2014 NCAA DIVISION III WOMEN’S GOLF · PDF fileWOMEN’S GOLF CHAMPIONSHIPS . HOST OPERATIONS MANUAL. ... the guest list include members of the NCAA Division III Women’s Golf ...

2014 NCAA DIVISION III

WOMEN’S GOLF CHAMPIONSHIPS

HOST OPERATIONS MANUAL

2014 DIVISION III WOMEN’S GOLF CHAMPIONSHIPS HOST OPERATIONS MANUAL

TABLE OF CONTENTS

No. SECTION PAGE Introduction 1 NCAA Women’s Golf Committee and NCAA Staff Directory 3 1 Awards and Mementos 4 2 Banquets and Social Events 5 3 Broadcasting/Internet 6 4 Commercialism/Contributors 6 5 Credentials 7 6 Drug Testing 8 7 Facility, Equipment and Space Requirements 10 8 Financial Administration 20 9 Game Management 22 10 Lodging 27 11 Media/ Credentials 28 12 Medical Procedures 29 13 Meetings/Schedule of Events 31 14 Merchandise 31 15 Officials 32 16 Participating Teams/Individuals 32 17 Participation Gifts 33 18 Practices 33 19 Programs 34 20 Promotions and Marketing 35 21 Safety and Security 39 22 Site Visit 41 23 Transportation 42 24 Volunteers 42 A Specifications for Tee Signs B NCAA Local Rules (Hard Card) C Hole Locations Sheet Template D Conditions Places on Use of Credentials E Team Lineup Form F Crowd Control Statement G Local Photographer Limited License H Sample Schedule of Events I Volunteer Waiver Form

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NCAA DIVISION III WOMEN’S GOLF CHAMPIONSHIPS

HOST OPERATIONS MANUAL

INTRODUCTION On behalf of the Division III Women’s Golf Committee, thank you for being an important part of the 2014 Division III Women’s Golf Championships. Administration of the Division III Women’s Golf Championships is under the direction of the Division III Women’s Golf Committee. The hosts play an integral part in the success of the administration of the finals. The purpose of this manual is to outline the responsibilities of the tournament director and other host institution personnel for the NCAA Division III Women’s golf championships. The host institution shall appoint staff members to assume the positions of tournament director and media coordinator. NCAA Division III Women’s Golf Committee. The NCAA Division III Women’s Golf Championships are under the control, direction and supervision of the NCAA Division III Women’s Golf Committee, subject to such requirements, standards and conditions as may be prescribed by the Association’s bylaws and governance structure. The committee must adhere to the policies contained in the bylaws or otherwise established unless prior approval has been granted to deviate from them. Games Committee. The NCAA Division III women’s Golf Committee shall serve as the games committee to actively supervise the actual conduct of the tournament. The committee may also include the head rules official and any other person deemed necessary by the chair. The primary purpose of the games committee is to give specialized assistance and guidance to the tournament manager prior to and during the championships. Tournament Director. The tournament director is a representative from the institution hosting the championships and serves as the institution’s chief administrator of the championships. This individual also serves as a liaison to the NCAA championships staff to ensure all aspects of the championships are planned, organized and implemented according to NCAA rules and regulations. The tournament director is responsible for overseeing the local organizing committee (LOC), which includes personnel, facilities, written reports, budget concerns and the timeliness in which all information is completed and submitted to the NCAA national office. The women’s golf committee requires that someone other than a member of the golf coaching staff of the host institution be designated as the tournament director, and that the tournament director be employed by the institution. This is to ensure that if the host institution’s team participates in the competition, there will be no conflict of interest when decisions pertaining to the conduct of the competition arise.

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Media Coordinator. The media coordinator, preferably the sports information director of the host institution, shall work with the NCAA championships manager to ensure that NCAA media policies are followed. Responsibilities may include planning and supervision of media work areas as well as coordination of press conferences and statistical services. Local Organizing Committee (LOC). The tournament director will establish a local organizing committee to act as the group responsible for making arrangements for fulfilling the tasks related to the championships. The LOC encourages the involvement of various members within the institution’s athletics department as well as the local community, who, by their involvement, promote a greater awareness of the championships within the community. In addition, by diversifying the LOC, the tournament director can tap into volunteer resources throughout the community and involve them in the championships. This is accomplished by involving various segments of the community in the planning process, thereby making people aware of the volunteer opportunities inherent with the administration of the championships. The tournament director chairs the LOC and shall maintain the ultimate responsibility for the operation of the championships. This individual coordinates the administration of the championships and the efforts of the LOC within the guidelines and procedures of the NCAA. In addition to the tournament director, the LOC is responsible for (but is not limited to) the following areas: public affairs/media, facilities, transportation, volunteers and auxiliary staff. Comments and suggestions regarding this manual are welcome. If you have any questions, please contact Nancy O’Hara, Championships and Alliances (317/917-6162 or [email protected]).

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Contact Information

2013-14 Division III Women’s Golf Committee

CENTRAL Joe Worlund Associate Director of Athletics Washington University in St. Louis One Brookings Drive Campus Box 1067 St. Louis, Missouri 63130 314/935-5247 (office) 314/935-5545 (fax) [email protected]

TERM EXPIRES: 9/1/2015

EAST Deb Steward Director of Athletics William Smith College 1 McCormick Drive Winn-Seeley Gym Geneva, New York 14456 315/781-3500 (office) 315/781-3503 (fax) [email protected]

TERM EXPIRES: 9/1/2017 GREAT LAKES

Melanee Atkinson Associate Director of Athletics College of Mount St. Joseph 5701 Delhi Road Cincinnati, Ohio 45233-1670 513/244-8585 (office) 513/ 244-8581 (fax) [email protected] TERM EXPIRES: 9/1/2015

MIDWEST Joshua Schroeder Director of Information/Assistant to the Commissioner Iowa Intercollegiate Athletic Conference 222 Third Street SE, Suite 423 Cedar Rapids, Iowa 52401 319/366-4975 (office) 319/366-4911 (fax) [email protected] TERM EXPIRES: 9/1/2016

WEST Darla Kirby Associate Director of Athletics University of Mary Hardin-Baylor 900 College Street Belton, Texas 76513 254/295-5046 (office) 254/295-4614 (fax) [email protected] TERM EXPIRES: 9/1/2014

Championships Manager Nancy O’Hara Coordinator of Championships NCAA P.O. Box 6222 Indianapolis, Indiana 46206-6222 317/917-6162 (office) 317/446-1347 (cell) 317/917-6237 (fax) [email protected]

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SECTION 1 – Awards and Mementos Awards.

MTM, Inc., the NCAA national office awards supplier, will send official NCAA awards to the tournament director approximately one week prior to the competition. The shipment will include four team trophies, five championships team watches*, 24 championships mini-trophies, (six each – champion, second, third and fourth place for the team members), one champion individual mini-trophy** for the top individual, 111 particpant medallions and one Elite 89 trophy. When the awards arrive, the tournament director should inventory all awards to be sure they are undamaged, are correctly inscribed and are in the appropriate quantities. If they have not arrived by 4 p.m. the Monday prior to the competition, contact the championships manager. The awards boxes should then be closed, taped and secured in a limited-access area. Contact the NCAA championships manager if any discrepancies are noted.

• No awards other than NCAA awards may be presented at the site of the championships.

Please advise the NCAA national office if any group wishing to do so in conjunction with the championships contacts you.

• The tournament director should plan an awards ceremony with the committee for the final day of competition (conducted at the conclusion of the final round). The ceremony should include team and individual awards. The committee will prepare the awards ceremony script.

• The women’s golf committee will coordinate the ceremony. The committee chair or a committee representative will serve as the announcer.

*An additional watch will be ordered after the championships for the coach depending on gender. ** Second through 10th place individual mini-trophies will be ordered for the individual winners after the championships. Awards Ceremony.

The awards ceremony will be conducted immediately following the posting of the results on the scoreboard. Please have a long table and the awards (trophies out of the boxes) ready to present at a location near the scoreboard or other designated area. Members of the NCAA women's golf committee will organize the awards table and make the presentations. Please ensure that a PA system is available.

Elite 89. The Elite 89 Award is presented in every sport and division, and goes to the student-athlete who has the highest cumulative grade-point average of all student-athletes on teams competing at the final site. Each institution which has at least one student-athlete qualify for the final round/site is eligible to nominate a student-athlete for the award. One student-athlete per sport will receive the award, and the announcement of the winner will be made at the banquet.

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Locker Room Program.

The national championships winning team will receive national champion T-shirts and hats to commemorate their achievement.

Participation Awards.

The NCAA, in conjunction with PPI Sports, Inc., will communicate directly to participating institutions’ head coaches regarding the ordering and delivery process of these awards.

SECTION 2– Banquets and Social Events

Banquet. Arrangements should be made for a banquet to be held prior to the start of competition rounds for the official travel party (6 per team and 2 per individual). Additional attendees, including parents, may be invited; however, such individuals (or the associated institution) shall be financially responsible for the cost of the banquet ticket; the host institution/agency shall not be financially responsible. Other individuals who should be on the guest list include members of the NCAA Division III Women’s Golf Committee, NCAA representatives, additional host personnel (e.g., president, faculty athletics representative and selected workers significantly involved in the conduct of the championships) and community dignitaries. The host institution is allowed $4,800 for all banquet expenses (a maximum of $30/person). The host institution will be responsible for any additional cost over $4,800 unless prior approval has been requested from the national office. The banquet should be planned for approximately 150-200 people. Officials are not permitted to attend the banquet. Host institutions are encouraged to seek sponsorship of any additional entertainment expenses from local chambers of commerce, merchants or other outside sources, but the NCAA national office must be notified of any sponsorship prior to the host institution making a commitment. Seating. Designate tables for the participating teams and the national committee. The chair of the golf committee should sit at the head table, if available, with the tournament director, program speaker and dignitaries. Parents should be seated at tables separate from the teams. Format. Representatives of the host institution, community and the golf committee should provide a short welcoming statement. The format and program should be determined by April 1 in conjunction with the NCAA championships manager and golf committee chair. Display of Championships Trophies. If possible, the host institution should display the championships trophies at the banquet on an appropriately draped table. Adequate security measures should be taken.

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Emcee. The host institution is responsible for identifying an appropriate emcee for the event. Media. Members of the media should not be invited to the banquet. Alcohol and Tobacco. Alcohol must not be available for consumption in connection with the NCAA championships. Use of tobacco products will not be allowed at the banquet site. NCAA Banner. NCAA championships banners should be hung in the banquet hall. The Women’s Golf Coaches Association (WGCA) may host its awards banquet on a time and date to be determined. The WGCA will contact the host to confirm the details. The WGCA is not an NCAA function and all expenses are to be arranged throught the WGCA. For specific information regarding the WGCA banquet, the host can contact Roger M. Yaffe, executive director of the WGCA.

Social Events. Entertainment. The host institution is allowed a maximum amount of $3,000 for entertainment/hospitality in its budget, not including banquet expenses. Host institutions are encouraged to seek sponsorship funds from local chambers of commerce, booster clubs, merchants or other outside sources, but the NCAA national office must be notified of any sponsorship prior to the host institution making a commitment. Additional enhancement funds also may be available from the NCAA.

Meals. The participating institutions are responsible for their own meal arrangements and expenses. In addition, consideration should be given to special arrangements through the host facility to provide meal options during the competitive rounds Officials shall NOT be included in banquets or other social events involving the participating coaches or student-athletes.

SECTION 3 – Broadcasting/Internet

Please review the NCAA Broadcast Manual and Policies on the NCAA website at http://www.ncaa.com/media and also review the media information located on www.ncaa.org, click on Championships and then Media for more information.

SECTION 4 – Commercialism/Contributors Commercial Identification, Signage and Official Marks.

1. No advertisements shall be displayed prior to or during the conduct of the championships.

2. The facility agrees that no advertisements denoting, publicizing or promoting the sale of

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alcoholic or nonalcoholic beverages, cigarettes and tobacco products, professional sports organizations, or organizations or individuals promoting gambling shall be hung, installed or displayed anywhere within the facility during the term of the rental period. Any such advertisements existing at the time an agreement is reached between the NCAA and the facility, institution or sponsoring agency shall be covered by the facility at its expense, as designated by the NCAA. The NCAA requests that all other permanently affixed advertising, banners, signs or displays in the stadium proper shall be covered by the facility at its expense, as designated by the NCAA.

3. The facility shall not permit any temporary banners, signs, displays or advertising to be

posted, hung or displayed during any day of the championships, without the prior approval of the NCAA.

4. No announcements, except those approved in advance by the NCAA, or for public

emergencies, shall be allowed over the public-address system. 5. If making arrangements for apparel for volunteers, check with the NCAA manager to

ensure compliance with the NCAA licensing program. 6. Ensure that logos that appear on equipment provided by companies are the normal

logos that appear on equipment sold to the public. Local Contributors.

Local sponsorship programs using the NCAA’s registered marks, logos, references to the championships (including tournament brackets), game tickets or involving any tournament function are strictly prohibited unless specifically approved in advance by the NCAA.

NCAA Corporate Partners. The NCAA administers a national corporate partner program, under the direction of the NCAA Championships and Alliances group, and has established guidelines pertaining to corporate involvement by these partners and local commercial entities. These guidelines are located in the NCAA Championships Promotions Manual on the NCAA website. On www.ncaa.org, click on Championships, Promotion and NCAA Championships Promotions Playbook for more information.

