2010 Annual Report & Operational Details

Br

ow

nsb

ur

g P

ar

ks

an

d R

ecr

eati

on

20

10

An

nu

al

Rep

or

t

2

Table of Contents

The Town of Brownsburg Parks and Recreation Department reserves the right to change any and all sections to this format in 2012.

I. Department Information ..........................................................................3 II. Board Members and Staff ........................................................................4 III. Mission Statement and Department Goals .................................................5 IV. Community Needs/Issues ........................................................................6 V. Parks and Recreation Facilities ..................................................................6 VI. Administration ........................................................................................8 VII. Budget, Finance and Funding...................................................................9 VIII. Park System-wide Improvements .............................................................19 IX. Partnerships and Sponsors ......................................................................20

3

I. Department Information

Administration Maintenance Garage 61 North Green Street 200 North Green Street Brownsburg, Indiana 46112 Brownsburg, Indiana 46112 317-858-4172 (Administration) 317-852-1130

317-858-6003 (FAX) (Inside Arbuckle Acres Park)

www.brownsburgparks.com

4

II. Board Members & Department Staff

Brownsburg Parks and Recreation Board James Mangus, President (Brownsburg Library Board Appointed)

Michael Klitzing, Vice-President (Town Council Appointed) Joseph Almon, Member (Town Council Appointed)

Kimberly Armstrong, Member (Brownsburg School Corporation Board Appointed) Thomas Garrison, Member (Town Council Appointed)

Scott Lattimer, Member (Town Council Appointed)

Administration Philip Parnin, Director of Parks and Recreation

Cynthia Hyatt, Administrative Assistant Joni Wolf, Office Assistant

Recreation Travis Tranbarger, Recreation Superintendent

Erica Neese, Recreation Coordinator

Park Maintenance Andy Wilson, Grounds Superintendent

Kris Myers, Grounds Laborer II

5

III. Mission Statement & Department Goals

Our Mission is:

To serve citizens by providing quality parks, recreation facilities, and programs, thereby ensuring that the Town continues to be a livable place where all citizens can enjoy a wide range of leisure and recreational opportunities.

Department Goals for Long-Term Excellence

• A Park Board that fosters cooperation among itself, the Director, other departments, the Town Manager and Town Council.

• A professional staff which is motivated and committed to customer service; whose skills are competitively compensated and whose achievements are recognized.

• An administration that provides good management of resources and follows approved and adopted plans.

• A consistent set of policies regarding patron use of park property and a tiered fee structure that supports maintenance of facilities and programs.

• A park system with an appearance that is a source of pride, whose facilities are clean and whose maintenance is guided by a financially sound preventative maintenance program.

• A long-term financial plan that enables careful financial management, accountability for revenue, spending public funds and a capital improvements program.

• Adequate long-term funding that includes a consistent level of tax support, creative new funding sources, and partnerships with businesses and private donors.

• A park system that develops community pride, is family friendly, provides great customer service, is supported by citizens and public-private partnerships.

• Beneficial government relations through coordination and collaboration with other Town of Brownsburg departments, other parks departments, civic organizations, the School Corporation, and not-for-profit entities in order to reduce duplication of facilities and programs, better coordinate the provision of infrastructure, and share resources, including staff expertise.

• A strong commitment to planning that responds to community desires and results in multi-year plans that can be realistically implemented and funded.

• A park system that provides for growth that is commensurate with the growth of the Town of Brownsburg.

6

IV. Community Needs/Issues The issues and community needs identified as a result of the planning process are the basis for the Action Plan through 2011:

• Implement park improvements that are included in the Strategic Business Plan. • Continue system-wide improvements that are based on citizen input, park site

needs, reduced liability and safety concerns. • Development of appropriate fees and charges for all new programs and services

consistent with the Strategic Business Plan. • Phase in increases on fees and charges for existing programs and services as

identified in the Strategic Business Plan and approved by the Park Board and Town Council.

• Incorporate cost recovery strategies in parks, facility and program development. • Develop sponsorship opportunities and actively seek out sponsors where the

Department can serve as a conduit connecting business and people through play. • Continue to develop and implement a park trail system through adopting and

implementing expectations in the standard details for future street improvements, future residential developments, and future commercial developments.

• Research and seek to implement new funding sources identified in the Strategic Business Plan that addresses the need for future park growth that is commensurate with the Town.

