1 UK Project Alan Grant, STFC. Finance How savings are made Update on stepIV position Milestones Critical Path - stepIV Concerns 2.

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UK Project

Alan Grant, STFC

• Finance • How savings are made• Update on stepIV position• Milestones• Critical Path - stepIV• Concerns

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MICE Finances – August (submitted in report)

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ApprovedFY 2013/14

(£k)

ApprovedFY 2014/15

(£k)

ApprovedFY 2015/16

(£k)

ApprovedProjected to

end FYVariance

(3) (4) (5)2012/2013

(excl. cont.)

Brought forward to 2012/13

Common Fund

TIARAEUCARD

TNA(6)

Universities Brunel RG 51.00 51.00 50.00 49.00 49.00Project 51.00 51.00 50.00 49.00 49.00

Glasgow RG 47.00 47.00 47.00 30.00 30.00Project 47.00 47.00 47.00 30.00 30.00

IC RG 121.00 122.00 135.00 126.00 126.00Project 121.00 122.00 135.00 126.00 126.00

Oxford RG 50.00 25.00 49.00 49.00Project 50.00 25.00 49.00 49.00

Sheffield RG 37.00 37.00 37.00 36.00 36.00Project 37.00 37.00 37.00 36.00 36.00

Strathclyde RG 38.00 45.00 45.00 25.00 25.00Project 38.00 45.00 45.00 25.00 25.00

Warwick RG 42.00 42.00 43.00 31.00 31.00Project 42.00 42.00 43.00 31.00 31.00

Rolling Grant Total 386.00 369.00 357.00 346.00 346.00Project Staff Total 386.00 369.00 357.00 346.00 346.00STFC laboratories staff 265.00 280.50 292.00 637.00Spend to date 1,140.58 -503.58Requirement to end financial yearStaff Total 1,037.00 1,018.50 1,006.00 1,329.00 1,832.58 -503.58

1,126.25Capital and recurrent spend 2,015.00 2,030.00 2,042.00 1,225.89 -99.64Encumberance / commitmentCapital and recurrent requirement to end fyTravel spend 93.75 93.75Travel requirement to end fyCommon Fund 63.00 63.00Non-staff Total 2,015.00 2,030.00 2,042.00 1,283.00 1,382.64 -99.64

Total (excluding WA) 3,052.00 3,048.50 3,048.00 2,612.00 100.00 147.00 45.00 45.34 3,215.22 -365.88Working allowanceTotal (including WA) 3,052.00 3,048.50 3,048.00 2,612.00 100.00 147.00 45.00 45.34 3,215.22 -365.88

Contingency (Held by STFC)Total Award 3,052.00 3,048.50 3,048.00 2,612.00 100.00 147.00 45.00 45.34 3,215.22 -365.88

MICE Phase IIa Construction and operations and analysis summary

tableAugust

Estimate: 2012/13Based on spend to end August 2012

(£k)

Staff (including Academics, estates and indirects)

Non-staff

Income

• Encumbrance line added & being monitored to avoid unexpected late payments• Staff OTL bookings being monitored

Income:-

Common Fund:-£84k + £63k STFC

TIARA - £45k

EUCard:-Assumed same as last yr £45k

Bring forward:-£100k

Negative Variance£366k

MICE-UK allocation revised downwards in August in excess of £300k

• Combined effect of: Cost of University Staff larger than original estimate Revision to laboratory staff over-head charging; and Close out of old encumbrances (going back as far as 2010) and revised FC

stage-payment plan

• MICE has been allowed an advance of £100k from 2013/14 allocation. • Overspend recovery must come from MICE project not University Staff.• Project team is working towards re-profiling work and staffing levels to

recover overspend.

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MICE Finances - September

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ApprovedFY 2013/14

(£k)

ApprovedFY 2014/15

(£k)

ApprovedFY 2015/16

(£k)

ApprovedProjected to

end FYVariance

(3) (4) (5)2012/2013

(excl. cont.)

Brought forward to 2012/13

Common Fund

TIARAEUCARD

TNA(6)

Universities Brunel RG 51.00 51.00 50.00 49.00 49.00Project 51.00 51.00 50.00 49.00 49.00

Glasgow RG 47.00 47.00 47.00 30.00 30.00Project 47.00 47.00 47.00 30.00 30.00

IC RG 121.00 122.00 135.00 126.00 126.00Project 121.00 122.00 135.00 126.00 126.00

Oxford RG 50.00 25.00 49.00 49.00Project 50.00 25.00 49.00 49.00

Sheffield RG 37.00 37.00 37.00 36.00 36.00Project 37.00 37.00 37.00 36.00 36.00

Strathclyde RG 38.00 45.00 45.00 25.00 25.00Project 38.00 45.00 45.00 25.00 25.00

