4) KSU1.DOC

CHEMPLAST SANMAR LIMITED SAP USER MANUAL ANNEXURE –1CCA-ACTUAL

ANNEXURE-1CREATION OF CYLCE FOR ASSESSMENT

PREAMBLE: The objective of making a cycle is to conduct assessment. We have dealt below three categories on cycle creation.

1. Cost element based allocation.2. Fixed percentage / fixed portion based allocation.3. Allocation based on actual activity, (for example raw water pumped) for allocating water

treatment plant cost center cost.

CREATE CYCLE FOR CC ASSESSMENT - ACTUAL

VIA MENUS ACCOUNTINGCONTROLLING-COST CENTER ACCOUNTING-PERIOD END CLOSING-SINGLE FUNCTIONS-ALLOCATIONS-ASSESSMENT

TRANSACTION CODE

KSU5

Double click on transaction code to go to first screen.

Field Name User Action CommentPeriod Enter the period For example if the assessment

is to be performed for the Month of Feb., enter 11

Fiscal Year Enter the current fiscal year

To create new cycle follow, as explained in the next screen,Click, create or press SHIFT+F5 to go to create screen.

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Field Name User Action CommentCycle Give a name for the cycle to be created For example p1allo is givenStarting date Enter the starting date The starting date should be

the starting date of the fiscal year. In this case it is 01.04.2000

Enter the above data in the screen and press enter to view the following screen, wherein, in Field Name text, a name for the cycle is entered. It is entered as “plant 1 allocation”.

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Once the text is entered click on the button “Attach Segment” to go to next screen. This is done to create the allocation.

TYPE: 1Cost Element Based Allocation.

Field Name: “Segment Name”: Enter a Number for identifying the segment and also give a name for the segment. For example number 150 is chosen to identify plant.1 account department allocations.Field Name: Allocation structure: Enter only a1 in this field name.

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Field Name: Rule: Click in the icon on the Field name to see the options available. Click on the option to be chosen. Choose Variable portions.

Filed Name: Var.portion.type: Click the icon to view the options available. Choose the desired one. Choose actual costs.

Once the above are chosen the screen will be,

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As system displays the first screen, by default it opens with page segment hdr only. After entering all the required field of first page click on the Sender/receiver to go to next page.

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In the field name Cost center under Sender enter the service cost center number pertaining to plant 1 accounts department. If the there are a series of Cost centers then enter the same, namely, under From Field name, 35700 & under To Field name, 35800. If the service cost centers has been grouped, then enter the group name under the field name Group.

Enter the receiver production cost center number under the field Name Const center of receiver. If there are a series of receivers then the same may be entered as said above. Receiver cost center may be grouped under a group name and can be used.

Once the above entered click on the icon/button Sender vals. to go to page Sender vals. No change is made in this page.

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Click on the icon/button receiver tracing factor to go to next page.Under the field name Group of Cost element, enter the Cost element for which the service center cost is to be allocated. It is chosen as “empcost”. To mean that the cost need to be absorbed on the basis of the Employee cost of the receiver cost center

Click on the button. Receiving weight factor to go to next page,

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As you have defined in the first page, (Segment hdr), under Field Name rule of Receiver tracing factor to be Var.protion.type, to mean that the entire amount received on allocation by the received cost centers to be

The cost incurred in the service center plant-1 accounts has been assigned between production center 35020,35040 and 35100 based on cost element “empcost”. For the above example in Field name Rule: Var.Portions was selected.

TYPE-2: Fixed portion /Fixed percentage based allocation. On clicking the “attach segment” button one can create new allocation.

Click the attach segment button on top of the screen. You will once again go to initial screen. Enter the requisite segment name and number. It is chosen as 160 and Technical department allocation.Here cost incurred in this service cost center is to be allocated as fixed percentage between, receiver cost centers.Under the field name Rule choose fixed percentage.

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Once the fixed percentage is chosen the screen will be,

Please note that the Field status group of the receiver tracing factor in segment.hdr. contains only Rule.Click on the button sender / receiver to go to next page,

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Enter the relevant sender cost center and receiver cost center/cost center group and click on the button Sender Vals. No changes need to be done on this page.

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Click on the button Recr.tracing factor, to go to next screen,

Enter in the Field Name portion / percentage the fixed percentage of the cost that is to assigned for receiving cost center as below,

TYPE: 3Allocation based on actual activity (Actual statistical figure).

On clicking the “attach segment” one can create new allocation. Here we have adopted the third type of allocation based on actual statistical figure through transaction code: kb31n. Hence the user enters the raw water consumption for the month and the SKF is used to allocate the cost for service cost centers.

Select actual statistical figure as given below,

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Click on the Actual statistical key figure,

Click on the sender/receiver button to go to next page, to enter the sender and receiver cost centers.

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Click on Sender.Vals. button to go to the next page,

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No change need to be done on the above page except to ensure that 100% of the cost is allocated.

Click on the Receiver tracing. factor button to go to the next page and in the Field Name Stat.Key.fig. Under from field Enter “P1 water” to mean that it is actual statistical key figure for the raw water consumed for the period as entered through transaction code KB31N.

Click on the button Receiver weight factor to see that all receiving cost centers has 100 as factor.

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Once all the cycle is entered go to the first screen and click the icon (shown below), to ensure that cycle is error free.

Save the cycle and invoke the same as and when assessment needs to be effected as part of period end activity.

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4) KSU1.DOC

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