V. Parks & Recreation Facilities Arbuckle Acres

Located just north of the railroad tracks off State Road 267, (on Lucas Drive), Arbuckle Acres has been the principal facility of the park system since 1958. A new waterfall at the entrance to the park adds a feeling of tranquility and welcomes you to the park. Arbuckle Acres has seven shelter houses; all have grills and electricity, a large playground area, tennis and basketball courts, Bundy Lodge (Lions Club Building), and the BPRD Maintenance Facility. This 67 acre park has a one mile paved walking trail that journeys through dense woods with several park benches along the way. Arbuckle Acres is home to several large events including: Festival of the Arts, 4th of July Festival, the Summer Concert Series, and the Fall Festival. Purchased for the original purpose of water wells, this property quickly became a jewel of the community. Cardinal Property This property was acquired through a land swap with the Brownsburg Community School Corporation in 2007 for the Vic Overman Sportsfield Park. This property is south of Cardinal & Delaware Trails Elementary Schools. A property master plan is needed before development can begin. A conceptual site design will begin in 2011 and include a name for this new park.

7

Stephens Park Located west of State Road 267 at the end of Stephens Drive, this four acre park is one of the best small parks in Brownsburg. The park has one shelter house with electricity and grills, a playground unit and a sand volleyball court. Open space accompanies this park for all sorts of yard games. A small 10-car parking lot makes Stephens Park the place to be for a quiet family getaway. Veterans Memorial Garden at Williams Park Dedicated on May 21, 2005, Veterans Memorial Garden is located just north of the entrance to Williams Park at 940 South Locust Lane. The garden is dedicated to any veteran who has honorably served in any recognized branch of America's military. Seven red oak trees representing the seven major wars in United States history surround the entire garden. A circular walkway made up of inscribed bricks surrounds a black granite monument in the center of the garden. The monument bears the names and dates of military actions that our country has been a part of. Landscaping of ornamental grasses, roses, day lilies, and perennial shrubs and plants wraps around the circular walkway. Four walkways that are also made up of inscribed bricks lead to the circular walkway and granite monument. There are benches located along these walkways for quiet reflection. Williams Park This 77 acre park is the newest addition to the Brownsburg Park system. Located on the southwest side of Brownsburg just off of Locust Lane, this passive park is home to the Brownsburg Blast-Off Playground. The playground was designed by local school children and took over 400 volunteers and 6,500 hours to build. This park has six octagon shaped shelters; all have grills and three have electricity. The park has a sand volleyball court, basketball courts, and a small playground located on the west end. There are also two restroom facilities and ample parking. A focal point of this park is the three-tier gazebo located at the front of the park, which regularly hosts weddings and receptions. A one mile paved walking trail surrounds the park with benches along the way for a short rest stop. Located at the western end of the park is the newest addition to the park, Maple Ridge Trail. This nature trail consists of wooded handrails, an overlook to a 25 foot ravine, park benches, and educational display boards about nature. Maple Ridge Trail was developed in part by a grant from Indiana DNR through the Land and Water Conservation Fund.

8

VI. Administration The Department has begun long-term planning with public input, improved department communications, and continues to build on inter-departmental cooperation with the Town. The director continues to foster a team environment where the Park Board, administration and staff work together to provide essential services to the residents of Brownsburg and surrounding areas in accordance with the Department’s Mission. Organization The Brownsburg Parks and Recreation Department is comprised of the following teams: Administration, Park Maintenance, and Recreation. In 2009 there were 11 full-time positions and 26 part-time and approximately 19 seasonal employees. In 2010 the department restructured to include 6 full-time positions and 2 part-time and approximately 19 seasonal employees. Public Involvement Citizen participation has become a routine and critical element for the continuous improvement within the park system. Citizens have volunteered for special events, park beautification, park clean-up, park programs, and maintenance. The public participated in the Brownsburg Trail Study Committee, public meetings and public input surveys including the community-wide statistically valid survey for the Strategic Business Plan. Collaboration The Department continues to work with governmental agencies, local civic organizations, and area businesses to provide essential services to the citizens of Brownsburg. Organizations we have worked closely with in 2010 can be found under the Partnerships and Sponsorships section of this document. Coordination with other Town Departments Strong inter-departmental working relationships are being established, especially with the Water Department, Street Department, Fleet Maintenance, Waste Water, Storm Water, Purchasing, Police, and Fire. The Planning Department is reviewing all development plans. Purchasing is coordinated through the Town’s department and finances are coordinated through both the Purchasing Department and the Clerk-Treasurer. Planning The Department completed the Brownsburg Trail Study and Strategic Business Plan which involved the public through a community wide survey. The responses of the survey assisted in determining the needs of the community. This planning will serve as a foundation to the Department’s overall direction through the year 2020. The Department will use this plan to guide us through grants and development for the next five to ten years and appreciate all efforts given to its completion.

