1 Intro to Excel Spreadsheets Nancy Clark FSU College of Medicine
Dec 22, 2015
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What are they used for?
Financial forecasting Statistical analysis Data collection Data manipulation Summarizing data Communicating data
Budgets Research Gradebook Charts Big tables Job aids
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Cell Formats
Words Numbers
# decimal places $ %
Days/Dates Formulas Calculations…
45.271945.3$45.27.271927%5-Mar-025-Mar3/5/2002STUDENT
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Formulas
=Today() Average(range) Count(range) Max(range) IF(logical_test,value_if_true,value_if_false)
=IF(F3>89,"A",IF(F3>79,"B",IF(F3>69,"C","F")))
Formulas can be Filled Down
Insert menu, Function…, Help on this function
Column (C2:C80)
Row (B2:AK2)
Block (A2:G50)
=SUMFunction Range
(A2:AS2)
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Merging and Splitting
Add to Formating Toolbar Highlight cells to merge Click Merge Button Unmerge
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Copying and Pasting
Highlight cells Hit Copy (CTRL-C) Dotted lines Click on target cell
Top of area Hit Paste (CTRL-V) Unless still dotted not
in Clipboard CTRL to select multiple
targets
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Sorting Data
Entire worksheet of tabular data with headingsData menu, Sort…
Small section of worksheetHighlight sectionHit sort button
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Formulas that Reference Other Worksheets
=COUNT(Allison!B2:Allison!B100)Allison!B2 -- cell B2 on sheet Allison
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Adding and Deleting Sheets
To add a sheet Insert menu
Worksheet
To delete a sheet Edit menu
Delete sheet
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Page Setup (Format)
Landscape or Portrait Print to 1 page wide Margins Headers and Footers Print Titles
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Making Sheets Pretty
Do it yourself methodFill ColorFont ColorsBorders toolbar
Autoformat (Format) Conditional Formatting
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Charts – Final
Patients by Age Group
0%
5% 5%
74%
16% 0 - 3 wks
1 mo - 10 yrs
11 - 24 yrs
25 - 64 yrs
65 yrs+
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Different Scales
Score on Survey
% Not Installed
PDxMD 4.76 8
InfoRetriever 4.80 7
ePocrates 4.87 8
Stedmans 4.65 9
CP Onhand 4.45 22
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PDA Software
0
5
10
15
20
25
PDxMD InfoRetriever ePocrates Stedmans CP Onhand
Score on Survey
% Not Installed
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Printing
Always Print Preview Page Setup Select Print Area
Highlight area File, Set Print Area File, Clear Print Area
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Insert Excel Spreadsheets
Copy and Paste Use Insert Microsoft Excel Worksheet
button Double click on table or chart Calls up Excel
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Suggestion for Spreadsheet
Summarize your patient data No data? Do the composite. Do a chart of some part of the data Put the data sheet in as well 3 sheets:
DataSummaryChart
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Descriptive Statistics
Distribution frequency
distribution Histogram
Central tendency Mean Median mode
Dispersion Range Standard deviation Variance
N Not P (inferential
stats)
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Central Tendency
Mean =AVERAGE(b2:b1500)
Median =MEDIAN(A2:A7)
Mode =MODE(A2:A7)
N =COUNT(A2:A1500) =COUNTBLANK(A2:B5)
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Dispersion
Range=MAX(A2:A60)- MIN(A2:A60)
Standard deviation=STDEV(A2:A110)
Variance=VAR(A2:A110)
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Distribution
Frequency distributionNot easy – use SPSSFREQUENCY(data_array,bins_array)Use help
HistogramBar chart of frequency table
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Data Tables
Field names at top Each row is a record (sample) Sorting whole table
By one columnBy more than one column
Sorting individual sections