TIME MANAGEMENT INSIGHTS 6 Fresh Ideas That Beat The Clock CubeZoo
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TIME MANAGEMENTINSIGHTS
6 Fresh Ideas That Beat The ClockCubeZoo
INTRODUCTIONSetting The Mood
/ FOR STARTERS
Time Management is about both Planning & Controlling.
/ MEANWHILE...
Image Credit: www.glasbergen.com
Time Management at a Creative Agency:
/ THE COST OF BAD TIME MANAGEMENT
Exhausted employeesAnd...
/ THE COST OF BAD TIME MANAGEMENT
R884 billion inLost Productivity!
- Vince Lombardi
“Fatigue makes cowardsof us all.”
INSIGHTWe Were Wrong All Along
①
/ HISTORY OF TIMETIME MANAGEMENT
1 | One dimensional
2 | Two dimensional
3 | Three dimensional
/ ONE DIMENSION
EfficiencyWorking as fast as as possible through as much as possible.
First definition.
/ TWO DIMENSION
Importance & UrgencyStephen Covey’s matrix
Late 80’s
/ STEPHEN COVEY’S MATRIX
1Urgent Not Urgent
Impo
rtan
tN
ot Im
port
ant
2
3 4
StartPrioritising...
/ THREE DIMENSION
SignificanceWhat can I say today that will make tomorrow easier?
A new way of thinking.
/ WHAT A GUY...
“Today we’re working faster than ever before.We’ve got the most tools we’ve ever had...
...but we still don’t manage to catch up?”
Rory Vaden
Image Credit: www.grantbaldwin.com
/ RORY VADEN’S IDEA
StartPrioritising...
- Rory Vaden
“Perfection is achieved when not only nothing more can be added, but nothing more can be taken away.”
INSIGHTTrack | Analyse | Change
②
/ WHY
Where do your
minutes go?
8 productive hours
Do I need overtime?
/ TOOLS
1 | Wrike
2 | Rescue Time
INSIGHTDivide Time Strategically
③
/ HOW
When is your most
productive time
of the day?
Plan and prioritise
accordingly.
INSIGHTThe Meeting Menace
④
/ IT’S MADNESS
31 Hours
Wasted @ month in
unproductive meetings.
31 x Charge rate per hour
= ?#@*&%!
Source: Hubspot
/ BEFORE SENDING A MEETING REQUEST
Ask yourself:
Can this matter be resolved
in an email?
Prepare an agenda in the
request.
Don’t default to 1 hour
meetings: Schedule 15min.
/ CONSIDER PURPOSE
Don’t rush
Does everyone understand
what the agreement is about
at the end of the meeting?
/ CONSIDER EMOTIONS
Happy people are 12%
more productive.
Jazz up your boardroom!
INSIGHTGet Up And Take A Break
⑤
INSIGHTBut Seriously. Get up.
⑤
/ THE 45-15 RULE
10% of the top performing
workers work for 52 minutes
followed by a 17 minute
break.
Sir, please step away from
your desk...
Source: The Atlantic
INSIGHTKill The Optimist
⑥
/ WHY YOU KEEP FAILING TO MEET DEADLINES
Despite failing to meet
deadlines in the past…
...we don’t account for
unforeseen hiccups when
planning the next project.
Source: The Atlantic
Track your time.Spend your time on tasks that will win you more time in the future.Change from time management to self-management.
Now let’s get smashing.
END.
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