Warwick RG 42.00 42.00 43.00 31.00 31.00Project 42.00 42.00 43.00 31.00 31.00

Rolling Grant Total 386.00 369.00 357.00 346.00 346.00Project Staff Total 386.00 369.00 357.00 346.00 346.00STFC laboratories staff 265.00 280.50 292.00 637.00Spend to date 1,089.54 -452.54Requirement to end financial yearStaff Total 1,037.00 1,018.50 1,006.00 1,329.00 1,781.54 -452.54

1,096.25Capital and recurrent spend 2,015.00 2,030.00 2,042.00 967.97 128.28Encumberance / commitmentCapital and recurrent requirement to end fyTravel spend 93.75 93.75Travel requirement to end fyCommon Fund 63.00 63.00Non-staff Total 2,015.00 2,030.00 2,042.00 1,253.00 1,124.72 128.28

Total (excluding WA) 3,052.00 3,048.50 3,048.00 2,582.00 100.00 147.00 45.00 45.34 2,906.26 -86.92Working allowanceTotal (including WA) 3,052.00 3,048.50 3,048.00 2,582.00 100.00 147.00 45.00 45.34 2,906.26 -86.92

Contingency (Held by STFC)Total Award 3,052.00 3,048.50 3,048.00 2,582.00 100.00 147.00 45.00 45.34 2,906.26 -86.92

MICE Phase IIa Construction and operations and analysis summary

tableSeptember

Estimate: 2012/13Based on spend to end September 2012

(£k)

Staff (including Academics, estates and indirects)

Non-staff

Income

Negative Variance now ~ £87 after re-profiling

Predicted overspend reduced from:- ~ £366k August to £87k September

Recovery achieved by:-• Late delivery of 2nd AFC will only make 1st stage payment this yr. ~£200k

saving• Staff re-profiling Project Management Office. ~£91k saving

Other Recovery Lines:-• Transfer of questionable staff bookings to MICE. ~ £10k saving - TBA• Transfer of R9 facility upgrade costs to STFC. ~ £20k saving – TBA• Close out of AFC module 1 encumbrance. ~ £10k saving• Further overhead costs to be met by PPD, TD

Still more work to be done!

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Finances

Additional costs to deliver step IV but not in this FY budget

• Vacuum system ~ £150k (common fund ???)• Additional shielding for mitigating stray magnetic field ~ £80k• AFC transfer line ~ £18k• Floor plates (parked position) ~ £12k

Upgrade requirements• Decay solenoid power supply ~ £70k to be ordered this FY for delivery next

FY

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Staffing

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STFC:- Mike Courthold now only contracted to work 3days each week.

- Project Management Office :- A Grant UK Project Manager reduced to 50%

- UK Project Management duties transferred to Roy Preece- Retain integration of full (international) MICE schedule

- V Francis released- S Watson Hydrogen system wp manager reduced to 50%- S Greenhall MICE Hall manager released, duties transferred to

another??- Hall contractor effort reduced by 50%

CONCERNS:-- Essential to maintain international planning and enhanced Project

Office functions- Need to recruit Hydrogen System operator & provide safety

training. - RF work beginning to ramp up, need full commitment of ASTEC &

RF systems engineers. Plan is to recruit a graduate engineer who eventually will be based at MICE.

STEP IVSubsystem Date

Spectrometer solenoid #1 + #2 Q3 2013Fibre tracker #1 + #2 ReadyFocus coil #1 Nov ’12

LH2 system A TBC

Solid absorber(s) TBCLiquid absorber ReadyDiffuser ReadyVirostek plate & TOF cage assy

Ready

Substation upgrade ReadyEMR installation Mar’13Radiation shutter ReadyAFC Moving platform #1 Ready

SS platforms Installation Ready

Magnetic shielding plan TBC

Step IV ready Q2, 2014, courtesy Andy Nichols

Milestone – [1]

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Milestone – [2]

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Magnet Deliveries

MICE Steps:- Installation Completion

Step IV - Critical Path

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Critical path driven by delivery of Spectrometer Solenoids

Solenoid installation in series, due to mapping requirements & resources

ConcernsMitigation of Stray Magnet Field

Further analysis shows that problem is more severe than first thought.

Need to find alternative position for sensitive electrical components, racks & compressors etc.

Options being considered1. Temporary solution - move racks behind North Wall were RF amplifiers will

be installed.2. Distribute compressors around west wall.3. Install equipment in ISIS plant room – could be final solution for step VI also.4. Provide return yolks around magnets ~ 130T of steel, needs to be

engineered properly, supports, access etc. Could delay step IV. Collaboration decision to be made in January.

Solution’s 1,2 & 4 will be most expensive- labour - shielding

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Questions

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