www.trainex.org/osc2013 16 th Annual OSC Readiness Training Program Developing Effective Presentations Katy Miley, R7 OSC
Dec 22, 2015
www.trainex.org/osc2013
16th Annual OSC Readiness Training Program
Developing Effective Presentations
Katy Miley, R7 OSC
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 2
Effective Communication Points
Practice listening skills Know your information
Do your research Know your communication objectives
Outline your goals Know your audience
Speak to their interests Know your message
Format information and goals for target audience Know your communication techniques
PPT, Handouts, Flip Charts, Fact Sheets
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 3
Pertinent Information
Do your research Understand past site history Discuss current activities Prepare simple data tools
• Graphs• Charts
Correlate statistics with real world examples to give perspective
Organize your information Chronological, spatial, causal, problem/solution,
topical Use pictures
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 4
Communication Objectives
Develop a mission statement for your communication objectives Tailor your presentation to your objectives
What do you want the audience to do? Understand Mobilize Appreciate Choose
“If you don’t know what you want to achieve in your presentation your audience never will.” - Harvey Diamond
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 5
Speak to your Audience
Research your community information Population demographics Local politics and area history Educational backgrounds Audience agenda Personal values
Understand community concerns Environmental Health based Financial
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 6
Handling Contentious Issues
Keep a consistent message Say what you know Anticipate difficult questions
Be honest about what you don’t know If you offer to follow up…do so
• Referral to other resources or staff• Web postings• Emails
Build trust
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 7
Communication Techniques
Power Point Useful to organize your message Minimize information on each screen Avoid paragraphs and long sentences
• Only list key points Avoid animation and sounds Avoid reading from the slides Use pictures and color Use big type/clear font
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 8
Communication Techniques
Flip Charts Useful to record audience input Write neatly/write big No light colored markers Pause speaking to write, or use a volunteer Use handouts instead of flip charts for extensive
information
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 9
Communication Techniques
Handouts Useful for take-home message Provide pertinent handouts as you proceed
• Timing is everything Number your handouts Direct audience to specific info as needed EPA fact sheets can be useful handouts
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 10
Presentation Tips-Structure
Presentation structure matters Build a strong open and close Tell a cohesive story Use functional building blocks
• Case studies• Statistics• Illustrations/pictures• Props• Analogies
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 11
Presentation Tips-Delivery
Practice out loud Collect and use your own stories and
anecdotes Give real examples for perspective Details make the difference Don’t apologize Study other speakers Be conversational
Audiences respond to a good story
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 12
Presentation Tips-Comfort Zone
Fear of public speaking is normal You know your site best Prepare and practice Consider body language
Eye contact is important Don’t fiddle Don’t hide behind the podium Slow down
16th Annual OSC Readiness Training Program www.trainex.org/osc2013 13
Quotes
“The human brain starts working the moment you are born and never stops until you stand up to speak in public.” ~ George Jessel
The best way to sound like you know what you're talking about is to know what you're talking about. ~Author Unknown