© International Road Transport Union (IRU) 2007 Page 1 Incidents, Accidents & the Use of the Certified Report Procès Verbal de Constat A step by step guide.

© International Road Transport Union (IRU) 2007Page 1

Incidents, AccidentsIncidents, Accidents& the Use of& the Use of

the Certified Report the Certified Report

““Procès Verbal de Procès Verbal de Constat”Constat”

A step by step guideA step by step guide


The TIR CarnetThe TIR Carnet

Certified Report remains in the TIR Carnet

Filled in by competent authority (Customs, police etc)in the event of any incident which may compromise the TIR Operation• Seals broken• Accident• Serious damage to vehicle• Destruction or loss of goods• Theft of goods• (Reservation at time of unloading)

Certified Report remains in the TIR Carnet

Filled in by competent authority (Customs, police etc)in the event of any incident which may compromise the TIR Operation• Seals broken• Accident• Serious damage to vehicle• Destruction or loss of goods• Theft of goods• (Reservation at time of unloading)



Filling in the TIR Filling in the TIR CarnetCarnet

Field 1• Enter Customs office of departure• If more than one office, enter all

Customs offices of departure• Same as box 2 on yellow manifest

and vouchers

Field 1• Enter Customs office of departure• If more than one office, enter all

Customs offices of departure• Same as box 2 on yellow manifest

and vouchers

1. Bureau(x) de douane de départ

Customs Office(s) of departure


2. CARNET NUMBER &3. Name of international organisation (IRU)

Fields 2 and 3• Already filled in

Fields 2 and 3• Already filled in


4. Registration number(s)of road vehicles

orID number(s) of container(s)

Field 4• Check if same as boxes 8 and 10

on Cover of TIR Carnet

Field 4• Check if same as boxes 8 and 10

on Cover of TIR Carnet


5. TitulaireHolder

Field 5• Enter the full name and address of

the TIR Carnet Holder• Normally already filled in, same as

box 3 on TIR Carnet cover page

Field 5• Enter the full name and address of

the TIR Carnet Holder• Normally already filled in, same as

box 3 on TIR Carnet cover page


Field 6

• Indicates that the seals are OK, unbroken

Field 6

• Indicates that the seals are OK, unbroken

Indicates that the seals are OK, unbroken

Indicates that the seals are OK, unbroken

6. Customs seal(s) is/are

intact not intact


7. The load compartment(s) is/are

Field 7• Indicates that the load

compartment has been breached or damaged

Field 7• Indicates that the load

compartment has been breached or damaged

intact not intact


Field 8• Enter any useful comment or detail

Field 8• Enter any useful comment or detail

8. Remarks


9. No goods appear to be missing

orThe goods described in boxes 10 to 13 are missing (M) or destroyed (D) as shown in box 12

Field 9• In this case, some goods have

been destroyed

Field 9• In this case, some goods have

been destroyed


Field 10• Details of any missing or

destroyed packages


destroyed packages

10 a) Load compartment or container number

b) Marks & numbers of the packages or objects



destroyed packages


destroyed packages

11. Number and type of packages or objects: goods description


12. M or D


destroyed packages

• Enter “M” for missing goods or “D” for destroyed goods


destroyed packages

• Enter “M” for missing goods or “D” for destroyed goods



destroyed packages


destroyed packages

13. Remarks (indicate in particular the quantities missing or destroyed)


Field 14 Field 14

14. Date, place andcircumstances of accident


15. Measures taken to allow the TIR operation to continue

new seal(s) affixed (to current vehicle)number...............type…….….

transfer of goods to another means of transport

Other

Field 15 Field 15


Field 16

Field 16

16 a) - Registration number of vehicle - # of approval certificate, if any

- # & type of seals affixed

16b) - Identification number of container(s)

- # of approval certificate, if any- # & type of seals affixed

16. If the goods have been transferred to another means of transport: enter the details of the new vehicle(s) or container(s)


Field 17• Police, Customs, etc

Field 17• Police, Customs, etc

17. Authority having drawn up this certified report

Place, date, stamp & signature


Field 18• The TIR Holder must report to the

nearest Customs office for validation, Customs then make the required changes to the TIR Carnet

Field 18• The TIR Holder must report to the

nearest Customs office for validation, Customs then make the required changes to the TIR Carnet

18. Stamp & signature of next Customs office where TIR transport arrives



What if ?What if ?

Irregularities in goods manifest ?

• The Customs seals found to be intact

• Minor discrepancy between the indication in the Goods Manifest and the real transported consignment

Irregularities in goods manifest ?

• The Customs seals found to be intact

• Minor discrepancy between the indication in the Goods Manifest and the real transported consignment

no irregularity occurred


What if ?What if ?

