2014 july oyab meeting

Ohio Youth Advisory Board

Thursday, July 17, 2014at Quest Business Center:

8405 Pulsar Place, Columbus OH 43240

OHIO YAB Meeting AgendaWelcome

Officer Elections• Facilitated by Adrian McLemore, founding member and first

President of the OHIO YAB

Lunchtime• OHIO YAB Graduate Hall of Fame• Ohio Reach website framework

Updates and Opportunities• Reporting out on DC• Recent and upcoming Youth Conferences• Updates from County/Regional YABs and individual members

Officer Boot Camp

2014 Focus Areas:• Outreach and Policy • Transitional Housing• Education• Youth Voice in Court• Independent Living

Preparation• Employment

2014 October Elections

Officer Positions available:• All six Officer positions

are open this year

Process:• Youth who are interested

in serving in as an officer give a speech

• Decisions are made via secret ballot

• Only YOUTH vote

Duties of the President• Leadership skills.• Knows what work has to be done and

when to delegate it.• An impartial judge of the abilities of

others and able to determine where they can make the best contribution.

• Keeps informed of member’s progress and sees that the board is always moving forward.

• Presides over meetings, making sure that they begin and end on time and that they follow the order of business.

• Never interjects personal opinions nor dominates the meeting

Duties of the Vice President

• Presides at meetings and other functions in the absence of the president.

• Must be well informed of the issues and skilled in handling the board’s business.

• Must be prepared to assume the office of President when necessary.

• Is responsible for a year-end report on the board’s accomplishments.

Duties of the Media Spokesperson

• Gathers news about the board and gets it out to the public.

• Establishes contact between the local news media and newspapers.

• After getting details about a meeting or program prepares news releases and distributes them to newspapers and radio and television stations.

• Includes the “who, what, when, where, why and how” – a description of the activity and how it affects the community.

• Administers and monitors all electronic communication including, but not limited to, email, Facebook and the OHIO YAB Website and Blog.

Duties of the Secretary

• Keeps all board records for continuous reference to all that has happened.

• Maintains a complete list of members and contacts.

• Reads over previous board meeting minutes.

Duties of the Parliamentarian

The Referee of Youth Advocacy:

• Ensures that meetings follow the correct parliamentary procedure, allowing ample but not excessive time for discussion.

• Brings issues to a satisfactory conclusion when sensing a discussion is dragging or being monopolized.

Duties of the Treasurer• Keeps record of all board funds.• Sends out membership

accounts.• Assists in developing the annual

budget for the board.• Pays all approved bills.• Maintains accurate records of

income and expenses.• At the beginning of the year,

have an official treasurer’s book and the complete records of the outgoing treasurer.

• Makes a complete inventory of board equipment, books and other materials.

• Assists with other tasks as assigned by the president.

OHIO YAB Graduate Hall of Fame

NE Ohio Youth

Conference next Friday

Youth Conference

inOctober

Three Days on the Hill: Day One

Three Days on the Hill: Day Two

Three Days on the Hill: Day Three

SW Regional CTD Conference

Purple Project Conference

New and Good

Upcoming Opportunities

Upcoming Conference:• Next Friday, July 25: Teening Up for Success conference in NE

Ohio

Fall Events:– Saturday in August (9 or 23), OHIO YAB Officer Boot Camp– Friday, Oct. 17, Fostering Pathways to Success conference

– Sat., Nov. 15, NE Ohio Thanksgiving in Cleveland – Sat., Nov. 15, SW Ohio Thanksgiving in Cincinnati– Sat., Nov. 23, Central Ohio Thanksgiving in Columbus