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BSNL

USER MANUAL : Mas t e r

Version:1.0

01/09/2010

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Table of Contents

1. Material Master ...................................................................................................................................... 4 1. MM-MM01-Material-Create-ZADM .................................................................................................. 4

2. MM-MM01-Material-Create-ZCAP ................................................................................................. 44

3. MM-MM01-Material-Create-ZCN ................................................................................................... 79

4. MM-MM01-Material-Create-ZCV ..................................................................................................116

5. MM-MM01-Material-Create-ZEL ..................................................................................................153

6. MM-MM01-Material-Create-ZFGN ...............................................................................................190

7. MM-MM01-Material-Create-ZFGS ................................................................................................227

8. MM-MM01-Material-Create-ZIT ...................................................................................................264

9. MM-MM01-Material-Create-ZMKT ...............................................................................................301

10. MM-MM01-Material-Create-ZNVL ...........................................................................................338

11. MM-MM01-Material-Create-ZRM ............................................................................................373

12. MM-MM01-Material-Create-ZSAC ............................................................................................410

13. MM-MM01-Material-Create-ZSOA ...........................................................................................447

14. MM-MM01-Material-Create-ZSOI ............................................................................................480

15. MM-MM01-Material-Create-ZTCS ............................................................................................512

16. MM-MM02-Material-Change ....................................................................................................549

17. MM-MM03-Material-Display ....................................................................................................557

18. MM-MM04-Material-Display Changes ......................................................................................563

19. MM-MM50-Material-List Extendable Material .........................................................................568

2. Service Master ................................................................................................................................... 574

1. MM-AC03-Service-Create Change Display ....................................................................................574

2. MM-AC06-Service Master-List Display ..........................................................................................581

3. MM-ML10-Model Service Specifications-Create ..........................................................................589

4. MM-ML11-Model Service Specification-Change ...........................................................................598

5. MM-ML12-Model Service Specification-Display ...........................................................................603

3. Vendor Master ................................................................................................................................... 608

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1. MM-XK01-Vendor-Create (centrally) ............................................................................................608

2. MM-XK02-Vendor-Change (centrally) ...........................................................................................625

3. MM-XK03-Vendor-Display (centrally) ...........................................................................................634

4. MM-XK04-Vendor-Changes (Centrally) .........................................................................................642

5. MM-XK05-Vendor-Block (Centrally) ..............................................................................................649

6. MM-XK06-Vendor-Flag for deletion ..............................................................................................654

7. MM-MKVZ-List Display ..................................................................................................................659

8. MM-ZMMP_VCL01_Vendor_Class and Value_Maintenance ........................................................663

9. MM-ZMMP_VC01_Vendor Classification Maintenance ...............................................................665

4. Price Info Record ............................................................................................................................... 669

1. MM-ME11-Info Record-Create...................................................................................................... 669

2. MM-ME12-Info Record-Change ....................................................................................................679

3. MM-ME13-Info Record-Display .....................................................................................................690

5. Source List ......................................................................................................................................... 695

1. MM-ME01-Source List-Maintain ...................................................................................................695

2. MM-ME03-Source List-Display ......................................................................................................698

3. MM-ME0M-Source List for Material .............................................................................................701

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1. Material Master

1. MM-MM01-Material-Create-ZADM

Overview

A material master is required for a material.

A material needs to have additional department views created.

A new material is to be used in a production process.

A material needs to be extended to another plant.

Requirement for Valuation of material in the Material Master.

A need to define a Production Resource / Tool as a Material.

Business Process Description Overview

Material masters are created when a material required is not defined in the material master. Control ofmaster data depends largely on how each company sets up its Organizational levels - centralized or

decentralized. Some material data is valid for all organizational levels while other data is valid only atcertain levels. (i.e.: client, plant, sales org., etc.). All functional areas of the system use the same material

master data. The material master data is defined in individual screens (departmental views) that can beadded as needed. Thus a material can be created with only basic data and other departments can add

other information later as it becomes available.

The views possible for material are controlled by the material type selected.

For a material to be used in the system it needs to be created for each plant. Multiple views of a materialare possible but at a minimum, the material needs to have a description and a base unit of measureassigned on the basic data view. Additional department views (i.e. Accounting, Sales, Purchasing, MRP)can be added at a later time by extending the material. As additional plants are added, a material will

need to be extended to the plants before it can be used there.

A Production Resource / Tool can be defined as a material if purchasing and inventory functions are

to be carried out for that PRT. The information required to be input is dependent upon which

department views are being created. Thus, material master information is typically entered atdifferent times by numerous system users. Note that to add a view, the “Create Material” transaction is used rather than the “Change Material” transaction.

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Input - Required Fields Field Value / Comments

Material Required as using external numbers.

Industry Sector Enter T Telecom Industry

Material Type Press F4 to call the list of choices. Select “ZADM” for Material

Type – Admin Material

Base Unit of Measure Enter the inventory unit of measure (Example PC, EA)

Other information Depending upon the views to be created, additional informationwill be required

Output - Results Comments New material created Material Created and available for other activities

New view added to a material View AddedMaterial extended to a new plant Material extended

BPP Table of Contents

Since a material can have from 1 to more than 30 views depending upon the material type and views

desired, a user should select the relevant sections of this document and ignore the views that are not

desired. The procedural steps included in this document are as follows:

Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing Plant stock

Storage location stock

Extending a material to add a departmental view

Extending a material to another plant

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Tips and Tricks

If no other view exists, you must enter the base (standard / inventory) Unit of measure anda material description.

Using a reference material (similar characteristics etc.) saves a lot of effort as all the views

will

be copied over and can be changed or overwritten.

Note: When creating the MRP Views (or any view for that matter), the Industry Sector and

Material type will be automatically copied from an existing view, so long as at least oneview exists.

The material data can be entered with or without an MRP profile. An MRP profile contains

typical MRP data for a particular procedure. The values can be fixed (cannot be changed) of

default values (can be overridden). The MRP profile simplifies data entry in the master

record. For example if an MRP controller looks after similar material at several plants, a

profile will be defined in the system and assigned to new materials as they are created.

To set user defaults for views and organizational levels follow these steps:

Views:

Menus: Defaults >> Views

Select those views to be checked on by default when generating a new

material.

Select ‘View selection only on request’ when the select view pop-up is to be by-

passed unless selected.

Organizational levels:

Menus: Defaults >> organizational levels

Enter those organizational levels to be defaulted when generating a new

material.

Select ‘Org. levels/profiles only on request’ when the select view pop-up is to

be by-passed unless selected.

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To extend a material to a different plant requires selecting the new plant on the organizational levelscreen. Note that all views of a material are not extended unless they were selected on the initialscreen. In addition, each plant may have a different system configuration requiring additional inputson each of the departmental screens. Material changes made in one plant do not change that materialin other plants.

To determine which views of a material need to be added or to see which plants a material has beenextended to, use transaction MM50 (Logistics>Material Management>Material

Master>Other>Extend Material View(s)).

Procedure Steps

Access transaction by:

Via Menus

(a) Logistics>Material Management>Materialmaster>Material>Create (General) > Immediate

(b) Logistics > Production > Master Data > Prod. resources/tools> Prod. resources/tools > Material > Create (General)

(c) Logistics>Production>Master Data>MaterialMaster>Material > Create(General)

(d) Logistics> Logistics Execution> Master Data > Material >Material > Create>Immediately

(e) Logistics>Central function >Engineering> Material

>Material>Create (General) > Immediately(f) Accounting>Project Systems > Basic Data > Master Data

>Material>Create(g) Logistics>Environmental Health & Safety> Dangerous

Goods Management> Environment> Material

master>Material>Create (General) > Immediately(h) Logistics>Customer Service > Technical Objects> Material

>Create (General) > Immediately(i) Logistics>Plant Maintenance> Technical

Objects>Material>Create (General) > Immediately(j) Logistics>Sales & Distribution> Master data >Products >Bill

of Materials> Environment> Material Master >Material >

Create (General)(k) Logistics>Material Management>Material

master>Material>Create (General) > Immediately

Via Transaction Code MM01

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On screen “Create Material: Initial Screen”, enter information in the fields as

specified in the below table:

Field Name Description R/O/C User Action and Values Comments

Material Key identifying material N/A Leave Blank, as this is internal

no assignment. System willassign a new no for the

material

Industry

Sector

Specifies branch of industry

to which material is assigned

R Type T (Telecom Industry) or

select from pull down menu

Material

Type

Group to which material is

assigned.

R Type ZADM or select from the

Pull Down Menu

.

Copy From

Material:

Similar material from which th

system obtains selected values.

O Leave blank, unless new

material is based on anexisting material

R = Required, O = Optional, C = Conditional

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Press Enter.

On pop up screen ‘Select View(s)’, check the appropriate boxes

Click on Basic Data 1, and any other views needed.

Note: The material type controls which views are displayed. Therefore, specif ic material types

wil l not contain certain views.

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Press Enter.

On pop up screen ‘Organizational Levels’, enter information in the fields as



Organizati

onal Levels

Section Header

Plant Plant identification key O Enter Plant where material will

be active or select from pulldown menu

StorageLocation

Storage LocationIdentification key

O Enter Storage Location wherematerial will reside or select

from pull down menu

Profiles Section HeaderMRPProfile

MRP Parameters C Key that you can use to storeMRP parameters that are

independent of the materialmaster record.

Forecast Forecast profile C Key that allows you to store

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prof. forecast parametersindependently of a material

master record.

Press Enter.

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On screen “Create Material –######## (Material Type)”, Basic Data 1 tab,

enter information in the fields as specified in the below table:

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Material Material Description R Enter in material description

Base Unit

of Measure

Units of measure in which

stocks of the material aremanaged

R Enter UOM or select from pull

down list

MaterialGroup

Key allowing grouping ofsame or similar materials

R Enter Material Group

OldMaterial

Number

Legacy system material number previous SAP material master n

O Enter if appropriate

X Plant

Matl Status

Indicates whether the material

may be used within differentdepartments

C Enter if appropriate As of now this

field will not be used.However

depending onrequirement,this can beused afterimplementatio

n

Generic

Req. Number

Generic Requirement Number O Enter if Appropriate

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Description R/O/C User Action and Values Comments

Ind. StdDesc.

Description Of TheMaterial in accordance

with the appropriateindustry standard.

OPart Number to be maintained

Document Number of the drawing thatexists for this object.

O Drawing Number to bemaintained.

On the tab “Purchasing” enter information in the fields as specified in the

below table:

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Base Unitof Measure

Inventory UOM R Defaults in from Basic Data 1screen.

Not to bechanged orused here

Order Unit UOM for ordering O Enter only if different from

base UOM and required byVendor

If defined

here, orderingunit will becommon forall POs andhence

recommendedto be used atPO level and

not in purchasing

view

Purchasing

Group

Group Responsible for purchas

Material

R Enter or select from pull down li

Material

Group

Group code of like materials R Defaults in from Basic Data 1 sc Not to be

changed orused here

Plantsp.matl

status

Plant specific material status.Determines availability of

Material for purchase or production

O Blank indicates available As of now thisfield will not

be used.

BatchManageme

nt

Identifies the material asmanaged by batch O Check if appropriate It will bemaintained

only for thosematerials forwhich shelf

life needs to be maintained.

Purchasin

g Values

Section Heading

PurchasingValue Key

Identifies follow up intervalsand delivery tolerances

O Select appropriate key from pull down list

Other

Data

Section Heading

GRProcessing

time

Number of days required toinspect and place in storage

O Enter number of days ifrelevant

This will besame for

material type.However it

can be

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different forindividual

material aswell.

Source List Mandates entry of supplier before PO issues

O Check box if appropriate It will bemaintained forProprietaryItems

Mfr. Partnumber

Manufacturer part number O Enter number if appropriate This field will be used to

capturemanufacturer's

part no. for

proprietaryitems only

Mfr. Manufacturer identifier O Use pull down menu This field will be used in

case of item is proprietary.

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On tab “Purchase order text” enter appropriate text in the desired languages

and press enter. OPTIONAL

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On tab “MRP1”, enter information in the fields as specified in the below

table:

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General

Data Section Heading

Base Unit ofMeasure

Inventory Unit of measure R Enter the inventory unit ofmeasure for this product

Defaults ifBasic Data 1

view exists

MRP

Procedure Section Heading

MRP Type Identifies the type of MRP/MPS to be performed

R Mainly, no planning (ND) andmanual reorder point planning(VB) will be used

After thegeneration ofsufficient datain the SAP,later on

automaticreorder point

planning (VM)may beconsidered.

Reorder point Reorder point O Enter value

MRPController

Code for the personresponsible for MRP/MPSfor this material

O Press F4 for list. Select desiredcode from the list

Lot Size

Data

Section Heading

Lot Size Identifies the type of LotSizing that will occur. O "Replenish to maximum stock -HB" will be used.

Maximum

stock level

Maximum stock level

allowed

O Enter value

Rounding

value

Rounding value for

purchase order quantity.Value to a multiple ofwhich the system rounds upthe procurement quantity.

O Enter value

Press Enter.

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table:

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Field Name Description R/O/C

User Action and Values Comments

Scheduling

Plnd DeliveryTime

Number of days required toobtain material obtained

externally

O Enter number of days if needed

Press Enter.

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On tab “MRP3”, enter information in the fields as specified in the below table:

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Availability

Check

Identifies whether total

requirements by period areto be used or individualRequirements

R Enter 01 (period) or 02

(individual). NOTE: This is the onlyrequired field on this screen

Preference

depends uponcompany

Tot. Repl.Lead Time

Total lead time for finished product, including production and

procurement along thelongest path

O Enter time in days

Cross project Indicator for cross projectmaterial

O Use pull down menu

Press Enter.

On tab “Forecasting”, enter information in the fields as specified in the

below table:

Not Applicable


General

data

Section header

Forecastmodel

Indicator that defines onwhich forecast model the

system bases its calculation offuture requirements of the

material.

R Use pull down to changedefault value

Press Enter.

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On tab “Plant data/stor. 1” enter information in the fields as specified in the

below table:

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General

Data

Section Heading

Base Unit of

Measure

Inventory UOM R Enter UOM or select from pull

down list

Defaults from

Basic Data

Unit of Issue Unit in which material is

issued

O Enter Unit of Issue or select

from pull down list

Storage bin Storage bin O Enter value is appropriate

Ph. Inv.Indicator for

cyclecounting

Indicates that the givenmaterial is subject to the

cycle counting method ofinventory. The indicator

also defines at which timeintervals a physicalinventory is to be carried

out for the material

O Select from pull down menu

Shelf Life

Data

Section Heading

Min. Rem.

Shelf Life

Number of days material

needs to be kept for thesystem to accept

O Enter number of days.

Total ShelfLife

Number of days materialwill keep in total

O Enter number of days

Period

Indicator forshell life

The period indicator

specifies the unit ofmeasurement for a periodof time


Old Material Number

Plant Specific Old materialnumber

O Enter Old Material Number

Press Enter.

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On tab “Plant data/stor.2”, enter information in the fields as specified in the

below table:

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General plant parameters

Section header

Neg. stocksin plant

Negative stocks allowed in plant

O Check box as appropriate

Log.Handlinggroup

Logistics handling groupfor workload calculation


Serial No.

profile

Serial number profile O Use pull down menu

Dist. Prof Distribution profile ofmaterial in plant


Profit center Profit center R Use pull down menu

Stockdetermin.Group

The stock determinationgroup combined with theStock Determination Ruleat plant level create a key

for the stock determination

strategy.


Press Enter.

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On tab “Quality management”, enter information in the fields as specified in

the below table:

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General data Section header

Base Unit ofmeasure

Base unit of measure R defaults from Basic data View

Procurement

data

Section header

Inspectiontype

The inspection type defineshow an inspection is

performed. Several

inspection types can beassigned to an inspection lotorigin.

O

QM controlkey

Control Key for QualityManagement in Procurement


Press Enter.

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On tab “Accounting 1”, enter information in the fields as specified in the

below table:

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General


Base Unit ofMeasure

Inventory UOM R Enter UOM or select from pulldown list

Defaults fromBasic Data.

ValuationCategory

Indicates whether stocksare valuated together or

separately

O

Current

Valuation

Section Heading

Valuation

Class

Defines which group of

G/L accounts material isassigned

R Select from pull down menu to

change default value

Prom. stk val.Class

Valuation Class for ProjectStock. Default value forthe valuation class forvaluated project stocks ofthe material.

R Use pull down menu

Price Control Defines whether material is

valuated with standard ormoving average price

R „V‟ – Moving Average Price Defaults in

from thematerial type.