9

VII. Budget, Finance, and Funding A goal for the Department is to move more towards a business-minded approach to services allowing the staff to manage the park system forward. This will be achieved through established cost recovery models, approved policies, fiscal responsibility and focus on maximizing use of resources, improved revenue generating, and equally beneficial and equitable partnerships. General Fund (101.09) Annual budgets are developed for the Park General Fund which is supported by property taxes of residents incorporated into the Town of Brownsburg. Non-Reverting Fund (211) The Non-Reverting Fund is to be used for recreation services. The Non-Reverting Fund allows the Department to offer a variety of programs such as swim lessons, day camps, and special events. Recreation Impact Fee Fund (212) The Recreation Impact Fee Fund is allocated for land and trails to assist the department in growing commensurate with the Town’s growth. Food and Beverage Fund (280) The Food and Beverage Fund is allocated to capital projects and improvements including the Department’s plans for the future.

10

2010 Parks Department Budget by Fund

General Fund (101) Non-Reverting Fund (211) Food & Beverage Fund (280) $679,856 $269,740 $516,400

Total Department Budget All Funds (All three Funds)

$1,465,996

11

2010 Parks Department Expenditures All Three Funds (101.09, 211, and 280)

Salaries & Wages FICA/PERF Health Insurance $347,917.44 $46,650.18 $70,256.89 Supplies Services and Charges Capital Expenses $78,133.17 $352,690.34 $156,908.40

Total Department Expenditures (all three funds) $1,052,556.42

12

2010 Parks Department General Fund Expenditures

The 2010 Parks General Fund Budget appropriation was $679,856

Salaries & Wages FICA/PERF Health Insurance $303,904.04 $43,356.19 $70,256.89 Supplies Services and Charges Capital Expenses $36,099.78 $119,442.00 $48,445.00

Total Parks General Fund Expenditures: $621,503.90

Amount Contributed back to the Town’s General Fund: $58,352.10

13

2010 Parks Department Food & Beverage Fund

Revenue & Expenditures

The Food and Beverage Revenue was $423,642.56

The 2010 Food & Beverage Fund Budget appropriation was $516,400.00

Salaries and Wages FICA/PERF Health Insurance $15,172.00 $1,094.90 $0.00 Supplies Services and Charges Capital Expenses $18,715.28 $156,622.61 $108,463.40

Total Parks Department Food & Beverage Fund Expenses: $300,068.19

Unspent: $216,331.81

14

2010 Parks Department Non-Reverting Fund Revenue

The Non-Reverting Revenue was $133,009.33

2010 Non-Reverting Fund Revenue Percentage

Youth Programs $7,637.00 5.7% Family Programs $1,771.00 1% Special Events $8,324.38 6% Insurance $3,640.00 3% Aquatic Activities $30,178.00 23% Summer Day Camps $59,738.50 45% Shelter Rentals $12,605.00 9% Field/Equip. Rentals $1,122.50 1% Miscellaneous Revenue $1,163.47 1% Little League Leases $2,765.25 2% Interest $2,322.63 2% Bank Fees ($184.40) -0.1% Donations $1,926.00 1%

Total Revenue $133,009.33

15

2010 Parks Department Non-Reverting Fund Expenditures

The 2010 Non-Reverting Fund Budget appropriation was $269,740

Salaries & Wages FICA/PERF Health Insurance

$28,841.40 $2,199.09 $0.00 Supplies Services and Charges Capital Expenses $23,318.11 $76,625.73 $0.00

Total Parks Department Non-Reverting Fund Expenses: $130,984.33

Unspent: $138,755.67

16

2010 Participation by Category Chart

Shelter Rental Attendance 17,325

2010 Recreation Participation

PROGRAM TYPE 2010 2010% Aquatics 657 8% Camp 556 7% Community 69 1% Family Events 113 1% Pre-school 98 1% Special Events 6,733 80% Trips 52 1% Youth Sports 119 1%