SECTION 5 – Credentials The national office will print the credentials. The credentials will be approximately four by six inches, laminated (waterproof) and the attachment method will be strong enough to be maintained throughout the four-day event. Each group of credentials will be a different color; the designated coach credential will be a wrist band. Working passes may be issued to bona fide working personnel, including media representatives. Participation credential will be provided to student-athletes competing in the championships.

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Credential Conditions. Please see Appendix D for the conditions placed on the use of credentials. These conditions will be printed on the back of the credential and posted. Team. An issued credential may not be given to another team member or individual. The maximum number of credentials are as follows: 5 – participating student-athletes 2 – coaches

1 – non participant (e.g., trainers/physician; administrator) Individuals. Three credentials will be issued to individual representatives: one student-athlete, one designated coach and one non-participant. Print parking passes (if necessary) for competitors. Plan for two per team. Review security measures regarding issuance of credentials, access to course, etc., with staff and security personnel (see Credentials).

SECTION 6 – Drug Testing

The NCAA is dedicated to fair and equitable competition throughout each round of championships and strongly supports the drug-testing program in order to safeguard the health and safety of the participating student-athletes.

Drug-Testing Expenses. The proposed budget included in the site coordinator’s manual should be completed and submitted to the National Center for Drug Free Sport (Drug Free Sport) prior to the start of competition, if drug testing will occur at the site. The host institution shall submit an Institutional/Host Drug Testing Invoice upon completion of the championships for drug-testing related expenses. Receipts must accompany the invoice to receive reimbursement.

Facility Specifications. Hosts must identify a room where drug testing will be conducted. The area must have controlled access. Only those authorized by the drug-testing crew chief will be allowed in the area. The room must accommodate the drug-testing crew and selected student-athletes. The testing room must have fully-equipped restrooms adjacent to or in close proximity to the testing room. Separate restroom facilities are required if the championships includes both genders. These restrooms must be secure and closed to the public.

Host Notification.

Drug-testing information must be kept confidential and provided only on a “need-to-know” basis. If testing is to be conducted at the site, the tournament manager and site coordinator will be contacted by Drug Free Sport. The tournament manager and site coordinator will be notified no earlier than thirty (30) days prior to the start of the competition as to whether testing will be conducted

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Media Obligations.

Student-athletes who are selected for drug testing must fulfill all media obligation before reporting to the drug-testing area.

Participant Notification. Announcing in advance whether drug testing will be conducted at a championships is strictly prohibited. All coaches and student-athletes should presume that post-event NCAA drug testing will occur at the championships event. Couriers will notify student-athletes of his/her selection for drug testing.

Site Coordinator’s Responsibilities (Host). The tournament manager is responsible for designating an individual, who has no other responsibilities in conjunction with the championships, to serve as the site coordinator for drug testing. This individual will work closely with Drug Free Sport and the drug-testing crew chief. The site coordinator’s responsibilities are outlined completely in the site coordinator’s manual.

Confidentiality. Keep testing information confidential at all times. Couriers (individual/team championships). The host will provide couriers to notify student-athletes of their selection for drug testing immediately after the event for which they were selected. The courier must stay with the student-athlete and escort him/her to the drug-testing area within 60 minutes of their notification.. Drug-Testing Site Coordinator Manual. The drug-testing site coordinator’s manual, provided by Drug Free Sport, is available on the NCAA website at www.ncaa.org/drugtesting. Facilities. Review the facilities required for the drug testing area according to the site coordinator’s manual, paying particular attention to the possibility of next morning testing. At individual/team championships, one large facility is required. Only the drug-testing crew, selected student-athletes, institutional representatives, site coordinator and witnesses will be allowed in the area. The drug-testing area shall not be identified with any signage. Fluids. Arrange for a sufficient supply of individual cans or bottles of non-alcoholic and non-caffeinated fluids (e.g., bottled water, fluid replacement drinks) for distribution in the drug-testing area to student-athletes, as designated in the site coordinator’s manual. These supplies should be obtained from the supply of beverages provided by the NCAA. Meeting with Tournament Manager. Meet with the tournament manager to discuss duties and budget development.

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Second Meeting. Meet with the tournament manager after the host receives confirmation that testing will take place at a site. If testing will be conducted at the site:

Assistance. Assist drug-testing crew chief during testing. Confirmation. Review the site coordinator’s copy of the NCAA drug-testing confirmation memorandum. Credentials. The host will issue all-access credentials and parking passes for the drug-testing crew and other necessary drug-testing personnel. Credentials should not reference drug-testing, doping control, etc. If an affiliation must be listed on the credential, games management or medical/athletic training is preferred. Crew Chief. Contact the drug-testing crew chief assigned to the site to discuss logistics. Meet with Crew Chief. Meet with the drug-testing crew chief the day prior to the scheduled testing date. Plans. Meet with the tournament manager to finalize plans. Report. Submit drug-testing invoice (with receipts) to Drug Free Sport after the championships. Transportation. Pre-arrange for transportation for student-athletes to and from the sports venue to the drug-testing area and back to the sports venue or team hotel, should transportation become necessary.

Transportation/Lodging (Drug-testing crew). The drug-testing crew chief will make arrangements for the crew’s transportation and lodging but, may request the assistance of the site coordinator.

SECTION 7 – Facility, Equipment and Space Requirements Alcoholic Beverages.

Alcoholic beverages shall not be sold or otherwise made available for public consumption at any championship event sponsored by or administered by the NCAA, unless otherwise approved by the NCAA, nor shall any such beverages be brought to the site during the championship (from the time access to the competition site or area is available to spectators, until all patrons have left).

Americans with Disabilities Act. The Americans with Disabilities Act requires that public establishments offer equal access and services to people who are physically and mentally challenged. The NCAA will rely on the host institution/conference to confirm compliance with the Act by the various facilities hosting NCAA championship events. The host institution/conference is responsible for

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determining if the competition site will be in compliance as of the dates of the championship. If the host institution/conference becomes aware that a competition site hosting an NCAA championship event will not be in compliance, it shall immediately notify the NCAA national office staff member with responsibility for the event in order to discuss the issue.

Barriers. Standards or barriers should be used to assist in providing security for the course.

Clocks. Atomic clocks should be placed at the practice areas, first tee and 10th tee. Officials should synchronize them daily before placing clocks in these areas.

Comfort Stations. Comfort stations must be strategically located on the course. Placement will be determined during the site visit. There must be enough public restrooms to accommodate both participants and spectators. Signs should be place on the interior of the restroom doors “please do not let door slam shut.”

Concessions. Food and beverage prices shall be no higher than similar events or primary tenants in the facility. The host will retain all revenue from food and beverage concessions. Selling is restricted to the concession stand and established selling locations.

Course. The NCAA committee and director of rules and course administration shall communicate to the superintendent the course set-up requirements. The committee’s interest in setting a golf course for the NCAA championships is to provide a fair, competitive test of golf that rewards excellent play. All players should have a fair opportunity to demonstrate their skills throughout each day on courses playing as consistently as possible depending on local weather and course design characteristics and considerations. It is expected that the golf course will be in exemplary condition to host a national championships. This event should be viewed by the host course and grounds crew as a "peak" event highlighting the golf course and talents of the finest amateur golfers in the nation and should not be preceded immediately by any major competition unless approved by the NCAA. The golf course staff should work with the LOCAL RULES GOVERNING BODY and the golf committee to ensure that the course is set to championships specifications beginning with the first practice round. Prime areas on the tee boxes and prime hole locations should be saved for rounds of competition.

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DASANI/Powerade. Each scheduled practice or contest of any round of an NCAA championships should provide drinking cups, water cooler, ice chests, cooler carts and water bottles for the teams. Participating teams shall place any premix fluid replacement in the NCAA-issued coolers and water bottles when applicable. No other cups, cans, coolers or water bottles may be used courtside or in the media areas during championships that are provided such equipment by the NCAA. If applicable, the host institution/conference may retain the coolers, cooler carts and ice chests after the competition. Participants may retain the water bottles and bottle carriers after the competition. A specified amount of DASANI, Powerade, cups, coolers, ice chests, squeeze bottles and squeeze bottle carriers will be sent to the finals site. You should place one ice chest at the first tee, 10th tee, driving range and practice green that is to be filled with bottles of DASANI. An ice chest should be placed at every third hole, as well as on the driving range and the practice green. Ice chests should be clearly labeled that the product is for participants only. If you would like to purchase additional product or soft drinks and are a Coke pour institution, please use the relationship you have with your local bottler. You do not need to contact the NCAA national office regarding additional product. Please note that this amount is to be listed on your final financial report. If you are a Pepsi pour school and would like the opportunity to purchase product, please contact Donnie Wagner for the appropriate forms and guidelines. In the event that you are purchasing small quantities of product, you should check your local grocer, as these prices may be better than what the Coke local bottler can offer. A letter from the NCAA office outlining the specific amounts will be sent to the tournament manager. You will be asked to inventory the amount of product that is left over at the conclusion of the championship(s). The national office will provide a form and a reminder letter. It is important that you are as accurate as possible on your count, so that we may ensure that future championships are receiving adequate amounts of bottled water and DASANI equipment. If you have any questions regarding any of this information, please contact Nancy O’Hara (317/917-6162 [email protected]).

Decorating and Advertising. Covering. The facility shall not permit any advertising banners, signs or displays of any kind to be hung, posted or displayed during the championships session or practices, other than NCAA, ESPN and radio banners, as specified by the NCAA. No local /school radio banners are allowed. Directional Signs. Directional signs should be posted in all areas used by the participants and the media. Institutional Signage. Institutional signage does not need to be covered. Championships banner may remain if permanent (not hung seasonally). If temporary and hung on a

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seasonal basis, they must be taken down. Video Boards and Electronic Messages. No electronic board advertising of any kind or messages promoting non-NCAA events in the facility may be displayed during practice or competition. The following kinds of messages are permissible: announcements of results from other NCAA competition; reminders that NCAA merchandise and concessions are on sale on the course; or any public-services announcements or promotional messages specifically provided by the NCAA. The NCAA will provide programming upon request.

Driving Range. The driving range should accommodate a minimum of 35 players at any given time. It is highly recommended it accommodate 45 players.

Equipment. The following equipment is required for the conduct of the championships.

ITEM QUANTITY RESPONSIBILITY COMMENT

Air horns 8 Host

Apparel (officials &

volunteer)

NCAA

Awards NCAA

Concession stands Host

Coolers 14 ice chests 8 coolers Host/NCAA

Copy machine 2 Host Covered electric golf carts at least 55 Host 27-Coaches

7-NCAA 12-Rules Officials 5-Host

Credentials NCAA

DASANI/POWERADE NCAA/Coke

Flags 54 NCAA logo-no hole

number

NCAA

Flagsticks 18/course Host

Golf balls 120 dozen NCAA/Titleist

Hole markers 18 (each tee box) Host

Internet connections

(wireless)

Host

Locker Room Apparel/Hats NCAA

Marking paint Host

Merchandise NCAA/Event1

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Participation Awards (Mementos)

NCAA/PPI

Portable toilets Determined during site visit

Host

Public-address system 1 Host

Radios (w/ earpieces) Min 40 Host

Range balls 3,000 Host

Scorecards 625 NCAA/Golfstat

Scoresheets at least 40 NCAA

Signs see "Signage" section

Host/NCAA

Stake and Roping As appropriate for course layout

Host

Standards 5 NCAA

Tables, chairs 10 tables, 20 chairs Host

Tees NCAA/AGA

Tee markers 36 NCAA 2/hole

Tents-starters 4 (10 x 10) Host

Tents-scoring 2 (10 x 10)

Host

Tent-merchandise 1 (10 x 10)

Host

Facility Use Dates. Tournament and practice facilities must be reserved for the tournament commencing 7 a.m. Sunday through the conclusion of the final round Friday. No competition or practice will be allowed at the championships course in the 10 days preceding the championships for the teams and individuals selected to the national championships.

Fairways. In setting the tee markers, we will be looking for prime landing areas that are “fair,” providing firm, tight turf with a premium on accuracy and avoiding areas with fluffy lies or areas where soft and hard sports are next to each other. Prior to the championships, fairways should be crosscut. During competition, at least the landing areas should be cut daily at the standard height of between one-half and five-eighths inch. In addition to daily cutting during the championships, fairways should be cut at championships level on each of the five days prior to the championships. Early morning dew conditions may require a method of whipping or other removal to provide a consistent test for all players.

First Aid.

A first-aid station should be set up near the clubhouse. A representative of the host institution’s athletic training department should be available at the site at all times.

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Flags. Flagsticks must be uniform in height (at least seven feet), color and in diameter (maximum three-fourths inch from a point three inches above the ground to the bottom of the hole). The NCAA will ship 54 flags. They will be printed with the NCAA and host institution logos. Flags will be distributed after the championships as follows: first place team and head coach (6), one each for the 20 remaining teams (20), top 10 individual winners (if did not already receive one as a participant of the winning team) (10), one for each of the six individual participating institutions (6), one for the clubhouse (1), two for the tournament hosts (2), one for the tournament director (1) and one for the director of rules and course administration (1).

Golf Balls. Titleist shall provide 120 dozen golf balls for the participants.

Golf Carts. A minimum of 55 electric golf carts for the rules officials, members of the golf committee and designated coaches must be available.

