1 Changes To AACR2 That Accommodate Seriality Everett Allgood Serials Cataloger New York University Libraries For the 2003 Annual Session Committee on.

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Changes To AACR2 That Accommodate Seriality

Everett Allgood

Serials Cataloger

New York University LibrariesFor the

2003 Annual Session

Committee on Technical Processing

Council on East Asian Libraries

New York, New York

March 26, 2003

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Status Report, March 2003

• AACR2 has been reissued in loose-leaf form with major changes in Chapters 12 and 21, as well as other chapters

• LCRIs have been revised and issued• LC and PCC implemented on December 1, 2002• New MARC bibliographic level code i and

repeatable 260 fields are not yet available• New coding in 008/006 fields implemented in

OCLC and RLIN and has been used in records for Integrating Resources since Dec. 1, 2002

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Topics for today’s talk

• The new framework and how the concepts of continuing resource, serial, and integrating resource are used

• The concept of major and minor changes and the new minor title change provisions

• Additional available resources for study and review

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The World of Continuing Resources

• Many electronic and some print resources (loose-leafs) which were previously cataloged as monographs are now grouped into a category called Integrating Resources

• Because integrating resources exhibit a high degree of seriality, they are closely related to serials

• Because serials and integrating resources have so much in common, the two are now joined together in a revised Chapter 12 entitled Continuing Resources

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Representation of bibliographic resources in AACR2

Finite resources

Monographs

Multi-parts

Continuing resources

Serials

Updates remain discrete

Integrating resources

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Differences

• The primary difference between monographs and continuing resources is the fact that monographs are finite (i.e., they have a predetermined conclusion)– Multiparts are still cataloged as monographs even

though they may be issued over time

• The primary difference between an integrating resource and a serial is the form in which it is issued– While some rules are the same, others are different

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Differences in cataloging

• Basis of the description:– Serials: First or earliest available issue– IR: Latest iteration

• Change conventions:– Serials: Successive entry (a new record each

time there is a major change)– IR: Integrating entry (the same record is used

and updated for most changes)

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Continuing Resources

• Definition

A bibliographic resource that has no predetermined conclusion

This is an umbrella concept used to group serials and integrating resources. It provides a collective term for the two.

New !

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Integrating Resource

• Definition

A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. An integrating resource may be finite or continuing.

Includes: updating Web sites, updating databases and updating loose-leafs

New!

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Examples of Integrating Resources

• CONSER Web site

• OCLC Worldcat (database)

• CONSER Cataloging Manual (loose-leaf)

• AACR2 (loose-leaf)

• PCC Web site

• Al Gore 2000 campaign Web site (finite Web site)

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Serial

• Definition

A continuing resource that is issued in a succession of discrete parts usually bearing numbering that has no predetermined conclusion

Examples include: journals, electronic journals, newsletters, annual reports, newspapers, monographic series and updating directories.

Revised

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Finite resources cataloged according to Chapter 12

• Rule 12.0A says to catalog the following according to the rules in Chapter 12– Publications of limited duration (i.e, resources

that bear the characteristics of serials, such as frequency and numbering, but are finite in scope)

– Reprints of serials– Finite integrating resources

New

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What happened on Dec. 1, 2002

• Serials continue to be cataloged pretty much as they have been– Some finite resources may now be cataloged as

serials– Descriptive rules include more provisions for

minor changes over time and allow more flexibility

– Fewer new records due to title changes

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What happened on Dec. 1, 2002 (cont.)

• Integrating resources are now cataloged according to the rules in chapter 12– They are coded as Bib Level ‘m’ (monograph)

– A serial 006 is added to the record containing new codes (e.g., Type of continuing resource, Entry convention)

– These are interim measures until Bib Level ‘i’ (integrating resource) is implemented by OCLC and RLIN (sometime after July 2003)

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What will happen …

• Once Bib Level i is available:– Integrating resources and serials will both use

the same 008, renamed: Continuing Resources– Records for integrating resources created by

PCC libraries may be authenticated and distributed with the CONSER database

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What is the significance of these changes?

• A greater recognition that many resources are not monographs and require additional control

• A new conceptual framework for thinking about how we organize our work in libraries– Monograph/Serial dichotomy doesn’t work any more!

• The concept of Continuing Resources is likely to have added significance as more resources become more dynamic

• Both CONSER and BIBCO will catalog Integrating Resources

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Debunking some myths!

