205480 oracle primavera enterprise success at city of hope

Oracle Primavera Enterprise Success

At

City of Hope

Abhijit Patel - City of Hope

Troy Wyatt - Volantic, Inc.

It all Starts with the right Alignment

City of Hope

City of Hope is a leading research, treatment and education center for

cancer, diabetes and other life-threatening diseases.

Designated as a comprehensive cancer center, the highest honor bestowed

by the National Cancer Institute, and a founding member of the National

Comprehensive Cancer Network, City of Hope's research and treatment

protocols advance care throughout the nation.

City of Hope is located in Duarte, Calif., just northeast of Los Angeles, and

is ranked as one of "America's Best Hospitals" in cancer by U.S.News &

World Report. Founded in 1913, City of Hope is a pioneer in the fields of

bone marrow transplantation and genetics.

Volantic, Inc.

Volantic specialize in the technology and delivery of the Oracle Business

Applications and solutions.

Founded in 2006 Volantic works with clients, partners and Oracle to deliver

world-class solutions.

Volantic was created to provide corporate customers with the highest

quality Technology Management Solutions.

Our focus is on designing and managing the corporate information

infrastructure, providing measurable reporting, improved processes and

creating repeatable procedure controls.

Introductions

Abhijit Patel, Director PMO

Abhijit is the Director of PMO at City of Hope. Abhijit has extensive end-to-end experience

for project organization strategy, conceptualizing and executing PMO from ground up,

project/portfolio prioritization, demand based resource capacity modeling, user experience

and design.

Possesses over 18 years of progressive portfolio management experience within IT

industries of Healthcare, Pharmaceuticals, Media/Events, e-Commerce and Gem/Jewelry.

Abhijit’s experience includes:

Enterprise Governance, risk/value evaluation, portfolio tracking, project life cycle

management

Full software development life cycle (SDLC) in-line with the 9 areas of project management

Software Development projects with off-site & off-shore

Multi-tier Web-based & Business automation apps Information architecture, Web design

navigation, UI wire frames, usability analysis & reporting

Strategic market research, competitive landscape, requirements & use-case driven

specifications

Troy Wyatt

Troy Wyatt is responsible for leveraging advanced technology, architecture

design, and driving the future of Volantic’s products and services.

Troy has over 18 years experience in the Information Technology Industry.

His experience includes project management, process design and

implementation, methodology, network infrastructure, senior management,

budgeting and business analysis.

Having spent the major portion of his career working for large technology

companies such as Western Digital, ICL, Thomas Brothers Maps, Ricoh

Electronics and Lantronix, Troy also has 15 years of consulting experience in the

Healthcare, Utilities, Manufacturing, Banking and Entertainment industries, with a

focus on Analytics, Project Management and Process re-engineering.

Troy has launched two start-up companies in the Management Consulting

services and online Collaboration industries and later founded Volantic a

successful boutique consulting practice focused on providing strategic consulting,

operational, management and implementation services necessary for high growth companies to accelerate Oracle application implementation strategies.

Session Agenda

• Oracle EPPM Tool Selection– How to Choose?

• The City of Hope EPPM Implementation

• The “Value Matrix” of the COH Portfolio

• The Road Map to Success

• Lessons Learned: Primavera P6, OPPM, P6 Analytics

• Conclusion

• Q&A Session

Choice?

Selecting the tools for Enterprise Project Portfolio Management

Enterprise Communication and Reporting - P6 Analytics

Project Risk Reduction – P6 R8.2/Portfolio/P6 Analytics

Strategic Alignment of the Right People with the Right Value – P6 Analytics

Driving Repeatable Success – P6 R8.2

Process Management and Alignment - Portfolio

The Process of Prioritizing the Enterprise - Portfolio

The City of Hope Implementation

Training

Process Alignment

Change Management

Implementation

Selection

Enterprise Readiness

Maturity Level

Governance

The Key Connector

Guiding Principles

1. Priorities will align, enable and help define organization’s overall strategy. This alignment will be

achieved through a formal, process that will prioritize IS&T’s project portfolio and investment

strategy

2. All IS&T teams will support our shared success by helping one another, promoting collaboration,

compliance, and sharing of knowledge and data; All IS&T assets, including staff and data, are

