{ Risk-based planning of official controls & the MANCP Outcome of the pilot-WG November 2011.

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Risk-based planning of Risk-based planning of official controls & the official controls & the MANCPMANCP

Outcome of the pilot-WGOutcome of the pilot-WGNovember 2011November 2011

Hungary, the Netherlands, Belgium, Hungary, the Netherlands, Belgium, supported by FVOsupported by FVO

Previous meeting in Grange: P-D-C-A cycle, Previous meeting in Grange: P-D-C-A cycle, SMART principles, thoughts & reflections on SMART principles, thoughts & reflections on processes,…processes,…

After previous meetingAfter previous meeting WIKI space (WIKI space (

http://mancp-riskbasedplanning.wikispaces.com/) ) 2 new topics…2 new topics… document (ideas, reflections, no prescriptive document (ideas, reflections, no prescriptive

guidance!)guidance!)

Pilot-WGPilot-WG

Short term:Short term: some general principles and examplessome general principles and examples to help competent authorities in describing to help competent authorities in describing

their risk-based planning processestheir risk-based planning processes Long term:Long term:

this document may evolve into a document this document may evolve into a document providing (non-binding) guidance on the providing (non-binding) guidance on the various stages of risk-based planningvarious stages of risk-based planning

ideally, it should provide some tools for all ideally, it should provide some tools for all those who are involved in the planning those who are involved in the planning processprocess

Objectives of this (and possible Objectives of this (and possible future) documentfuture) document

PDCA – SMART – PDCA – SMART – Risk based planningRisk based planning

Prezi

different at different levels of planning different at different levels of planning processprocess

running the embedded cycles should be running the embedded cycles should be reflected also in the description of the risk reflected also in the description of the risk based planning process of the MANCP (based planning process of the MANCP (?)?) provide effectiveness, systematic approach provide effectiveness, systematic approach

and transparency to the whole systemand transparency to the whole system interlinking between strategic and interlinking between strategic and

operative planning is crucialoperative planning is crucial hardly measurable visions are turned into hardly measurable visions are turned into

SMART objectivesSMART objectives possibility for accountability and possibility for accountability and

comparison comparison

PDCA-cyclePDCA-cycle

{{identified by pilot-WGidentified by pilot-WG

PrinciplesPrinciples

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Description on the methods Description on the methods to breakdown the strategic to breakdown the strategic objectives into operational objectives into operational onesones

The breakdown process The breakdown process leads to some (theoretical) leads to some (theoretical) questions. questions.

Operational objectives: at Operational objectives: at least measurable, but the least measurable, but the pilot-WG suggest the pilot-WG suggest the application of SMART application of SMART principlesprinciples

Is there any objective Is there any objective evidence that achieving evidence that achieving the established the established operational goals operational goals contribute to to contribute to to achieving the strategic achieving the strategic objectives?objectives?

Are the strategic Are the strategic objectives somehow objectives somehow measurable?measurable?

Are the operational Are the operational goals coherent with the goals coherent with the strategic objectives?strategic objectives?

Principles: breakdownPrinciples: breakdown

There should be a description in the There should be a description in the MANCP on risk criteria and risk based MANCP on risk criteria and risk based planning process planning process

not only from the point of view of not only from the point of view of (scientific) risk assessment, but the risk (scientific) risk assessment, but the risk management prioritisation system as management prioritisation system as well.well.

Principles: RA vs RMPrinciples: RA vs RM

It is important to underline the role of It is important to underline the role of enforcement/sampling strategiesenforcement/sampling strategies

Every risk based control needs random Every risk based control needs random data for its risk assessment. data for its risk assessment. the proportion between risk based and the proportion between risk based and

random controls and sampling should be random controls and sampling should be set, set,

but there is no objective rule or guidance but there is no objective rule or guidance for doing this for doing this

(some approaches suggest 30% random and (some approaches suggest 30% random and 70% risk based).70% risk based).

Principles: sampling Principles: sampling strategiesstrategies

The MANCP should contain a description The MANCP should contain a description of the system for monitoring the effects of the system for monitoring the effects of the official controls of the official controls

or methods to evaluate the effectiveness or methods to evaluate the effectiveness of the risk-based approaches (identifying of the risk-based approaches (identifying certain trends)certain trends)

Principles: monitoring the Principles: monitoring the effecteffect

The MANCP should present the The MANCP should present the resources available for control resources available for control

as well as the incentives systemas well as the incentives system

Principles: resources & Principles: resources & incentivesincentives

The cost-benefit approach is of high The cost-benefit approach is of high importanceimportance

The definitions should be set for the The definitions should be set for the meaning of meaning of Cost (money, resources?) Cost (money, resources?) Benefit (money saved or (political) risks Benefit (money saved or (political) risks

controlled or improvement of population controlled or improvement of population health status?)health status?)

Maybe the risk based approach is a cost-Maybe the risk based approach is a cost-benefit approach at the same time (?) benefit approach at the same time (?)

The details of the cost-benefit approach The details of the cost-benefit approach used should be described as well (?)used should be described as well (?)

Principles: cost-benefitPrinciples: cost-benefit

{{……

Next partNext part

Risk-based controls as a guarantee for Risk-based controls as a guarantee for safe feed & food?safe feed & food? The barometer concept The barometer concept

MANCP Quick Scan FormMANCP Quick Scan Form Examples from pilot-WG Member StatesExamples from pilot-WG Member States Wiki-siteWiki-site ConclusionsConclusions

The WIKI site

{{identified by pilot-WGidentified by pilot-WG

ConclusionsConclusions

Risk-based planning of controls Risk-based planning of controls P-D-C-A P-D-C-A MANCP system vs. verification overall objectives MANCP system vs. verification overall objectives

(obtained or not)(obtained or not) Translation strategic objectives into SMART Translation strategic objectives into SMART

formulated operational objectivesformulated operational objectives Quick Scan Form: ‘share & compare’Quick Scan Form: ‘share & compare’ Executive Summary of the MANCP Annual Executive Summary of the MANCP Annual

Report: major developments & trends compliance Report: major developments & trends compliance (output) tools like Food Safety Barometer (output) tools like Food Safety Barometer

Quick Scan Form + Executive Summary:Quick Scan Form + Executive Summary:Identification of most important trends (MS/EU)Identification of most important trends (MS/EU)

ConclusionsConclusions

{{Bart De Raeymaecker (BE)Bart De Raeymaecker (BE)Doekele Haagsma (NL)Doekele Haagsma (NL)Ákos Jóźwiak (HU)Ákos Jóźwiak (HU)Juha Juntilla (FVO)Juha Juntilla (FVO)

Thank you for your Thank you for your attentionattention