Mov. Avg.Price Moving average price ofthe material C Enter price

Press Enter.

On tab “Costing 1” and tab “Costing 2”, Only views will be maintained, no

field will be populated as of now.

Not Applicable

On tab “Plant stock ”, information is displayed regarding the stocks of this

material in this plant: Automatic

Not Applicable

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On tab “Stor. location stock”, information is displayed regarding the stocks

of this material in this storage location: AutomaticNot Applicable

Save to create the material using the “save” button or use the “Ctrl S” key combination.

To extend a material to add an additional department view:


Via Menus (a) Logistics>Material Management>Materialmaster>Material>Create (General) > Immediately






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Material Key identifying material R Enter material number

IndustrySector

Specifies branch of industryto which material is assigned

O Leave blank. System willdefault in the value stored forthis material

MaterialType

Group to which material isassigned.


Copy FromMaterial:

Similar material from which thsystem

obtains selected values

O Leave blank.


Press Enter.

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On pop up screen ‘Select View(s)’, check the appropriate boxes for the

screen(s) to be added.

Press Enter.

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Note that the fields displayed will depend upon the views selected.


Organizati

onal Levels

Section Header

Plant Plant identification key R Enter Plant where material will


StorageLocation



from pull down menu

Profiles Section Header

MRP

Profile

MRP Parameters O Key that you can use to store

MRP parameters that areindependent of the

Forecast prof.

Forecast profile O Key that allows you to storeforecast parametersindependently of a material

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master record.

Press Enter.

Foll ow the procedural steps outl ined above for the screens selected (See table of contents for

this document on page 2).

To extend a material to another plant:


Via Menus (a) Logistics>Material Management>Material

master>Material>Create (General) > Immediately(b) Logistics > Production > Master Data > Prod. resources/tools

> Prod. resources/tools > Material > Create (General)(c) Logistics>Production>Master Data>Material

Master>Material > Create(General)


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IndustrySector



Material

Type


assigned.

O Leave blank. System will

default in the value stored forthis material

Copy FromMaterial:



O Leave blank.


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Press Enter.

On pop up screen ‘Select View(s)’, check at least one box other than the

basic data views.

Press Enter.

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On pop up screen ‘Organizational Levels’, enter the plant number and other

information in the fields as specified in the below table:

Note that the fields displayed depends upon the screens selected.


Organizati

onal Levels

Section Header

Plant Plant identification key R Enter Plant where material will be active or select from pulldown menu

Storage

Location

Storage Location

Identification key

O Enter Storage Location where

material will reside or selectfrom pull down menu


MRP

Profile



Forecast

prof.

Forecast profile O Key that allows you to store

forecast parametersindependently of a materialmaster record.

Press Enter.

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2. MM-MM01-Material-Create-ZCAP

Overview








Material masters are created when a material required is not defined in the material master. Control ofmaster data depends largely on how each company sets up its Organizational levels - centralized ordecentralized. Some material data is valid for all organizational levels while other data is valid only at

certain levels. (i.e.: client, plant, sales org., etc.). All functional areas of the system use the same materialmaster data. The material master data is defined in individual screens (departmental views) that can be

added as needed. Thus a material can be created with only basic data and other departments can addother information later as it becomes available.


For a material to be used in the system it needs to be created for each plant. Multiple views of a materialare possible but at a minimum, the material needs to have a description and a base unit of measureassigned on the basic data view. Additional department views (i.e. Accounting, Sales, Purchasing, MRP )

can be added at a later time by extending the material. As additional plants are added, a material willneed to be extended to the plants before it can be used there.

A Production Resource / Tool can be defined as a material if purchasing and inventory functions areto be carried out for that PRT. The information required to be input is dependent upon which

department views are being created. Thus, material master information is typically entered atdifferent times by numerous system users. Note that to add a view, the “Create Material” transaction

is used rather than the “Change Material” transaction.

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Material N/A as there is an internal number assignment.

Industry Sector Enter T for Telecom Industry

Material Type Press F4 for list of choices. Select “ZCAP” for Material Type – Capital Items

Base Unit of Measure Enter the inventory unit of measure (Example EA, PC, LB, GA)






desired, a user should select the relevant sections of this document and ignore the views that are notdesired. The procedural steps included in this document are as follows:

Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks

If no other view exists, you must enter the base (standard / inventory) Unit of measure and

a material description.


will be copied over and can be changed or overwritten.









Views:



material.






material.



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To extend a material to a different plant requires selecting the new plant on the organizational levelscreen. Note that all views of a material are not extended unless they were selected on the initial

screen. In addition, each plant may have a different system configuration requiring additional inputson each of the departmental screens. Material changes made in one plant do not change that material

in other plants.



Procedure Steps


Via Menus



(c) Logistics>Production>Master Data>Material

Master>Material > Create(General)(d) Logistics> Logistics Execution> Master Data > Material >

Material > Create>Immediately(e) Logistics>Central function >Engineering> Material

>Material>Create (General) > Immediately

(f) Accounting>Project Systems > Basic Data > Master Data>Material>Create

(g) Logistics>Environmental Health & Safety> DangerousGoods Management> Environment> Materialmaster>Material>Create (General) > Immediately

(h) Logistics>Customer Service > Technical Objects> Material>Create (General) > Immediately

(i) Logistics>Plant Maintenance> TechnicalObjects>Material>Create (General) > Immediately

(j) Logistics>Sales & Distribution> Master data >Products >Bill

of Materials> Environment> Material Master >Material >Create (General)

(k) Logistics>Material Management>Materialmaster>Material>Create (General) > Immediately


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Field Name Description R/O/C User Action and Values CommentsMaterial Key identifying material N/A System will assign a newnumber

IndustrySector


R Type T (Telecom Industry) orselect from pull down menu

Material

Type


assigned.

R Type ZCAP or select from the

Pull Down Menu

.

Copy From

Material:






Press Enter.

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Note: The material type controls which views are displayed. Therefore, specif ic materi al types


Press Enter.

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Organizati

onal Levels

Section Header

Plant Plant identification key O Enter Plant where material will be active or select from pulldown menu

StorageLocation


O Enter Storage Location wherematerial will reside or selectfrom pull down menu


MRP

Profile

MRP Parameters C Key that you can use to store

MRP parameters that areindependent of the material

master record.

Forecast

prof.

Forecast profile C Key that allows you to store


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Press enter.



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Base Unitof Measure Units of measure in whichstocks of the material are

managed

R Enter UOM or select from pulldown list

Material

Group

Key allowing grouping of

same or similar materials


Old

Material Number

Legacy system material numbe

previous SAP material master


X PlantMatl Status

Indicates whether the materialmay be used within differentdepartments

C Enter if appropriate As of now thisfield will not

be used.However

depending onrequirement,this can beused afterimplementation

GenericReq.

Number


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Ind. Std

Desc.

Description Of The

Material in accordancewith the appropriateindustry standard.

O

Part Number to be maintained



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below table:

Field Name Description R/O/C User Action and Values CommentsBase Unit

of Measure

Inventory UOM R Defaults in from Basic Data 1

screen.

Not to be

changed orused here

Order Unit UOM for ordering O Enter only if different from base UOM and required by

If definedhere, ordering

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Vendor unit will becommon for

all POs andhence


not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt

Identifies the material asmanaged by batch

O Check if appropriate It will bemaintained



Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessingtime



This will besame formaterial type.However it

can be


material aswell.


O Check box if appropriate It will bemaintained for

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ProprietaryItems

Mfr. Partnumber



part no. for proprietary

items only

Mfr. Manufacturer identifier O Use pull down menu This field will

be used incase of item is

proprietary.

Press Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure


Defaults ifBasic Data 1view exists

MRP

Procedure

Section Heading

MRP Type Identifies the type of MRP

/MPS to be performed

R Mainly, no planning (ND) and

manual reorder point planning(VB) will be used

After the

generation ofsufficient data

in the SAP,later onautomatic

reorder point planning (VM)

may beconsidered.


MRP

Controller

Code for the person

responsible for MRP/MPSfor this material

O Press F4 for list. Select desired

code from the list

Lot Size


Lot Size Identifies the type of LotSizing that will occur.

O "Replenish to maximum stock -HB" will be used.

Maximumstock level

Maximum stock levelallowed

O Enter value

Roundingvalue

Rounding value for purchase order quantity.

Value to a multiple ofwhich the system rounds up

the procurement quantity.

O Enter value

Press Enter.

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table:

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Scheduling

Plnd DeliveryTime

Number of days required toobtain material obtainedexternally


Press Enter.

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table:

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AvailabilityCheck

Identifies whether totalrequirements by period areto be used or individual

Requirements

R Enter 01 (period) or 02(individual).

NOTE: This is the only

required field on this screen

Preferencedepends uponcompany

Tot. Repl.

Lead Time

Total lead time for finished

product, including production and





Press Enter.


below table:

Not Applicable


General

data

Section header

Forecast

model

Indicator that defines on

which forecast model thesystem bases its calculation offuture requirements of the

material.

R Use pull down to change

default value

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Press Enter.


below table:

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General

Data

Section Heading

Base Unit of

Measure


down list

Defaults from

Basic Data


issued


from pull down list



cyclecounting


cycle counting method ofinventory. The indicatoralso defines at which timeintervals a physicalinventory is to be carried



Shelf Life

Data

Section Heading

Min. Rem.Shelf Life

Number of days materialneeds to be kept for the

system to accept


Total ShelfLife



PeriodIndicator for

shell life

The period indicatorspecifies the unit of

measurement for a periodof time


Old Material Number



Press Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile


Dist. Prof Distribution profile of

material in plant



Stockdetermin.

Group

The stock determinationgroup combined with the

Stock Determination Ruleat plant level create a key

for the stock determinationstrategy.


Press Enter.

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the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type

The inspection type defines

how an inspection is performed. Several


O

QM control

key

Control Key for Quality

Management in Procurement


Press Enter.


below table:

Not Applicable



Not Applicable



Not Applicable

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of this material in this storage location: AutomaticNot Applicable









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Industry

Sector





MaterialType


O Leave blank. System willdefault in the value stored for

this materialCopy FromMaterial:

Similar material from which thsystemobtains selected values

O Leave blank.


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Press Enter.



Press Enter.

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Organizational Levels Section Header

Plant Plant identification key R Enter Plant where material will be active or select from pull

down menu

Storage

Location

Storage Location

Identification key




MRPProfile

MRP Parameters O Key that you can use to storeMRP parameters that areindependent of the

Forecast prof.

Forecast profile O Key that allows you to storeforecast parametersindependently of a materialmaster record.

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Press Enter.






(b) Logistics > Production > Master Data > Prod. resources/tools






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IndustrySector



MaterialType



Copy FromMaterial:



O Leave blank.


Press Enter.

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basic data views.

Press Enter .

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Organizati

onal Levels

Section Header


Storage

Location

Storage Location

Identification key




MRP

Profile



Forecast

prof.



Press Enter.

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3. MM-MM01-Material-Create-ZCN

Overview












For a material to be used in the system it needs to be created for each plant. Multiple views of a materialare possible but at a minimum, the material needs to have a description and a base unit of measureassigned on the basic data view. Additional department views (i.e. Accounting, Sales, Purchasing, MRP)can be added at a later time by extending the material. As additional plants are added, a material willneed to be extended to the plants before it can be used there.

A Production Resource / Tool can be defined as a material if purchasing and inventory functions areto be carried out for that PRT.

The information required to be input is dependent upon which department views are being created.

Thus, material master information is typically entered at different times by numerous system users. Note that to add a view, the “Create Material” transaction is used rather than the “Change Material”transaction.

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Material Not required as system will assign a new number


Material Type Press F4 for list of choices. Select “ZCN” for Material Type – Consumable

Base Unit of Measure Enter the inventory unit of measure (Example EA,PC, LB, GA)

Other information Depending upon the views to be created, additional information

will be required

Output - Results Comments New material created Material Created and available for other activities New view added to a material View AddedMaterial extended to a new plant Material extended


Since a material can have from 1 to more than 30 views depending upon the material type and viewsdesired, a user should select the relevant sections of this document and ignore the views that are notdesired. The procedural steps included in this document are as follows:

Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing Plant stock




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Tips and Tricks





Material type will be automatically copied from an existing view, so long as at least one

view exists.







Views:



material.





Enter those organizational levels to be defaulted when generating a newmaterial.



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To extend a material to a different plant requires selecting the new plant on the organizational level

screen. Note that all views of a material are not extended unless they were selected on the initialscreen. In addition, each plant may have a different system configuration requiring additional inputs

on each of the departmental screens. Material changes made in one plant do not change that materialin other plants.

To determine which views of a material need to be added or to see which plants a material has been

extended to, use transaction MM50 (Logistics>Material Management>MaterialMaster>Other>Extend Material View(s)).

Procedure Steps


Via Menus















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Material Key identifying material N/A Leave Blank System will

provide number

Industry

Sector



R Type T(Telecom Industry) or


MaterialType


R Type ZCN or select from thePull Down Menu

.

Copy FromMaterial:

Similar material from which thsystem obtains selected values.

O Leave blank, unless newmaterial is based on anexisting material


Press Enter.

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Press Enter.

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Organizati

onal Levels

Section Header



StorageLocation




MRPProfile



Forecast prof.

Forecast profile C Key that allows you to storeforecast parameters

independently of a materialmaster record.

Press Enter.

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Base Unitof Measure

Units of measure in whichstocks of the material are

managed


Material

Group




Old

Material Number




X Plant

Matl Status

Indicates whether the material

may be used within differentdepartments

C Enter if appropriate As of now this

field will not be used.Howeverdepending on

requirement,this can be

used afterimplementation

GenericReq.

Number


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Ind. StdDesc.






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below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Press Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure



MRP



R Mainly, no planning (ND) andmanual reorder point planning

(VB) will be used

After thegeneration of

sufficient datain the SAP,

later onautomaticreorder point

planning (VM)may be

considered.


MRPController

Code for the personresponsible for MRP/MPS

for this material


Lot Size

Data

Section Heading



Maximum

stock level

Maximum stock level

allowed

O Enter value

Roundingvalue

Rounding value for purchase order quantity.Value to a multiple of

which the system rounds upthe procurement quantity.

O Enter value

Press Enter.

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table:

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Scheduling

Plnd DeliveryTime



Press Enter.

On tab “MRP3”, enter information in the fields as specified in the below table:

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Field Name Description R/O/C User Action and Values CommentsAvailabilityCheck

Identifies whether totalrequirements by period are

to be used or individualRequirements


NOTE: This is the onlyrequired field on this screen

Preferencedepends upon

company

Tot. Repl. Total lead time for finished O Enter time in days

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Lead Time product, including production and




Enter.


below table:


General

data

Section header

Forecastmodel


system bases its calculation offuture requirements of thematerial.


Press Enter.

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below table:

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General


Base Unit ofMeasure


Defaults fromBasic Data

Unit of Issue Unit in which material isissued

O Enter Unit of Issue or selectfrom pull down list


Ph. Inv.Indicator forcycle

counting

Indicates that the givenmaterial is subject to thecycle counting method of

inventory. The indicatoralso defines at which timeintervals a physicalinventory is to be carriedout for the material


Shelf Life

Data

Section Heading

Min. Rem.

Shelf Life


needs to be kept for the

system to accept


Total ShelfLife



PeriodIndicator forshell life

The period indicatorspecifies the unit ofmeasurement for a period

of time


Old Material Number

Plant specific Old Material Number

O Enter Old Material Numbers

Press Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile



material in plant



Stockdetermine.

Group





Press Enter.

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On tab “Quality management”, enter information in the fields as specified in the below table :

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Press Enter.

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below table:


General


Base Unit ofMeasure



ValuationCategory

Indicates whether stocksare valuated together orseparately

O

Current

Valuation

Section Heading

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ValuationClass

Defines which group ofG/L accounts material is

assigned

R Select from pull down menu tochange default value

Prom. stk val.

Class

Valuation Class for Project

Stock. Default value forthe valuation class forvaluated project stocks ofthe material.


Price Control Defines whether material isvaluated with standard or

moving average price

R „V‟ – Moving Average Price Defaults infrom the

material type.

Mov. Avg.

Price

Moving average price of

the material

C Enter price

Press Enter.



Not Applicable



Not Applicable

Press Enter.


of this material in this storage location: Automatic

Not Applicable


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IndustrySector



this material

Material

Type


assigned.



Copy FromMaterial:



O Leave blank.


Press Enter.

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Press Enter.

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Field Name Description R/O/C User Action and Values CommentsOrganizati

onal Levels

Section Header



StorageLocation




MRPProfile

MRP Parameters O Key that you can use to storeMRP parameters that are

independent of theForecast

prof.


forecast parametersindependently of a material

master record.