organizational assets and should be shared, deployed and enhanced

3. IS&T will follow best practices and standards to manage information systems and technology

4. IS&T will leverage commercially viable solutions when available for efficiency and economy; Our rule of thumb for system acquisition is: “Reuse before we buy, buy before we build”. We will engage

industry / academic alliances to access innovations and available infrastructure

5. IS&T’s program management approach and technology solutions will aim at managing and

mitigating risks and achieving predictable outcomes

6. We will manage data as a shared asset and adopt data standard guidelines as a means to

enhance our production of intellectual property and to take advantage of the collaboration and

convergence between its business units and partner institutions

7. IS&T initiatives will have defined and measureable objectives, which will include: level of

contribution to the business goals, operational effectiveness, and strategic alignment

IS&T PMO Mission Statement

Enable prioritization and tracking of City of

Hope’s investment in the IS&T portfolio (PPM)

project portfolio

management system

PDM: Leverage industry-recognized best

practices and approaches to managing projects

project management

methodology

PDM: Establish & train on standardized tools

and templates for managing projects

project management

toolkit

Support and advance organization vision and strategic goals by deploying a harmonized project

management lifecycle across all IS&T service providers

Centralized intake to analyze

requests/concepts that will follow process for

approval, prioritization for all IS&T initiatives

IS&T Governance

Process

PMO StrategyStrategy

Action

Governance

Project Portfolio

Management

Project Management Toolkit

Project Management Methodology

IS&T Governance Councils

IS&T Project Lifecycle,

PM Training

IS&T PM Core Templates

IS&T Portfolio Dashboard,

PPM System

IS&T Governance ModelThe IS&T Governance structure ensures that the information systems and technology needs of each operational area are supported

Chair:

Suniti Ponksh

e

Roger Davis

Chair: Naveen

Raja

Chair: Richard

Jove

Chair:

Adam Bailis

Chair:

Gary Conner

Chair:

Paul Blodget

t

Executive Team

Strategic

Program

Office

Research IS&T

Council

IS&T Program Management Office

Develop.(PER)IS&T

Council

IS&T Steering Committee

Business Support Services

IS&T Council

Info. Tech IS&T

Council

Clinical IS&T

Council

Step Activity Input Output

• Project Sponsor completes Project Request Form (PRF)Project

Information

Project

Request Form

• IS&T PMO gathers resource information and reviews internal

resource availability

• IS&T PMO determines project type / approval path

Project

Request FormApproval Path

A – Strategic, B - Tactical, C - Routine

• Project Sponsor presents project information

• Domain Council discusses and approves, denies, or defers

Project

Request Form

Domain Council

Approval

• Project Sponsor presents project request to IS&T SC

• IS&T SC determines conceptual approval status

Project Request Form

Conceptual Approval

• Project Sponsor completes Project Charter and Financial

Business Case*

• IS&T SC determines approval status and recommends to

Executive Team for Final Approval

• Board must approve projects ≥ $1.5M

Project

Charter and/or

Financial

Business

Case*

Final Approval

IS&T Project Approval – A day in a life of a project requestThe IS&T PMO will provide assistance throughout the intake and approval processes

Project Request

IS&T PMO Review

Domain Council

Approval

Conceptual Approval

Final Approval

*A detailed financial business case is required for projects ≥ $1.5M or as requested during Conceptual Approval

Intake

Approval

A B C

Value

The “Value Matrix” of the COH Portfolio

Truth Governance

Integration Analytics

EPPM

The Road Map to Success

• Communication and Leadership

• Fit Gap

• Process Architecture

• ERP Alignment

• Governance

• Reporting

• Maturity

The Road Ahead

Lessons Learned: Primavera P6, OPPM, P6 Analytics

Governance Inclusivity Predictability Optimization

Conclusions

Why Oracle Primavera and City of

Hope?

Lessons Learned

Value Created

Enterprise Management Improvement

Next Steps for City of

Hope

Q&A Session

Healthcare EPPM Questions

Primavera Technical Questions

P6 Analytics Questions

Thank You

A PeopleSoft Modular Deep-Dive Event

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