Grounds Crew. Arrange to have the hours of work conform to the starting and finishing times for the competition. No non-emergency work may be done during play. The director of rules and course administration will determine course markings, boundaries, tee settings and hole locations. At completion of play each day, remove and store flags and tee markers.

Hazards and Boundaries. Out of bounds should be marked with white stakes wherever possible approximately 12 yards apart (to 2 yards apart when well away from well-played areas) and should be clearly visible from one to another with the end stake “tied off” to signify the end of a boundary. These boundaries will be reviewed two days prior to the championships. Additional stakes should be on hand in case of necessary changes. Hazards will be defined according to the USGA Rules of Golf.

Hospitality. A hospitality area shall be reserved for student-athletes and coaches at the headquarters hotel and/or at the course. This area should include tables and chairs away from public areas. Additional hospitality should be provided in tents on the course. Enhancement funds may be available for this purpose. Obtain local contributors to underwrite hospitality functions not covered in proposed budget (e.g., special functions for committee, student-athlete hospitality, etc.). [Note: Ensure that NCAA local corporate involvement policies are followed.] Check with the NCAA championships manager regarding all hospitality plans. Provide lunch for volunteers, officials and NCAA committee.

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Participant refreshments, media hospitality and meals for officials, volunteers and the NCAA committee are all included in the $3,000 entertainment budget.

Meeting Space. The facility shall provide the space listed below: 1. Media Work Area (5). 2. NCAA Committee Office (12) – with access to high-speed wireless Internet and a printer. 3. A high-speed copy machine is required to reproduce results, hole location sheets and

other materials necessary for the conduct of the tournament. The machine should be able to reproduce 75 copies per minute and should be located in the committee working area in the clubhouse. Please be sure the copier is well maintained.

4. Scoring Area – with access to a high-speed data-line connection. If space allows, can work in committee office.

5. Training Room – this area should provide the necessary facilities for all training needs.

Neutrality. Host institutions should keep in mind that an NCAA event is not a home event. Neutrality is important; therefore, such items as the use of players on programs and host institutional signage should not be used to create a "home" atmosphere.

PA System. One quality public address systems should be available for starting, announcements, the awards ceremony and any other activity planned in conjunction with the tournament.

Pin Placement. Placement will be determined by the director of rules and course administration in conjunction with the committee.

Practice Areas. Adequate practice facilities should include range and grass space for a minimum of 35 players to hit every club, but it is highly recommended to have space for 45. There should be a separate sand practice area, at least one putting green and a chipping green. If a pitching green is not available, a suitable target area should be developed. There also should be target and/or distance flags on the practice area the same height as the flag sticks on the course. Practice areas should be roped off and only appropriate credentialed persons shall be admitted to the practice areas.

Practice Balls. A sufficient number of practice balls of good quality should be available (recommend 3,000).

Putting Greens. Greens should be cut each morning of the competition and each day for at least ten days prior to the event. Greens should not be cut or rolled to a point where a ball could gain speed in putting down all but the most severe slopes. The speed of greens will be determined during the site visit for the event.

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Watering should be adequate to provide a firm but resilient surface but not a slippery one. Greens should not hold easily for a poorly played approach shot, but all well played shots should hold. Greens must be completely free of all aeration and verticutting marks. The practice putting green should be of the same character and receive the same maintenance as all the greens on the course. It should have the same stipmeter reading as the greens on the course. For the three days prior to the championships, hole locations should be either generally toward center or in nonchampionships position.

Radios. Multi-channeled hand-held radios (with earpieces) must be available for use by each official and member of the games committee. A radio system also is necessary for tournament personnel (earpieces necessary). Radios must be on site three days before the championships. A minimum of 40 radios should be secured for the following: committee (8); officials (12); tournament manager (1); trainer (1); Course Superintendent (1); tournament personnel (5); walking scorers (6); official scorekeeper (1); and backups (5).

Restrooms. Ensure that there are adequate and functioning on-course restroom facilities.

Rough. No standard height of cut is recommended because of the varied nature of grass cover. The objective is a uniformly difficult recovery for the player who has made an inaccurate shot. The rough should not be so deep as to make a recovery impossible or to increase prospects of lost balls. A six-foot intermediate cut of rough should be developed next ot the fairway to provide definition and fairness. This cut should be developed early to eliminate need for a large amount of “topping” at tournament time. In addition, when rough is dense and close to the putting surface, it is essential to have adequate collar width mowing of 30 inches.

Rules. The NCAA Division III Women’s Golf Championships shall be conducted according to the United States Golf Association’s Rules of Golf with certain modifications as noted in the pre-championships manual and in the notice to competitors. The director of rules and course administration will prepare the notice to competitors (local rules).

Sand. Bunkers should have clearly delineated boundaries. Sand should be free of rocks and obstructions and raked daily. The USGA recommendation of placing rakes outside bunkers, as far away from the bunkers as is practical and in positions where they will be least likely to affect play, should be observed.

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Scoreboard. A surface must be provided adequate to post a minimum of 24 three-feet by two-feet high sheets, along with space for summary sheets for competitors (approximately 32’ x 8’). A covering should be available in case of inclement weather.

Scoreboard Sheets. Scoreboard sheets (approximately three feet by two feet) will be provided by the NCAA national office. Names of the teams, individual players and head coaches should be printed by a calligrapher on the sheets prior to the tournament.

Scorecards. Golfstat will be responsible for printing scorecards for use during all rounds. All yardage information will be determined after consultation with the NCAA and the rules officials.

Scoring. Golfstat will provide computer-generated pairings and results.

Signage. Each round of every NCAA championships will receive a shipment of official NCAA signage that helps identify the event as an NCAA championships. The signage includes a quantity of banners and decals displaying NCAA logos in a variety of sizes. Possible uses of NCAA signage include displaying it at the championships site, especially in the competition area within camera angles, and all related championships functions. Signage should always be displayed during news conferences and banquets. NCAA-produced signage materials may be reused at other championships. Before discarding materials, please check with an NCAA championships representative. Materials containing NCAA marks and logos may not be sold. In addition to the signage provided by the NCAA, it is recommended that the following signs be produced:

MESSAGE PLACEMENT NCAA Committee Headquarters NCAA office Rules Officials Headquarters Rules Officials office Registration Registration Scoring Central Scoring office Media Center (media/coaches only) Media headquarters Players, Coaches and Rules Officials Only Pro Shop (open to the public) Pro Shop Restaurant (open to the public) Restaurants Scoring Tent (players and rules officials only) Scoring Tents Volunteer Check-In Reserved Parking Directional signage

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Team Signs To be used on the driving range Spectator Rules

Sirens. A siren system, audible throughout the entire course during extreme weather conditions, must be available. Eight to 10 air horns must be provided.

Spectators. Create an area for spectators to pick up a course map, spectator rules, pairings sheet and scorecard near both starts or as determined by the host and approved by the national committee. Spectators shall remain on cart paths or in the rough and at least 15 yards from the players. Carts will not be provided for spectators. Physically Disabled Spectators/Parents of Participating Student-Athletes. Carts are not provided to spectators; however, if a spectator requires the use of a cart due to a disability, the individual must provide medical documentation from the individual’s physician requesting the use of a cart. This information should be provided in advance, if possible, or on site, to the NCAA site representative. If approved, the specified individual is allowed one passenger to ride in the cart. The golf course may charge a rental fee for the cart. The host institution should designate various appropriate areas to provide a viewing area for disable spectators. Volunteers should be available to assist disabled spectators (via cart/shuttle, if necessary) to the viewing area and transport them from one area to another as needed. It is recommended that at least one viewing area be established on each of the front and back nine.

Stakes and Roping. As noted by the committee and head rules official, the facility should be prepared to stake and rope areas identified.

Tees. Teeing grounds, including the practice tee, should be firm and cut daily. One set of tee markers should be used from the first practice day.

Tents (Scoring). Scoring tents with sides must be available for the ninth and 18th greens. Each tent should include a six-foot table, four chairs and a wastebasket.

Weather System. Weather Detection System. The NCAA will provide a weather detection system for the championships site. The NCAA will make arrangements for the system to be on site. The system should be set up, operational and staff trained prior to the first practice round. It is the responsibility of the host institution to provide:

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1. A laptop computer on which the system may be set up and monitored. The laptop

should located in or close to the NCAA committee area and out of public traffic patterns.

2. Qualified personnel to be trained on the system and available to monitor the system from 7 a.m. until the conclusion of the walk-through, the day of practice and all competition. It is recommended that the personnel have a background in meteorology.

3. Secure local meteorology assistance through an “on-call” meteorologist, the local emergency weather system phone number and contact person and a local accu-weather contact person.

Weather Evacuation Plan. The host institution is responsible for creating an evacuation plan in case of severe weather. This plan must be distributed to all participants, coaches, officials and staff. Include a copy of this plan in each registration packet. This plan should include the appropriate means and staff to provide a safe haven for all on course players and personnel, as well as a spectator plan. The plan should be in place prior to the walk-through day. Weather Guidelines for Championships Competition. The women’s golf committee will make every effort to complete 72 holes. If that is not possible and only the women’s golf committee may make a decision to shorten the tournament, then a 54-hole total will be used. If that is not possible, then a 36-hole total or 18-hole total will be used. If that is not possible, the committee will determine place finish based on the original seeding of the teams. Play will not be extended beyond the last scheduled day of competition. 1. If no team has completed nine holes, the day may be cancelled. 2. If some teams have finished 18 holes, every effort will be made to finish the round,

including continuing on the next day. Warm-up Policy 1. If the weather delay is less than one hour, there will be no warm-up. 2. If the weather delay is longer than one hour, there will be a minimum 10-minute warm-up.

Yardage Books. The host institution should be prepared to provide yardage books for each competitor and coach.

SECTION 8 – Financial Administration As part of the site selection process, each prospective host must submit a proposed budget for approval by the NCAA. The NCAA will cover all reasonable expenses incurred in hosting the championships, as approved by the NCAA following the bid process. Periodically review the proposed budget that was approved prior to the championships to ensure that you are not exceeding the proposed expenditures. Budget adjustments may be made prior to the start of competition; however, only extenuating circumstances will be

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considered. No changes are allowed to the proposed budget without prior approval from the NCAA championships manager at the national office.

Audit.

Sites will be randomly selected for financial audits after the championships. The NCAA will make best efforts to notify sites selected for audits within 30 days after the submission of financial reports, but reserves the right to audit a site up to one year after the championships. Facility settlements, expense reimbursements and honorariums are subject to change until the audits are reviewed and accepted by the NCAA. If selected for audit, the following documentation will be requested: box office audit reports or sales summaries; ticket purchase invoices or statements; unsold tickets; invoices, contracts or timesheets supporting all expenses; general ledger; bank statements; check copies and reconciliations; and competition venue rental agreement. The documentation should support all information on the host financial report. Please contact Clint Hangebrauck (317/917-6780) with any questions.

Drug-Testing Expenses.

If you have been notified that drug testing will be conducted at your site, you should complete the drug-testing budget and return it directly to the Center for Drug-Free Sport. These expenses and the budget are separate from the championships financial report form. [The drug-testing budget form is an appendix in the drug-testing manual, which is located on the NCAA website.]

Financial Report. Host institutions must complete the online financial report, including payment of the amount due to the NCAA, within 60 days after the final date of competition at the site. A fine may be assessed for each day that a host institution fails to submit its financial report and payment after the deadline. Financial reports showing net receipts are not considered complete until payment is received at the national office.

Game Expenses. Game expenses shall be those actual costs directly related to printing, police, building and grounds expenses, printing of tournament materials, promotion of the competition, reasonable entertainment and any other out-of-pocket expenses directly related to the administration and conduct of the championships. The cost of permanent equipment, local transportation for participants and on-campus facility rental charges are not permissible items of game expense. Athletics department staff members of the host institution (e.g., director of athletics, assistant director of athletics, business manager, ticket manager, sports information director) may not be paid a fee or honorarium from receipts of an NCAA championships, unless such payment is made from the host institution’s share of the net receipts. Any exception to this definition must be approved in advance by the NCAA Executive Committee.

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Gross Receipts. Gross receipts shall be all revenues derived from the championships, including sale of tickets, and any other income derived from the operation of the championships except concessions and parking, which shall accrue to the host institution. Gross receipts shall first be used to pay for game expenses. The NCAA reserves the right to sell items developed through the NCAA marketing program at the site of the championships. Arrangements will be made with a local vendor to merchandise non-food and non-drink items (see Merchandising section). Vendor commissions from these sales shall not be included in the gross receipts. Television rights will be negotiated solely by the NCAA, and all rights will accrue directly to the NCAA.

Lodging Expenses.

Game Officials. Room and tax shall be direct billed to the host institution and be reimbursed via budgeted disbursements on the final financial report. Officials will be responsible for their own incidentals. Golfstat (official scorer). Room and tax shall be direct billed to the host institution and be reimbursed via budgeted disbursements on the final financial report. The official scorer will be responsible for his/her own incidentals. NCAA Affiliates. Will be responsible for their own expenses. NCAA Committee Member(s). Hotel rooms and taxes shall be direct billed to the host institution and reimbursed via the budgeted disbursement section on the final financial report. The committee member(s) will be responsible for their own incidental charges. NCAA Staff. Staff members are responsible for their own lodging expenses.

Travel Reimbursement for Participating Institutions.