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Press Enter.










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Industry

Sector





MaterialType



this materialCopy FromMaterial:



O Leave blank.


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Press Enter.


basic data views.

Press Enter.

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Organizational Levels Section Header


down menu

StorageLocation




MRPProfile


Forecast prof.


Press Enter.

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4. MM-MM01-Material-Create-ZCV

Overview
















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Material Type Press F4 for list of choices. Select “ZCV” for Material Type – Civil






Since a material can have from 1 to more than 30 views depending upon the material type and viewsdesired, a user should select the relevant sections of this document and ignore the views that are not


Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing Plant stock




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Tips and Tricks













Views:



material.






material.



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in other plants.



Procedure Steps


Via Menus















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Material Key identifying material N/A Leave Blank System will provide number

IndustrySector


R Type T(Telecom Industry) orselect from pull down menu

MaterialType


R Type ZCV or select from thePull Down Menu

.

Copy FromMaterial:


O Leave blank, unless newmaterial is based on an

existing material


Press Enter.

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Note: The material type controls which views are displayed. Therefore, specif ic materi al typeswil l not contain certain views.

Press Enter.

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Organizational Levels

Section Header

Plant Plant identification key O Enter Plant where material will be active or select from pulldown menu

StorageLocation




MRPProfile

MRP Parameters C Key that you can use to storeMRP parameters that areindependent of the material

master record.Forecast

prof.



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Press enter.



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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status

Indicates whether the materialmay be used within different

departments


be used.However

depending onrequirement,this can be

used afterimplementatio

n

Generic

Req. Number


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Ind. StdDesc.






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below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Press Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure



MRP

Procedure

Section Heading





After the




may beconsidered.


MRP

Controller

Code for the person



code from the list

Lot Size




Maximumstock level


O Enter value

Roundingvalue




O Enter value

Press Enter.

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table:

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Scheduling

Plnd DeliveryTime



Press Enter.


table:

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AvailabilityCheck

Identifies whether totalrequirements by period are

to be used or individualRequirements



Preferencedepends upon

company

Tot. Repl.Lead Time

Total lead time for finished product, including production and procurement along the

longest path


Cross project Indicator for cross project

material


Press Enter.


below table:

Not Applicable


General

data

Section header

Forecast

model


which forecast model thesystem bases its calculation offuture requirements of thematerial.


default value

Press Enter.

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below table:

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General

Data

Section Heading

Base Unit of

Measure


down list

Defaults from

Basic Data


issued


from pull down list



cyclecounting


cycle counting method ofinventory. The indicatoralso defines at which timeintervals a physicalinventory is to be carried



Shelf Life

Data

Section Heading

Min. Rem.Shelf Life

Number of days materialneeds to be kept for the

system to accept


Total ShelfLife



PeriodIndicator for

shell life




Old Material Number



Press Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handlinggroup



Serial No. profile





Stockdetermin.Group

The stock determinationgroup combined with theStock Determination Rule

at plant level create a keyfor the stock determinationstrategy.


Press Enter.

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the below table:

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Base Unit of

measure


Procurement

data

Section header

Inspection

type


how an inspection is performed. Severalinspection types can beassigned to an inspection lot

origin.

O

QM control

key




Press Enter.

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below table:


General


Base Unit ofMeasure



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ValuationCategory


separately

O

Current

Valuation

Section Heading

ValuationClass

Defines which group ofG/L accounts material isassigned


Prom. stk val.Class

Valuation Class for ProjectStock. Default value forthe valuation class forvaluated project stocks of

the material.


Price Control Defines whether material is

valuated with standard ormoving average price

R „V‟ – Moving Average Price Defaults in

from thematerial type.

Mov. Avg.Price

Moving average price ofthe material

C Enter price

Press Enter.



Not Applicable



Not Applicable

Press Enter.

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Not Applicable










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Industry

Sector





MaterialType



this material

Copy From

Material:


system


O Leave blank.


Press Enter.

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Press Enter.

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onal Levels

Section Header


StorageLocation



from pull down menu


MRPProfile



prof.Forecast profile O Key that allows you to store


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Press Enter.










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Industry

Sector





MaterialType



this material

Copy From

Material:


system


O Leave blank.


Press Enter.

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basic data views.

Press Enter.




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Organizati

onal Levels

Section Header



StorageLocation



from pull down menuProfiles Section Header

MRPProfile


independent of the

Forecast

prof.



master record.

Press Enter.



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5. MM-MM01-Material-Create-ZEL

Overview
















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Material Type Press F4 for list of choices. Select “ZEL” for Material Type – Electrical







Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks





Material type will be automatically copied from an existing view, so long as at least one

view exists.







Views:



material.





Enter those organizational levels to be defaulted when generating a newmaterial.



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in other plants.



Procedure Steps


Via Menus















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Field Name Description R/O/C User Action and Values CommentsMaterial Key identifying material N/A Leave Blank System will

provide number

Industry

Sector





Material

Type


assigned.

R Type ZEL or select from the

Pull Down Menu

.

Copy From

Material:






Press Enter.

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Press Enter.

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Organizati

onal Levels

Section Header

Plant Plant identification key O Enter Plant where material will be active or select from pull

down menu

StorageLocation




MRP

Profile

MRP Parameters C Key that you can use to store

MRP parameters that areindependent of the materialmaster record.

Forecast prof.

Forecast profile C Key that allows you to storeforecast parametersindependently of a material

master record.

Press Enter.

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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status


departments


be used.However



n

Generic

Req. Number


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Ind. StdDesc.







below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Press Enter.

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table:

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General

Data

Section Heading

Base Unit of

Measure

Inventory Unit of measure R Enter the inventory unit of

measure for this product

Defaults if

Basic Data 1view exists

MRP

Procedure

Section Heading





After the

generation ofsufficient datain the SAP,

later onautomatic

reorder point planning (VM)may be

considered.


MRP

Controller

Code for the person



code from the list

Lot Size

Data

Section Heading



Maximumstock level


O Enter value

Roundingvalue


Value to a multiple ofwhich the system rounds upthe procurement quantity.

O Enter value

Press Enter.

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table:

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Scheduling

Plnd DeliveryTime



Press Enter.

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table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time

Total lead time for finished product, including production and procurement along thelongest path




Press Enter.


below table:

Not Applicable


General

data

Section header

Forecastmodel



material.


Press Enter.

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below table:

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General


Base Unit ofMeasure







cyclecounting



also defines at which timeintervals a physicalinventory is to be carriedout for the material


Shelf Life

Data

Section Heading

Min. Rem.Shelf Life

Number of days materialneeds to be kept for thesystem to accept


Total Shelf

Life


will keep in total


PeriodIndicator for

shell life




Old Material Number



Press Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile



material in plant



Stockdetermination

Group





Press Enter.

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the below table:

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Base Unit of

measure


Procurement

data

Section header

Inspection

type


how an inspection is performed. Severalinspection types can beassigned to an inspection lot

origin.

O

QM control

key




Press Enter.

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below table:

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General

Data

Section Heading

Base Unit ofMeasure



ValuationCategory


O

Current

Valuation

Section Heading

Valuation

Class





Prom. stk val.Class

Valuation Class for ProjectStock. Default value for

the valuation class forvaluated project stocks ofthe material.


Price Control Defines whether material isvaluated with standard ormoving average price

R „V‟ – Moving Average Price Defaults infrom thematerial type.

Mov. Avg.Price


C Enter price

Press Enter.



Not Applicable



Not Applicable

Press Enter.

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Not Applicable









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IndustrySector



MaterialType



this material

Copy FromMaterial:


O Leave blank.


Press Enter.

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Press Enter.

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onal Levels

Section Header


StorageLocation



from pull down menu


MRPProfile





Press Enter.

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Industry

Sector





MaterialType



Copy FromMaterial:


O Leave blank.


Press Enter.

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basic data views.

Enter.




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Organizati

onal Levels

Section Header



StorageLocation



from pull down menu


MRPProfile MRP Parameters O Key that you can use to storeMRP parameters that are

independent of the

Forecast

prof.



master record.

Press Enter.

Foll ow the procedural steps outl ined above for the screens selected (See table of contents forthi s document on page 2).

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6. MM-MM01-Material-Create-ZFGN

Overview
















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Material Type Press F4 for list of choices. Select “ZFGN” for Material Type – Finished Goods







Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks













Views:



material.






material.



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in other plants.



Procedure Steps


Via Menus















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Field Name Description R/O/C User Action and Values CommentsMaterial Key identifying material N/A Leave Blank System will

provide number

IndustrySector



MaterialType


R Type Finished Goods or selectfrom the Pull Down Menu

.

Copy FromMaterial:




Press Enter.

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Press Enter.

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Organizati

onal Levels

Section Header


down menuStorageLocation




MRPProfile


master record.

Forecast

prof.



master record.

Press Enter.

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Base Unit

of Measure




down list

MaterialGroup



OldMaterial

Number

Legacy system material numbe previous SAP material master


X PlantMatl Status



be used.

Howeverdepending onrequirement,this can beused after

implementation

Generic

Req. Number


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Ind. Std

Desc.

Description Of The


O





below table:

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Base Unit

of Measure


screen.

Not to be

changed orused here

Order Unit UOM for ordering O Enter only if different from base UOM and required byVendor

If definedhere, orderingunit will be

common for

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all POs andhence

recommendedto be used at

PO level andnot in

purchasing

view

PurchasingGroup

Group Responsible for purchasMaterial


MaterialGroup

Group code of like materials R Defaults in from Basic Data 1 sc Not to bechanged orused here

Plantsp.matl

status




be used.

BatchManageme

nt


O Check if appropriate It will bemaintained

only for thosematerials for

which shelflife needs to

be maintained.

Purchasin

g Values

Section Heading

Purchasing

Value Key

Identifies follow up intervals

and delivery tolerances

O Select appropriate key from

pull down list

Other

Data

Section Heading

GR

Processingtime

Number of days required to

inspect and place in storage

O Enter number of days if

relevant

This will be

same formaterial type.However itcan bedifferent for

individual

material aswell.

Source List Mandates entry of supplier

before PO issues

O Check box if appropriate It will be

maintained forProprietaryItems

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Mfr. Partnumber



part no. for proprietaryitems only

Mfr. Manufacturer identifier O Use pull down menu This field will

be used incase of item is

proprietary.

Press Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure



MRP

Procedure

Section Heading



After thegeneration ofsufficient data

in the SAP,later on


planning (VM)

may beconsidered.


MRP

Controller

Code for the person



code from the list

Lot SizeData Section Heading



Maximumstock level


O Enter value

Roundingvalue

Rounding value for purchase order quantity.Value to a multiple ofwhich the system rounds up


O Enter value

Press Enter.

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table:

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Scheduling

Plnd Delivery

Time


obtain material obtainedexternally


Enter

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table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time





Enter.


below table:

Not Applicable


Generaldata

Section header

Forecastmodel




Enter.

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below table:

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General

Data

Section Heading

Base Unit of

Measure


down list

Defaults from

Basic Data


issued


from pull down list



cyclecounting






Shelf Life

Data

Section Heading

Min. Rem.

Shelf Life




Total ShelfLife



Period





Old Material Number



Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile



material in plant



Stockdetermination

Group





Enter.

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the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Enter.

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below table:

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General


Base Unit ofMeasure



ValuationCategory


separately

R Press F4 to call the menu list

Current

Valuation

Section Heading

Valuation

Class





Prom. stk val.Class Valuation Class for ProjectStock. Default value forthe valuation class forvaluated project stocks ofthe material.





material type.

Mov. Avg.Price


C Enter price

Enter.



Not Applicable

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Not Applicable

Enter.



Not Applicable









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IndustrySector



MaterialType



Copy FromMaterial:



O Leave blank.


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Press Enter.



Enter.

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onal Levels

Section Header


StorageLocation



from pull down menu


MRPProfile





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Enter.









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IndustrySector



this material

Material

Type


assigned.



Copy FromMaterial:


O Leave blank.


Press Enter.

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basic data views.

Enter.




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Organizati

onal Levels

Section Header



StorageLocation




MRPProfile


independent of the

Forecast

prof.



master record.

Enter.


th is document on above pages).

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7. MM-MM01-Material-Create-ZFGS

Overview
















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Material Type Press F4 for list of choices. Select “ZFGS” for Material Type – Serialized Finished Goods





A material can have from 1 to more than 30 views depending upon the material type and viewsdesired, a user should select the relevant sections of this document and ignore the views that are not


Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks

If no other view exists, you must enter the base (standard / inventory) Unit of measure and a

material description.

Using a reference material (similar characteristics etc.) saves a lot of effort as all the views will be

copied over and can be changed or overwritten.

Note: When creating the MRP Views (or any view for that matter), the Industry Sector and Material

type will be automatically copied from an existing view, so long as at least one view exists.

The material data can be entered with or without an MRP profile. An MRP profile contains typical

MRP data for a particular procedure. The values can be fixed (cannot be changed) of default values

(can be overridden). The MRP profile simplifies data entry in the master record. For example if an

MRP controller looks after similar material at several plants, a profile will be defined in the system

and assigned to new materials as they are created.


Views:



material.




Menus: Defaults >> organizational levels Enter those organizational levels to be defaulted when generating a new

material.



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in other plants.



Procedure Steps


Via Menus















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Material Key identifying material N/A Leave Blank System will

provide number

Industry

Sector





MaterialType


R Type Serialized FinishedGoods or select from the PullDown Menu

.

Copy FromMaterial:



existing material


Press Enter.

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Press Enter.

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Organizati

onal Levels

Section Header



StorageLocation



from pull down menu


MRPProfile



Forecast prof.



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Enter.



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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status


departments


be used.However



n

Generic

Req. Number


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Ind. StdDesc.

Description Of TheMaterial in accordancewith the appropriateindustry standard.





below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Enter.

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table:

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General


Base Unit ofMeasure



view exists

MRP








MRPController



Lot Size

Data

Section Heading


Maximum

stock level

Maximum stock level

allowed

O Enter value

Rounding

value

Rounding value for


O Enter value

Enter.

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table:

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Scheduling

Plnd DeliveryTime



Enter

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table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time





Enter.


below table:

Not Applicable


General

data

Section header

Forecastmodel




Enter.

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below table:

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General

Data

Section Heading

Base Unit ofMeasure







counting


inventory. The indicatoralso defines at which time

intervals a physicalinventory is to be carriedout for the material


Shelf Life


Min. Rem.Shelf Life



Total ShelfLife





of time


Old Material Number



Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile



material in plant



Stockdetermination

Group





Enter.

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the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Enter.

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below table:

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General


Base Unit ofMeasure



ValuationCategory


separately


Current

Valuation

Section Heading

Valuation

Class










material type.

Mov. Avg.Price


C Enter price

Enter.



Not Applicable

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Not Applicable

Enter.



Not Applicable











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IndustrySector



this materialMaterialType



this material

Copy FromMaterial:


O Leave blank.


Press Enter.

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Enter.




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Organizati

onal Levels

Section Header


down menu

StorageLocation




MRPProfile


Forecast

prof.



Enter.



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> Prod. resources/tools > Material > Create (General)





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IndustrySector



MaterialType



this material

Copy From

Material:


systemobtains selected values

O Leave blank.


Press Enter.


basic data views.

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Enter.



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Note that the fields displayed depends upon the screensselected.


Organizati

onal Levels

Section Header



StorageLocation



from pull down menu


MRPProfile


independent of the

Forecast prof.


Enter.


th is document on above pages)

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8. MM-MM01-Material-Create-ZIT

Overview
















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Material Type Press F4 for list of choices. Select “ZIT” for Material Type – ITMaterials







desired, a user should select the relevant sections of this document and ignore the views that are notdesired. The procedural steps included in this document are as follows:\

Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock


Extending a material to add a departmental view Extending a material to another plant

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Tips and Tricks













Views:



material.





material.



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Procedure Steps


Via Menus















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IndustrySector



MaterialType


R Type IT Material or select fromthe Pull Down Menu

.

Copy FromMaterial:



existing material


Press Enter.

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Press Enter.

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Organizati

onal Levels

Section Header



StorageLocation




MRPProfile



Forecast prof.



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Enter.



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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status


departments


be used.Howeverdepending onrequirement,this can be

used afterimplementation

Generic

Req. Number


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Ind. StdDesc.

Description Of TheMaterial in accordancewith the appropriateindustry standard.




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below table:

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Base Unit

of Measure


screen.

