2/11/18 1 Jan Swiderski Auburn City Schools Utilizing Technology in Payroll Topics to cover: Remote Payroll Input Pay and Leave Calculating Contract Payoff Deduction Adjustment Module Salary Transfer Input Leave Adjustment to History Mass Change Employee Jobs Prior Period Comparison Report Remote Payroll Local School Bookkeepers enters leave and input pay at the location it occurs No duplication of work: Bookkeeper enters leave and input pay into Nextgen vs. filling out a report and submitting to Central Office to be entered Easy to use Greater Accuracy Account numbers and pay rates can be controlled by the Central Office thru the use of Adjustment Codes
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AASBO Utilizing Technology in Payroll-1...receiving or transferring sick leave from/to another school district ! donating days under catastrophic leave ! Includes record of why the
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Jan Swiderski Auburn City Schools
Utilizing Technology in Payroll
Topics to cover: � Remote Payroll � Input Pay and Leave � Calculating Contract Payoff � Deduction Adjustment Module � Salary Transfer � Input Leave Adjustment to History � Mass Change Employee Jobs � Prior Period Comparison Report
Remote Payroll � Local School Bookkeepers enters leave and input pay at the
location it occurs � No duplication of work: Bookkeeper enters leave and input
pay into Nextgen vs. filling out a report and submitting to Central Office to be entered
� Easy to use � Greater Accuracy � Account numbers and pay rates can be controlled by the
Central Office thru the use of Adjustment Codes
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Calculating Contract Payoff � Change contract days under Employee Pay Data � Change to Pay Period Salary to “0.00” under Employee Pay Data � Run Payroll Check Record Report for total paid to date � Check Job Leave/Fringe information for any days owed to the
Sick Leave Bank � Complete Calculating Contract Payoff (PR/CTPO) with
requested data � Contract Payoff will post as a Pay Adjustment into Input Pay
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Dates must fall within the pay period
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Prorating Salaries: Late Hires
� Salary Schedule set up – Prorate Salary � Employee Type set up � Job Data Record set up – Attach Salary Schedule � Contract Days worked on Job Pay Record � Mass Change Employee Job – prior to beginning of next pay
year
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Reset Variables � Prior to beginning of the next contract pay start � Based on employee type – reset:
� Contract days � Salaried periods � Include in LEAPS
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Deduction Adjustment Module � Use when needing to make a 1-time change to an existing
deduction
Salary Transfer
� Allows you to move all or part of a salary that was process thru payroll to a different general ledger account
� Moves all associated benefits � All records are updated in the system allowing future payroll
reports to reflect the corrected data � No manual entries or manual calculation of benefits
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Input Leave Adjustment to History � Use when:
� making corrections to leave taken � receiving or transferring sick leave from/to another school
district � donating days under catastrophic leave
� Includes record of why the change occurred for future reference