Once the championships are completed, participating institutions should submit expense forms to the NCAA Travel Department (http://www.ncaa.org/wps/ncaa?ContentID=36359) within 45 days of the competition.

SECTION 9 – Game Management Format.

The championships finals will be a 72-hole competition. If conditions dictate a change in format, only the NCAA women's golf committee may make a decision to shorten the tournament or implement an administrative cut.

Competition Times. See Appendix H (Tentative Schedule of Events).

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Pairings. Before grouping the teams and individuals for the first day of competition, the NCAA women’s golf committee will seed both the teams and individuals. The teams will be grouped in threes or twos by seed. Team groupings for the first two days of competition will remain the same. Tee times will be reversed for the second day of competition. For the third and fourth days of competition, team pairings will be by position according to score, with the times listed at the discretion of the committee. Refer to participant manual for specific pairings information.

Personnel. The following provides a general description of the personnel needed to conduct the championships. In some cases, responsibilities can be assumed by one person; however, the committee recommends that the tasks be delegated as provided in this manual. Following is a general outline of the various areas of responsibilities that must be met. Athletic Trainers. An adequate number of athletic trainers are needed to provide treatment before and after competition and practice rounds. Clerical Assistance. A few individuals may be needed to assist in the copying and distribution of the daily results, tee times and pairings after 36 and 54 holes of competition. Computer Operator. A Golfstat staff member will attend the championships and will provide computer-generated pairings, results and statistical information. This individual will be the official scorer. Couriers. Approximately four individuals (e.g., student trainers) are needed to escort student-athletes for drug-testing. Course Maintenance. A sufficient number of individuals will be needed to have the course properly prepared before each round of practice and competition. Course Superintendent. The course superintendent will ensure that the course is prepared according to NCAA golf committee specifications before the arrival of the committee. They will secure all necessary equipment (e.g., paint, rope) for the conduct of the tournament (see Equipment and Course Requirements). Drivers for Evacuation Vans. The designated drivers shall be at the vans whenever the committee deems it necessary. Drug-Testing Site Coordinator. A physician or athletic trainer is preferred and will be responsible for assigning couriers, setting up the drug-testing facility, purchasing supplies and, if assigned, handling financial responsibilities. They will also work closely with the NCAA national office and the games committee. This individual cannot have any other responsibilities at the championships. Financial Officer. The financial officer is responsible for the preparation of the proposed

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budget and approval of all expenditures. It is important that proper control over expenditures is maintained, since proposed budgeting procedures will be followed to the letter. Within 60 days of the conclusion of the championships, it is the responsibility of the host institution to complete and submit their financial report to the NCAA. Forecaddies and Spotters. The tournament manager should arrange a sufficient number of individuals to assist on difficult holes to ensure a proper pace of play. Hospitality Coordinator. The hospitality coordinator will oversee and plan all hospitality activities according to NCAA guidelines. They also will plan the pre-championships banquet, including contributions to offset the cost and any other social activities for the players, coaches and officials. The hospitality coordinator should also be responsible for the setup of the awards ceremony. The menu should be approved by the NCAA championships manager in advance. Media Coordinator. The media coordinator will handle pre-tournament publicity and prepare press kits for members of the media and coordinate all press passes. Additionally, they will organize the press area and prepare a summary of daily team and individual results. Merchandising. An appropriate number of individuals will be needed to handle expected crowds. NCAA merchandising policies and procedures are to be followed. It is recommended that the host sell merchandise in conjunction with the NCAA banquet and scheduled social activities. Officials. The NCAA will work with the director of rules and course administration to secure officials for the championships. The officials’ hotel rooms and tax will be direct billed to the host and reimbursed by the NCAA through the online financial report system. Two officials will be designated to staff the scorer’s tables. Registration Workers. Three or four workers will be needed to organize and run the registration desk before the tournament. Runners. Students or volunteers who assist in any capacity needed to effectively operate the tournament. A minimum of two individuals will be assigned to work with scoring. Scoreboard Artist. This individual should be able to print neatly (calligraphy preferred). They will prepare all scoreboard material (score sheet provided by NCAA office), including listing of teams, daily scores and any other information on the board. To avoid changes, names should not be printed on the tournament score sheets until lineups have been submitted by the coaches in person. A plastic covering should be ready and easily hung in case of rain. Scoreboard Assistants. One or two individuals will be needed to assist the scoreboard artist and provide backup assistance. Scorers. Scorers must be posted every three holes during the first three days of

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competition, and 10 to 12 walking scorers will be used for the last round of competition. Walking scorers should radio three-hole summaries to those volunteers operating the scoreboards. Two volunteers will work with Golfstat in the clubhouse. Security. Adequate security should be planned according to the expected crowd. If parking is a problem, security should be planned in this area. A security person also should be assigned to the drug-testing site. Standard Bearers. A minimum of 5 individuals should be arranged for standard bearers on the final day of competition. Starters. Tournament officials will serve as starters. One starter will be placed on the first and 10th tees for all rounds. Starters are responsible for monitoring the tees and ensuring all groups tee off on time. Starters should obtain and ensure that all necessary materials are at the tees on time (i.e., scorecards, pencils, hole-location sheets, PA system, local rules sheets, evacuation plans, designated coaches sign-in sheets, credentials/wristbands for designated coaches). Shuttle Drivers. Drivers will be needed to drive disabled spectators to viewing areas and to drive members of the media with heavy equipment. Some courses may require player shuttles between some holes. This will be determined during the course setup. Tournament Director. The tournament director is responsible for the overall conduct of the tournament. All internal subcommittee chairs should report to the manager, who works with the women's golf committee and the NCAA championships manager. Volunteers. At the discretion of the tournament manager, additional personnel may be needed to adequately conduct the championships.

Registration Procedures.

The tournament director shall compile a participant manual for the competing institutions that provides information on housing, transportation, practice facilities, tentative schedule of events, etc., can be located. The NCAA championships championships manager and committee chair must approve a draft of this mailing in advance.

An alphabetical list of qualified schools and/or participants for use by registration desk personnel should be prepared.

Make arrangements for an area at the headquarters hotel or golf course large enough to accommodate the registration procedures. Registration constitutes the formal beginning of the events. Team lineup forms must be emailed or presented to the tournament director and the championships manager by noon local time at the host site the day of the walk-through (Sunday, May 11).

Registration material should include, but is not limited to yardage books, golf balls (provided by NCAA), golf tees (provided by NCAA), participant medallions (provided by NCAA), participant pins (provided by the NCAA), maps of the area, names of popular

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restaurants and suggestions of "things to do and see" in the area.

Registration personnel should give each coach a packet including general information as well as credentials for the coach and players, a parking pass, championships scorecard, banquet tickets for the coach and players, etc. The team travel party is six; the individual travel party is two. An institutional representative must accompany all competitors (teams or individuals) to the championships. During registration, coaches must submit their final team lineups for the competition. Refer to Appendix E for the official lineup sheet. Registration personnel must collect the lineups and give them to the committee chair, who will use them to complete pairing sheets.

Copies of the walk-through and practice round starting times will be in the coaches’ packets and will be at the hotel registration desk. On the morning of the practice day, a pairing sheet for that day shall be delivered to the starter.

The registration desk should have a cash box and additional NCAA banquet tickets for sale to spouses, parents, etc.

Scoring.

Scorecard Procedure.

1. Players should proceed to the scorer’s tent at completion of round and check their scorecard, sign it and give it to the LOCAL RULES GOVERNING BODY official. Only players will be allowed in the scorer’s tent.

2. Cards will be taken immediately to the official scorer. 3. Runners will then take cards to the scoreboard. A runner shall be assigned to each

scorer’s tent. The runner is responsible for taking completed scorecards to the master scorer’s area immediately.

Scoring. Scorecards for all championships shall be kept in accordance with Rule 6-6 of the United States Golf Association's "Scoring in Stroke Play." USGA Rules for stroke play, plus any local rules implemented, will govern the tournament. Officials will be available for interpretations of the rules modifications and other decisions governing the competition. The scorecard has been returned when the player has placed the card in the scorer’s box, or submitted the scorecard to the scoring rules official and left the scoring area. Golfstat will print scorecards each day with the par and yardage for each hole as it will be played in the championships printed on the card. Score Sheets. The NCAA national office will provide score sheets to be placed on the scoreboard. The score sheets should be appropriately marked to identify the tournament, year, host institution and location. The name of the institution, head coach and each player should be hand lettered on the sheet. Score sheets should be placed on the scoreboard in alphabetical order. Each sheet is three feet wide and two feet high. Summary Sheets for Scoreboard. The NCAA will provide summary sheets for the host institution to post 18-, 36-, 54- and 72-hole results for teams and individuals. These sheets cannot have any commercial identification on them.

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SECTION 10 – Lodging

The host is responsible for designating a headquarters hotel and reserving 98 non-smoking rooms for the travel parties [minimum of three rooms per team (63) and two rooms per individual (12)]; NCAA golf committee members (five), NCAA staff representatives (no more than three), the Golfstat representative (1), officials (10) and four additional rooms (4). Please block team rooms together if possible. Efforts should be made to include free Internet access and a free breakfast (preferably a hot breakfast) at the team hotel(s). The lodging for the officials must be in a different hotel in order for them to be as close to the course as possible.

The host institution will advise participating institutions in the participant manual that it is the participating institutions’ responsibility to confirm the hotel reservations and provide rooming lists.

An institution is not obligated to stay at a designated property; however, it is financially responsible for canceling its reservations and then securing its own accommodations. If an institution wants to stay at another hotel, it must (a) obtain a release for the rooms (in writing) from the hotel manager, or (b) use the rooms for persons accompanying the official travel party. If an institution fails to make satisfactory arrangements for use of the rooms with the hotel, full charges for the rooms will be billed to the institution.

Reservations. Rooms should be reserved for the night prior to the walk-through. It is possible that a team/individual may not arrive until the day of the walk-through or arrive two days prior to the walk-through and the hotel should be informed of this situation.

Room Rate. Attempt to secure a special rate and the NCAA standard complimentary policy of at least 1/50.

Hotel Dining. Discuss dining options (e.g., breakfast buffet) with the headquarters hotel for the participants during the championships. Food should be of a quality and type befitting a pre-event meal. If possible, the cost of breakfast should be included in the room rate. Healthy options are recommended.

Drug-Testing Crew. The host institution will reserve four rooms for members of the drug-testing crew at the headquarters hotel.

NCAA Committee. Room expenses, excluding incidentals, for the NCAA women's golf committee members should be direct billed to the host institution. These expenses should be included as budgeted expenses and should be included on the financial report sent to the NCAA. The NCAA national office staff member(s) attending the championships will pay all of their expenses.

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Rules Officials. The host will be responsible for reserving room blocks. Room expenses, excluding incidentals, for the rules officials should be direct billed to the host institution. These expenses should be included as budgeted expenses and should be included on the financial report sent to the NCAA. The rules officials who fly to the host city will arrange their own transportation to and from the airport and, possibly, the championships golf course.

SECTION 11 – Media

Carts. The following criteria will be in effect.

1. The on-site media coordinator will be assigned three or four carts for media use. 2. Photographers may request use of a cart from the media coordinator. 3. The media coordinator will have the authority to approve use of a cart by

photographers. 4. If approved, host media personnel or a volunteer must escort the photographer. 5. Photographers other than NCAA Photos will not be authorized to drive a cart.

Credentials.

Reference Section 5 for information on credentials.

Photography. Please see Appendix G regarding photography done at the championships.

Reporting Championships Results. During the championships and at the conclusion of the competition, the host sports information director, media coordinator or designee is responsible for reporting official results to the NCAA official website. Be sure to submit all information in the following manner: 1. Email the results to [email protected] and [email protected]. 2. Specify the sport (Division, Championships, Round) in the SUBJECT area. Daily Results. Daily summaries should be provided with the listed totals for the top teams. In addition, a separate summary of the individuals should be prepared with their daily totals listed. A minimum of 80 summaries must be available for the coaches, committee members and media. It is recommended that you pre-print labels with the names of the participating institutions to make sure each coach gets a copy.

Results Distribution. The coordinator should establish procedures for distribution of results to the media.

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Tournament Media Coordinator. As designated by the tournament director, a media coordinator must be appointed for the competition. This person will coordinate the efforts of the host sports information office and those of the participating institutions. This individual would have the final responsibility in administering the media guidelines adopted by the NCAA.

Working Press Room.

A working press area should be arranged to accommodate tables and chairs for the media. Copy Machine. One copy machine shall be available in the media work area at each course. This machine also may be used by the computer operator, if necessary. The machine in the work area must be able to collate and also be available to the individual media representatives. Electrical Outlets. Electrical outlets will be required in the working pressroom to assist representatives using transmission equipment requiring electricity. Equipment. The host should provide at least two, but preferably four, Internet connections (wireless preferred) in the working press room. An appropriate number of DSL lines should be installed for transmitting information. SID Needs. The media coordinator shall contact each SID representing a participating team at the site and request that the SID provide media guides, statistics and other updated information to place in the press room by the day the team arrives at the site.

SECTION 12– Medical Procedures Insurance.

