11 School Board Monitoring Report: Capacity Update Arlington Public Schools April 29, 2010.

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School Board Monitoring School Board Monitoring Report: Report: Capacity UpdateCapacity Update

Arlington Public SchoolsApril 29, 2010

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Strategies to Address Crowding for FY 2011

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Progressive Planning Model – Timing

Phase I – ImmediateFY 2010

Plan Phase II – Short-TermApproximately 1-3 Years (may need

to be accelerated)

Plan Phase III – Mid-TermApproximately 4-6 Years (may need

to be accelerated)

Plan Phase IV – Long-TermApproximately 6+ Years (may need

to be accelerated)

2010 2016

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Progressive Planning Model Phase IConsider for Immediate Action for September 2010

Elementary Secondary

Convert computer labs and/or other available space to classrooms (e.g., convert six existing computer labs to classrooms)*

Implement 6/7 scheduling model

Increase class size by one based on recommended maximum class size*

Increase class size by one based on recommended maximum class size *

Add relocatable classrooms*

Consider moving individual preK classes

* Options dependent on and to be addressed as part of the FY 2011 budget process

Progressive Planning Model Phase IIConsider in the Short-Term (may need to be accelerated)

Elementary Secondary

Add relocatable classrooms Add relocatable classrooms

Convert computer labs and/or other available space to classrooms

Increase recommended maximum class size by an additional one student

Increase recommended maximum class size by an additional one student

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Progressive Planning Model Phase IIIConsider in the Mid-Term (may need to be accelerated)

Elementary Secondary

Consolidate program by creating centers (e.g., preK)

Implement a staggered school day with two-bell schedules at high schools

Utilize other county building space Consider flexible school day at high school

Team options Consider use of Career Center

Countywide options Countywide options

Progressive Planning Model Phase IVConsider in the Long-Term (may need to be accelerated)

Elementary Secondary

Develop Wilson site Redistrict secondary schools

Redistrict elementary schools

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Superintendent’s Proposed Class Size Increases for 2010-11

Elementary Current(PF/Max)

Proposed(PF/Max)

Kindergarten; Montessori 3-5 22/23 23/24

Grade 1 19/23 20/24

Grades 2 & 3 21/25 22/26

Grades 4 & 5 23/27 23/27

ATS; Elem Mont (Grades 1-3) 23/24 24/25

Capacity Planning Factor for K-5 Classroom

22.33 23.33

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Superintendent’s Proposed Class Size and Utilization Rate Increases for 2010-11

Secondary Current Proposed

Middle School 22.4 23.4

High School 23.4 24.4

Capacity Planning Factor for Secondary Core Classrooms

20 21

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Result of Increasing Class Size and Utilization Rate

• Increases number of seats

−Elementary: 458

−Middle: 170 + 570

−High: 170 + 600• Lowers building utilization by accommodating more

children in same number of classrooms• Decreases the number of teachers relative to number

of students, although increases in enrollment will result in net addition of teachers

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Increase Number of Teaching Stations Where Needed

• Convert computer labs and add relocatables when number of teaching stations exceeds building

• Decisions made based on:−updated Spring Projections and Staffing

−adoption of the Operating Budget

−conversations with Principals, Maintenance department and Senior Staff

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2010 Possible Relocatables and Conversions

School Summer 2010

Barrett Install 4 Relocatables; 1 as backup

Glebe Add 4 Relocatables

Carlin Springs Add 4 Relocatables; convert computer lab

Nottingham Add 4 Relocatables; 3 as backup/return to vendor

Oakridge Convert two interior spaces (computer lab or other)

Ashlawn Convert computer lab

HB Woodlawn/Stratford Add 2 Relocatables

Washington-Lee Convert existing space; Relocatable

Williamsburg 3 unit complex as backup

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Relocatable Purchases

• Becoming more forward-thinking in our planning, looking several years out

• Moving from a lease to purchase strategy with staggered implementation, in order to save money in the long term

• Extended purchase term; payoff in 2-3 years

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PreK Move Considerations

• Moving PreK Classes can provide space, but options carefully weighed

• Criteria under consideration include:−Proximity−Capacity−Transportation from APS−Location−Impact on School Staff−Instructional Benefits

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Site Values

PreK Move Criteria (Receiving School)

Proximity

Potential students can walk to school without

crossing major streets or intersections

Potential students live within one-mile of school

Potential students will require transportation

Capacity School has capacity and physical space for class

School has capacity, but no identified physical

space at this time

School is over capacity

Transportation

No transportation required except for special

needs

Some transportation may be required

Transportation required for all or most of potential

students

Location Centrally located for

potential students More centrally located

than other options Not centrally located

Impact on School Staff

Will not require additional staffing beyond

teacher and aide, if appropriate

Requires less than 0.5 FTE additional staffing

beyond teacher and aide, if appropriate

Requires more than 05. FTE additional staffing

beyond teacher and aide, if appropriate

Impact on Education

Provides educational benefit, i.e., integration

with other PK class

No Change Creates isolated class

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Location of VPI Students

2009-2010

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Plan for Unexpected Increase in Enrollment

• Close monitoring of enrollment through summer • Monitor individual sites with potential enrollment

changes weekly• Convert computer labs or other interior spaces• Keep current on-site relocatables on hold until early

fall• Manage any unexpected enrollment shifts with

individual school principal and community, Personnel, Dept of Instruction and Facilities & Operations Dept

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Elementary StrategiesStrategy Date Phase

Monitor and assess current staffing and building utilization following adoption of FY11 Budget including relocatables

May 2010 1 & 2

Identify spaces in buildings that could be converted to classroom spaces due to unexpected enrollment increases

June 2010 1 & 2

Confirm with building principals adherence to and impact of existing transfer policies

June 2010 1

Monitor Kindergarten enrollment on a bi-weekly basis during the summer

July/August 2010

1

Monitor September enrollment numbers with adjustments made after September 30, 2010 Count

September/October 2010

1 & 2

Initiate dialogue around team options and countywide programs, including Montessori

October 2010 3

Review and revise, if necessary, Admissions and Transfers policy

October 2010 4

Develop time line to consider opening PK Center 2011-12 October 2010 4

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Secondary Strategies

Strategy Date Phase

Monitor and assess current staffing and building utilization following adoption of FY11 Budget including relocatables

May 2010 1 & 2

Schedule courses at Washington-Lee for 2010-2011 with early classes (3 Grade 12 classes & 3 Grade 11 classes)

May 2010 3

Identify spaces in buildings that could be converted to classroom spaces due to unexpected enrollment increases

June 2010 1 & 2

Monitor the 6/7 model and other scheduling initiatives undertaken at the secondary level

September 2010

1 & 2

Monitor September enrollment numbers with adjustments made after September 30, 2010 Count

September/October 2010

1 & 2

Continue planning around Career Center options September 2010

3

Review and revise, if necessary, Admissions and Transfers policy

October 2010 4

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Next Steps

• Collaborate with schools in implementation of options to address anticipated crowding

• Work with the Projections/Capacities Sub-Committee of the Facilities Advisory Council (P/CS),

– to monitor the progress of our short-term strategies

– to begin discussing Phase II-IV strategies

• Next Board update: November 2010

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School Board Monitoring School Board Monitoring Report: Report: Capacity UpdateCapacity Update

Arlington Public SchoolsApril 29, 2010