Not to be

changed orused here

Order Unit UOM for ordering O Enter only if different from base UOM and required byVendor

If definedhere, orderingunit will becommon for

all POs andhencerecommended

to be used atPO level and

not in purchasingview

PurchasingGroup



Material

Group


changed orused here

Plantsp.matlstatus

Plant specific material status.Determines availability ofMaterial for purchase or

production


be used.

BatchManagement


O Check if appropriate It will bemaintainedonly for those

materials forwhich shelf


Purchasin

g Values

Section Heading

Purchasing

Value Key

Identifies follow up intervals

and delivery tolerances

O Select appropriate key from

pull down listOther

Data

Section Heading

GRProcessing

time




material type.

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However itcan be


material aswell.


O Check box if appropriate It will bemaintained for

ProprietaryItems

Mfr. Partnumber

Manufacturer part number O Enter number if appropriate This field will be used tocapture

manufacturer's part no. for


Mfr. Manufacturer identifier O Use pull down menu This field will be used incase of item is

proprietary.

Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure



MRP




(VB) will be used




planning (VM)may be

considered.


MRPController


for this material


Lot Size

Data

Section Heading



Maximum

stock level

Maximum stock level

allowed

O Enter value

Roundingvalue



O Enter value

Enter.

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table:

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Scheduling

Plnd DeliveryTime



Enter


table:

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AvailabilityCheck

Identifies whether totalrequirements by period areto be used or individualRequirements




Tot. Repl.Lead Time

Total lead time for finished product, including

production and





Enter.

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below table:

Not Applicable


General

data

Section header

Forecastmodel

Indicator that defines onwhich forecast model thesystem bases its calculation of

future requirements of thematerial.


Enter.

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below table:

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General

Data

Section Heading

Base Unit of

Measure


down list

Defaults from

Basic Data


issued


from pull down list



cyclecounting






Shelf Life

Data

Section Heading

Min. Rem.

Shelf Life




Total ShelfLife



Period





Old Material Number



Enter.

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below table:



Section header

Neg. stocksin plant Negative stocks allowed in plant O Check box as appropriate

Log.Handling

group



Serial No. Serial number profile O Use pull down menu

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profile




Stock

determinationGroup

The stock determination

group combined with theStock Determination Rule



Enter.

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n tab “Quality management”, enter information in the fields as specified in

the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Enter.

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below table:

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General


Base Unit ofMeasure



ValuationCategory


separately

O Press F4 to call the menu list

Current

Valuation

Section Heading

Valuation

Class










material type.

Mov. Avg.Price


C Enter price

Enter.



Not Applicable



Not ApplicableEnter.

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Not Applicable







Master>Material > Create(General)Via Transaction Code MM01



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IndustrySector






Copy FromMaterial:


O Leave blank.


Press Enter.

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Enter.




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Organizati

onal Levels

Section Header


down menu

StorageLocation




MRP

Profile



Forecast prof.

Forecast profile O Key that allows you to storeforecast parameters


Enter.



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IndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.


basic data views.

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Enter.



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Organizati

onal Levels

Section Header


be active or select from pull

down menu

StorageLocation




MRPProfile


independent of the

Forecast

prof.



Enter.


th is document on above pagee).

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9. MM-MM01-Material-Create-ZMKT

Overview












For a material to be used in the system it needs to be created for each plant. Multiple views of a materialare possible but at a minimum, the material needs to have a description and a base unit of measureassigned on the basic data view. Additional department views (i.e. Accounting, Sales, Purchasing, MRP)




Thus, material master information is typically entered at different times by numerous system users. Note that to add a view, the “Create Material” transaction is used rather than the “Change Material”

transaction.

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Material Type Press F4 for list of choices. Select “ZMKT” for Material Type – Marketing Materials








Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks













Views:


Select those views to be checked on by default when generating a newmaterial.






material.




screen. Note that all views of a material are not extended unless they were selected on the initial

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in other plants.

To determine which views of a material need to be added or to see which plants a material has beenextended to, use transaction MM50 (Logistics>Material Management>MaterialMaster>Other>Extend Material View(s)).

Procedure Steps


Via Menus

(a) Logistics>Material Management>Material

master>Material>Create (General) > Immediate(b) Logistics > Production > Master Data > Prod. resources/tools




(e) Logistics>Central function >Engineering> Material>Material>Create (General) > Immediately

(f) Accounting>Project Systems > Basic Data > Master Data


Goods Management> Environment> Materialmaster>Material>Create (General) > Immediately

(h) Logistics>Customer Service > Technical Objects> Material




(k) Logistics>Material Management>Material



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IndustrySector



MaterialType


R Type Marketing Material orselect from the Pull DownMenu

.

Copy FromMaterial:




Press Enter.

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Press Enter.

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Organizati

onal Levels

Section Header



StorageLocation



from pull down menu


MRPProfile



Forecast prof.



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Enter.



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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status


departments


be used.However



n

Generic

Req. Number


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Ind. StdDesc.

Description Of TheMaterial in accordancewith the appropriate

industry standard.





below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Enter.

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table:

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General


Base Unit ofMeasure



view exists

MRP








MRPController



Lot Size

Data

Section Heading


Maximum

stock level

Maximum stock level

allowed

O Enter value

Rounding

value

Rounding value for


O Enter value

Enter.


table:

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Scheduling

Plnd Delivery

Time




Enter


table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time





Enter.


below table:

Not Applicable


Generaldata

Section header

Forecastmodel




Enter.

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below table:

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General

Data

Section Heading

Base Unit ofMeasure







counting





Shelf Life


Min. Rem.Shelf Life



Total ShelfLife





of time


Old Material Number



Enter.

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below table:


General plant

parameters

Section header

Neg. stocks

in plant

Negative stocks allowed in

plant


Log.

Handlinggroup

Logistics handling group

for workload calculation


Serial No. profile


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Stockdetermination

Group


Stock Determination Ruleat plant level create a keyfor the stock determinationstrategy.


Enter.

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the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Enter.

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below table:

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General


Base Unit ofMeasure



ValuationCategory


separately


Current

Valuation

Section Heading

Valuation

Class










material type.

Mov. Avg.Price


C Enter price

Enter.



Not Applicable



Not Applicable

Enter.

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Not Applicable








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IndustrySector



Material

Type


assigned.



Copy FromMaterial:



O Leave blank.


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Press Enter.



Enter.

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onal Levels

Section Header


StorageLocation



from pull down menu


MRPProfile





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Enter.





Via Menus (a) Logistics>Material Management>Materialmaster>Material>Create (General) > Immediately(b) Logistics > Production > Master Data > Prod. resources/tools




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IndustrySector



this material

Material

Type


assigned.



Copy FromMaterial:


O Leave blank.


Press Enter.

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basic data views.

Enter.




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Organizati

onal Levels

Section Header



StorageLocation




MRPProfile


independent of the

Forecast

prof.



master record.

Enter.



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10. MM-MM01-Material-Create-ZNVL

Overview

















transaction.

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Material Type Press F4 for list of choices. Select “ZNVL” for Material Type – Non Valuated








Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks













Views:








material.



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in other plants.



Procedure Steps


Via Menus

(a) Logistics>Material Management>Material








Goods Management> Environment> Materialmaster>Material>Create (General) > Immediately

(h) Logistics>Customer Service > Technical Objects> Material


Objects>Material>Create (General) > Immediately

(j) Logistics>Sales & Distribution> Master data >Products >Billof Materials> Environment> Material Master >Material >




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IndustrySector



Material

Type


assigned.

R Type Non Valuated Material or

select from the Pull DownMenu

.

Copy FromMaterial:




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Press Enter.





Press Enter.

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Organizati

onal Levels

Section Header



StorageLocation



from pull down menu


MRPProfile



Forecast prof.



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Enter.



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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status


departments


be used.However



n

Generic

Req. Number


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Ind. StdDesc.


industry standard.





below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure



MRP

Procedure

Section Heading





After the




may beconsidered.


MRP

Controller

Code for the person



code from the list

Lot Size




Maximumstock level


O Enter value

Roundingvalue




O Enter value

Enter.

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table:

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Scheduling

Plnd DeliveryTime



Enter

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table:

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AvailabilityCheck

Identifies whether totalrequirements by period areto be used or individualRequirements




Tot. Repl.Lead Time

Total lead time for finished product, including

production and procurement along thelongest path




Enter.


below table:

Not Applicable


General

data

Section header

Forecastmodel

Indicator that defines onwhich forecast model thesystem bases its calculation offuture requirements of the

material.


Enter.

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below table:

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General

Data

Section Heading

Base Unit of

Measure


down list

Defaults from

Basic Data


issued


from pull down list



cyclecounting






Shelf Life

Data

Section Heading

Min. Rem.

Shelf Life




Total ShelfLife



Period





Old Material Number



Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile



material in plant



Stockdetermination

Group





Enter.

On tab “Quality management”, enter information in the fields as specified in the below table:

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Base Unit of

measure


Procurement

data

Section header

Inspectiontype


performed. Several

O

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inspection types can beassigned to an inspection lot

origin.

QM control

key




Enter.


below table:

Not Applicable



Not Applicable



Not Applicable

Enter.

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Not Applicable










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IndustrySector



MaterialType



Copy FromMaterial:



O Leave blank.


Press Enter.

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Enter.



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Organizati

onal Levels

Section Header



StorageLocation Storage LocationIdentification key O Enter Storage Location wherematerial will reside or selectfrom pull down menu


MRPProfile


independent of the

Forecast prof.


master record.

Enter.



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IndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.


basic data views.

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Enter.




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Organizati

onal Levels

Section Header


down menu

Storage

Location

Storage Location

Identification key


material will reside or select


MRP

Profile



Forecast prof.


Enter.



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11. MM-MM01-Material-Create-ZRM

Overview

















transaction.

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MaterialRequired as using external numbers.


Material Type Press F4 to call the list of choices. Select “ZRM” for MaterialType – Raw Material








Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks













Views:








material.




screen. Note that all views of a material are not extended unless they were selected on the initial

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in other plants.

To determine which views of a material need to be added or to see which plants a material has beenextended to, use transaction MM50 (Logistics>Material Management>MaterialMaster>Other>Extend Material View(s)).

Procedure Steps


Via Menus











(j) Logistics>Sales & Distribution> Master data >Products >Billof Materials> Environment> Material Master >Material >Create (General)



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Material Key identifying material N/A Leave Blank, as this is internalno assignment. System will

assign a new no for thematerial

IndustrySector



MaterialType


R Type ZADM or select from thePull Down Menu

.

Copy FromMaterial:



existing material


Press Enter.

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Press Enter.



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Organizati

onal Levels

Section Header


down menu

Storage

Location

Storage Location

Identification key




MRPProfile


master record.

Forecast

prof.



master record.

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Enter.



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Base Unit

of Measure




down list

MaterialGroup



OldMaterial

Number



X PlantMatl Status



be used.

Howeverdepending on

requirement,this can beused after

implementation

GenericReq.

Number


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Ind. StdDesc.


industry standard.





below table:

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Base Unitof Measure


Not to bechanged or

used here



If defined

here, orderingunit will be

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common forall POs and

hencerecommended

to be used atPO level andnot in

purchasingview

PurchasingGroup



MaterialGroup

Group code of like materials R Defaults in from Basic Data 1 sc Not to bechanged or

used here

Plant

sp.matlstatus

Plant specific material status.

Determines availability ofMaterial for purchase or

production

O Blank indicates available As of now this

field will not be used.

Batch

Management

Identifies the material as

managed by batch

O Check if appropriate It will be

maintainedonly for those

materials forwhich shelflife needs to

be maintained.

Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessingtime



This will besame formaterial type.However itcan be

different for

individualmaterial as

well.


O Check box if appropriate It will bemaintained forProprietary

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Items

Mfr. Partnumber

Manufacturer part number O Enter number if appropriate This field will be used tocapture

manufacturer's part no. for proprietaryitems only



Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure



MRP




(VB) will be used




planning (VM)may be

considered.


MRPController


for this material


Lot Size

Data

Section Heading



Maximum

stock level

Maximum stock level

allowed

O Enter value

Roundingvalue



O Enter value

Enter.

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table:

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Scheduling

Plnd DeliveryTime



Enter


table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time





Enter.


below table:

Not Applicable

Field Name Description R/O/C User Action and Values CommentsGeneral

data

Section header

Forecast

model




default value

Enter.

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below table:

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General

Data

Section Heading

Base Unit ofMeasure







counting





Shelf Life


Min. Rem.Shelf Life



Total ShelfLife





of time


Old Material Number



Enter.

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below table:

Field Name Description R/O/C User Action and Values CommentsGeneral plant parameters

Section header

Neg. stocksin plant



Log. Logistics handling group O Use pull down menu

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Handlinggroup


Serial No. profile



material in plant



Stockdetermin.

Group




Enter.

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Tab “Quality management”, enter information in the fields as specified in

the below table:



Base Unit ofmeasure


Procurement Section header

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data

Inspectiontype


performed. Several


O

QM controlkey



Enter.

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below table:

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General


Base Unit ofMeasure



ValuationCategory


separately

O

Current

Valuation

Section Heading

Valuation

Class










material type.

Mov. Avg.Price


C Enter price

Enter.



Not Applicable

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material in this plant: AutomaticNot Applicable



Not Applicable









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Material Key identifying material R Enter material numberIndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.

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Enter.



7/24/2019 1 MM-Master


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Organizati

onal Levels

Section Header



down menu

StorageLocation




MRPProfile


Forecast

prof.



Enter.



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IndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.


basic data views.

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Enter.




7/24/2019 1 MM-Master


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Organizati

onal Levels

Section Header


StorageLocation



Profiles Section HeaderMRP

Profile



Forecast prof.



Enter.



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12. MM-MM01-Material-Create-ZSAC

Overview












For a material to be used in the system it needs to be created for each plant. Multiple views of a materialare possible but at a minimum, the material needs to have a description and a base unit of measureassigned on the basic data view. Additional department views (i.e. Accounting, Sales, Purchasing, andMRP) can be added at a later time by extending the material. As additional plants are added, a materialwill need to be extended to the plants before it can be used there.




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Material Type Press F4 for list of choices. Select “ZSAC” for Material Type – Sub Assembly Materials








Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks













Views:



material.





material.



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Procedure Steps


Via Menus
















7/24/2019 1 MM-Master


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Page | 414





IndustrySector



MaterialType


R Type Sub Assembly or selectfrom the Pull Down Menu

.

Copy From

Material:






Press Enter.

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Press Enter.

7/24/2019 1 MM-Master


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Organizati

onal Levels

Section Header



StorageLocation



from pull down menu


MRPProfile



Forecast prof.



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Enter.



7/24/2019 1 MM-Master


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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status


departments


be used.However



n

Generic

Req. Number


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Ind. StdDesc.


industry standard.





below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Enter.

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table:

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General

Data

Section Heading

Base Unit ofMeasure



MRP

Procedure

Section Heading





After the




may beconsidered.


MRP

Controller

Code for the person



code from the list

Lot Size




Maximumstock level


O Enter value

Roundingvalue




O Enter value

Enter.

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table:

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Scheduling

Plnd DeliveryTime



Enter


table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time





Enter.


below table:

Not Applicable


General

data

Section header

Forecastmodel




Enter.

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below table:

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General

Data

Section Heading

Base Unit ofMeasure







counting





Shelf Life


Min. Rem.Shelf Life



Total ShelfLife





of time


Old Material Number



Enter.

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below table:



Section header

Neg. stocks

in plant

Negative stocks allowed in

plant


Log.Handling

group



Serial No. profile


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Stockdetermination

Group




Enter.

On tab “Quality management”, enter information in the fields as specified inthe below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type


how an inspection is performed. Severalinspection types can be

assigned to an inspection lot

O

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origin.

QM controlkey



Enter.

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below table:

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General


Base Unit ofMeasure



ValuationCategory


separately


Current

Valuation

Section Heading

Valuation

Class










material type.

Mov. Avg.Price


C Enter price

Enter.



Not Applicable



Not ApplicableEnter.

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Not Applicable











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IndustrySector



this material

MaterialType



Copy FromMaterial:



O Leave blank.


Press Enter.

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Enter.




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Organizati

onal Levels

Section Header


down menu

StorageLocation




MRPProfile


Forecast

prof.



Enter.



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IndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.


basic data views.

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Enter.




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Organizati

onal Levels

Section Header


down menu

Storage

Location

Storage Location

Identification key




MRP

Profile



Forecast prof.


Enter.

Foll ow the procedural steps outl ined above for the screens selected (See table of contents forth is document on above pages).