[Reference: Bylaw 31.7.4 in the NCAA Manual.] NCAA regulations require that host institutions and sponsoring agencies of NCAA championships shall have in place primary comprehensive general public liability insurance coverage, with combined single limits of at least $1 million per occurrence for bodily injury and property damage. Self-insurance programs meet the provisions of this regulation, as long as they meet the specifications (i.e., primary comprehensive general public liability coverage with combined single limits of at least $1 million per occurrence for bodily injury and property damage). Institutions that are covered by state tort laws should provide a statement on institutional letterhead detailing the coverage provided, including limits. Host institutions must provide the national office with the appropriate certificates of insurance or documentation of self-insurance. The NCAA no longer requires that it be listed as an additional insured. Accordingly, the NCAA will not reimburse institutions for the cost of insurance.

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[Note: If host institutions must purchase a special events insurance policy, the institution should submit confirmation in writing. However, the certificate of insurance form must be submitted to the NCAA national office 48 hours before the championships.]

Medical Procedures.

The host institutions/conference shall coordinate medical care and coverage for each scheduled practice or content of any round of an NCAA championships. The host should assign a certified athletic trainer to coordinate the medial arrangements for the championships. Each scheduled practice or contest of any round of an NCAA championships should include the following (see NCAA Sports Medicine Handbook for more information): 1. The presence of a person qualified and delegated to render emergency care to a

stricken participant. 2. The presence or planned access to a physician for prompt medical evaluation of the

situation, when warranted. 3. Planned access to early defibrillation. 4. Planned access to a medical facility, including a plan for communication and

transportation between the athletics site and the medical facility for prompt medical services, when warranted. Access to a working telephone or other telecommunications device, whether fixed or mobile, should be assured.

5. All necessary emergency equipment should be at the site or quickly accessible.

Equipment should be in good operating condition, and personnel must be trained in advance to use it properly. Additionally, emergency information about the student-athlete should be available both at campus and while traveling for use by medical personnel.

6. An inclement weather policy that includes provision for decision-making and evaluation

plans (Refer to Sports Medicine Handbook; Guideline1d on Lightning Safety). 7. A thorough understanding by all parties, including the leadership of visiting teams, of

the personnel and procedures associated with the emergency care plan. 8. A catastrophic incident plan to provide information and the support necessary to family

members, teammates, coaches and staff after a catastrophe (see the sports Medicine Handbook; Guideline1e on Catastrophic Incident in Athletics).

9. A concussion management plan on file.

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SECTION 13 – Meetings/Schedule of Events

Host/Committee Meeting. A meeting with representatives from each of the departments/areas involved with the administration of the championships and the NCAA Division III Women’s Golf Committee will be conducted the day prior to the championships. The purpose of this meeting is to review the schedule of events and policies and procedures of the championships.

Coaches Meeting. The coaches pre-championships rules meeting will be conducted the afternoon of the practice day. The purpose of this meeting is to review policies and procedures governing the conduct of the championships and local rules and procedures regarding the course. The NCAA women’s golf committee chair will conduct the meeting, in conjunction with presentations from the director of rules and course administration and tournament administration.

The head coach of each team/individual MUST be present for the coaches meeting. Other institutional representatives (i.e., director of athletics, trainer, sports information director) may attend. Student-athletes do not need to attend.

Schedule of Events.

See Appendix H.

SECTION 14 – Merchandise Event 1 is the official merchandiser for NCAA Championships. As the official merchandiser they service all 89 NCAA Championships and have rights to championships venues, ancillary events and first right of refusal of all NCAA hotel properties.

Exclusive Rights.

The NCAA retains the exclusive right to sell souvenir products at all rounds and sites of all NCAA championships. Any merchandise or material bearing any name, logo, trademarks or service marks of the Association that is sold or distributed at an event sponsored or administered by the Association must have the prior approval of the NCAA. No such merchandise or material will be sold by anyone except as designated by the NCAA.

Team Orders.

Teams selected to participate in NCAA championships will have the opportunity to preorder merchandise through the official NCAA souvenir merchandiser, Event 1, Inc. A memo will be sent to each team selected outlining how to pre-order championships apparel. Orders will be shipped directly to the institution the week after championships. By selling the merchandise that Event 1, Inc. sends, you will be entitled to a 20 percent commission rate of net sales. Net sales are defined as gross sales minus sales tax and credit card fees. Questions regarding the online team ordering process should be directed to Event1.

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SECTION 15 – Officials

The host, in conjunction with the NCAA Division III Women’s Golf Committee and the director of rules and course administration, is responsible for confirming and assigning officials.

Credentials will be distributed to officials for course access and other appropriate areas.

Coaches Meeting.

The coaches’ pre-championships rules meeting will be conducted the afternoon of the practice day. The purpose of this meeting is to review policies and procedures governing the conduct of the championships and local rules and procedures regarding the course. The NCAA women’s golf committee chair will conduct the meeting, in conjunction with presentations from the director of rules and course administration and tournament administration.

Conditions of Competition.

The director of rules and course administration, along with the NCAA Division III Women’s Golf Committee, will determine the conditions of competition.

Lodging.

The host institution must secure hotel accommodations for the officials at a hotel separate from the team hotel. The host institution is financially responsible for the officials’ accommodations, to be reimbursed by the NCAA. Set up a direct bill for officials’ hotel rooms (room rate and tax only). Once the officials have been confirmed, provide lodging information, a schedule of events and travel directions to them.

Parking.

An adequate number of parking spaces should be reserved for the tournament officials if necessary.

Payment.

The host will pay the rules officials directly for transportation (not to exceed 500 miles one-way at 50 cents per mile) and per diem ($45/day). These expenses should be budgeted for on the proposed budget. Officials should complete a statement of officials’ fees and expenses form provided to the them by the NCAA. If possible, the host should be prepared to pay the officials on site or at least within 10 days following the competition.

SECTION 16 – Participating Teams/Individuals

Participant Manual.

The tournament director shall compile a participant manual for the competing institutions. Contents. The participant manual should be “personalized” with information specific to the host institution. Final drafts of manuals should be sent to the NCAA championships

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manager and committee chair two months prior to selections for review and approval. Distribution. The tournament director will send the participant manual via e-mail to the director of athletics and head coach of each team and individuals selected to participate in the championships. The participant manual should be finalized by February 1, 2014. The manual should be sent to fall automatic qualifiers and the host should be prepared to accept reservations at that time. The NCAA golf committee chair and the NCAA championships manager must approve the participant manual by mid January.

SECTION 17 – Participation Gifts

Mementos.

PPI Sports will provide participation gifts for each member of the official traveling party of the eight teams. An order form will be emailed to each head coach following the championships in order for the coach to order the appropriate sizes for his or her team. Participation gifts will be shipped directly to each participating team’s campus.

SECTION 18 – Practices

Practice facilities must be available during the championships, and those competing will be advised of the dates and times when the facilities will be available. If possible, the practice facilities (range, putting green, etc.) should be open the day before the walk-through. On practice and competition days, the range and putting green will be available one hour prior and 30 minutes following.

A walk-through and one practice round shall be scheduled before the championships. The committee will assign practice times. Golf course personnel must work with the officials’ and the NCAA women’s golf committee officials to ensure the course is properly set for practice rounds. Groups of five are permissible during the walk-through and practice round; however, no groups of six are allowed and coaches are not allowed to play. Coaches and student-athletes will not be allowed to walk the course before the first day of the official walk-through. However, the driving range and practice greens may be used if they can be made available by the host institution on the day before the walk-through. Coaches and student-athletes are not allowed on the course after their practice round. The walk-through will be Sunday, May 11, and the practice round will be Monday, May 12.

Coaches, teams or individuals will not be allowed to play the respective tournament course 10 days before the walk-through. No exceptions will be made; however, the host institution's team shall be exempt from the policy, provided the tournament is conducted on the institution's home course. If an individual or team does play on the course, they will be subject to disqualification by the NCAA committee.

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SECTION 19 – Programs The NCAA has the exclusive right to distribute game programs at the competition site at its championships. The competition site shall sell the programs delivered to it by the NCAA at all public practices and on each day of competition. The competition site shall provide all vendors. IMG College will be responsible for all program production, including layout and design, advertising, printing, vending and distribution to the championships sites. No competing publications, whether sold or free of charge, are permitted at NCAA events where printed programs are available without prior permission from the NCAA and IMG College. At events where digital programs are available, the host institution/conference may produce a printed supplement at their own expense on the template provided by the NCAA and IMG College, with any income from the sale of this supplement retained by the host. The host institution/conference should not include expenses or revenues for programs in the championships budget and/or financial report. All program and supplement contents are subject to NCAA approval. IMG College will be responsible for publishing the official game program for all championships. A representative of IMG College will contact each host media coordinator. IMG College will contract with a representative in each host city to sell local advertising and will contact the tournament manager for references. In addition, IMG College will:

1. Send NCAA advertising guidelines as needed. 2. Contact the appropriate sports information director to obtain the required team

information. 3. Handle vending and distribution of the programs. An IMG College representative will

contact the host with additional information.

LOC Pages. The host institution/conference will be contacted by a representative of IMG College regarding pages in the championships program. The host institution/conference may select between the following three topics – Host Institution(s)/Conference, Host City or Competition Site. IMG College will provide a deadline and the word count and specs for text and photos. IMG College will contact individuals who are listed on the institution’s online key contact form.

Complimentary Programs.

At the finals site where printed championships game programs are distributed, each participant shall receive a complimentary championships program. Media. An allotment of game programs will be made available for the media, if printed programs are distributed

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Digital Programs. Many NCAA championships have adopted digital game programs that can be viewed online or downloaded to a consumer’s mobile device. IMG College will be responsible for all digital program production including layout and design, advertising, and digital distribution channels prior to and during the championships. Digital programs will be available for download prior to the championships at NCAA.com. Once championships sites are selected, the NCAA will notify each host institution/conference whether IMG will be providing a printed game program or digital game program. Please contact Levida Maxwell ([email protected]; 317-917-6356) with any questions.

Receipts.

Program receipts should not be included with the championships income. This revenue should be sent immediately following the competition to Operations Manager, IMG College (546 East Main Street, Lexington, Kentucky 40508; 859/226-4556).

Student-Athlete Mementos.

Following each championships, IMG will update the digital program cover with an appropriate image and include a championships recap page with text provided by the NCAA. IMG will establish an on-demand printing option and provide this option to any student-athlete or fan ordering this feature through www.ncaa.com.

SECTION 20– Promotions and Marketing Please refer to the 2013-14 NCAA Championships Promotions Playbook which can be found on the NCAA website.

Banners.

All commercial identification within the competition area must be covered. Any signage promoting alcohol, tobacco or gambling must also be covered.

Host Responsibilities.

The NCAA championships promotions assistance program is designed to help host institutions generate awareness and promote the NCAA Championships. The materials from the NCAA are by no means intended to be used as the sole promotion for the championships. They are to be implemented as part of the host’s championships promotions program.

Materials Sent to High Schools.

Per Bylaw 13.4.4.3, an institution hosting an NCAA or conference championships may provide a poster promoting the championships and send it to a high school coach and/or his or her educational institution. It is not permissible to send such a poster to a prospective student-athlete.

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Promotional Assistance.

The NCAA Championships Promotions website is a comprehensive tool designed to help hosts create marketing products which will generate awareness and promote ticket sales for the championships. Championships hosts may customize and download from the website all the necessary artwork to promote the championships.

Each NCAA Championships host promotions/marketing contact and tournament manager will receive an email with the promotions website address, username, password and specific promotions budget allocated for the championships you are hosting. The reimbursement amount is separate from the marketing/promotions budget allocated by host institutions through the championships bid process. Please contact us at [email protected] if you are unable to locate this email. Promotional Products. Downloadable artwork items available on the promotions website include: • Poster • Flyer • Print Ad • Email blast • Banner • Web Banner • Billboard • Table Tent Television/Video and Radio Ticket Spots. The promotions website allows hosts of select predetermined championships sites to download video and radio spots for immediate use. Questions regarding the availability of these spots for your championships event should be directed to your NCAA Championships contact. :30 Video/TV Spot • The NCAA will create video/television spots for all predetermined championships sites

that are not sold out. • The online video spot is not intended to be used for television; however, the quality of

the video spot allows for use on websites and video boards. Hosts that would like to order a television broadcast quality version of the championships spot (BETA tape) should contact the national office and provide the name, telephone number and physical shipping address of the individual who should receive the tape.

• Three file formats are available for download: QuickTime, Real Player and Windows Media.

• The video spots are also posted on the NCAA YouTube channel, which can be accessed at www.youtube.com/ncaa.

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:30 Radio Spot • The NCAA will provide a radio spot for all predetermined championships sites that are

not sold out. • The radio spots can be used on radio stations, websites, burned onto discs or sent via

email. • The file format available for download is .wav. NCAA Logos. The official NCAA championships logo is provided so that you may assist the NCAA in publicizing the championships. The logo should be used as a part of all materials that are produced to promote the championships. All NCAA logos are available online at www.ncaalogos.com to NCAA member institutions, licensees, Corporate Champions and Corporate Partners. To access the logos, each user is required to register for a unique username and password. Once the request for access to the site is granted, you can search the Digital Library for the logos you need. All logos should follow the NCAA Brand Guidelines provided on this site to ensure proper use. Each round of every NCAA championships will receive a shipment of official NCAA signage that helps identify the event as an NCAA championships. The signage includes a quantity of banners and decals displaying NCAA logos in a variety of sizes. Possible uses of NCAA signage include displaying it at the championships site, especially in the competition area within camera angles, and all related championships functions. Signage should always be displayed during news conferences and banquets. NCAA-produced signage materials may be reused at other championships. Before discarding materials, please check with an NCAA championships representative. Materials containing NCAA marks and logos may not be sold.

