9 Reasons Why Outsourcing of Print Fleet Management Is so Popular

9 reasonswhy outsourcing of print fleet management is so popularThe benefits of outsourcing print fleet management extend way beyond cost savings and efficiencies.

Outsourcing Managed Print Services delivers a host of benefits, of which cost reductions are, of course,

the headliner, with average annual savings of

42%But direct costs form only part of the story when considering

the benefits of outsourcing print fleet management.

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Here are nine reasons why

outsourcing of print fleet management is

so popular:

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Eliminating the pressure to support the changing workforce

1

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A key benefit of outsourcing to an MPS provider is the experience they bring of providing a range of flexible options to cater for today’s business problems such as home working, ‘always on’ working patterns and BYOD.

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Alleviating work overload and staffing constraints

2

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Outsourcing can provide an injection

of seasoned experts who are able to hit the

ground running.

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A specialist MPS provider can take over responsibility for managing your fleet from in-house IT, streamline processes for staff while saving them precious time, and even reduce hassle for your administration and finance teams.

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Forming a strategic partnership

3

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Choosing the right third party provider opens up a

channel of constructive reciprocation and collaboration, and

releases the full value of the outsourced

provision.

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As strategic partners, MPS providers work closely with their customers to continually optimise their infrastructure and to provide the best possible

print policy, solution design and services. Feroze Engineer, Marketing Executive, Xenith Document Systems.

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Focusing on real business issues, not printers

4

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Outsourcing doesn’t mean you’ve lost control. With the support of an MPS provider you can concentrate on your core business while your infrastructure is taken care of.

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This can be especially useful where complex technologies and

processes are not adequately supported by in-house skill-sets.

And a good MPS provider will meet with you regularly to track progress against targets, check

that agreed enhancements are delivered, and suggest further modifications - and not necessarily ones that

involve investment.

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Increasing competitive advantage

5

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MPS providers bring with them knowledge and expertise that they have gained by working with other organisations, which may deliver competitive advantage in your own market.

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Enabling change management

6

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Some MPS providers offer specialist business transformation services,

from trainers and documentation to skills

transfer. They can also help secure sponsorship from

senior managers and support throughout your organisation.

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Post-implementation, they will help you to promote the benefits you have helped bring about through MPS… to the board and to staff.

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Making savings on paper and other print consumables:

7

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You might be surprised how amenable a good MPS provider will be to

helping you reduce your dependency on print. As

your workforce migrates to digital, outsourced MPS will

help you make significant savings on printers, paper and

other consumables.

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Providing a fresh pair of eyes on business challenges

8

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Self-assessment isn’t always the most objective way to identify workflow process bottlenecks or organisational shortcomings. They will also have specialist business analysts and software tool-sets to discover and resolve challenges.

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Enabling the monitoring value of outsourced provision

9

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Metrics established within a service level

agreement (SLA) enable both MPS provider

and client to gauge performance benefits

and identify where further changes need to be made.

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My service desk used to be bombarded all of the time with calls about printers that

had run out of ink or they had broken down, but now I get no calls at all about the printers

as they are all proactively maintained. Jackie Fricker. IT Support Manager, MAN Group.

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The benefits of outsourcing Managed Print Services include the ability to reduce costs by 42% on average.

MPS providers bring with them specialist knowledge and skills that may be lacking in-house.

MPS providers can help you to create a business case for change, to become more efficient and flexible.

Choose an MPS provider that can help you to reduce paper usage, and to assist you by to automating and simplifying your workflow processes and reduce paper use to become more efficient and flexible

The best results are achieved when your organisation collaborates with an MPS provider.

Key Takeaways

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