1 GetThere User Training Booking & Managing Online Travel.

1

GetThere User Training

Booking & Managing Online Travel

2

Getting Started

Enter your User Name &

Password. Click Log In.

3

Begin Search

Check those trip components you wish to book, and select

your trip type. Then enter departure and destination

cities, dates and times, and other flight availability

options. Click the Begin Search button.

4

Flight Availability-Departing (Search by Schedule)

Select the outbound flight

option you prefer. Note company

preference indicator. Seat

maps are available by

clicking the View Seats link.

5

Flight Availability-Returning

Select the return flight option you prefer. Note more

flight options available by

clicking the 21-24 link.

6

Lower Price Options

Low fare options

display. Select the trip option

you prefer.

7

Policy Compliance

If a non-compliant itinerary is selected,

the Policy Compliance window displays.

Follow the instructions or start over.

8

Flight Availability – Search by Price

To search by price, click the Display Results By Price

button.

9

Flight Availability Matrix - (Itinerary)

A matrix displays with the lowest fares

available. You can sort by airline, by

number of stops, or by fare. Sort results display below the

matrix.

10

Seat Selection

Select a seat assignment by clicking on the seat you would like. Then click

the Reserve Seat Selection

button.

11

Hotel Search

Enter any hotel search parameters.

Can search by: Address or City,

Airport, Negotiated Properties, Company Locations, Popular

Locations, Chain, or Property Name.

12

Select Hotel

Available hotels display. Preferred hotels display first. Hotels can also be

sorted by approximate rate,

hotel name, or distance from the search point. You

can also get photos, cancellation

information, amenity information, and

mapping details on each property. Also note the links to the other pages of hotel

options.

Click the Select button to see the available rates for your hotel choice.

13

Select Room

The hotel details page displays with all

available rates. There is a link on each rate for more rate details. Select the room rate

you choose to confirm. Hotels are

automatically guaranteed to the credit card in the

profile.

14

Hotel Out of Policy

If you select a hotel or rate that is out of

policy, the below window displays.

Follow the instructions and click

the Continue with Reservation button.

15

Car Search

The pickup location defaults to your flight

destination airport; and the pick up and

return dates and times default to the dates and times of

the flights you booked.

16

Select Car

Select your preferred car

option by clicking on the rate link. Note company

preference indicators.

17

Review Trip

Review trip. Modifications can be

made prior to purchasing the trip. You can also Start

Over by clicking this button.

Any important information is

displayed at the top of this screen.

18

Review Trip (cont.)

Review trip. Add any items at this time. Create a trip

template if you like.

19

Creating a Trip Template

Enter the template name, indicate if the template should be available to other travelers in your company, and click the

Save Template button.

The below displays indicating your template is saved. Click the Return button to go back

to your booking.

20

Traveler Information

Reconfirm the traveler's name, meal, special requests, and frequent traveler data.

Data will pre-populate from the

profile.

21

Purchasing Information

Verify traveler information,

delivery address, email addresses, ticket type, and

billing information. Fields indicated

with a red star are mandatory.

22

Purchasing Information (cont.)

Information filled in from the profile.

Click Purchase Trip to complete the

booking.

23

Reservation Complete

The Reservation Complete screen

will provide all the travel details. A

copy of the itinerary can be printed or downloaded via Virtually There.

24

Reservation Complete

You can now logout or book another trip.

In addition to the displayed confirmation,

an itinerary confirmation is emailed

to you.

25

Profiles

From the home page, you can click on the Profile link to update your profile.

Click on the link containing the

information you would like to

update.

26

Templates

Once you have saved a template, it can be used by

clicking on the Templates link.

Simply Select the template you wish to use.

27

Templates (cont.)

Enter your new trip dates and click the

Price Itinerary button.

28

Trips

From the menu bar you can view Trips on Hold, Upcoming Trips, Past

Trips, and Cancelled Trips by clicking on the Trips

link.

Click on the Select button to view, modify, or cancel

a trip.

29

Cancel a Trip

After selecting the trip from the Trips page, click the

Cancel Trip button.

30

Cancel a Trip (cont.)

When you choose to cancel a trip, Cancellation Details screen displays to reconfirm that you wish to

cancel this trip.

If you still wish to cancel this trip, click the check

box that you agree to cancel this trip and click

the Cancel Trip Now button.

31

Cancel a Trip (cont.)

Cancel Trip confirmation

displays.

In addition to the displayed

cancellation, an itinerary

cancellation notice is emailed to you.

32

Amtrak

Check the Train trip type, and the other

trip components you wish to book.

Then enter the departure and

destination stations, trip dates

and times, and other train

availability options. Click the Begin Search button.

33

Train Availability - Departing

You can display station or train details by clicking the link.

Click the Select button to choose the

train(s) you would like.

34

Train Availability - Returning

Once you select the departure, the return

options display. Select the desired return train(s) from this availability by clicking the Select

button.

35

Review trip

Review the trip.

You may add a car or hotel at this point by clicking the Add Item

button, or modify what you have booked prior to

purchasing the trip.

36

Traveler Information

The Traveler Information window

displays to reconfirm the passenger's name

and frequent rail number.

37

Purchasing Information

Verify traveler information,

delivery address, email address, and

payment information. Fields indicated with a star

are mandatory.

Click the Purchase Trip button.

38

Train Reservation Complete

An itinerary confirmation

displays.

In addition to the displayed

confirmation, an itinerary

confirmation is emailed to you.