Promotional Ideas. Following are ideas to stimulate host institutions’ thoughts in planning their promotional strategies to generate community awareness and support: Advertising. Plan an advertising campaign to be implemented during the final weeks prior to the championships, with increased advertising during the final few days. Give consideration to the following media:

* Newspapers. Alternate morning and evening papers in the metropolitan area as

well as surrounding communities. Be sure to include specific information about how to obtain tickets.

* Radio and Television. If your budget prohibits purchasing, attempt to solicit

promotional messages as free public service announcements. * Banners. Hang at key intersections of the city and on your campus.

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* Billboards. Display throughout the city if they are considered to be an effective advertising medium in your area.

* Electronic Message Boards. Run championships information on electronic message

boards on campus and around town.

Conference Office Involvement. Make sure championships information is available through the nearest conference office and enlist its assistance in promoting the championships through its releases, newsletters, clinics, conference meetings, etc. Fax Cover Page. Include championships information on your athletics department's fax cover page. Fliers. Send ticket fliers and cover letters to:

• Booster club members. • Season ticket holders. • Previous year’s postseason competition ticket holders, if applicable. • Local chamber of commerce and merchants. • Faculty, staff and students. • State high school and junior college coaches associations. • Conference offices.

Grade School Involvement. Plan activities to involve grade school students in the promotion of the championships (e.g., conduct an art contest welcoming the championshipsand display the art in the airport the week of the championships; award two match tickets to the winning artist).

Internet. Provide championships information on your institution's page on the Internet.

Mailings to Ticket Holders. Include notice of the championships on all lists and mailings to your institution’s regular-season events (both athletics and general) and on athletics department answering service recordings.

NCAA Corporate Partners. Enlist the cooperation and support of the affiliates of NCAA corporate partners in the area to purchase tickets to be used for promotion of the championships. “NCAA Week”. Request your community to declare “NCAA Championships Week” prior to the championships. Information could be distributed at different locations throughout the city in conjunction with the declaration. Promotion at Home Events. Promote the championship at all home men’s and women’s athletics events on the scoreboard/message board and public-address system. Use PSAs on local radio broadcasts and telecasts of other institutional sporting events

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Public Speaking. Establish community support by: * Obtaining the support of key political and corporate leaders. * Arranging speaking engagements by coaches and athletics department personnel at

chamber of commerce meetings, booster-club meetings, etc. * Arranging radio and television appearances by campus or local “personalities” to

promote the championships. Radio/Television Promotions. Purchase tickets to be used as trade-outs for promotional spots on local radio and television stations. Speaker’s Bureau. Establish a speaker’s bureau through the chamber of commerce through which leaders of service organizations would be encouraged to invite someone from the athletics department to speak about the championships. Street-Pole Banners. The NCAA will offer the opportunity, on request, to its corporate partners to include their logos on the official street-pole banners and will coordinate this activity with the organizing committee and partners.

Student Involvement. Direct promotional efforts to student organizations on campus and faculty and staff; enlist student organizations to help sell ticket blocks. Visit dormitories, fraternities and sororities and organize a contest among them to sell tickets.

SECTION 21 – Safety and Security Plan

The NCAA has established a Safety and Security Advisory Group (SSAG) to develop Best Practices for all NCAA championships. The SSAG developed these Best Practices based on a review of current and future championships competition venues, discussions with safety and security experts, and their own experience and knowledge. All hosts and competition venues are strongly encouraged to refer to the Best Practices located at http://www.ncaa.org/wps/myportal/ncaahome?WCM_GLOBAL_CONTEXT=/ncaa/ncaa/sports+and+championship/general+information/championships+administration/best+practices+for+venue+safety+and+security when developing a safety and security program. The suggestions outlined in Best Practices for Venue Safety and Security are based on practices that are employed by competition venues across the nation. The need and ability to implement them at each facility and event will vary. Properly trained and equipped personnel constitute the primary element of implementing a successful safety and security program. Best Practices for championships competition venue safety are intended for guidance purposes only; they are not a requirement under NCAA or other regulations or legislation. In addition, because of the wide variety of designs and sizes of competition venues; and composition and profile of particular events, not all Best Practices will be reasonable or applicable.

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The Best Practices should not be viewed as a complete or primary source of information for developing or implementing the safety program for the competition venue hosting an NCAA championship. Rather, facility managers and local public safety personnel should consider the current national threat level, nature of specific threats and the full range of resources available when responding to changes in the threat condition levels. Please submit your final safety and security plan, which would be inclusive of the NCAA Championships Safety and Security Team Contact Iinformation form. Items must be submitted once the opportunity to host has been awarded. This information should be submitted to Nancy O’Hara ([email protected]).

Crowd Control. The tournament manager must review crowd control policies with the committee and is responsible for strict enforcement of these policies.

Distribution of Materials. No person or group may distribute the following materials in the facility or adjacent areas that fall under the control of the arena management without the advance written permission of the NCAA: handbills, flyers, newspapers, memorabilia or promotional materials for other events or activities.

Personnel. Adequate uniformed security (not necessarily uniformed police) must be provided for any area for which a credential is required or where crowd control is necessary. The committee representative will discuss with the tournament manager specific plans in this regard (e.g., number of security personnel necessary in each area). The tournament manager is responsible for reviewing all credentials with security personnel. Emergency Plans. Facility management must have specific written policies and procedures outlining the facility’s emergency/evacuation plans and plans for assignment of security officers in and around the competition site. The NCAA representative and tournament manager should meet with security personnel to discuss existing security procedures and review potential security threats; review the facility to determine potential security problems, and discuss the emergency/evacuation plan. Local Spokesperson. The host institution, working with facility management and Federal, state, county and city law-enforcement agencies, shall designate one individual to coordinate security efforts and serve as a local spokesperson during an emergency.

Prohibited Items.

The tournament director and facility staff are responsible for enforcing the NCAA policies in this regard. Patrons may not bring the following items into the arena: alcoholic beverages, bottles, cans or containers, irritants (e.g., noisemakers), cups, strobe lights, laser pointers and video cameras. The facility may have additional restrictions on items that may not be brought into the arena.

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Alcohol. Alcoholic beverages shall not be sold or otherwise made available for public consumption at any championships event sponsored by or administered by the Association, nor shall any such beverages be brought to the site during the championships.

Irritants. "Irritants" include such items as oversized flags, banners or signs that may block the view of other patrons. The NCAA committee/site representative is responsible for determining whether a specific item in this category represents an "irritant" to other patrons and whether it should be prohibited. Laser Pointers. Laser pointers are not permitted. Noisemakers. Artificial noisemakers of any kind, megaphones used for distraction, air horns, electronic instruments, inflatable noisemakers, etc., are not permissible. The facility staff is responsible for confiscating prohibited items at the entrance points or removing such items from the facility. Megaphones may be used for voice amplification, but they shall not be used as a distraction. Tobacco. The use of all tobacco products is prohibited by student-athletes and game personnel (e.g., coaches, officials, trainers, managers) during practice sessions and game competition, as well as during other championships activities (e.g., banquets, autograph sessions, press conferences, postgame interviews, etc.).

Spectator Photography/Video Cameras. Flash photography is not permitted on the course. Each institution is allowed one video camera. Signage regarding spectator cameras rules/no flash photography or videotaping should be visibly posted at the entrance of the facility, tees 1 and 10, the practice green and range. See Appendix G for further information regarding photography regulations.

SECTION 22 – Site Visit

The NCAA championships manager, committee chair and head official will conduct a site visit at least six months prior to the championships. Course Tour. The tournament director should make arrangements to tour the course that will be used during the championships, including locker rooms, banquet facility, hotel(s), etc. Hotel. The tournament director should reserve nonsmoking rooms for the NCAA championships manager, committee chair and head official at the host hotel, if possible, for one night only. The NCAA will pay for the necessary hotel rooms for the site visit.

Meetings. The tournament director should organize meetings for all pertinent people, including the marketing director, ticket manager, hotel coordinator, concessions coordinator, drug-testing site coordinator, etc.

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SECTION 23 – Transportation

Local Transportation for Teams.

The host institution is encouraged to assist each team in arranging for local transportation (e.g., reserve team buses in advance or provide names and telephone numbers of companies that could be contacted). Check with rental car companies to ensure that there will be enough 12-passenger vans for all teams (21 teams) and include rental company information in the participant packet.

SECTION 24 – Volunteers

Volunteers must be 18 years of age or older and must sign a volunteer release waiver (Appendix I). Individuals with driving responsibilities MUST be 25 years of age or older. Student-athletes or prospect-aged individuals MAY NOT be recruited in any way different than general public volunteers. The LOC cannot make a specific volunteer presentation to student-athletes of the host institution/conference. Student-athletes and prospect-aged individuals may apply to volunteer in the same manner as individuals from the general public. Student-athletes and prospect-aged individuals must be selected by the same criteria as the general public applits. The NCAA may request additional volunteers from the LOC as necessary.

Apparel. The NCAA will coordinate ordering and production of the apparel through the NCAA volunteer apparel program. Nike and PPI have been selected as the official NCAA volunteer apparel providers for all 2013-14 championships. The NCAA will offer its Corporate Champions/Partners the opportunity to help off set the cost. The champion/partner would be permitted to place one logo on each apparel item. The championships logo and the licensee’s mark shall be embroidered on the apparel. The licensee’s logo may appear on the right chest or sleeve. The licensee’s logo may be no larger than 2 ¼ inches square. The host shall distribute apparel during the required volunteer training sessions to ensure each volunteer’s commitment. When ordering uniforms, the host shall ensure that apparel includes women’s styles and sizes. The games management staff, media coordination staff and host media operations staff should be included in overall volunteer numbers and should receive volunteer apparel. If the host wishes to provide its volunteers or executives with name badges, the design of the name badge must be approved by the NCAA.

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Assignments. Below are the essential volunteers for the administration of the championships. The number of assignments will vary depending on the golf course setup, number of scoreboards and number of spotters needed on the fairways.

ADA volunteers ........................................ 2-4 Ecology (trash) ......................................... 1-2 Media room ................................................ 1 Leaderboard operations ......................... TBD Parking/traffic ......................................... TBD Results/pairing sheets distribution ............. 1 SA hospitality tent ....................................... 2 Scoring assistance ....................................... 2 Scoring runners ........................................... 2 Shuttle drivers ............................................. 4 Souvenir merchandise ................................ 2 Spectator concessions ............................ TBD Spotters ..................................................... 10 Standard bearers (Friday only) ................... 5 Supplemental .............................................. 3 Three-hole scoring ...................................... 6 Water (coolers and cups) ............................ 2

Goals. The volunteer program should strive to accomplish the following goals: • Provide an enthusiastic and warm welcome to guests visiting the area; • Answer questions and provide information to visitor’s; and • Contribute to the general aura of excitement surrounding the championships.

Recognition.

On receipt of a list of key volunteers (maximum of 25 individuals) provided by the host, the NCAA shall prepare an appreciation certificate for each volunteer included on the host’s list. This process may be initiated at any time in order that the certificates may be presented at a volunteer recognition event.

Volunteer Equipment Checklist. Scoring • Two-way radio • Headset or earpiece • Clipboard with score sheets • Pencils

Leaderboard Operators (TBD) • Two-way radio • Headset or earpiece • Placards with team names and 10 blanks (from Executive Sports) • Clipboard with scoreboard sheets

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• Pencils • Balck and red markers • Spray bottle • Towel Rovers • Two-way radio Standard Bearer • Scoring standard • Apron with numbers • Scorecard Scoring Runner • Clipboard with score sheet • Pencils Spotter • Three yellow flags

APPENDIX A

SPECIFICATIONS FOR TEE SIGNS

HEIGHT : 24 inches LENGTH: 24 inches LETTERS AND NUMBERS: 3.5 “ H X 2” W SIGNS: WHITE BACKGROUND—LETTERS AND NUMBERS AND NCAA LOGO SHOULD BE

PAINTED BLACK. PMS COLOR #342—DO NOT USE WATER-BASED PAINT! HOLE, YARDAGE & PAR: information must correspond to the information provided on the course preparation memo. Each sign must provide the above information.

24 “

HOLE 5

YARDS 170

PAR 3

NCAA LOGO

6 “ dia

24 “

2 “

SPECIFICATIONS FOR TEE SIGNS

POST: Ideally, the sign should be attached to a 10-foot long 4”x 4” post, and set into the ground approximately two feet so that the top of the sign is eight feet from the ground. It should be set into the ground so that it is easily removable (moveable obstruction under the Rules of Golf). At a minimum, a fully framed sign with a durable metal post should be used.

HOLE 1 YARDS 425 PAR 4

4” X 4” Wood Post

10’

2’

Ground Level

24”

logo

24”

LOCAL RULES AND CONDITIONS OF COMPETITION FOR NCAA TOURNAMENTS

The Rules as approved by the United States Golf Association govern play. See applicable Tournament Notice to Players for additional Local Rules and Conditions. Complete text of Rules and Appendix I and II may be found in the 2012-2015 Rules of Golf. Reference to Decisions below means the Decisions on the Rules of Golf 2012-2013. Unless otherwise noted, the penalty for breach of a Local Rule or Condition is: Match Play — Loss of hole; Stroke Play — Two strokes.