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13. MM-MM01-Material-Create-ZSOA

Overview












For a material to be used in the system it needs to be created for each plant. Multiple views of a materialare possible but at a minimum, the material needs to have a description and a base unit of measureassigned on the basic data view. Additional department views (i.e. Accounting, Sales, Purchasing, andMRP) can be added at a later time by extending the material. As additional plants are added, a materialwill need to be extended to the plants before it can be used there.




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Material Type Press F4 for list of choices. Select “ZSOA” for Material Type – Scrap of Asset








Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock


Extending a material to add a departmental view Extending a material to another plant

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Tips and Tricks







The material data can be entered with or without an MRP profile. An MRP profile contains typicalMRP data for a particular procedure. The values can be fixed (cannot be changed) of default values





Views:



material.






material.



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in other plants.



Procedure Steps


Via Menus















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Field Name Description R/O/C User Action and Values CommentsMaterial Key identifying material N/A Leave Blank System will provide number

IndustrySector



Material

Type


assigned.

R Type ZSOA Scrap of Asset or

select from the Pull DownMenu

.

Copy FromMaterial:



existing material


Press Enter.

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Press Enter.

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Organizati

onal Levels

Section Header



StorageLocation



from pull down menu


MRPProfile



Forecast prof.



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Enter.



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Base Unitof Measure


managed


Material

Group




Old

Material

Number




X PlantMatl Status


departments


be used.However



n

Generic

Req. Number


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Ind. StdDesc.


industry standard.





below table:

Not Applicable

Enter.


and press enter.

Not Applicable


table:

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General


Base Unit ofMeasure



view exists

MRP








MRPController



Lot Size

Data

Section Heading


Maximum

stock level

Maximum stock level

allowed

O Enter value

Rounding

value

Rounding value for


O Enter value

Enter.

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table:

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Scheduling

Plnd Delivery

Time




Enter


table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time





Enter.


below table:

Not Applicable


General

data

Section header

Forecastmodel




Enter.

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below table:

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General

Data

Section Heading

Base Unit of

Measure


down list

Defaults from

Basic Data


issued


from pull down list



cyclecounting






Shelf Life

Data

Section Heading

Min. Rem.

Shelf Life




Total ShelfLife



Period





Old Material Number



Enter.

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below table:



Section header

Neg. stocksin plant



Log.

Handlinggroup

Logistics handling group



Serial No. Serial number profile O Use pull down menu

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profile




Stock

determinationGroup

The stock determination

group combined with theStock Determination Rule



Enter.

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the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Enter.

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below table:

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General


Base Unit ofMeasure



ValuationCategory


separately


Current

Valuation

Section Heading

Valuation

Class









R „S‟ – Standard Price Defaults infrom the

material type.

StandardPrice

Standard price of thematerial

C Enter price

Enter.



Not Applicable

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On tab “Plant stock”, information is displayed regarding the stocks of this


Not Applicable

Enter.



Not Applicable











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IndustrySector






Copy FromMaterial:



O Leave blank.


Press Enter.

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Enter.




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Organizati

onal Levels

Section Header


down menu

StorageLocation




MRPProfile


Forecast

prof.



Enter.



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IndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.


basic data views.

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Enter.




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Organizati

onal Levels

Section Header


down menu

Storage

Location

Storage Location

Identification key




MRP

Profile



Forecast prof.


Enter.



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14. MM-MM01-Material-Create-ZSOI

Overview

















transaction.

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Material Type Press F4 to call the list of choices. Select “ZSOI” for MaterialType – Scrap of Inventory








Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock

Storage location stock Extending a material to add a departmental view


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Tips and Tricks












Views:



material.






material.



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in other plants.



Procedure Steps


Via Menus
















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Material Key identifying material N/A Leave Blank, as this is internalno assignment. System willassign a new no for thematerial

IndustrySector



MaterialType


R Type ZSOI or select from thePull Down Menu

.

Copy FromMaterial:




Press Enter.

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Press Enter.



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Organizati

onal Levels

Section Header



StorageLocation



from pull down menu

Profiles Section HeaderMRPProfile



Forecast prof.



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Enter.



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Base Unit

of Measure




down list

MaterialGroup



OldMaterial

Number



X PlantMatl Status



be used.

Howeverdepending on

requirement,this can beused after

implementation

GenericReq.

Number


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Ind. StdDesc.


industry standard.





below table:

Not Applicable

Enter.



Not Applicable


table:

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General


Base Unit ofMeasure



MRP

Procedure

Section Heading



After thegeneration ofsufficient data

in the SAP,later on

automatic

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may beconsidered.


MRPController



Lot Size




Maximum

stock level

Maximum stock level

allowed

O Enter value

Roundingvalue

Rounding value for purchase order quantity.Value to a multiple ofwhich the system rounds up


O Enter value

Enter.


table:

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SchedulingPlnd Delivery

Time




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Enter


table:

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AvailabilityCheck


Requirements





Tot. Repl.

Lead Time

Total lead time for finished

product, including production and procurement along the

longest path


Cross project Indicator for cross project

material


Enter.


below table:

Not Applicable


General

data

Section header

Forecastmodel



material.


Enter.

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below table:

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General


Base Unit ofMeasure







cyclecounting





Shelf Life

Data

Section Heading

Min. Rem.Shelf Life



Total Shelf

Life


will keep in total


PeriodIndicator for

shell life




Old Material Number



Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile



material in plant



Stockdetermin.

Group





Enter

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the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Enter.


below table:

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General


Base Unit ofMeasure



ValuationCategory


separately

O

Current

Valuation

Section Heading

Valuation

Class










material type.

Mov. Avg.Price


C Enter price

Enter.



Not Applicable

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material in this plant: AutomaticNot Applicable



Not Applicable










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Industry

Sector




default in the value stored for




Copy From

Material:



O Leave blank.


Press Enter.

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Enter.




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Organizati

onal Levels

Section Header



Storage

Location

Storage Location

Identification key




MRPProfile


Forecast prof.


master record.

Enter.



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Field Name Description R/O/C User Action and Values CommentsMaterial Key identifying material R Enter material number

IndustrySector



Material Group to which material is O Leave blank. System will

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Type assigned. default in the value stored forthis material

Copy FromMaterial:



O Leave blank.


Press Enter.


basic data views.

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Enter.




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Organizati

onal Levels

Section Header


StorageLocation




Profile



Forecast prof.



Enter.



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15. MM-MM01-Material-Create-ZTCS

Overview
















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Material Type Press F4 to call the list of choices. Select “ZTCS” for MaterialType – Telecom & Spares






Since a material can have from 1 to more than 30 views depending upon the material type and viewsdesired, a user should select the relevant sections of this document and ignore the views that are notdesired. The procedural steps included in this document are as follows:

Basic Data

Purchasing

Purchase Order Text

MRP

Forecasting

Plant data/storage

Quality mgt.

Accounting

Costing

Plant stock




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Tips and Tricks












Views:



material.






material.



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in other plants.



Procedure Steps






Material > Create>Immediately

(e) Logistics>Central function >Engineering> Material>Material>Create (General) > Immediately




(i) Logistics>Plant Maintenance> Technical





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Material Key identifying material N/A Leave Blank, as this is internal

no assignment. System willassign a new no for thematerial

IndustrySector



MaterialType


R Type ZTCS or select from thePull Down Menu

.

Copy FromMaterial:



existing material


Press Enter.

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Press Enter.



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Organizati

onal Levels

Section Header



Storage

Location

Storage Location

Identification key




MRPProfile



Forecast prof.



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Enter.



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Base Unit

of Measure




down list

MaterialGroup



OldMaterial

Number



X PlantMatl Status



be used.

Howeverdepending onrequirement,

this can beused after

implementation

GenericReq.

Number


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Ind. Std

Desc.

Description Of The


O





below table:

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Base Unitof Measure





If defined



not in purchasing

view

Purchasing

Group


Material


Material

Group


changed orused here

Plantsp.matl

status




be used.

BatchManageme

nt




Purchasin

g Values

Section Heading

PurchasingValue Key



Other

Data

Section Heading

GRProcessing

time





can be

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material aswell.



Mfr. Partnumber



part no. for




Enter.

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table:

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General


Base Unit ofMeasure



view exists

MRP








MRPController



Lot Size

Data

Section Heading


Maximum

stock level

Maximum stock level

allowed

O Enter value

Rounding

value

Rounding value for


O Enter value

Enter.

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table:

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Scheduling

Plnd DeliveryTime



Enter


table:

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AvailabilityCheck


Requirements





Tot. Repl.Lead Time





Enter.


below table:

Not Applicable

Field Name Description R/O/C User Action and Values CommentsGeneral

data

Section header

Forecast

model




default value

Enter.

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below table:

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General


Base Unit ofMeasure







cyclecounting





Shelf Life

Data

Section Heading

Min. Rem.Shelf Life



Total Shelf

Life


will keep in total


PeriodIndicator for

shell life




Old Material Number



Enter.

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below table:

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Section header

Neg. stocksin plant



Log.Handling

group



Serial No.

profile



material in plant



Stockdetermin.

Group





Enter.

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the below table:

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Base Unit ofmeasure


Procurement

data

Section header

Inspection

type




O

QM control

key




Enter.


below table:

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General

Data

Section Heading

Base Unit of

Measure


down list

Defaults from

Basic Data.

ValuationCategory


O

Current

Valuation

Section Heading

ValuationClass

Defines which group ofG/L accounts material isassigned


Prom. stk val.

Class

Valuation Class for Project

Stock. Default value forthe valuation class for

valuated project stocks ofthe material.





material type.

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Mov. Avg.Price


C Enter price

Enter.



Not Applicable



Not Applicable



Not Applicable


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IndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.

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Enter.



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Organizati

onal Levels

Section Header



down menu

StorageLocation




MRPProfile


Forecast

prof.



Enter.



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IndustrySector



MaterialType



this material

Copy From

Material:



O Leave blank.


Press Enter.


basic data views.

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Enter.




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Organizati

onal Levels

Section Header


StorageLocation




Profile



Forecast prof.



Enter.



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16. MM-MM02-Material-Change

Overview

A request to immediately change one or more fields in the material master views


Fields within the material master can be added and maintained after the initial creation process. Somefields cannot be changed after creation (i.e. material description) and some should not be changed without

proper precautions.

To change a material master record, the data for the view the user wants to change must already bemaintained.

Note that to add a view or extend a material to a new plant, the “Create Material” transaction isused rather than the “Change Material” transaction.

Input-Required Fields Field Value/Comments Material Material Number

Output - Results Comments

Material Master View (s) changed Chosen view in Material Master will change

Tips and Tricks

When selecting view for change, it is possible to avoid time and effort, by clicking on right mouse

button and use “Select All” rather than indicating each view button

When changing material master views you can proceed in a linear fashion between views by

pressing “Enter” key or pressing Check mark key. By pressing the view tabs you can control

progression through views as per your preference.

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The Views that you use will drive the “Organizational level” pop-up window and its fields. To set

user defaults for views and organizational levels follow these steps:

Views:


Select those views to be checked on by default when generating a new material. Select ‘View

selection only on request’ when the select view pop-up is to be by-passed unless selected.



Enter those organizational levels to be defaulted when generating a new material. Select ‘Org.levels/profiles only on request’ when the select view pop-up is to be by-passed unless selected.

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Procedural Steps

Access ‘Change Material’ by:

Via Menus (a) Logistics>Material Management>Materialmaster>Material>Change > Immediately


> Prod. resources/tools > Material > Change>Immediately(c) Logistics>Sales and Distribution>Master

Data>Products>Material >Trading Goods > Change(d) Logistics>Logistics Execution >Master

Data>Material>Material > Change> Immediately

(e) Logistics>Customer Service> Technical Objects>Material>Change

(f) Logistics>Quality Management Test EquipmentManagement> Test Equipment > Material >Change

(g) Logistics>Project Systems> Basic data> Materialmaster>Material>Change


On screen ‘Change Material: Initial screen’: enter information in table below:

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Material Material number R Enter the material number ifknown or search via matchcode

Change Number

Unique number used toidentify a change master

record

O Enter number if required

Enter.

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screens desired.



Press Enter.On pop up screen ‘Organizational Levels ”: enter information in table below:

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Note: The information required wil l depend upon whi ch views were selected.


Organizati

onal Levels

Section Header



Storage

Location

Storage Location

Identification key



Sales org. Sales Organization O Required if sales view wasselected

Distrchannel

Distribution Channel O Required if sales view wasselected

Whsenumber

Warehouse number N/A Required if warehousemanagement view selected

Storagetype

Storage type N/A Required if warehousemanagement view selected


MRPProfile


independent of the

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Forecast prof.

Forecast profile N/A Key that allows you to storeforecast parameters


Enter.

On subsequent screens, make the necessary changes. For example Change

the Purchasing Group in Purchasing Tab

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Save the revised material master using the “Save” button or use “Ctrl S”.

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17. MM-MM03-Material-Display

Overview

Need to view current material master data for one material.

Business Process Procedure Overview

A material master record can be displayed so that a user has access to see detailed information without

having the authority to change it.

Input – Required Fields Field Value/Comments Material Material number

View At least one view (for example, Basic Data, Sales, Accounting,MRP, etc.) must be selected

Output - Results Comments Information about the material Material displayed

Tips and Tricks

If the same values are used frequently, it will be faster to access the material master data by

setting up defaults. Default values can be set up for Industry Sector, Views and Organizational

levels. These defaults are set from the MM03 initial screen, from the menu selection

“Defaults”.

If all views should be displayed, it is faster to clicking on right mouse button and use “Select All”(or press the “Select All” icon) rather than clicking on each view button.

To display a material for a specific date, please use Display Material Master by Key Date,

transaction MM19. This transaction will show the fields associated with the material on the

entered, key date.

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Procedural Steps


a) Via Menus a) Logistics>Materials Management>Material

Master>Material>Display > Display current b) Logistics>Materials Management>Inventory

Management>Environment> information>Materialc) Logistics > Production > Master Data > Material Master >

Material > Display > Display current

d) Logistics > Plant Maintenance > Technical Objects >Material > Display

e) Logistics > Customer Service > Technical Objects > Material> Display

f) Logistics > Quality Management > Quality Planning >Logistics Master Data > Material > Display

g) Logistics > Project System > Basic Data > Master Data >

Material > Display


On screen “Display Material (Initial Screen)”, enter information in the fields

as specified in the table below:

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Material Material number R Material known or viamatchcode

On the pop-up screen “Select View(s)”: enter information in table below:

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SelectView

View or views that containthe information to bedisplayed

R Select the appropriate view(s)

On the pop-up screen “Organizational Levels”, enter the appropriate

information in table below (the system will determine which organizational

levels are appropriate for the views that have been selected):


Plant Plant number where materialis located

C Plant number known or viamatchcode search

Storage

Location

Location where material is

stored

C Enter storage location if known If you are

looking forstorage locationspecificinformation,

then you will be required to

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enter thestorage

location.

Valuation

Type

How material is valued C Leave blank - will default from

Materials Master

This field is

only used whena material issplit valued.

Sales org. The organizational unit that isresponsible for selling thematerial

C Enter the appropriate salesorg., if you want to see theSales information

Distr.channel

The way in which thematerial reaches the customer

C Enter the appropriateDistribution channel if you

want to see the Salesinformation.

Enter Press enter or click on thecheck mark

R Will display view you havechosen or Basic data if you

chose more than one view. It isthen possible to tab to thespecific view of current

interest.

Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)

On the screen “Display Material <material number you entered> (Material

type of the material you entered); you may do the following:

Select the tab associated with the view of information you wish to check. Scroll back and forward arrows

appear in the upper right-hand corner of the table view. Alternately, a list of views, which exist for thematerial, can be seen by pressing on right most arrow. You can navigate to appropriate view via selectingfrom this list.

If you wish to see the defined alternate units of measure, Material descriptions in other languages, Basic

data text, Inspection Text, or Internal Comments that exist for the material, press the “Additional Data”

button. Press the button “Main data” to return to the views.

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If you wish to review the changes that have been made to this material, select from the menu,

Environment > Display Changes. Double-click on the appropriate date, and you will know who changed

which fields on what date and at what time, for this material.

If you wish to check a different material, you can either press the button “Other Material” , or green

arrow back to the initial screen.

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18. MM-MM04-Material-Display Changes

Overview

Requirement to view changes made to a material master record


All changes made to fields in the material master record can be viewed using this transaction. It displaysthe old field entry, the new field entry. It also shows who made the change and the date the change wasmade.

Input – Required Fields Field Value/Comments

Material Material number


Material Master changes display All changes made to the original Material master record

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Procedural Steps


Via Menus Logistics>Materials Management>Material Master>Material>Display Changes


On screen “Display Changes: Initial Screen”, enter information in the fields


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Material Alphanumeric key uniquelyidentifying the material.

