A Skills Approach Access Access 2010 2010 Getting Started with Getting Started with Access 2010 Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved Chapter 1
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Access Access 20102010Getting Started with Access 2010Getting Started with Access 2010
© 2012 The McGraw-Hill Companies, Inc. All rights reservedChapter 1Chapter 1
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© 2012 The McGraw-Hill Companies, Inc. All rights reserved2
Getting Started with Access 2010Getting Started with Access 2010
Chapter 1 SkillsChapter 1 Skills
1.1 Introduction to Access 2010
1.2 Using Quick Start Application Parts
1.3 Using Views in Access 2010
1.4 Navigating Records in a Form or Table
1.5 Entering Data in a Table
1.6 Entering Data in a Form
1.7 Using Compact & Repair
1.8 Backing Up a Database
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Introduction to Access 2010Introduction to Access 2010
© 2012 The McGraw-Hill Companies, Inc. All rights reserved3 Skill 1.1
Microsoft Access is a powerful relational database. It is used to manage large amounts of data.
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Introduction to Access 2010Introduction to Access 2010
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A relational database is a collection of tables related to one another by common fields.
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Introduction to Access 2010Introduction to Access 2010
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An Access database consists of several types of objects.
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Introduction to Access 2010Introduction to Access 2010
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Database objects are organized in the Navigation Pane.
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Introduction to Access 2010Introduction to Access 2010
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The Navigation Pane can be organized to list the objects in different ways.
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Introduction to Access 2010Introduction to Access 2010
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You can open multiple objects at the same time.
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Using Quick Start Application PartsUsing Quick Start Application Parts
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Quick Start Application Parts are predesigned tables, forms, and reports that you can use to build a database.
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Using Quick Start Application PartsUsing Quick Start Application Parts
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The Contacts application part creates a table with related queries, forms, and reports. You only need to add the data.
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Using Views in Access 2010Using Views in Access 2010
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A database object can be opened in different views.
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• Datasheet View displays the data in rows and columns
• PivotTable and PivotChart views provide special tools for analyzing data
• Design View shows the structure and properties of the table and fields, no data
For an Access table:
Using Views in Access 2010Using Views in Access 2010
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• Datasheet View displays the data in rows and columns
• PivotTable and PivotChart views provide data analysis tools
• SQL View displays the structured query language code for the query
• Design View shows the fields, criteria, and properties, no data
For an Access query:
Using Views in Access 2010Using Views in Access 2010
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• Form View displays the data in the layout
• Datasheet View, if available, shows the data in rows and columns
• Layout View displays controls and formatting in the layout with “live” data
• Design View shows fields, controls, and properties, no data
For an Access form:
Using Views in Access 2010Using Views in Access 2010
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• Report View displays the formatted report with data
• Print Preview displays the printed report and opens the Print Preview command tab
• Layout View displays controls and formatting with “live” data
• Design View shows fields, controls, and properties, no data
For an Access report:
Using Views in Access 2010Using Views in Access 2010
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Navigating Records in a Form or TableNavigating Records in a Form or Table
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Navigating Records in a Form or TableNavigating Records in a Form or Table
Tables and forms have the same navigation buttons.
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Entering Data in a TableEntering Data in a Table
Use Datasheet View to add records to a table.
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Entering Data in a TableEntering Data in a Table
Press Tab or Enter to move to the next field and to start the next record.
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Entering Data in a TableEntering Data in a Table
Delete a record by right-clicking the Record Selector. You can also click the Delete button in the Records group or press Delete on the keyboard.
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Entering Data in a TableEntering Data in a Table
When relationships are established between tables, you may not be able to delete a record or you may cause related deletions.
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Entering Data in a FormEntering Data in a Form
Data entered in a form are added to the underlying table. Most forms are more user-friendly for adding records.
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• Start a new record by clicking the New (blank) record button. Some forms automatically open to a new record.
• Enter the data in the first field. Press Tab or Enter to move to the next field. The form design determines the tab order.
• Press Tab or Enter to start another new record.
Entering Data in a FormEntering Data in a Form
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Using Compact & RepairUsing Compact & Repair
The Compact & Repair tool eliminates unnecessary spaceand temporary database objects for optimum efficiency.
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Using Compact & RepairUsing Compact & Repair
The Compact & Repair command runs quickly and leaves the database open.
You can set Access Options to run the command automatically each time you close the database (Current Database pane).
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Backing Up a DatabaseBacking Up a Database
A backup copy of your database preserves the data at that point in time.
This allow you to restore the data from an earlier stage.
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Backing Up a DatabaseBacking Up a Database
Access supplies the same database name and adds the date.
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• Getting started with Access 2010• Using views• Navigating through records in a form
and a table• Entering data in a table and a form• Using Compact & Repair• Backing up a database
Getting Started with Access 2010 RecapGetting Started with Access 2010 Recap
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