3 Ways That Data Helps Reduce Review Cycles - Webinar, May 2016

1 Trusted by the world’s largest projects

3 ways that data helps reduce review cycles

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Introduction

Industry Success

Live Demo

Q&A

Janet Poses, Aconex

Roger Gagnier, AECOM

Mark Smith, Aconex

All

Agenda

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Industry landscape

• Baseline – what is the starting point and where to from here?

• Proactive monitoring – using data to look ahead

• Accessible and actionable – data to manage performance

Top 3 ways data reduces review cycles

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• The right information for your project

• Accessibility of complete project-wide data

• Up to date information

• Usable format that doesn’t take hours of analysis

Challenges

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How can you use data to improve productivity?

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Roger Gagnier, P. E.Vice President

Construction Manager

Built to deliver a better world

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Background

• 29 years in the AEC industry

• 25 years with AECOM

• 29 years in transportation infrastructure

• Roles

– Integration Manager on GLX

– Technical Design Lead on Eglinton Crosstown Launch Pit

– Construction Manager on Silver Line III

• Accomplishments

– BS in Civil Engineering

– MS in Construction Management

– Registered Engineer in the State of MA

– Constructech 2015 Vision Award Gold Winner

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Project examples

Specialization in underground and light rail

• Massachusetts Bay Transportation Authority

– GLX

• 4 miles of new track

• 7 new stations

• New maintenance facility

– Silver Line II

• South Station in Dewey Square

• World Trade Center station

• Ground freezing NATM tunnel - Russia wharf

– Silver Line III

• China Town station

• Boylston station

• A mile of cut and cover tunnel

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• Producing a quality product

• Operational and technical excellence

• Reduce risk and liability

• Safety

• Profitability

• Client satisfaction

• Repeat business

• #1 in ENR‘s “Top 500 Design Firms”

• 7 continents

• 150+ countries

• 90,000 employees

• US$18B revenue

About

Goals

AECOM

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• Project size and complexity

• Standardizing processes across projects

– Different geographies

– Varying roles

– Contract types

• Distributed project teams

• Varying client requirements

• Differing regulatory/ compliance requirements

Challenges to accomplishing these goals

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• Cross organizational system

• Centralized document management

• Standardized processes: RFIs, submittals, reviews

• Real time tracking and reporting

Processes standardized and easily mapped into Aconex

How we solved those challenges with Aconex

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Old school Construction Phase Services was a very labor intensive process

• Multiple copies required for each submittal - all processed by hand

• Reviewing time was lost in processing

• Manual transferring review comments and marks ups

• Response times are difficult to achieve

• Status tracking was done on spreadsheets

• Risk and liability were high due to manually transferring comments

• Processes were not consistent enough to set a baseline

• There was no project-wide system to alert us to potential issues

• Lack of insight made us difficult for us to improve project to project

Original manual process

Construction phase services

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Today’s Construction Phase Services using Aconex is streamlined

• There is one file in the system - not multiple copies

• The workflows keep the submittal moving through the review cycle

• The reviewer places the comments on the submittal directly

• The reviews are performed at the highest level of accuracy possible

• The system keeps track of all statuses

• Tracked performance and set aggressive/attainable goals

• Automated alerts let me proactively manage review cycles

• 100% visibility highlights potential issues

Aconex process

Construction phase services

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• Quality product

– Reduced errors

– Better decisions

• Client satisfaction

– Accurate and timely design reviews

– Up to date project reporting

• Profit

– Valuable engineering time saved - accurate and efficient review cycles

– Fast turnaround on RFIs and submittals help avoid idle crews

• Reduce risk and liability

– Accuracy and efficacy of reviews

– Clear record of a documents and communication

• Repeat business

The last job worked on is the job your client will remember

Profit

Benefits achieved

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REDUCED

HEADCOUNT

AfterBefore

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Contract & Certification Managers(No. of Staff p/a)

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REDUCED

SUBMITTAL TIME

AfterBefore

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Submittal turnaround time (Days)

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3X FASTER

FASTER SEARCH

TIMES

Document Retrieval

Delivering measurable value and ROI gains across the project

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• Baseline workflows

– Standardize processes and set cycle times

– Fast, accurate, consistent distribution and reviews

• Proactive monitoring

– Transparency provides accountability

– Visibility highlights potential issues early

• Managing by information

– Reporting

– At a glance information I could act on

3 ways AECOM uses data to reduce cycle times

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Mark SmithSr. Product Manager

3 ways that data helps reduce review cycles

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Field

Inspections

Connecting teams project-wide

OperateConstructDesignBidPlan

Document

Control

RFIs &

Change

Orders

Bidding &

Tenders

Workflows &

Approvals

BIM

Collaboration

Submittals Handover to

Operations

Cost

Management

Dashboards

& Reporting

API

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Subcontractor

Contractor

Engineer

PMClient

Consultant

Single secure platformRespects ownership of your data and decisions

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Consultant

Client

Contractor

Connected processes with full visibility

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Scope Changes 40% reduction 10 Days6

Days

Dispute Management 22% reduction 9 Days 7

Days

Shop Drawings 43% reduction 7 Days4

Days

Design-reviews 50% reduction 8 Days4

Days

RFIs 50% reduction 6 Days3

Days

Driving productivity across the project lifecycleTypical cycle times: Aconex projects vs industry averages

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Specific Project Configuration

• Fast setup from pre-configured templates• Local, multi-lingual implementation teams• Unlimited training & support for all project participants

Business Unit & Model Flexibility

• Configurable platform supports BU needs• Supports full project lifecycle with flexibility for DBB, DB,

EPC, JVs, PPPs, etc.

Defined Enterprise Standards

• Standard workflows, terminology, document & mail classification

• Project and enterprise level reporting and insights drive continuous improvement

• Risk mitigation by corporate-wide best practice implementation

Control across the enterpriseBenefits of control and standardization, with flexibility

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Case study: International contractor enterprise portfolio performance

2004 2006 2008 2010 2012 2014 2016

40

35

30

25

20

15

10

5

0

Workflow & Mail Processes Mail Response Times

Workflow & Mail Processes

Enabling enterprise performance improvements

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Start by understanding your data at different levels

• Portfolio

• Project

• Process

• Detail

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• Workflows

• Searches and exports

• Reports and Insights

A live Aconex demo was presented. Visit aconex.com/Demo to see Aconex.

Demo: How data can help improve project productivity

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• Setting the baseline – data is configured to your process

• Proactive monitoring – time series based indicators and alerts

• Actionable information – dashboards provide insights at a glance

3 ways Aconex supports using data to help reduce review cycles

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Nine of the top 10 global EPCs

23 of ENR’s top 25 global design firms

Every Fortune 500 construction and engineering firm

More successful projects delivered than any other platform, industry-wide

28 Trusted by the world’s largest projects

Our thanks to AECOM

With

Learn more at aconex.com/Demo