R Material number known or viamatchcode search

Change no. Number used to uniquelyidentify a change masterrecord.

O Change number known or viamatchcode search

Plant An organizational unit whereeither materials are producedand/or stored or goods orservices are provided

O Plant known or via drop downmenu

ValuationType

Uniquely identifies separatelyvaluated stocks of a material.

O Type value if known else selectvia drop down menu

Sales Orgn. An organizational unitresponsible for the sale of

certain products or services.The responsibility of a salesorganization may includelegal liability for products andcustomer claims.


Distribution Channel

The way in which products orservices reach the customer.

Typical examples ofdistribution channels are

wholesale, retail, or directsales.


Warehouse

no.

Number that identifies a

complex, physical warehousestructure within theWarehouse Managementsystem

O Type value if known else select

via drop down menu

StorageType

The storage type is asubdivision of a complex,

physical warehouse.


Changed by Name of person who changed

object

O Type the user id to search changes

made by that user.

From

changeddate

Date restriction for change

documents. The system onlydisplays changes which were

made as from this date.

O Type date else select via drop

down menu

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(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

Click on the button.

On screen “Display Changes: Material overview”, view the field changes

made to the Material master record. Either double clicks or select and see

details via clicking “Choose” button.

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19. MM-MM50-Material-List Extendable Material

Overview

Need to extend existing material master records to include additional departmental views.


Material master records are an accumulation of data from numerous departments. New views of a

material are added as necessary and it is necessary to determine which views need to be added to amaterial. This procedure lists all of the views that have not been created for a material.

This procedure can also be used to determine to which plants a material has been extended.

Input – Required Fields Field Value/Comments Selection limit criteria Necessary to prevent excessively large output lists

Output - Results Comments Create missing views of the materialmaster record

Views created as per the requirement

Tips and Tricks

To avoid excessive run times and huge output lists, it is imperative to restrict the search limits on theinitial screen. If no entries are made the system will list all materials in all plants.

By entering a material number, it is possible to determine the plants to which a material has beenextended. Additional plants need to be added using the MM01 transaction.

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Procedural Steps


Via Menus Logistics -> Materials management -> Material master -> Other -> Extend matl view(s)


On screen “Extend Material View(s): Initial Screen”, enter information in the

fields as specified in the table below to limit the material search:

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Selection

Criteria

Section header

Maintenanc

e status

Identifier for the user

department responsible formaintaining a view of thematerial master record

O Use pull down menu to select.

Created on Date that the material masterrecord was created


Plant Organizational unitresponsible for the producingmaterials or providing goodsor services


Salesorganizatio

n

Organizational unitresponsible for the sales of

specific products or services


Distributio

n channel

Identifier for the method in

which a product reachescustomers.


Warehousenumber

Number of the warehouse O Use pull down menu to select.

Material Number of the material O Use pull down menu to select.

Materialtype

Code that assigns a materialto a group of materials


Industrysector

Identifier for the industry thatthe material is assigned


Selection

logic

Section header

ANDoperation

Flag that indicates if thesystem should select views

that satisfy all of the selection parameters

R Select AND or OR

ORoperation

Flag that indicates if thesystem should select views

that satisfy one of theselection parameters

O

Execute the selection process by clicking on the Execute button.

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On screen “Extend Material View(s): Overview”, select from the list of views

to be processed for each material by selecting the boxes in the left column.

Select from the following buttons to process the material master recordviews:

Maintain materials [Shift+F1]: Allows the user to maintain the selected views

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Delete status [Shift+F2]: Allows the user to delete the selected open status(es)

Select all [Shift+F8]: Selects all of the material views listed

Select all in block [Shift+F7]: Selects the current block of material views

Deselect all [Shift+F5}: Deselects all selected material views

Deselect block [Shift+F6]: Deselects the current block of selected material views

Reference/organization [F9]: Allows the user to create material views with

reference to existing material master records

Once the required material views have been selected, click on the Maintain

materials button to go to the corresponding view(s) in the material

master(s).

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Enter the information necessary to complete the view and save each

material after processing.

Repeat as necessary for additional materials.

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2. Service Master

1. MM-AC03-Service-Create Change Display

Overview

A service master record provides a unique description of services that are procured by BSNL.

Business Process Description Overview This document describes the procedure for creating service master records via list processing. This

process enables the user to quickly create a large number of service master records with their most

important data in the system, referencing any already existing master records if desired. A service is

identified by the number of this master record. The service master record serves as a source of default

data provided by the system during the creation of service specifications.

Input – Required Fields Field Value/Comments Service CategoryService short text

Base Unit of Measure

Key used to differentiate services by usageDescription which identifies service

Services have base units of measure of their own: service unit and blanket

Output - Results Comments Service Master Record Number Internal number range

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Tips and Tricks

To create a new service master record, click on the create icon (blank pc. of paper).

To edit an existing service master record, click on the change icon (pencil with eye glasses)

To copy an existing master record, click on the copy as icon (two yellow pcs. of paper)

To show/ hide service list overview, click icon

To display other service codes (already created) select, “other services” button and enter

the service code you want to display:

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Procedural Steps


Via Menus a) Information Systems> Logistics> Purchasing>

Material/service> Service> Service Master

b) Logistics> Production> KANBAN> Environment> Purchasing>

Outline Agreement> Reporting> Purchasing Information

System> Environment> Master data> Service

c) Logistics> Customer Service>Service

Agreements>Maintenance Task Lists> Environment>ServiceMaster> Service> Service Master

d) Logistics> Customer Service> Service Processing>Environment> Service Master> Service> Service Master

e) Logistics> Plant Maintenance>Planned

Maintenance>Maintenance Task Lists> Environment>Service

Master>Service> Service Master

f) Logistics>Materials Management>ServiceMaster>Service>Service Master

Via Transaction Code AC03

On screen “Display Service #############”, click the New Service button or

use the menu path EDIT >NEW to access the Create Service Master Record

Screen:

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On screen “Create Service Master Record”, enter the information in the

fields as specified in the table below:



ActivityNumber

Key which uniquely defines a

service

R External numbering will be used.

ServiceShort Text

40 char. Enter description ofservice

R Enter a short description of service

ServiceCategory

Key identifying service by

usage

R Enter service category

Short tx.Change

allowed

Check indicates that changesto text are allowed

O

Base Unitof Measure

Service Unit or Blanket R

Deletion

Flag

Indicator that allows deletion o

master record

O

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Formula Formula used for quantities ifdefined

O


Click on “Basic Data” button to enter basic data information in the fields as

specified in the table below:


MaterialGroup

Key to group several serviceswith the same attributes

O If all new records the user arecreating have the same material

group, enter value here.

Formula Formula used for quantities if

Defined

O


Press button “Time mgmt.” Enter the information in the fields as listed in the

table below.

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Hier.ServiceNo.

A code identifying a group oflower level services

O Enter the code NotApplicable

R = Required, O = Optional, C = Condition

Press button “Internal Work”. Enter the information in the fields as listed in

the table below.


Translation

Factor for translating servicerates

O Enter the conversion rate NotApplicable

R = Required, O = Optional, C = Condition

Save the master record by clicking on the yellow floppy disk icon, or crtl+S

1.2.1. Message will be displayed confirming that the data records have been created

Exit Create Service Master processing. Click on yellow up-facing arrow icon,

or Shift+F3

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2.0. Use the same transaction code to change or display the service master record.

2. MM-AC06-Service Master-List Display

Overview

Requirement for information and the status of service master records


This document describes the procedure for displaying service master records via list processing

Input – Required Fields Field Value/Comments Service Number Can be found using “possible entries” facility to choose relevant

master recordService Category Can be found using “possible entries” facility to choose relevant

master record

Output - Results Comments List Display of Service MasterRecords

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Procedural Steps


Via Menus a) Logistics>Materials Management>Service

Master>Service>Service List

b) Logistics> Plant Maintenance> Maintenance Processing>

Environment> Service Master> Service> Service List

c) Logistics> Plant Maintenance> Planned Maintenance>

Maintenance Task Lists> Environment> Service Master>

Service> Service List

d) Logistics> Customer Service> Service Agreements>

Maintenance Task Lists> Environment> Service Master>

Service> Service List

e) Logistics> Customer Service> Service Processing>

Environment> Service Master> Service> Service List

f) Information Systems> General Report Selection> MaterialsManagement> Service Master> List Display: Service Master

Via Transaction Code AC06

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On screen “List Display: Service Master: Selection of Services”: enter the user

desired selection criteria by choosing fields below:

Field Name Description R/O/

C


ActivityNumber

Key that uniquely defines a

service

O Activity number known or via

matchcode selection to narrowsearch

Leaving

blank willreturn all

recordswith

criteria

ServiceCategory

Key used to differentiateservices by usage

O Service category known or viamatchcode selection to narrowsearch

Service Description of service O Enter description to narrow records

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short text

MaterialGroup

Key to group several serviceswith the same attributes

O Material group known or via matchcoselection to narrow search

Division Determines sales area and busi

areas

O Division known or via matchcode sele

tonarrow search

Hier.Service no.

Key that identifies a higher-levservice

O Enter higher-level service to narrow se

ServiceType

Service Type O Enter service type to narrow search

Edition Version of service type O Enter Edition to narrow records

SSC Item External number assigned to thi

service from standard service c

O Enter SSC item to narrow search

Wage Type Key which specifies wage type O Enter wage type or via matchcode sele

to narrow search

Authorization Group

Group which authorizes users tcertain access

O Enter authorization group to narrow se

Created On Date created O Select date

Created By User O Select user

ChangedOn

Date changed O Select date

ChangedBy

User O Select user

Once selections are made, choose the

execute button (PROGRAM>EXECUto retrieve list of services which met

service selection criteria


On screen “List Display: Service Master: List of Services”: a list of services

which

met selection criteria from step 1.2 are shown:

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Double click on service numbers the user want to individually display

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Click “Details”

Selected Service is displayed

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3. MM-ML10-Model Service Specifications-Create

Overview

The need for service specifications that can be used in purchasing documents for planned procurements activities that include services.


This document describes the procedure for creating a model service specification. Model service

specifications (model specs) are specifications that can be used time and time again. You can use thespecifications for a certain group of services as a template if you procure these services repeatedly in the

future

Input Required Fields Field Value/Comments

Model Service Specification

Name/Number

Enter a Model Service Specification name or number


Completed Model Service

Specification

Can be used as template for repeated use

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Procedural Steps


Via Menus Logistics>Materials Management>Service Master>Model

Service Specification>Create

Via Transaction Code ML10

On screen “Create Model Services Specifications”, enter the information in

the fields as specified in the table below:

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ModelService

Specs.

Number of a set of modelservice specifications

R Enter a key (name or number forexample) for the new service

model.

ServiceCategory

Key used todifferentiate betweenservices according totheir usage. Theservice category

defines certainattributes of the serviceand has a control

function.

O Enter the appropriate servicecategory for the new model.

Matchcode(F4) searchhelpavailable.


Click on the Enter button.

On screen “Create Model Services Specifications”, enter the information in


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Blockingindicator

Indicator: blocks the use ofthe specification.

O Select if desired. Default is off.

Configuration/Serviceselection

Indicator: configurationoccurs at the time of serviceselection.

O Select if desired. Default is off.

Description Enter description of modelservice spec

R Enter description.

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Search term Search key O Enter search term

Currency Currency Key O Enter currency

MaterialGroup

Key which groups similarservices

O Please refer the attached annexure

Defaultdata forPurchasingRequisition

Purchasing Org

Fixed vendor

Contract

O Enter default data

Check Data Authorization Group

Purchasing Status

Valid from

O Enter check data

Administrative data

Created On

Created By

Changed On Changed By

C Display only, created by the systemat the time of creation and

subsequent changes to the spec.

The “I” iconwill call up

the detailedinformation

pop-up.


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Once all appropriate entries have been made, click on the Services button to

maintain the service specifications.

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If Hierarchy needs to be maintained, Click on New Sub Group button. Here,

hierarchy up to 4 levels can be maintained. Create the levels as follows;

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Outlinelevel

Key for the outline(hierarchy) level.

R Give a number as per whichhierarchy will be maintained.

Short text Short description of theservice (activity or work).

R Short description of respectiveHierarchy level

Long Text Long description of theservice (activity or work).

O Long description of respectiveHierarchy level


In Service Specification Outline, double click on the respective level at whichthe service information needs to be maintained. It will take you to

screen”Model Service Specifications Maintain” for that level. Under the

respective level enter the information in the fields as specified in the table

below:

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ServiceNo

Service Number from ServiceMaster Record

O Enter Service Number for codifiedservices.

Don‟t give service no. if theservice to be maintained here isuncodified.

Matchcode(F4) searchhelp is

available.

Short Text Description of Service C For codified services, will defaultfrom Service Master record forService Number entered.

If a particular service is a one-timeservice and no service master

record in maintained, then a freetext description should be entered

here.

Quantity Quantity of Service R Enter Quantity for service.

U Unit R Enter unit of measure.

This will default from the Servicemaster record if a Service Number

is entered.

Matchcode(F4) search

help isavailable.


Once all the entries have been made, save the Model Service Specification

by clicking on the Save button

The system will display a message “Model Specification XXXXXXX saved”,

with XXXXXXXX = to the name or number entered on the initial creation

screen.

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4. MM-ML11-Model Service Specification-Change

Overview

Need to change current Model Service Specification.


Fields within the Model Service Specification record can be added and maintained after the initialcreation process.

Input – Required Fields Field Value/Comments Model Service Specification Model Service Specification number

Output - Results Comments Information changed as per

requirement about the Model ServiceSpecification

Model Service Specification changed

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Procedural Steps


b) Via Menus h) Logistics>Materials Management>Service Master>Model

Service Specification>Change


On screen “Display Model Service specification”, enter information in thefields as specified in the table below:


Model

Service

Specs.

Number of a set of model

service specifications

R Model Service Specification

known or via matchcode


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Enter

It will take to “Change Model Service Specification” screen. Information about Service category, Blocking

indicator, Configuration/Service selection, Description, Search term, Currency, Material Group, Default

data for Purchasing Requisition and Check Data can be changed. Please note, Administrative data can not

be changed as it is maintained by system.

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Click “Services” button. It will take to “Model Service Specification display” screen.

To see the Hierarchy levels maintained under this Model Service specification, In header, go to “Outline”.

Click “Outline On/ Off”

It will show “service specs outline”.

Outline On/Off

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Click on any hierarchy level maintained (if any) to see the details of services maintained under respective

hierarchy level and make changes accordingly.

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5. MM-ML12-Model Service Specification-Display

Overview

Need to view current Model Service Specification.


A Model Service Specification record can be displayed so that a user has access to see detailedinformation without having the authority to change it.

Input – Required Fields Field Value/Comments Model Service Specification Model Service Specification number

Output - Results Comments Information about the Model Service

Specification

Model Service Specification displayed

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Procedural Steps


c) Via Menus i) Logistics>Materials Management>Service Master>Model

Service Specification>Display


On screen “Display Model Service specification”, enter information in the



Model

ServiceSpecs.

Number of a set of model

service specifications

R Model Service Specification

known or via matchcode


Enter

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It will take to “Display Model Service Specification” screen. Information about Service category, Blocking

indicator, Configuration/Service selection, Description, Search term, Currency, Material Group, Default

data for Purchasing Requisition, Check Data and Administrative data will be displayed.

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Click “Services” button. It will take to “Model Service Specification display” screen.

To display the Hierarchy levels maintained under this Model Service specification, in header, go to

“Outline”. Click “Outline On/ Off”

It will display “service specs outline”.

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Click on any hierarchy level maintained (if any) to see the details of services maintained under respective

hierarchy level.

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3. Vendor Master

1. MM-XK01-Vendor-Create (centrally)

Overview

A new vendor needs to be created.


All vendor data is stored in the vendor master record and controls how transaction data is posted to avendor.

Vendor master data is used not only by the accounting department but also by the materials

management department. When setting up the master records, there is the option to create the

accounting and materials management sections separately, each in its own application area, or together

by creating the vendor master “centrally”.

A vendor master record includes data such as:

· vendor name, address, language, and phone numbers

· tax numbers

· bank data

· account control data, such as the G/L reconciliation account for the vendor account

· payment methods and terms of payment as agreed with the vendor

· purchasing data

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Input – Required Fields Comments Vendor Name of vendor

Company Code Company code in which the vendor is being set up

Purchasing Organization Purchasing organization that the vendor is associated withAccount Group Account Group of vendorReference Vendor An existing vendor that the new vendor can be copied from

Output - Results Comments All vendor information for NewVendor

Tips and Tricks

This process describes creating the vendor master centrally (accounting views and the purchasingviews of the vendor master record). To create just the purchasing views, see the BPP for transactionMK01.

