57086 Contract and Project Management David Sowden, The University of Hull 10
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57086 Contract and Project Management
David Sowden, The University of Hull
10
David Sowden, The University of Hull
1057086 Contract and Project Management
Business Case
Overview
• Business Case– What is a Business Case?– What should a Business Case contain?– Developing a Business Case– Developing path of a Business Case.
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What is a Business Case ?
• A description of the reasons for the project and justification for undertaking the project. Including:– estimated costs– the risks and – expected business benefits and savings.
• It should cover the entire scope of change to the business that will be affected by the project.
• It is the most important set of information for the project. it should drive the decision-making processes and is used continually to align the project progress.
• Business Cases should be developed inline with any organisation standards that might exist within the projects business environment.
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<Insert Project Name> Created/updated 06/08/12
© University of Hull page 1 of 4
57086 Contract and Project Management Module Business Case Project Name: Date: Release: Draft/Final Author:
Owner:
Client:
Document Number: Note: This document is only valid on the day it was printed Revision History
Date of next revision: Revision Date Previous
Revision Date Summary of Changes Changes
Marked
Approvals This document requires the following approvals. A signed copy should be placed in the project files. Name Signature Title Date of Issue Version
Distribution This document has been distributed to: Name Title Date of Issue Version
What should a Business Case contain?• Summary• Reasons• Options• Benefits expected
– Dis-benefits• Risks• Costs and timescale• Investment appraisal• Evaluation considerations
• (template available)
5
Role of a Business Case
• To capture the knowledge–lessons learnt (research)
• Receive funding and approval to move forward
• Focus on priorities within the proposed project
• Consistent message.
6
Who should write the Business Case?
• Everyone within the team should contribute to it’s development
• Ideally with this information 1/2 people should actually write the final document
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When should the Business Case be written?
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Scope Learn Create Plan Implement
BoundariesIssues
ObjectivesScheduleBudget
CustomersAssociates
BenchmarkingTechnology
Best practicesChange mgmt
VisionProcess
TechnologyOrg design
Business Case
Change mgmtSystems devTraining devOrg changes
Pilot programs
Change mgmtSystems Integration
TrainingOrg design
Measurement
Design Phase Implementation Phase
Keep in mind when the Business Case is written?
• Make it interesting, though not personal
• Keep it clear and concise
• Minimise jargon, conjecture and acronyms
• Communicate all facts as part of the ‘story’
• Provide the reader with a ‘picture’ or vision of the end state
• Demonstrate the value the project brings to the Business, customer and the financial bottom line.
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Benefits to you of a Business Case• Organisation of thoughts,
activities and knowledge
• An objective review of ideas and facts of the project
• The ability to identify holes, inconsistencies or weakness in the effort
• An improved ability to communicate the purpose of the project
• Financial justification for the effort
• A great sense of accomplishment
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Summary of a Business CaseProject Name
Personalised systems supporting IPD* and CPD within a professional framework (CPD-Eng)
Outline Project Description:
This project will develop a personalised, ‘learner controlled’ online environment to support an individual’s continuing professional development (CPD) and the staff CPD review process. At its centre is a scalable, interoperable and robust access and identity management system that will integrate and control access to personal e-portfolio technologies.
CPD-Eng will create a personalised continuing professional development pilot in the field ofEngineering, integrating and improving existing systems in the areas of reporting, resource and process management. CPD-Eng will also support the relationships between the lifelong and workbased learner, training institution(s), knowledge exchange, regulatory bodies (ECuk), professional bodies and employers.
CPD-Eng will provide the innovative, personalised infrastructure that will support the work-based learner through a new suite of flexible pathways to professional qualifications for the engineering professional, integrating real and online worlds and enabling learning to take place 'whenever and wherever'.
(Footnote * Initial/Qualifying professional development - The structured professional development undertaken by an individual in order to meet the requirements for registration with a professional body. Continuing professional development. - The systematic maintenance, improvement and broadening of knowledge and skills, and the development of personal qualities necessary for the execution of professional duties throughout working life.)
EXAMPLE
TASK
Review your Business Case
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