LOCAL RULES OUT OF BOUNDS — Defined by inside points, at ground level, of white stakes and fence posts. Rule 27-1b. WATER AND LATERAL WATER HAZARD STAKES AND LINES —When a water hazard or a lateral water hazard is defined on only one side, it is deemed to extend to infinity. When a water hazard or lateral water hazard is bounded by out of bounds, the hazard margin extends to and coincides with the out of bounds line. GROUND UNDER REPAIR — Defined by white lines. Fire ant hills, sod-covered trenching for temporary cables and French drains are deemed to be ground under repair. Rule 25-1. (Note: For a player whose ball is in a water hazard and is affected by a fire ant hill – see Decision 1-4/10.) Ground under repair may include areas of unusual damage, including areas where spectators or other traffic has combined with wet conditions to affect materially the ground surface, but only when so declared by an authorized member of the Committee. When immediately adjacent to an obstruction, such an area is part of the obstruction. SEAMS OF CUT TURF (SOD SEAMS) — The Local Rule as prescribed in Appendix I is in effect. IMMOVABLE OBSTRUCTIONS — include plastic bumpers on roads and paths and mats secured to the ground with spikes when the bumpers or mats cover cables. WOOD CHIPS AND MULCH — are loose impediments, unless otherwise provided for in the Notice to Players. WHITE-LINED AREAS TYING INTO ARTIFICIALLY SURFACED ROADS AND PATHS — have the same status as the roads and paths, that of obstructions. EMBEDDED BALL THROUGH THE GREEN — Local Rule as prescribed in Appendix I is in effect. INTEGRAL PARTS OF THE COURSE — include cables, rods, wires or wrappings when closely attached to trees; and artificial walls and pilings when located in hazards, unless otherwise provided for in the Notice to Players. TEMPORARY IMMOVABLE OBSTRUCTIONS — Local Rule as prescribed in Appendix I is in effect. TEMPORARY POWER LINES AND CABLES — Local Rule as prescribed in Appendix I is in effect. DISTANCE-MEASURING DEVICES — Local Rule as prescribed in Appendix I is in effect.

CONDITIONS LIST OF CONFORMING DRIVER HEADS — Optional Condition as prescribed in Appendix I is in effect.

LIST OF CONFORMING GOLF BALLS — Optional Condition as prescribed in Appendix I is in effect.

GROOVES — Optional Condition as prescribed in Appendix II is in effect as of January 1, 2014.

PACE OF PLAY — As prescribed in the Division III Women’s Golf Pace of Play Policy letter and the Division III Women’s Golf Pre-Championships Manual. Specific time for each course: see the Notice to Players for that event.

DISCONTINUANCE OF PLAY — Optional Condition as prescribed in Appendix I is in effect. All practice areas are closed during suspension for a dangerous situation until the Committee has declared them open. Players who practice on closed practice areas will be asked to cease doing so; failure to comply may result in sanctions under NCAA misconduct guidelines. Note: A suspension for a dangerous situation will be signaled by one prolonged air horn note. All other types of suspension will be signaled by three consecutive air horn notes, repeated. Resumption of play will be signaled by two short air horn notes, repeated. PRACTICE — Optional Condition as prescribed in Appendix I is in effect. During the Stipulated Round, Players MAY practice on the NEXT teeing Ground only. TRANSPORTATION — Optional Condition as prescribed in Appendix I is in effect. Exception: A player may ride in designated shuttles, and may accept transportation from a Rules Official or a coach when she is required or elects to proceed under the stroke and distance option of any Rule. ADVICE IN TEAM COMPETITION — In accordance with the Note to Rule 8 of the Rules of Golf, each team may designate one coach to give advice to members of that team. The coach must be identified to the Committee before giving advice. A player may accept verbal and hand-signal advice from her institution’s designated coach only. Electronic communication, notes and any other items left behind by teammates and/or coaches for the purpose of giving advice are prohibited. Players must avoid communication between players and spectators that could be deemed advice of any nature during the stipulated round. All institutional personnel, with the exception of the designated coach are considered spectators. COACHES — The coach who is authorized to give advice are treated as an “outside agency” under the Rules of Golf. However, certain actions by a c oach may result in a penalty to the player if the action was taken on instructions from, or with the sanction (tacitly or otherwise) of, the player. Coaches ARE allowed in bunkers and on greens. They may rake bunkers but may NOT tend the flagstick. Coaches may also be subject to sanctions under Division III misconduct guidelines. ELECTRONIC COMMUNICATION DEVICES — may be used by coaches in a private manner provided that such use does not breach Rule 8-1 (Advice) or disrupt practice or play. Violations will be considered a breach of the misconduct provisions contained in the Division III Women’s Golf Pre- Championships Manual. CADDIES — are prohibited. Optional Condition as prescribed in Appendix I is in effect. DISQUALIFICATION PENALTIES — If a player breaches a Rule that results in her being disqualified, the effect shall be to disqualify her for that round only, unless otherwise determined by the Committee. SCORING — A daily team score is computed by totaling the lowest four scores of the five team members. The final team score is determined by totaling each daily score. See Tournament Notice to Players for procedures covering returning of score cards to the Committee. The scorecard has been “officially” returned when the player has turned her card in to the Scoring Official and has left the designated scoring area. CLOSE OF COMPETITION — The competition is deemed to have closed when the trophies have been presented to the winners or, in the absence of a prize ceremony, when all scores have been approved by the Committee. TIES- Ties for Team or Individual Championship: hole-by-hole stroke play play-off IAW the Division III Women’s Golf Pre-championship Manual (Appendix B). If a play-off cannot be completed that day, co-champions will be named. MISCONDUCT — See NCAA Golf Pre-Championships Manual. LOGOS, UNIFORMS, EQUIPMENT — See Division III Women’s Golf Pre-championship Manual.

The National Collegiate Athletic Association Division III August 2013 ndo

APPENDIX C

HOLE LOCATION SHEET TEMPLATE

NCAA DIVISION III WOMEN’S GOLF CHAMPIONSHIPS

ROUND 1 Measurements in yards. The underlined numbers represent green depths.

24 35 25

1 7 13 35 27 36

2 8 14 25 34 36

3 9 15 36 46 33

4 10 16 24 41 37

5 11 17 32 37 40 6 12 18

7

19

5

13

15

10

7

29

5

21

14

11

4

22

5

21

6

29

12

7

6

10

5

7

6

26

8

24 7

6

6

15 12 12

16 8

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APPENDIX D Each Individual or entity signing for or using a credential for access to any NCAA championship games practice, press conference, or other in-venue activity associated with the championship (the “Events”) and his/her/its employers (each signer, user and employer, a “Bearer”) agrees to the following: General Each Bearer must be and hereby represents that he or she is acting on a specific assignment for an accredited media agency and has a legitimate working function in conjunction with the Event attended. The credential is not transferable and may be revoked at any time with or without cause. The rights and privileges granted to Bearer shall automatically terminate if any term of this credential shall be breached. The unauthorized use of this credential subjects the Bearer to ejection from the facility and prosecution for criminal trespass, without limiting any other rights and remedies at law or in equity. While within the venue, Bearer shall, at all times, adhere to the policies in place for the Event, as well as access limitations, and direction provided by the NCAA and its designated agents. Bearer assumes all risks incidental to the performance by the Bearer of Bearer’s services in connection with the Events and assumes all risks incidental to the Events, whether occurring before, during or after the actual playing of the Events, and agrees that the NCAA, its member institutions, and their respective employees, directors, officers, student-athletes, coaches, and contractors shall not be liable for injuries or loss of personal property or equipment connection therewith. In the event that the name or likeness of any individual using this credential is included in any broadcast, telecast, photograph, film, video or other media taken in connection with the Events, such individual grants the NCAA the non-exclusive, transferable, perpetual right and license to use (and to sub-license the use of) such name and likeness in any media worldwide whether now known or thereafter devised. Bearer agrees to indemnify the NCAA and save harmless the NCAA, its officers, agents, contractors, employees, and each of its member institutions, their officers, agents and employees, of and from any and all claims, demands, causes of actions, liabilities, damages and expenses (including reasonable attorneys’ fees) arising out of anything done or purported to have been done by Bearer or his/her employer, including but not limited to Bearer’s breach of any term of the credential. With respect to any claim that might give rise to liability of the Bearer as an indemnitor, the NCAA shall: (a) have the right to fully participate in the litigation of such claim with counsel selected by Bearer and approved by the NCAA at the sole expense of the Bearer; and (b) not be obligated, without their consent, to participate in any settlement of such claim. Media The use of any account, description, picture, photograph, video, audio, reproduction, or other information concerning the Events (the ”Event Information”) other than for news coverage of, or magazines, books or stories about, the Events, or for First Amendment-protected purposes, is prohibited, except (a) with the prior written consent of the NCAA or (b) as specifically licensed herein. Nothing in these terms and conditions authorizes or allows Bearer to violate any of the NCAA trademarks, copyright and other proprietary rights. If the event is televised by an NCAA broadcast rights holder, authorized media entities shall use the network feed via the video and audio distributing facilities provided by the NCAA to acquire video. If the event is not televised by an NCAA broadcast rights holder, media entities may shoot ENG highlights from the designated area(s). These media entities recognize that any videos may be used within a 72-hour period after the game and the film clip or video portion of each such showing shall not exceed three minutes in length for regularly scheduled, televised news programs and 60-seconds of editorial coverage on the media entities’ official website. A media entity cannot charge a subscription or any other fee to the end user specifically for viewing highlights of NCAA championships. Media entities shall adhere to the specific policies that govern the length of video and times that it may be aired. If the event has live-television coverage, television entities may not air highlights of a game until the network’s broadcast of that event has been completed. All credentialed media, including television stations, networks, cable systems, participating institutions or their designees, are prohibited from making available game film or video to any other organization without advance written permission from the NCAA, even though the planned use may be editorial in nature. Such film or video may be aired only by the specific station or entity to whom this credential is issued. These rights may not be assigned, transferred or otherwise disposed to any person, firm or corporation. Any agency wishing to use NCAA film or video in any other manner must obtain written permission for such usage from the NCAA. Real-time transmission of streaming video, digital images, real-time audio, including play-by-play and statistics, of any game of the championship is exclusive to the NCAA’s website and/or any other website designated by the

NCAA and its rightsholders. “Real-time” is defined by the NCAA as a continuous play-by-play account or live, extended live/real-time statistics, or detailed description of an event. Each Credential Holder (including institutional, television, Internet, new media, and print publications) has the privilege to blog during competition through the Credential Entity. However, the blog may not produce in any form a “real-time” description of the event. Periodic updates of scores, statistics or other brief descriptions of the competition throughout the event are acceptable. Credential Holder agrees that the determination of whether a blog is posting a real-time description shall be in the NCAA’s sole discretion. If the NCAA deems that a Credential Holder is producing a real-time description of the contest, the NCAA reserves all actions against Credential Holder, including but not limited to the revocation of the credential. If media intend to blog at an NCAA championship event, the media entity must indicate so through the credentialing process. Any media entity posting a blog during an NCAA championship must submit a direct link to the blog to NCAA.com Blog Central. In return, all media entities entering a blog must post the NCAA.com logo/link on their site. All blogs must be free of charge to readers. All must adhere to the conditions and limitations of this NCAA Blogging Policy.

The NCAA is the owner of trademarks, copyrights, and other proprietary rights connected to the championship. Member institution name, logo, mascot, and other intellectual property of a school, is controlled by each member institution. The member institution name and team name may be used for news purposes and consistent with the First Amendment. The credential confers on Bearer a limited, non-exclusive and non-transferable license to take photographs of the Events, and to allow the entity that engaged the Bearer to take the photographs to use such photographs, only for news coverage of, or magazines, or stories about, the Events, other editorial purposes, and reprints of news pages from such entity’s publications, provided that such use is not likely to create, or does not actually create confusion in the minds of the trade or public that Bearer or its reprints or any elements therein, or the items on which they are reprinted, are sponsored or endorsed by, or are associated or affiliated with the NCAA or that the NCAA licensed Bearer to use their trademarks or copyrights. Neither the Bearer nor the entity that engaged the bearer may sell photos taken at the Events to third-party entities including but not limited to other commercial entities or the general public. In exchange for the access granted by the credential, the NCAA shall have the right to purchase prints of any published photographs taken by the Bearer in connection with the credential, at the best financial terms offered to third parties, and such the NCAA shall be licensed at no additional charge to use the photographs for news coverage purposes only. The NCAA may not distribute reproductions of the photographs to others or license others to reproduce the photographs. Any secondary use of any picture, audio description, videotape/film or drawing of the game taken or made by the accredited organization or individual to whom this credential has been issued (including, but not limited to, non-editorial, advertising, sales promotion or merchandising) is prohibited without prior specific written approval of the NCAA. Radio stations that have not purchased rights shall not carry any broadcast report from courtside on a live basis or any live description of any game action while it is still in progress and are subject to all other requirements as listed in the “NCAA radio policies.” Bearer further agrees to release the NCAA and all persons and educational institutions involved in the management or production of the competition from any claim or liability arising from failure to provide space for telecasting/broadcasting, or other facilities for the television/radio station, Internet media, network, cable system, or other media entity.