By creating/storing vendor master records centrally, permits common access and allows the enteringof data only once and to avoid contradictory/redundant data. If a vendor's address has changed, forexample, the user needs to enter the change only once, and both the accounting department and the

purchasing department will have access to the most current data.

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Procedural Steps


Via Menus Logistics > Materials management > Purchasing > Master data >Vendor> Central > Create

Via Transaction Code XK01

On screen “Create Vendor: Initial Screen”, enter information in the fields as




Vendor If using external number assignment,

enter the vendor's account number.

If using internal number assignment,

the system assigns a number whensaving the master data.

O

Companycode

the company code ID R

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Account

group

A classifying feature within the

vendor master record whichdetermines if the vendor account

number will be assigned internally or

externally and which fields are

proposed for input

R Enter account classifyingnumber

Reference

Vendor The vendor’s account number that is

being used as a reference as an

alternative way in which to create a

vendor account

O Note: Vendor specific dataof the referenced vendor

such as address is not

carried over. The datafrom the referenced

vendor is used for defaultvalues and it is suggested

that all screens bereviewed before savingany data

CompanyCode

The company code assigned with the

reference vendor

O

PurchasingOrganization

The purchasing associated with the

referenced vendor

C Please refer the attachedannexure


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On screen “Create Vendor: Address Screen”, enter information in the fields


FieldName


Name Vendor or company name R Enter selected vendor name

Searchterm

Short name which is usedto set up a matchcode

R Enter search term such asabbreviated address orinitials

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Street street address O

City city O

Postalcode orPO boxPCode

zip code O

Country two digit country identifier R

Region(state)

two letter stateabbreviation

O

Language one letter language code O

Telephone Telephone number O Other communication typescan also be maintained

Fax Fax number O

Standardcomm line

Other line forcommunication

O

Comments

Use this block for optionalcomments or notes

O


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On screen “Create Vendor: Control”, enter information in the optional fields

as applicable in the table below:

FieldName

Description R/O/C

User Action andValues

Comments

Customer If the vendor is also a customer, usethis field to link the two recordstogether for line item display andtransaction processing

O

Group Key If the vendor belongs to a group, can

assign a group key here. If creating amatchcode using this group key, groupevaluations are possible.

O

Industrykey

Assigned industry key used to identifyindustry data

O Enter as required

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On screen “Create Vendor: Payment Transactions”, enter the vendor’s

banking information if applicable (e.g. for wire transfers):

FieldName

Description R/O/C

User Action andValues

Comments

Country Bank country key O

Bank Key Key under which bank data in therespective country is stored

O

AccountHolder

Another name that the paymentprogram can use if the name of theaccount holder is not the same as thename of the vendor

O

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Bank

Account

The number at the bank under which

the account is managed

O

AlternativePayee

The vendor’s account number O This field is used onlyif the payment is tobe made directly tothe vendor and not tothe vendor’s bank



On screen “Create Vendor: Accounting Information Accounting”, enter




Reconciliationaccount

account which is updated parallel tothe sub-ledger account for normalpostings

R

Sort key This field determines how theallocation field is populated duringdocument entry. When displayingline items, the line items are sortedinitially by the allocation field.

O

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Minority

Indicator

Minority Indicator O

InterestIndicator

Interest Indicator O

InterestFrequency

Interest Frequency O



On screen “Create Vendor: Payment Transactions Accounting”, enter

information in the optional fields as applicable:

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Field Name

Description R/O/C


PaymentTerms

Key for defining payment termscomposed of cash discountpercentages and payment periods

O

Tolerance group

Settings for vendor-specificparameters in Logistics InvoiceVerification.

O

CheckDoubleInvoice

Indicator which means that incominginvoices and credit memos arechecked for double entries at the timeof entry.

O

PaymentMethods

different methods by which the vendorcan be paid using the automaticpayment program

O

PaymentBlock

Block key used to block an open itemor an account for paymenttransactions.

O

AlternatePayee

The account number of the vendorwith whom automatic paymenttransactions are to be carried out.

O

House

Bank

The key for the house bank is used if

the customer/vendor is always to bepaid by the same house bank. Thebank selection of the paymentprogram is cancelled with this entry.

O

PaymentMethodSuppliment

Characteristic in an open item for thegrouping of payments.

O



On screen “Create Vendor: Correspondence Accounting:” enter information

in the fields as specified in the table below.

Leave this screen blank

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On screen “Create Vendor: Correspondence Accounting:, enter information

in the fields as specified in the table below.

With-holding tax box not checked

Field

Name

Description R/O/

C


Withholdi

ng Tax

Country

In some countries, an additional country

is needed for calculating or reporting

withholding tax. The calculation candepend on the payee's country

O

Indicatorforwithholdin

g tax type

This indicator is used to classify thedifferent types of withholding tax.

O

Withholdi

ng taxcode

One or more "withholding tax codes" are

assigned to each withholding tax type.

O

Liable towithholding tax

If you set this indicator, you tell thesystem that the vendor is subject towithholding tax for this withholding tax

type.

O

Type ofrecipient

It is used to group vendors togetheraccording to particular characteristicssuch as occupations that may be subject to

the same withholding tax type

O

Withholdin

identificatio

number

It is used to group vendors together

according to particular characteristicssuch as occupations that may be subject tothe same withholding tax type

O

Exemption

certificate n

Numbered assigned by the relevant

authorities for exemption fromwithholding tax.

O

Exemption r Rate of exemption from withholding tax. O

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Reason forexemption

Indicator used to classify different typesof exemption from liability to a particular

withholding tax.

O

Date onwhich

exemption begins

Date from which withholding tax

exemption applies.

O

Date onwhich

exemptionends

Date up to which withholding tax

exemption applies.

O



On screen Create Vendor: Purchasing Data, Enter information in the fields as


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FieldName


OrderCurrency

Order Currency R Enter Currency Code fortransactions with this vendor

Incoterms Incoterms O Select code and enter valuein second box (FOB - city)

Schema

group,vendor

Schema group, vendor O Enter Schema code

GR-basedinv. Verif

Goods receipt basedinvoice

Verification flag

O Click on if applicable

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On screen “Create Vendor: Partner Functions”, enter information in the

fields as specified in the below table:

Leave this screen blank

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When all information has been entered, the system will prompt the user to

save the information. Select the ‘Yes’ option. Click on the Enter button.

The system will create and post vendor number in the message box at

bottom of screen.

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2. MM-XK02-Vendor-Change (centrally)

Overview

Requirement to change vendor material master document


Vendor master data is the data required conducting business relationships with your vendors. It includesaddress data and terms of payment, for example. It also controls how business transactions are posted to

a vendor account and how the posted data is processed.


Vendor

Company code

Processing Options Select at least one screen from among the general data (address,

control, payment transactions) or company code screens(accounting info., payment transactions, correspondence,withholding tax)


Tips and Tricks

Use the mouse right click on any field and it a drop down display will appear with one of the

selections to take advantage of is possible entries. By using this function you can get information

on the types of data requirement for each field.

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Procedural Steps


Via Menus Logistics > Materials management > Purchasing > Master data >

Vendor > Central > Change


On screen “Change Vendor: Initial Screen”, enter information in the fields as

specified in the table below


Vendor enter the vendor‟s account

number

R

Companycode

the company code ID of thevendor

R

Purch.

Organization

Purchase Organization R


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Select the appropriate combination of general data or company code data or

purchasing organization data processing options for screens to change.

NOTE: The menu path Edit Select all selects all the field groups listed

under General Data, Company Code Data and Purchasing Organization Data.


Use the left (F7) or right (F8) arrow buttons at the top left of the screen to

navigate between the different general and company code data screens.

Enter the necessary changes on the “Change Vendor: Address” screen. Click

on the Enter button to go to the next screen.

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Enter the necessary changes on the “Change Vendor: Control Data” screen”.

Click on the Enter button to go to the next screen.

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Enter the necessary changes on the “Change Vendor: Payment Transactions”

screen. Click on the Enter button to go to the next screen.

Enter the necessary changes on the “Change Vendor: Accounting Info.”

screen”. Click on the Enter button to go to the next screen.

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Enter the necessary changes on the “Change Vendor: Payment Transactions”


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Enter the necessary changes on the “Change Vendor: Withholding Tax


Enter the necessary changes on the “Change Vendor: Purchasing Data”


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To save the changes that were made to the master record, use menu path

Vendor Save.

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3. MM-XK03-Vendor-Display (centrally)

Overview

To view the information related to vendor. You can display vendor using vendor number or using

drop down box select from vendor list.

Business Process Procedure OverviewThe display vendor (centrally) transaction allows the user to view the entire vendor master record. This

view includes general, company code, and purchasing data.


Vendor Vendor numberCompany Code The smallest organizational unit for which a complete self-

contained set of accounts can be drawn up for purposes of

external reportingPurchasing Organization Organizational unit that negotiates the general conditions of

purchase for one or more plants

Output – Results Comments

Vendor displays A vendor‟s general data, company code data, and purchasing data

are accessible

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Tips and Tricks

On the Display vendor screen by selecting a field and left mouse click will display a drop down box

that will prompt with possible entries for each field. Additionally on this screen you can search,

back up or go forward or exit the screen.

After entering required information in each selection press enter or select the green check icon to

advance to the next screen(s)

Procedural Steps


Via Menus Logistics>Materials Management>Purchasing>MasterData>Vendor>Central> Display


On screen “Display Vendor: Initial Screen”, enter information in the fields as


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Vendor Vendor number R Vendor number known or viamatchcode search

Companycode

The smallest organizationalunit for which a completeself-contained set ofaccounts can be drawn upfor purposes of external

reporting

O Company code known or viamatchcode searchsearch

Purchasing

organization

Organizational unit that

negotiates the generalconditions of purchase forone or more plants

O Purchasing organization known or

via matchcode search

Address Vendor address screen O Select if applicable

Control Control data screen O Select if applicable

Paymenttransactions

Banking information O Select if applicable

Accountinginfo

Accounting information O Select if applicable

Paymenttransactions

Payment information O Select if applicable

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Correspondence

Dunning and vendorcontact information

O Select if applicable

Withholdingtax

C Will see tax withholding in messaon bottom of screen”

Purchasing

data

Purchasing information O Select if applicable

Partner

functions

Vendor partner structure O Select if applicable


Click on the Enter button. The following views are available to gather

information from.

Display Vendor: Address

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Display Vendor: Control

Display Vendor: Payment Transactions

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Display Vendor: Accounting Information Accounting

Display Vendor: Payment Transactions Accounting

Display Vendor: Correspondence Accounting

Not activated

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Display Vendor: Withholding Tax data

Not activated

Display Vendor: Purchasing Data

Display Vendor: Partner Functions

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4. MM-XK04-Vendor-Changes (Centrally)

Overview

Requirement to view changes made to a vendor master record


All changes made to fields in the vendor master record can be viewed using this transaction. It displaysthe old field entry; the new field entry, as well as the table and field name. It also shows who made thechange and the date the change was made. Other information available includes deletions made to the

master record.


Vendor Vendor number

Output - Results CommentsVendor account changes display All changes made to the original vendor master record

Tips and Tricks

If you select a field and with a right click on the mouse button you will see a drop down box appear

and one of the selections you can see choose suggest entries for each field on a document.

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After each section click on the Enter button to advance to the next screen.

Procedural Steps


Via Menus Logistics>Materials Management>Purchasing>MasterData>Vendor>Central> Changes


On screen “Vendor Account Changes: Initial Screen”, enter information in


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Field Name Description R/O/C User Action and Values Comment

s

Vendor Vendor number R Vendor number known or via

matchcodesearch

Companycode

The smallest organizationalunit for which a completeself-contained set of accounts

can be drawn up for purposesof external reporting

O Company code known or via dropdown menu

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Dunningarea

Represents an organizationalentity that is responsible for

dunning. The dunning areasrepresent a sub-structure of

the company codes

O Dunning area known or via dropdown menu

Purch.organization

Organizational unit thatnegotiates the generalconditions of purchase for

one or more plants

O Purchasing organization known orvia drop down menu

Vendor

sub-range

Sub-division of a vendor‟s

total product range accordingto various criteria

O Vendor sub-range known or via

drop down menu

Plant An organizational unit whereeither materials are producedand/or stored or goods or

services are provided

O Plant known or via drop downmenu

Period ofchange

From change date

Time

Changed by

O Enter dateEnter TimeEnter User

FieldSelection

Sensitive fields. Only

Comp. Code-specific

fields only

O Display only sensitive fields.Display only company code

specific fields.



On screen “Vendor Changes: Changed Fields”, view the field changes made

to the vendor master record:

Overview: Overview displays changed fields in the vendor master record.

If the user enters the purchasing organization and/or the company code on

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the initial screen, all purchasing and company code changes are visible. If

not, only the general data changes can be viewed.

Click on the All Changes button to view additional change information.

On screen “Vendor Changes: Overview”, view the detailed field change

information:

All Changes: The All Changed view displays the changed field, when it was

changed, as well as the ‘old’ and ‘new’ value for the field.

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Click on the Entries button to view additional change information.

On screen “Vendor Changes: Entries”, view the detailed entry change

information:

Entries: The Entries view displays the general views of the vendor

master. By double clicking on a view, the date and user who made the

change is visible.

Cli ck on the Deletions button to view additi onal change information.

On screen “Vendor Changes: Deletions”, view the detailed entry changeinformation:

Deletions: The Deletions view displays all deleted information from a

vendor master record such as bank details or partner function.

Not Available in this case

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Click on the Field Names button to view additional change information.

On screen “Vendor Changes: Changed Fields”, view the detailed entry

change information:

Field Names: The Field Names view displays the table, field name, and

field description for a particular piece of changed data.

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5. MM-XK05-Vendor-Block (Centrally)

Overview

To block a vendor from posting and order processing.


You can block a vendor from posting, from order processing or from both. Blocking (and unblocking)can be set in either Financial Accounting or Materials Management. Within Accounts Payable, you can

block a vendor account from posting. (See BPP Block Vendor (Accounting)). You have to block a

vendor master record before you can mark it for deletion. You would also block a vendor that you useonly as an alternative payment recipient, so that nobody can post to it by mistake. Only block an account

if there are no more open items in the account. If an account is blocked, you cannot clear any open items.

Within Purchasing, you can block a vendor from order processing. (See BPP Block Vendor(Purchasing)).

You can block a vendor from both posting and order processing simultaneously from either AccountsPayable or Purchasing (See BPP Block Vendor (Centrally)).

You can cancel a vendor account block at any time. To do this, simply remove the relevant

indicator.

Input – Required Fields Field Value/Comments VendorCompany CodePurchasing Organization

Output - Results Comments Vendor is blocked from posting or

order processing.

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Procedural Steps


Via Menus Accounting Financial Accounting Accounts Payable

Master Records Maintain Centrally Block/Unblock

Logistics Materials Management Master Data Vendor

Central Block/Unblock


On screen “Block / Unblock Vendor: Initial Screen”, enter information in the


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Vendor Vendor number R Enter the Vendor number to be blocked.

Use dropdown menu

Company

Code

Company Code O If you enter a value in this field,

the next screen will allow you to block entries for this companycode or all company codes.However, if you leave this field

blank, you will only be able block

ALL company codes.

Use drop

down menu

Purchasing

Organization

Purchasing Organization

identifier

O Please refer the attached annexure. Use drop

down menu

(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)

Click on the to continue.

On screen “Block / Unblock Vendor: Details Screen”, enter information in


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AllCompanycodes

Indicator specifying whether posting is allowed for thisvendor master record for all

company codes.

O Check the box if the vendormasters record is to be blockedfrom posting for all company

codes.

SelectedCo. Code Indicates the vendor is blocked for posting in thespecified company code.

O Check the box if the vendormaster record is to be blockedfrom posting for only specified

company code.

All

PurchasingOrganizatio

n

Indicator specifying whether

purchasing order processingis blocked for this vendor

master record for all purchasing organizations.

O Check the box if the vendor

master record is to be blockedfrom order processing for all

purchasing organizations.

Block for

quality

reasons

Reasons for blocking this

vendor master record from

purchasing order processing.

O Use the drop down menu for

predefined reasons.


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Click on the “Save” Icon to save all the changes

NOTE: A vendor account block may be cancelled at any time. To do this, simply remove the

relevant indicator/checks then click “Save” to save the changes

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6. MM-XK06-Vendor-Flag for deletion

Overview

Archiving and Deleting Vendor Master Records


You can archive vendor account master records that you no longer need. Archiving data entails it being

extracted from the SAP database, deleted and placed in a file. You can then transfer this file to an archivesystem.