• Serials still exist!!• The definition of serial has not changed radically• Serials are still cataloged according to Successive

Entry with new records created as necessary• Integrating resources are not a type of serial (they

are a type of Continuing Resource)• Integrating resources and Continuing Resources

are not equal (the first is a type of the second)

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Deciding what’s what (LCRI 1.0 (reissued fall 2002))

• In deciding how to catalog an electronic resource, consult LCRI 1.0 (formerly 12.0A) and ask the following questions:

• Will the resource be issued/updated on a continuing basis?– If it is basically complete, but may have been

corrected, catalog as a monograph– If it is likely to be updated or added to over

time, treat as a serial or integrating resource

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Decisions (Cont.)

• Is the resource direct access or remote?– LCRI 1.0 assumes that direct access cannot be

integrating

– Ongoing CD-ROMs thus are serials, even when cumulative (e.g., the parts remain discrete)

• For remote, are there discrete parts?– Can you access the earlier issues or updates?

– Is there real numbering, not revision dates?

– If no to both, treat as integrating; if yes, treat as serial

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Major/Minor Changes for Serials

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Major changes

• Major change: a change that requires the creation of a new bibliographic record– Includes:

• some title changes

• changes of main entry (new body or change in name that would require a new heading)

• some uniform title qualifiers (corporate body, medium)

• physical medium

• edition statement (when change is significant – see LCRI 21.3B)

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Minor changes

• Minor change: a change that does not require the creation of a new record; changes may be noted in the record instead– Includes:

• Some title changes• Some changes to uniform title qualifiers (place,

frequency, etc.)• Edition statements (when change is not significant)• Numbering

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Underlying principle

• Make a new record only when there is a new work– This cannot be achieved but it was the goal we were

working towards

• Does the change indicate a new work?– Have the contents changed significantly?– Is the scope or audience different?– Would an end-user be likely to think of it as a new work?

• Or are the changes more cosmetic?– Typographical changes, placement of words– Slight variations in scope, etc.

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Title changes considered major: 21.2A1

• Words are added, dropped, or changed in the first five (or six, if there is an initial article) words, or the order of words is changed– Unless the minor change rule applies

• Words are added, dropped, or changed after the first five words that indicate a significant change in the meaning of the title or scope of the serial

• Change in the name of a corporate body given in the title (i.e., would require a new heading)– None of these are new

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Title changes considered minor: 21.2A2

• Includes 9 provisions with many from LCRI– Category a. Representation of a word– Category b. Articles, prepositions, conjunctions– Category c. Name of corporate body– Category d. Punctuation– Category e. Order of titles (parallel titles)– Category f. Words linking to numbering– Category g. Fluctuating titles– Category h. Words in a list – Category i. Words that denote type of resource

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Acronyms and initialisms: category a

• Changes from acronym or initialism to full form or vice versa are now minor– Los Angeles woman LA woman– Television news TV news

• Prior to this only abbreviations were considered a change in representation

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Corporate body names: category c

• Old rule: minor if name is added or dropped at end of title

• New rule: minor if same name is added or dropped anywhere in the title, or if the form in which the name is given changes (e.g., full to abbreviation)– Includes any corporate body, including recipients of a

report

– But does not include personal names

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Examples: category c

Docket sheet Docket sheet of the SupremeCourt of the U.S.

CONSER annual report Annual report of CONSER

Report of the Joint Committee on PrintingJCP report

Newsletter of the Association of Gravestone StudiesAGS newsletter

Journal of the Association of Computing MachineryJournal of the ACM

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Examples (Cont.)

Biennial report Biennial report to the governor and legislature

But not:

Belgium and Luxembourg Fodor’s Belgium and Luxembourg

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Words in a list: category h

• Addition, deletion, or change in order of words in a list

• Two things to consider:– Do I have a list?

• LCRI: list must be 3 or more terms

– Is the change significant (21.2A1) or is it minor (21.2A2 cat. h)

• The more terms the more likely it is to be minor

• Consider nature of the serial and whether the scope is likely to change frequently

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Examples: category h– Directory of dentists, dental specialists and dental hygienists,

licensed and registered in Tennessee

Directory of dentists, dental specialists, dental hygienists, and dental assistants licensed and registered in Tennessee

– Philosophical magazine. B. Physics of condensed matter, electronic, optical, and magnetic properties

Philosophical magazine. B. Physics of condensed matter, structural, electronic, optical and magnetic properties

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Words indicating type of resource: category i

• Addition or deletion anywhere in the title or words that indicate the type of resource– Includes words such as “magazine”, “series”, “report”,

etc.