TOTAL PARTICIPATION 8,397

17

2010 Recreation Program Revenue & Enrollment Report

Program # of

Classes Enrolled Total

Revenue Expenses CASH

FLOW (+/-)

ACCINT! 5 28 $3,620.00 $344.10 $3,275.90

Adventure Camp 11 528 $51,578.50 $50,719.63 $858.87

Christmas/Stars $2,872.07 -$2,872.07

Concerts $5,850.00 -$5,850.00

Cubs Baseball Trip 1 52 $3,640.00 $3,488.94 $151.06

Donations 2 12 $1,826.00 $1,826.00

Easter Egg Hunt 1260 $2,215.04 -$2,215.04

Fall Festival Chili Cook-off 1 13 $1,317.38 $6,362.91 -$5,045.53

Fall Hayrides (Private) 1 3 $300.00 $253.50 $46.50

Father/Daughter Dance 1 252 $3,941.00 $1,988.41 $1,952.59

Father/Son Adventure $306.06 -$306.06

Fifty & Better Programs $954.16 -$954.16

Learn to Swim 19 180 $29,756.86 $20,930.29 $8,826.57

Mother Daughter Round-up 1 83 $1,229.00 $1,097.26 $131.74

Mother Son Adventure 1 30 $498.00 $865.52 -$367.52

Night Against Crime $1,255.70 -$1,255.70

Race Across America $410.99 -$410.99

Skyhawks Beg Golf 1 16 $1,200.00 $114.06 $1,085.94

Skyhawks Cheerleading 1 4 $300.00 $309.06 -$9.06

Skyhawks Flag Football 0 $339.06 -$339.06 Skyhawks Mini B, B, & Soccer 0 $114.06 -$114.06

Skyhawks Multi-Sport 1 13 $1,287.00 $1,137.44 $149.56

Skyhawks Pre-K Golf 1 12 $670.00 $1,537.06 -$867.06

Skyhawks Tennis 1 14 $1,190.00 $1,028.64 $161.36

Skyhawks Tiny Hawks 1 12 $660.00 $134.06 $525.94

Skyhawks Track & Field 0 $114.06 -$114.06

Start Smart Basketball 2 19 $780.00 $165.15 $614.85

Start Smart Football 2 29 $1,170.00 $526.14 $643.86

Start Smart Soccer 1 10 $400.00 $253.50 $146.50

Tiny Tots 8 98 $2,940.00 $852.01 $2,087.99

18

Turkey Bowl 0 $945.00 -$945.00

Yard Sale 2 69 $1,125.00 $861.71 $263.29

Shelter Rentals 271 $12,605.00 $12,605.00

League Leases 2 $2,865.00 $2,865.00

Memorial Bricks 4 $180.00 $108.00 $72.00

TOTALS 64 3014 $125,078.74

$108,453.59

$16,625.15

2010 Recreation Program Fees & Charges

Winter/Spring Programs Charge per.. Notes

Easter Egg Hunt N/C

Father Daughter Dance $16.00 couple $21.00 after Jan 29

Learn To Swim Spring (3 Sessions) $45.00 per student/per session

Mother Son Adventure $16.00 per couple-$7.00 add'l child

Spring Community Yard Sale $10.00 per space 12' x 10' space

Summer Programs Charge per.. Notes

Adventure Camp (11 Sessions) $95.00 per camper/per session Adventure Camp Counselor In Training (5 Sessions) $140.00 per student/per session