Vendor master records may not be archived immediately. For you to archive a vendor master

record, the following requirements must be met:

The account cannot contain any transaction figures in the system. Transaction figures from prior

years that have not been archived will prevent the system from deleting the account master

record.

The account must be marked for deletion in its master record.

You should block an account for posting before you mark it for deletion. The only effect this deletionindicator has is to cause a warning to be issued every time you subsequently try to post to this account.

Input – Required Fields Field Value/Comments VendorCompany CodePurchasing Organization

Output - Results Comments Vendor is flagged for deletion

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Procedural Steps


Via Menus Accounting Financial Accounting Accounts Payable

Master Records Maintain Centrally Mark for deletion

Logistics Materials Management Master Data Vendor

Central Mark for deletion


On screen “Flag for deletion Vendor: Initial Screen”, enter information in the



s

Vendor Vendor number R Enter the Vendor number to be

flagged for deletion.

Use drop

down menuCompany

Code

Company Code O If you enter a value in this field,

the next screen will allow you totick deletion flag and deletion

block for this company code or allcompany codes. However, if you

Use drop

down menu

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leave this field blank, you willonly be able to tick deletion flag

and deletion block for ALLcompany codes.


Purchasing Organization O Please refer the attached annexure Use dropdown menu


Click on the to continue.

On screen “Block / Unblock Vendor: Details Screen”, enter information in


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FieldName


Deletion

Flag

All areas Indicates that all data in this

master record is to be deleted.


master record is to be flagged fordeletion for all company codes.

Selected

Co. Code

Indicates that the company

code data in this masterrecord is to be deleted.


master record is to be flagged fordeletion for only specifiedcompany code.

All


Indicates whether or not

the vendor master record

is earmarked for deletion.


master record is to be flagged fordeletion for all purchasingorganizations.

Deletion

Block

GeneralData

This indicator specifies thatthe general data in the master

record may not be deleted.

O Check the box if general data invendor master record is not to be

deleted.

Selectedco. code

includinggeneraldata

This indicator specifies thatthe company code-specific

data in the master record maynot be deleted.

O Check the box if company code-specific data in the master record

is not to be deleted.


Click on the “Save” Icon to save all the changes.

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7. MM-MKVZ-List Display

Overview

Requirement to view information of a vendor maintained for purchasing. You can display vendor using

vendor number or using drop down box select from vendor list.


The Purchasing List transaction allows the user to view the vendor master record maintained for purchasing. This view includes purchasing data.


Vendor Vendor number

Purchasing Organization

Account Group

Organizational unit that negotiates the general conditions of

purchase for one or more plants

The account group is a classifying feature within vendor masterrecords


Vendor displays A vendor‟s purchasing data are accessible

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Tips and Tricks

On the List of vendor screen by selecting a field and left mouse click will display a drop down box

that will prompt with possible entries for each field. Additionally on this screen you can search, back

up or go forward or exit the screen.

After entering required information in each selection press enter or select the green check icon to

advance to the next screen(s)

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Procedural Steps


Via Menus Logistics>Materials Management>Purchasing>MasterData>Vendor>List Displays>

Via Transaction Code MKVZ

On screen “Display Vendor: Initial Screen”, enter information in the fields as


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s

Vendor Vendor number O Vendor number known or viamatchcode search

Purchasingorganization

Organizational unit thatnegotiates the generalconditions of purchase for

one or more plants

O Please refer the attached annexure

AccountGroup

The account group is aclassifying feature within

vendor master records

O Select if applicable


Click on the Execute button.

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8. MM-ZMMP_VCL01_Vendor_Class and Value_Maintenance

Overview

Vendor Classification (Class I, Class II etc) needs to be maintained in the vendor masters related to Civil as

different class vendors have different tender limits.

Prerequisite:

1. Vendor Master needs to maintained at company code level

2. Class & Value relationship to be defined using t-code ZMMP_VCL01

Business Process:


2. Class & Value relationship to be defined using t-code ZMMP_VCL01

Activity T Code Remarks

Maintain Class & Value Limit relationship

that be utilized for further classification forvendors

ZMMP_VCL01 Maintain the Class & Value

Relationship, Enter Class, ClassDescription, Value Limit &

Currency

Click on to maintain

more values & class relationship

Procedural Steps:

1. In the screen “Change View “Vendor Classification” :Overview” enter values in the following fields:


Vendorclass

Name a new vendor class C Enter the serial number.

Text 30characters

Give short name to the class. C Write short description.

Value limitfor vendors

Amount defined for that vendorclass

C Enter amount applicable forthat class.

Referencefor

currency

Enter unit C Enter unit.

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After entering the selection parameter Press Save button .

1.1. “Change View “Vendor Classification” :Overview” Screen:

Fill in the required fields and click “Save button “

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9. MM-ZMMP_VC01_Vendor Classification Maintenance

Overview

Vendor Classification (Class I, Class II etc) needs to be maintained in the vendor masters related to Civil as

different class vendors have different tender limits.

Prerequisite:


4. Class & Value relationship to be defined using t-code ZMMP_VC01.

Business Process:

1. Vendor Classification (Class I, Class II etc) needs to be maintained in the vendor

masters related to Civil as different class vendors have different tender limits

Activity T Code Remarks

Classifying the vendor & assigning therelevant class applicable for the vendor

ZMMP_VC01 Enter Company code & Plant todisplay existing entriesClick on Change button to change

the class

Click on to maintain

Enter vendor code, company code, plant & chose relevant class

applicable for vendor

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Procedural Steps

Field NameDescription R/O/C User Action and Values Comments

Accountnumber ofvendor

Takes the vendor number. C Enter the vendor number

Company

code

Takes the company code. C Write the company code for

the vendor.

1.1. “Vendor Classification Maintenance” screen:

Enter company code and plant in the required fields.

Press Execute button .

1.2. Screen shows a list of vendors belonging to that plant.

Make any changes if necessary in the vendor class else press “New Entries “tab to add

more vendors.

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1.3. New entries: Overview of Added Entries:

Fill the required fields and click Enter. Data will be saved.

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4. Price Info Record

1. MM-ME11-Info Record-Create

Overview

Info Record maintained on plant level is required.

Business Process Description Overview Purchasing Info record helps to define vendor specific information for a material. It provides the option ofstoring information about a vendor and material at purchasing organization and plant level.


VendorMaterialPurchasing Organization

Vendor NumberMaterial NumberPurchasing Organization Number

Plant Plant Number


Info Record Creates System Generates a Info record number

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Procedural Steps

On Access Display Function by:

Via Menus a) Logistics>Materials Management>Purchasing>Masterdata>Info Record>Create

Via Transaction Code ME11

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Create Info record: Initial Screen enter information in table below


Vendor Vendor Number R Type the vendor code or callF4 to select the vendor

Material Material Number R Type the material code or call

F4 to select material

Purchasing

Org.

Purchasing Organization R Type the respective Purchasing

org or call F4 to select the purchasing org

Plant Plant number R Type the respective plant codeor call F4 to select your plant

InfoCategory

Specifies the type of inforecord

R Select the appropriate categorye.g. standard

(Note: On above table, in column “R/O/C”; R=required; O-Optional; C=Conditional)

Vendor

Materi

Purchasin

Plant

Info

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On the screen, Create Info Record: General Data Screen

In general data screen system displays the Info record number, Vendor code, Material code and Materialgroup.

There are some other fields also available with optional entries in this General Data screen.

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1st,2nd,3rd

Rem./Exped.

No of days for

reminder/Expediter

O Mention no of days as

reminder

Vendormaterial no

Material number used by thevendor

O Type the vendor material codeif any

Telephone Vendor‟s Telephone number O Type the vendor telephonenumber

Order Unit Specifies the unit of measurein which the material isordered

R Base unit of measure or theorder unit is defaulted frommaterial master

Conversion Denominator for conversion

of order unit to base unit

R Enter the number of units of

the alternative unit of measure(denominator) that corresponds

to the number of units of the base unit of measure(numerator).


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1.4 On Screen, Create Info Record: Purchasing Organization Data 1

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Pl. Deliv.

Time

Planned Delivery time in

Days

R Type the number of days

needed to obtain the material

StandardQty

Standard Purchase orderquantity

R Type the quantity of thematerial that is normallyordered from this vendor

specified in this info record

Net Price Net price in purchasing info

record

R The price is automatically

determined by the system, butyou can also overwrite this

price

PurchasingGroup

Key for a buyer or group of buyers responsible for purchasing activities

R Type the respective purchasinggroup or call F4 to selectappropriate pur group


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1.5. On Screen, Create Info Record: Purchasing Organization Data 2


Quotation Number of vendor‟squotation. The specification is

for information only

O Type the vendor quotation

Quotation

from

Date of vendor‟s quotation.

The specification is forinformation only

O Type the vendor quotation date


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1.6 On screen Create Info record : Text overview

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Info Recordnote

A text that describes theobject to which it refers ingreater detail.

O Type the necessary descriptionto describe in greater details

Purchaseorder Text

A text that describes theobject to which it refers in

greater detail.

O Type the necessary descriptionto describe in greater details


Now select the icon at the header of the table or press Ctrl + S to save the document.

System will generate a new info record number

at the bottom of the screen.

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2. MM-ME12-Info Record-Change

Overview



Purchasing Info record helps to define vendor specific information for a material. It provides the option ofstoring information about a vendor and material at purchasing organization and plant level.

Under this change transaction we can change the maintained data of an existing purchasing Info record.



Vendor Number

Material NumberPurchasing Organization Number

PlantInfo Record

Plant Number Number of Purchasing Info Record


Info Record Creates System will change the Info record

Procedural Steps


Via Menus a) Logistics>Materials Management>Purchasing>Masterdata>Info Record>Change


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Change Info record: Initial Screen enter information in table below

Vendor

Materi

Purchasin

Plant

Info

Info

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Vendor Vendor Number R Type the vendor code or call

F4 to select the vendorMaterial Material Number R Type the material code or call

F4 to select material

Purchasing

Org.

Purchasing Organization R Type the respective Purchasing

org or call F4 to select the purchasing org

Plant Plant number R Type the respective plant codeor call F4 to select your plant

Info Record Number of purchasing Inforecord

R Specify the Purchasing inforecord number in which you

would like to make changes

Info

Category

Specifies the type of info

record

R Select the appropriate category

e.g. standard


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On the screen, Change Info Record: General Data Screen

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In general data screen system displays the Info record number, Vendor code, Material code and Materialgroup as encircled and highlighted with red color in the above screen shot.

You can make the changes of the following mentioned fields in the General data Screen.


1st,2nd,3rd Rem./Expe

d.

No of days forreminder/Expediter

O You can change the no of daysas reminder

Vendor

material no

Material number used by the

vendor

O Change the vendor material

code if any

Telephone Vendor‟s Telephone number O Change the vendor telephone

number


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1.5 On Screen, Change Info Record: Purchasing Organization Data 1

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Pl. Deliv.Time

Planned Delivery time inDays

O Change the number of daysneeded to obtain the material ifrequired

StandardQty

Standard Purchase orderquantity

O Change the quantity of thematerial that is normally

ordered from this vendorspecified in this info record if

required

PurchasingGroup

Key for a buyer or group of buyers responsible for purchasing activities

O Change the respective purchasing group or call F4 toselect appropriate pur group


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1.5. On Screen, Change Info Record: Purchasing Organization Data 2


Quotation Number of vendor‟squotation. The specification is

for information only

O Change the vendor quotation

Quotation

from

Date of vendor‟s quotation.

The specification is forinformation only

O Change the vendor quotation

date


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1.6 On screen Change Info record : Text overview

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Info Recordnote


O Change or type the necessarydescription to describe ingreater details

Purchaseorder Text


O Change or type the necessarydescription to describe ingreater details


Now select the icon at the header of the table or press Ctrl + S to save the document.

System will generate a message with stating

that purchasing info record changed.

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3. MM-ME13-Info Record-Display

Overview



Display allows one material number to be used for displaying Info Record which is already created.

Display function do not allow any creation or changing of Info Record.



Vendor NumberMaterial Number

Purchasing Organization Number

PlantInfo Record

Plant NumberInfo Record Number


Info Record Displays

Procedural Steps


Via Menus a) Logistics>Materials Management>Purchasing>Master

data>Info Record>Display


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Display Info Record List: Initial Screen: enter information in table below:


Vendor Vendor Number R Number known or via match-code

Material Material Number R Number known or via match-code

PurchasingOrg.

Purchasing Organization R Number known or via match-code

Plant Plant number R Number known or via match-code

Info Record Info Record Number R Number known or via match-code


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On screen, Display Info Record: General Data Screen:

The following fields will be displayed:


Info Record Info Record Number R Displays

Vendor Vendor Number C

Material Material Master R Defaults from Initial Screen

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1.6 On Screen, Display Info Record: Purchasing Organization Data 1

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1.5. On Screen, Display Info Record: Purchasing Organization Data 2

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5. Source List

1. MM-ME01-Source List-Maintain

Overview

To maintain list of vendors on material group level which will be used as an information about probable

source for procuring material pertaining to that material group.


A source list specifies all the sources of supply of a specific material.

This source list will be used just as a reference to have list of all the vendors who supply materials

pertaining to that material group.


Material Material Master number (Same as Material group no.)

Plant Receiving Plant

Valid from Date the vendor starts being a valid source

Valid to Dates vendor stops being a valid source

Vendor Suppliers which supply materials belonging to the material groupto which this dummy material relates.

Pur. Org Purchasing Organization

Output - Results Comments Source List Source of supply for specific material within Plant

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Tips and Tricks

A source list is specific to each plant. A separate list needs to be maintained for each plant for each

material. (Note: the plant is a mandatory field when creating a source list).

Business Process Procedure Detail

Access Maintain Source Lists manually by:

Via Menus (a) Logistics>Materials Management>Purchasing>MasterData>Source List>Maintain

(b) Logistics>Sales and Distribution>ForeignTrade/Customs>General Foreign TradeProcessing>Environment>Purchase –

Import>Purchasing>Master Data>Source List>Maintain(c) Logistics>Production>KANBAN>Environment>Purchasing

>Master Data>Source List>Maintain


On Maintain Source List: Initial Screen:

Field Name Description R/O

/C

User Action and

Values

Comments

Material Material Master Number

R Material masternumber known orvia match-code

Plant Receiving Plant R Enter receiving plantnumber


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Enter .

On Maintain Source List: Overview Screen:

Field Name Description R/O/C * User Action and Values Comments

Material Material Master Number R Defaults from Initial Screen

Plant Receiving Plant R Defaults from Initial Screen

Valid From Date vendor starts being avalid source

R Enter the date

Valid to Dates vendor stops being a

valid source

R Enter date

Vendor Vendor name / number R Enter the known vendornumber or search via match-

code

Pur. Org Purchasing Organization R Please refer the attachedannexure

(* R=Required; O=Optional; C=Conditional)

Enter & Save.

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2. MM-ME03-Source List-Display

Overview

Supply source information maintained on material group level is required.


Display allows one material number to be used for displaying source list which is already created.Display function do not allow any creation or changing of Source Lists


Material Material Number

Plant Plant Number


Source List Displays

Procedural Steps


Via Menus a) Logistics>Materials Management>Purchasing>Master

data>Source List>Display


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Display Source List: Initial Screen: enter information in table below:

Field Name Description R/O/C User Action and Values CommentsMaterial Material Number R Number known or via match-

code

Plant Plant number R Number known or via match-

code


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On screen, Display Source List: Overview Screen: enter information in table below:

The following fields will be displayed:


Material Material Master R Defaults from Initial Screen

Plant Receiving Plant R Defaults from Initial Screen

Valid From Date vendor starts being avalid source

R Displays the date

Valid to Dates vendor stops being avalid source

R Displays date

Pur. Org Purchasing Organization R Displays PurchasingOrganization code

Vendor Vendor Master R Displays Vendor

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3. MM-ME0M-Source List for Material

Overview

Creating possible sources of supply for a material


Source lists records are used in determining the effective source of a material. Source determination is the process of assigning a particular source of supply to a purchase requisition or vice versa. A source list

specifies the possible sources of supply for a material over a given period of time. It shows the time period in which a material may be ordered from a given vendor or under a certain long term purchaseagreement. The system can generate a source list for a material automatically. A source list is created.

Input – Required Fields Field Value/Comments MaterialPlant

Output - Results Source List

Procedural Steps


Via Menus a) Logistics> Materials Management> Purchasing> Master

Data> Source List > List Displays> By Material

Via Transaction Code ME0M

1 MM-Master

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