– Does not include a change from one word to another

– Does not include words indicating frequency

• LCRI will also cover change in placement of the same word (e.g., from beginning to end of title)

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Examples: Category i

Review of organic chemistry

Outlook magazine Outlook

BUTBUT NOTNOT

Atlantic Atlantic monthly (Frequency not covered)

Organic chemistry Organic chemistry review

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Other changes with past practice

• Changes in numbering

• Punctuation in the 260 field

• Use of 247 field(s) for Integrating Resources(note: serials still follow Successive Entry!)

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12.3G Changes in numbering

• If a new sequence with the same system of numbering as before is not accompanied by wordings such as new series, supply [new ser.] or another appropriate term …– What’s new: No more new records for

numbering changes.– Reason: ISSN harmonization

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Changes in numbering (cont.)

• Examples:– No. 1-no. 6 ; [new ser.], no. 1-– No. 1-no. 6 ; [new ser.], no. 1-no. 3 ; [3rd ser.],

no. 1-– No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no 104 ;

4th ser., no. 1-

New

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1.4F8 Dates of publication

• New rule: Dates for serials, integrating resources and multiparts– Don’t give date when first issue (or last) not in

hand– Optionally, supply the date

• NLC will follow the option; LC will not

• CONSER may use when date is known in order to keep descriptive practices for serials and IR in synch

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Punctuation in 260 field

• Don’t give ending comma when no $c– 260 Washington, D.C. : $b Library of

Congress

• Don’t use unclosed brackets, even when field is incomplete– 260 Washington, D.C. : $b Smithsonian

Institution, $c [1989]- {first issue in hand}

New

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Integrating Resources:

12.7B4.2 Change in title proper note • Encode 006/008 Entry Convention as “2” (Integrated entry)• Make notes on earlier titles proper• Use MARC21 247 and 547 fields

– 247 Former title or title variations• Use to generate title added entry in addition to note

– 547 Former title complexity note• LCRI: Give a separate 547 “Title history” note in addition to

the 247 field only if the situation requires more explanation than is given in the 247 field.

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Integrating ResourcesChanges in title proper and responsible body

Existing record:• 110 2# $a ABC Association.• 245 10 $a Membership directory / $c ABC Association.• 500 ## $a Description based on: Update 2, published 1998.

Same record updated:• 110 2# $a DEF Association.• 245 10 $a DEF membership directory / $c DEF Association.• 247 10 $a Membership directory $f <update 2, published 1998>• 500 ## $a Description based on: Update 5, published 2000.• 550 ## $a Issued by ABC Association <update 2, published 1998>• 710 1# $a ABC Association.

New

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Integrating ResourcesSecond change in responsible body

Same record updated again:• 110 2# $a GHI Association.

• 245 10 $a Membership directory / $c GHI Association.

• 247 10 $a Membership directory $f <update 2, published 1998>

• 247 10 $a DEF membership directory $f <update 5, published 2000>

• 500 ## $a Description based on: Update 9, published 2002.

• 550 ## $a Issued by ABC Association <update 2, published 1998>; DEF Association <update 5, published 2000>

• 710 2# $a ABC Association.

• 710 2# $a DEF Association.

New

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Where to go for help!Integrating Resources

• Available now: Steve Miller’s presentation to CONSER/BIBCO on the cataloging of integrating resources– Available at: www.loc.gov/catdir/pcc/bibco

• Future: “Integrating Resources” module for CONSER and BIBCO Manuals – Alice Jacobs and Diane Boehr at NLM are preparing for

publication in mid 2003

• Future: SCCTP Integrating Resources Workshop– Being prepared by Steve Miller for release in spring 2003

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More Sources

• Other presentations available online: (these include all aspects of the changes)– NASIG 2002: www.loc.gov/acq/conser– ALA 2002: www.ala.org/alcts/organization/ss/

serialscat.html.

• CONSER Cataloging Manual (complete new edition) Available from CDS in print or on desktop

• SCCTP: new Advanced Serials and revised Basic Serials Workshops now available