Cubs/Phillies Baseball Trip $70.00 per person

Father Son Adventure $16.00 per couple-$7.00 add'l child

Mother Daughter Round-Up $16.00 per couple-$7.00 add'l child

Night Out Against Crime N/C

Skyhawks Baseball, Basketball & Soccer $75.00 per child for ages 5 - 8

Skyhawks Beginning Golf $75.00 per child for ages 5 - 9

Skyhawks Flag Football $75.00 per child for ages 6 - 12

Skyhawks Multi-Sport $99.00 per child for ages 6 - 12

Skyhawks Pre-K Golf $55.00 per child for ages 3 - 4

Skyhawks Soccer/Basketball Parent Participation $55.00 per child for ages 3 - 4

Skyhawks Tennis $85.00 per child for ages 4 - 8

Skyhawks Track & field $75.00 per child for ages 6 - 12

Skyhawks Cheerleading $75.00 per child for ages 5 - 10

Start Smart Basketball $40.00 per child for ages 3 - 5

Start Smart Football $40.00 per child for ages 3 -5

Start Smart NFL Punt, Pass & Kick Competition N/C for ages 7 - 15

Summer Concerts N/C

Summer Learn To Swim (3 Sessions) $45.00 per student/per session

Tiny Tots Camp (11 Session Weeks) $30.00 per child/per week

19

Fall Programs Charge per.. Notes

Christmas Under the Stars N/C

Fall Community Yard Sale $15.00 per space 12' x 10' space

Fall Festival Chili Cook-off $25.00 per cook $5.00 to sample chili

Fall Hayrides (Private) $100.00 per rental $125.00 Non-Residents

Learn To Swim Fall (2 Sessions) $45.00 per student/per session

Start Smart Football $40.00 per parent/child team for ages 3 - 5

Start Smart Soccer $40.00 per parent/child team for ages 3 - 5

VII. Park System-Wide Improvements for 2010 The following were improved or completed during the 2010 fiscal year:

• Closed Recreation Center and relocated Park & Recreation Offices to Town Hall • Installed two (2) new shelters in Arbuckle Acres Park (numbers 5 & 7) • Sidewalks to Arbuckle Acres Park shelters 5 & 7 made ADA accessible • Partnered with Brownsburg Police Department in the purchase and construction of a

new storage building located at the Police Training Center • Completed, adopted, and began implementation of the Brownsburg Parks and

Recreation Strategic Business Plan • Map of Maple Ridge Trail completed as an Eagle Scout Project • Upgraded electrical in Arbuckle Acres Park • Upgraded electrical sensors at Veterans Memorial Garden • Sealed Blast-Off Play Ground in Williams Park • Sealed Arbuckle Acres elevated bridge with a vandalism-resistant coating • Installed grease traps in Bundy Lodge • Added electrical to shelter 5 in Arbuckle Acres • Purchased new mobile performance stage • Received “Chevrolet Building Diamonds and Dreams” $40,000 grant for baseball

diamond renovation at Arbuckle Acres Park • Received “Safe Routes to Schools” $250,000 grant for trail development • Received “DNR Division of Forestry” $5,184 grant for Arbor Management Plan • Completed the Town’s first community-wide citizen survey and incorporated results into

the Strategic Business Plan • Developed Maintenance Standards for the Department and incorporated into the

Strategic Business Plan • Developed Partnership Policy, Sponsorship Policy, Volunteer Policy, and Pricing Policy to

incorporate into the Strategic Business Plan • Developed a new special event, “Best of Fall Family Festival” • Created promotional materials for Eaton Hall and established process for reservations

and tracking of data

20

VIII. 2010 Partnerships and Sponsors Partnerships and Sponsorship AARP Speedway Chapter #814 American Legion Post 331 Applebee’s Artistic Designs Avon/Washington Township Parks and Recreation Department BC Awards B & O Trail Association Bob Evans Boulder Creek Dining Company Boy Scouts of America Brownsburg Bowl Brownsburg Chamber of Commerce Brownsburg Community School Corporation Brownsburg Fire Territory Brownsburg Junior Football League Brownsburg Kiwanis Brownsburg Landscape Co. and Garden Center Brownsburg Lions Club Brownsburg Little League Football Brownsburg Park Foundation Brownsburg Police Department Brownsburg Public Library Brownsburg Rugby Teams Brownsburg Signs Brownsburg Street Department Brownsburg Swim Club Brownsburg Wastewater Department Brownsburg Water Department Carpenter Realty Chevrolet Circle City Cornhole Captured Memories Photography Crowder Flooring Solutions D & E Printing Danville Parks and Recreation Department Duke Energy Family Video Haunts of Hidden River Hendricks County Arts Council Hendricks County Community Foundation Hendricks County Convention and Visitors Bureau

21

VIII. 2008 Partnerships and Sponsors, continued Hendricks County Parks and Recreation Department Hendricks County Solid Waste Management District Hendricks Regional Health Indiana Parks & Recreation Association Lowe’s Major League Baseball National Alliance for Youth Sports National Football League Peoples Promotions Plainfield Parks & Recreation Department Porter Towing and Recovery Psi Iota Xi Sorority R & R Music Central Ray’s Trash Service Relay for Life Rockstar Pizza Roland Retirement Clubs Sebree Architects Skyhawks Team Sports The CRAG Indoor Rock Climbing The Flyer Group VFW Post 6128 Wal-Mart West Chase Golf Club Westside Health Care Marketing Association Wings, Etc.