and supervision of the SHO.
i) Duties of MHC (HC)
The police station clerk is a literate Head Constable, who under the control and
supervision the SHO, acts as clerk, accountant, record keeper and custodian of Govt. and other propertyat the police station. He is assisted by one or more assisted clerk The duties/functions of police station
force are as below :-
1. Maintenance of Law & Order in the Jurisdiction of the Police Station.
2. Prevention of Crime through beat patrolling, surveillance, holding public meetings, taking
preventive action U/S 107/150 Cr. P.C. 107/151 Cr.P.C 109/110 Cr. P.C., watch over the
activities of criminals, collection of intelligence, issuing servants verification rolls, stranger rolls
etc.
3. Detection of crime by investigation of cases registered under IPC or Local & Special Laws.
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