20150713 14.00 indepth rfp workshop part 1

In-depth RFP workshop

The Faculty

Team 1: ICO

Your Faculty

Team 2: FIP Team 3: UFI

ICCA Research, Sales & Marketing Programme Twitter: #RSMP15

What do you do when you receive?

Request for Proposal (RFP)

and others...



Negative side of RFPs

• No standard format

• No standard vocabulary

• No standard procedures



Positive side of RFPs

• There are no perfect RFPs

• There is always a chance to clarify what is

written

• Get prepared







The „ICCA“ secret

• Share experience

• Share information

• Share knowledge

• Competition comes later



Your task

• Get prepared to understand the RFP

• Get prepared to ask the right questions


In-depth RFP workshop (Part 1)

• Each client will give a short presentation about their association and the role of the congress for the association



- Read your RFP and analyze it

- Choose a destination able to accommodate the business behind the RFP

- What more information do you need from the

client to prepare your bid?

- Three groups (tables) per RFP



- Ask your questions to the client per group

- Be specific



Per group

- Think of 4 strong reasons why the client

should choose your destination

- Think of 2 promotional ideas to encourage

attendance

- Think of one CSR initiative for the event



- Each group gives a presentation of max. 8

minutes each

- Three presentations per RFP

- No PowerPoint!

- Client gives feedback and chooses the winner


..an amazing prize!

Winners will get….


• International Pharmaceutical Federation –FIP-

• World Obesity Federation

• UFI – The Global Association of the Exhibition Industry

Introductions


International Pharmaceutical Federation –FIP-

Introductions


What is FIP?

The International Pharmaceutical Federation represents 3 million pharmacists and pharmaceutical scientists around the world: all experts in medicines and their use. It was founded in 1912 in The Netherlands under the name “Fédération Internationale Pharmaceutique” (FIP) The only global Non Governmental Organization (NGO) representing pharmacists in official relations with WHO since 1948.


FIP membership: 132 Member Organisations and 19 Observer organisations

19

+ 3500 individuals gathered in 8 (practice) sections and 8 (sciences) special interest groups

+ 138 schools of pharmacy


FIP World Congresses of Pharmacy & Pharmaceutical Sciences

2011 – Hyderabad, India 2012 – Amsterdam, The Netherlands (the Centennial) 2013 – Dublin, Ireland 2014 – Bangkok, Thailand 2015 – Düsseldorf, Germany 2016 – Buenos Aires, Argentina 2017 – Seoul, South Korea


Bid manual – FIP World Congress

Information on:

• Responsibilities between the Member Organisation and FIP

• Date and time schedule of the Congress

• Congress rooms and meeting rooms required

• Space for posters & exhibition

• List of social events

• Hotel rooms


Evaluation bid – FIP World Congress

• First screening of the bid forms

• Site visit by the CEO and Congress Director

• Written assessment report


Assessment report FIP World Congress

• Background information on the Member Association

• Logistical assessment

• Accessibility of the city / country

• Visa requirements

• Supporting environment

• Touristic appeal

• Risk assessment


After approval steps to be taken

• Agreement with Congress Centre

• Select local DMC or local PCO

• Block the hotels

• Arrange meeting with Destination/Bureau

• Discuss language and cultural differences


Thank you! Come and visit us at www.fip.org

World Obesity Federation


World Obesity Federation represents professional members of the scientific, medical and research communities from over 50 regional and national obesity associations. Through our membership we create a global community of organisations dedicated to solving the problems of obesity.

Our mission is to lead and drive global efforts to reduce, prevent and treat obesity.

Who we are


• Evidence – we ensure everything we do is informed by the best available knowledge

• Collaboration – we work with partners to achieve more

• Innovation – we look for new and better ways to solve the obesity crisis

• Action – we turn research into workable solutions that bring around change

What we stand for


• Policy & Prevention

• World Obesity Clinical Care (education for HCP’s)

• Journals - World Obesity has five official journals.

• Events - World Obesity run a number of events including the International Congress on Obesity,

• Resources - World Obesity have now developed a number of resources available to the public and our members.

What we do


• Takes places every other year

• Approximately 1,600 delegates

• Regional rotation – North America, Latin America, Europe, Asia Oceania

• Not compulsory for local association to be involved – but strengthens bids

• Strongest bid decided by World Obesity staff and then put to Executive Committee for approval

International Congress (ICO)


www.worldobesity.org

@worldobesity

Find out more

http://www.worldobesity.org/


UFI – The Global Association of the Exhibition Industry

Introductions


• The Global Association of the Exhibition Industry

• Founded in 1925 (90 years of existence)

• PIN: Promotion, information and network

– 3 Open Seminars

– 1 Congress

– 1 CEO Forum

– Other meetings (subjects of specific focus)

What is UFI?

UFI Membership Today

670 members in 83 countries

932 approved events

345 Organisers

124 Organisers and venues

95 Venues only

51 Associations

51 Partners of the Industry

4 Education bodies

UFI Member Services What does UFI mean for me?

Networking

Expertise

Cooperation

Education

Quality

Information

Standards

Communication

Marketing

Management

Statistics

Studies

Research

“Networking with so many people through UFI brings us deeper knowledge, promotes cooperation

and provides a source of fresh opportunities“ Mike Rusbridge, Chairman Worldwide, Reed

Exhibitions, UK

UFI Annual Congress

2017: Johannesburg, 2016: Shanghai, 2015: Milan, 2014: Bogota, 2013: Seoul,

2012: Abu Dhabi, 2011: Valencia, 2010: Singapore, 2009: Zagreb, 2008:

Istanbul, 2007: Paris, 2006: Beijing, 2005: Moscow.

1925 - 2017

UFI CEO Events

Global CEO Summit (GCS)

Munich, Germany

2 – 4 February 2016

Open Seminars

Upcoming UFI Open Seminars:

Asia: 25 – 26 February in Chiang Mai,

Thailand

Europe: 20 – 22 June in Basel,

Switzerland

Topical seminars open to all exhibition professionals,

whether members or not!

Online Information

Studies and recommendations

Online educational programme

Database access

Industry information

UFI events and meetings

- Programme & online registration

- Speaker presentations

www.ufi.org

In Q4 2015 we are launching a new website.

Contact Us

Headquarters:

17, rue Louise Michel

F-92300 Levallois-Perret

France

Tel: (33) 1 46 39 75 00

Fax: (33) 1 46 39 75 01

E-mail: [email protected]

Asia/Pacific Office:

Suite 4114, Hong Kong

Plaza

188 Connaught Roast West

Hong Kong, China

Tel: (852) 2525 6129

Fax: (852) 2525 6171


Middle East/Africa Office:

Expo Centre Sharjah, UAE

Tel/Fax: (971) 6 599 1352



To recap:

- Read your RFP and analyze it

- Choose a destination able to accommodate the business behind the RFP

- What more information do you need from the

client to prepare your bid?

- Three groups (tables) per RFP


- Ask your questions to the client per group

- Be specific



Per group

- Think of 4 strong reasons why the client

should choose your destination

- Think of 2 promotional ideas to encourage

attendance

- Think of one CSR initiative for the event


Have fun and good luck!

20150713 14.00 indepth rfp workshop part 1

Education

icca research

rsmp15 request

rsmp15 indepth rfp workshop

proposal rfp negative

proposal rfp positive

fip team

global association

pharmaceutical scientists