Illegal transport of prohibited goods, smuggling?• The illicit goods are confiscated• National legislation applied: legal

procedures against the driver/TIR Holder

• Valid goods can continue under the TIR Carnet

• No Customs debt incurred in relation to the confiscated goods

Illegal transport of prohibited goods, smuggling?• The illicit goods are confiscated• National legislation applied: legal

procedures against the driver/TIR Holder

• Valid goods can continue under the TIR Carnet

• No Customs debt incurred in relation to the confiscated goods

Customs fill in the Certified Report (“Procès Verbal de

Constat” )


What if ?What if ?

Accident: The vehicle is damaged with minor defects ?

• the state of the vehicle is examined

• no risk of smuggling• Customs decide to authorise the

continued use of the vehicle• no other irregularity is revealed

Accident: The vehicle is damaged with minor defects ?

• the state of the vehicle is examined

• no risk of smuggling• Customs decide to authorise the

continued use of the vehicle• no other irregularity is revealed

No need to fill in the Certified Report


What if ?What if ?

Accident and the vehicle is damaged with major defects?• The certificate of approval is

endorsed, specifying any major defect

• Customs may decide to allow the continuation of the vehicle / TIR Transport under security precautions

• Customs may refuse the TIR Transport until the vehicle is repaired

Accident and the vehicle is damaged with major defects?• The certificate of approval is

endorsed, specifying any major defect

• Customs may decide to allow the continuation of the vehicle / TIR Transport under security precautions

• Customs may refuse the TIR Transport until the vehicle is repaired

Customs fill in the Certified Report (“Procès Verbal de Constat” )


What if ?What if ?

Accident: all the goods are destroyed or irrecoverably lost?• Customs verify that the goods are

destroyed• Customs terminate the TIR

operation• Customs send SafeTIR

information• No Customs debt incurred in

relation to the destroyed goods

Accident: all the goods are destroyed or irrecoverably lost?• Customs verify that the goods are

destroyed• Customs terminate the TIR

operation• Customs send SafeTIR

information• No Customs debt incurred in

relation to the destroyed goods



What if ?What if ?

Accident: part of the goods are Accident: part of the goods are destroyed or irrecoverably lost?destroyed or irrecoverably lost?• Customs verify that the goods are Customs verify that the goods are

destroyeddestroyed• The state of the vehicle is examinedThe state of the vehicle is examined• The TIR operation is continued under The TIR operation is continued under

the conditions decided by Customs the conditions decided by Customs (other vehicle, Holder, TIR Carnet?)(other vehicle, Holder, TIR Carnet?)

• Customs amend the manifest, seal, Customs amend the manifest, seal, and vehicle details on the remaining and vehicle details on the remaining vouchers in the TIR Carnetvouchers in the TIR Carnet

• No Customs debt incurred in relation No Customs debt incurred in relation to the destroyed goodsto the destroyed goods

Accident: part of the goods are Accident: part of the goods are destroyed or irrecoverably lost?destroyed or irrecoverably lost?• Customs verify that the goods are Customs verify that the goods are

destroyeddestroyed• The state of the vehicle is examinedThe state of the vehicle is examined• The TIR operation is continued under The TIR operation is continued under

the conditions decided by Customs the conditions decided by Customs (other vehicle, Holder, TIR Carnet?)(other vehicle, Holder, TIR Carnet?)

• Customs amend the manifest, seal, Customs amend the manifest, seal, and vehicle details on the remaining and vehicle details on the remaining vouchers in the TIR Carnetvouchers in the TIR Carnet

• No Customs debt incurred in relation No Customs debt incurred in relation to the destroyed goodsto the destroyed goods



What if ?What if ?

Theft: goods are stolen ?• Customs verify that goods were

stolen from Police report etc.• The remaining goods are listed• The state of the vehicle is

examined- The goods continue the TIR

operation on the same vehicle, with new seals affixed- The TIR operation is continued on a

different vehicle, the goods being reloaded and sealed - Customs amend the goods manifest

on remaining vouchers

Theft: goods are stolen ?• Customs verify that goods were

stolen from Police report etc.• The remaining goods are listed• The state of the vehicle is

examined- The goods continue the TIR

operation on the same vehicle, with new seals affixed- The TIR operation is continued on a

different vehicle, the goods being reloaded and sealed - Customs amend the goods manifest

on remaining vouchers



End ofEnd of

Incidents, AccidentsIncidents, Accidents& the Use of& the Use of

the Certified Report the Certified Report

““Procès Verbal de Procès Verbal de Constat”Constat”


www.iru.orgwww.iru.org

© International Road Transport Union (IRU) 2007 Page 1 Incidents, Accidents & the Use of the Certified Report Procès Verbal de Constat A step by step guide.

Documents

goods field

packages field

tir carnet cover page

vouchers field

damaged field

unbroken field

cover of tir carnet

tir carnet cover page