Appendix E

NCAA DIVISION III WOMEN’S GOLF OFFICIAL LINEUP

(Must be turned in at registration)

Team Name: Head Coach Name: Head Coach Cell: Players Name (In playing order): 1. 2. 3. 4. 5.

APPENDIX F

CROWD CONTROL STATEMENT

(To be included in the spectator rules)

"The NCAA promotes good sportsmanship by student-athletes, coaches and

spectators. We request your cooperation by supporting the participants and

officials in a positive manner. Profanity, racial comments or other intimidating

actions directed at officials, student-athletes, coaches or team representatives will

not be tolerated and are grounds for removal from the site of competition. Also,

consumption or possession of alcoholic beverages is prohibited."

APPENDIX G

ll A This Limited License between ______________________ (“Licensed Photographer” or “Photographer”) and the National Collegiate Athletic Association (“NCAA”) or its authorized designee (“host/LOC”) shall be in effect for the (name of NCAA Championship event) __________________________. NCAA Photos is the official championships photographer for the NCAA, which has the right to sell photographs of championship activity. NCAAPhotos.com currently provides member institutions, coaches, student-athletes and their parents’ access to photography online at a discounted rate. Member institutions have full access to the NCAA photo library found at NCAAphotos.com for non-commercial use (e.g., for year books, on-site banners and posters, web, media guides, etc.). In the event that NCAA Photos is not providing a photographer for the championship event, the NCAA in its discretion may grant a limited license for one selected photographer to shoot and sell photographs under the specified terms and conditions. With approval of the NCAA, the host/LOC may grant one limited license to a qualified photographer if a photographer requests a limited license and agrees to meet all terms and conditions herein. In the event that more than one photographer requests a limited license, the host/LOC shall work with the NCAA to determine which applicant shall be granted a license. The grant by the NCAA for a photographer to take photographs is a privilege subject to revocation. To qualify for the single license that may be granted if NCAA Photos will not be on-site, a photographer must not be otherwise credentialed for the event or employed by editorial photographers such as newspapers, magazines and major wire services. The primary purpose is to protect the Association’s intellectual property and to ensure that student-athletes are protected from entities attempting to exploit their images. Please abide by the following regulations if you plan to work with any non-editorial or non-NCAA Photos photographers. Please contact Levida Maxwell, administrative assistant of corporate and broadcast alliances ([email protected], 317/917-6356) with any questions. License Terms and Conditions: 1. One (1) qualified photographer who is not affiliated with NCAA Photos may be licensed

for the purpose of taking candid consumer shots at an NCAA championship event, if and only if, the NCAA does not provide an official photographer from NCAA Photos. NCAA championships administrators, hosts institutions or local organizing committees may authorize the license, at their discretion. Authorization from host institutions or local organizing committee is subject to NCAA approval.

2. The licensed photographer may take any number of photos on-site throughout the

championship event, provided they do not interfere with play. Please refer to the NCAA credential policies regarding any restrictions for where photos may be taken during the event.

NCAA Championships Local Photographer Limited License

Local Photographer Authorization Page No. 2 _________ 3. Printed or electronic photos may be sold on-site at a location within the championship

venue determined by the NCAA. Photos may be sold throughout the championship from ENTER DATES OF THE CHAMPIONSHIP EVENT under the following conditions:

a. If the NCAA contracts and pays a fee for photography services, the photographer must

pay a royalty equal to seventy percent (70%) of net royalties. Licensed photographer shall perform all services pursuant to the separate contract;

b. If licensed photographer is willing to provide photographic services to the NCAA at

no cost, the photographer shall pay a royalty equal to fifty percent (50%) of net royalties.

c. Licensed photographer may sell photos online on the photographer’s previously existing

professional photography Web site for a period of 30 days after the conclusion of the event. Royalty percentages noted above shall remain in effect. The licensed photographer may not allow any third-party retail operation or Web site, including NCAA member institutions to sell championship photography without NCAA approval.

d. If the NCAA develops an online photo store, the NCAA has the right to sell any

photos taken by licensed photographer on the online store for an unlimited period of time. Royalty shares shall remain in effect.

e. Licensed photographer shall provide a royalty report of onsite sales no later than 14 days

after the event. The report should be sent electronically to Levida Maxwell ([email protected]). If licensed photographer intends to sell photos online after the event, a second royalty report shall be sent immediately following the 30-day window for selling photos through approved distribution.

f. The NCAA will invoice the licensed photographer for the proper percentage of royalties

owed to the NCAA. Licensed photographer shall have 30 days to pay the invoice.

g. After the appointed period, licensed photographer shall make no additional sale of NCAA championship photographs without advance, written NCAA approval.

4. Licensed photographer must provide an electronic copy of all pictures taken at the

championship on CD or other acceptable media within in 14 days after the event. The photos should be sent to the NCAA national office (1802 Alonzo Watford Senior Drive, Indianapolis, IN 46204, attention Levida Maxwell, 317/917-6356). The NCAA reserves the right, and licensed photographer grants the NCAA the unlimited, perpetual right, to use the photos free of charge for its own editorial and promotional purposes.

Local Photographer Authorization Page No. 3 _________ 5. Printed photos may only be sold for consumer, personal use as a memento of the event, and

not to corporations or individuals who intend to repurpose or resell such photos. 6. Photo orders may be taken by licensed photographer’s order form provided to the host

institution and placed in the team registration packets. Photography order forms may be distributed to student-athletes leading up to the championship event through the final date of the event. Any sales through these forms are subject to above-noted royalty percentages.

7. Photos taken by licensed photographer may not, at any time, be sold for commercial

purposes of any kind (e.g., for advertising) or to media entities. 8. Licensed photographer agrees that no rights fees will be charged to consumers for the

photos outside the original sales price of each photo, to be determined by the photographer. 9. Licensed photographer may not claim any relationship to or endorsement by the NCAA

and may not use NCAA trademarks in any way, except as permitted in paragraph 10 or if approved in advance by the NCAA.

10. The only language that may be printed on the actual photo itself is the date of the event and

the name of the participant, if applicable. If the event title is to be used, licensed photographer must use the official NCAA championship event title, which can be found on NCAA signage, promotional materials and the NCAA event logo on-site.

11. Photographs taken at NCAA championship event cannot be used in any way to market or

advertise the services of licensed photographer. 12. Licensed photographer is permitted to use one sign or banner to identify the location of the

sale of their photographs and equipment. The location of the signage must be outside of the actual venue or bowl (i.e., on a concourse not viewable from the seats). The only photography signage permitted in-venue is NCAAPhotos.com signage. Layouts for such signage must be approved by the NCAA and the championship host and/or local organizing committee prior to being displayed outside the venue.

13. NCAAPhotos.com has first right to take and sell photos on site. If NCAA Photos is onsite,

this license shall be subject to revocation and no authorization shall exist for the photographer to shoot photos within the championship venue.

14. The photographer receiving this limited license shall affirm the terms and conditions by

signing the document on the signature field below. The agreement should be sent to Levida Maxwell, administrative assistant of corporate and broadcast alliances ([email protected], or by fax, 317/917-6807)

Local Photographer Authorization Page No. 4 _________ 15. This license may be modified by the NCAA in its sole discretion at any time. The NCAA

shall provide a copy of modifications to licensed photographer and shall be binding upon them or license shall be revoked.

16. The NCAA reserves the license to revoke photography privileges in its reasonable

discretion. 17. The NCAA makes no representations that spectators, participants, or anyone in the venue

has granted permission for photographs of their likenesses to be sold. Licensed photographer assumes all risk associated with the grant of the license to photograph the championship event.

18. Licensed photographer understands the inherent risk of being in close proximity to athletic

contests and waives any and all liability stemming from injury and/or property damage in conjunction with photography at an NCAA championship.

19. Nothing is meant to convey employee status on photographer. The grant of photography

privileges shall not be interpreted as a partnership, joint venture, or any recognized association with the NCAA.

Local Photographer Authorization Page No. 5 _________

The following license is granted for the purposes specified and under the terms and conditions

stated herein.

Championship Event:

Championship Round(s):

Date(s) of Championship Event:

Host institution: _____________________________________________________________

Institution Administrator: _____________________________________________________

Title: _______________________________________________________________________

Photographer Name:

Photographer Address:

Photographer E-mail Address:

Photographer Phone Number:

Photographer Web site:

Will photos be sold on-site? Yes No

Will photos be sold online? Yes No

Local Photographer Authorization Page No. 6 _________

The National Collegiate Athletic Association October 7, 2009 GAW:lm

I hereby agree to the terms and conditions as stated in NCAA Championships Local Photographer Limited License

Signature of institution administrator Date

Signature of photographer Date

Signature of authorized NCAA representative Date

Please e-mail or fax to Levida Maxwell, NCAA, not later than 3 days prior to competition.

E-mail: [email protected]

Fax No. 317/917-6807

APPENDIX H

DIVISION III WOMEN’S GOLF CHAMPIONSHIPS

MISSION INN RESORT & CLUB, HOWEY-IN-THE-HILLS, FLORIDA

TENTATIVE SCHEDULE OF EVENTS (Eastern Time)

Monday, May 5

3 p.m. Women’s Championships Selections

Saturday, May 10

Teams begin arriving

5 – 8 p.m. Registration (TBD)

Sunday, May 11

7 a.m. Range opens

1 p.m. Women’s walk through begins (El Campeon Golf Course)

4 p.m. Special Olympics clinic

6 p.m. Range closes.

7 – 9 p.m. Team Social (TBD)

Monday, May 12

7 a.m. Range opens

9 a.m. Practice Round (Shotgun start)

3 p.m. Coaches meeting and roundtable (TBD)

6 p.m. Range closes.

7:30 p.m. NCAA Banquet (TBD)

Tuesday, May 13

6 a.m. Range opens

7:45 – 9:15 a.m. Morning first-round wave begins (tees #1 and #10)

12:15 – 1:45 p.m. Afternoon first-round wave begins (tees #1 and #10)

6 p.m. Range closes.

7 p.m. WGCA Banquet (TBD)

Wednesday, May 14

6 a.m. Range opens

7:45 – 9:15 a.m. Morning second-round wave begins (tees #1 and #10)

12:15 – 1:45 p.m. Afternoon second-Round wave begins (tees #1 and #10)

7 p.m. Range closes

Thursday, May 15

6 a.m. Range opens

7:45 – 9:15 a.m. Morning third-round wave begins (tees #1 and #10)

12:15 – 1:45 p.m. Afternoon third-Round wave begins (tees #1 and #10)

7 p.m. Range closes

Friday, May 16

6 a.m. Range opens

7:45 – 9:15 a.m. Morning fourth-round wave begins (tees #1 and #10)

12:15 – 1:45 p.m. Afternoon fourth-Round wave begins (tees #1 and #10)

6:30 p.m. Women’s Awards Ceremony (TBD)

Appendix I

ASSUMPTION OF RISK, RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT

Event: ___________________________________________________ (the “Event”) Participant’s Name (Please print): _______________________________ (the “Participant”) Participant’s Age: _____________

In consideration for permitting Participant to participate as a volunteer in the Event as

directed by the relevant staff, the undersigned, for themselves, and for their respective heirs, personal representatives and assigns, agree as follows: Assumption of Risk: The undersigned hereby acknowledge and agree that they understand the nature of the Event; that Participant is qualified, in good health, and in proper physical condition to participate therein; that there are certain inherent risks and dangers associated with the Event; and that, except as expressly set forth herein, they, knowingly and voluntarily, accept, and assume responsibility for, each of these risks and dangers, and all other risks and dangers that could arise out of, or occur during, Participant’s participation in the Event. Release and Waiver: The undersigned hereby RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE the National Collegiate Athletic Association and its member institutions, or any subdivision thereof, and each of them, their officers and employees, (collectively, the “Releasees”), from and for any liability resulting from any personal injury, accident or illness (including death), and/or property loss, however caused, arising from, or in any way related to, Participant’s participation in the Event, except for those caused by the willful misconduct, gross negligence or intentional torts of the above parties, as applicable. Indemnification and Hold Harmless: The undersigned also hereby agree to INDEMNIFY, DEFEND AND HOLD the Releasees HARMLESS from any and all claims, actions, suits, procedures, costs, expenses, damages and liabilities including, but not limited to, attorney’s fees, arising from, or in any way related to, Participant’s participation in the Event, except for those arising out of the willful misconduct, gross negligence or intentional torts of the above parties, as applicable. Permission to Use Likeness/Name: The undersigned further agree to allow, without compensation, Participant’s likeness and/or name to appear, and to otherwise be used, in material, regardless of media form, promoting the National Collegiate Athletic Association, and/or its championships, events and activities, including those of its representatives and licensees. Severability: The undersigned expressly agree that the foregoing assumption of risk, release and waiver of liability and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of _______________ and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

Acknowledgment of Understanding: The undersigned have read this assumption of risk, release and waiver of liability and indemnity agreement, and have had the opportunity to ask questions about the same. The undersigned fully understand this assumption of risk, release and waiver of liability and indemnity agreement, that the undersigned are giving up substantial rights in connection therewith, and that its terms are contractual, and not a mere recital. The undersigned acknowledge that they are signing this agreement freely and voluntarily. _____________________________________________________ Signature of Participant Date _____________________________________________________ Signature of Parent/Guardian of Minor Date (if Participant is under the age of 18) _____________________________________________________ Signature of Parent/Guardian of Minor Date (if Participant is under the age of 18)