電子檔案上傳作業說明 Guide to ETDS File Conversion and …etds.lib.ncku.edu.tw/files/2009110001.pdf · 1 I. Guide to ETDS File Format File Format MS Word 2003 or higher

電子檔案上傳作業說明

Guide to ETDS File Conversion and

Service Workflow

更新日期：2018/11/05

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目錄

I. Guide to ETDS File Format ................................................................................... 1

File Format ............................................................................................................. 1

II. MS Word Format for E-Theses and Dissertations ................................................. 1

MS Word File Format ............................................................................................ 1

Picture Format ........................................................................................................ 2

The Use of Special Symbols .................................................................................. 2

III. Notes before converting to PDF format file .......................................................... 2

Anti-virus scanning ................................................................................................ 2

Multiple Word files combination ........................................................................... 2

Special issues ......................................................................................................... 3

File conversion software ........................................................................................ 3

IV. Pagination for multiple Word files combined ........................................................ 3

Pagination steps ..................................................................................................... 3

V. File Conversion Workflow ..................................................................................... 5

File Conversion ...................................................................................................... 5

File Name ............................................................................................................... 5

VI. Submission ............................................................................................................. 6

Login ETDS ........................................................................................................... 6

Basic Information of your thesis/dissertation ........................................................ 6

Committee Members .............................................................................................. 9

Watermark Inserting ............................................................................................. 11

Document Properties Settings .............................................................................. 17

Document Security Settings (Adobe XI) ............................................................. 18

Checklist for uploading your PDF file ................................................................. 21

Uploading the Thesis/Dissertation file ................................................................. 23

Authorization ....................................................................................................... 24

VII. Verification Notice ............................................................................................... 31

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I. Guide to ETDS File Format

File Format

MS Word 2003 or higher is recommended for writing theses. Do not

change the default settings to ensure the correct PDF file conversion.

The NCKU watermark is necessary to be added in the E-theses.

Please set document security for the PDF file to prevent copying and

editing.

The PDF file can be indexed properly in the full-text search service.

II. MS Word Format for E-Theses and Dissertations

MS Word File Format

MS Word file Format, please refer to Guidelines on Writing Dissertations for Ph.D. and

Master’s Students(Curriculum Division ext. 50157)

Font Settings

To avoid the text not being properly presented during PDF file

conversion. The following fonts are recommended.

Chinese font: 標楷體、細明體、新細明體

English font: Times New Roman、Arial、Arial Black、Arial

Narrow、Bookman Old Style、Comic Sans Ms、Courier New

If your paper is not written using the above-mentioned fonts,

your E-Theses may not be able to provide full-text search

services!

http://cid.acad.ncku.edu.tw/var/file/42/1042/img/333295374.pdfhttp://cid.acad.ncku.edu.tw/var/file/42/1042/img/333295374.pdf

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Picture Format

To avoid errors during the file conversion process, please use the .gif

and .jpg picture formats.

Please avoid the .bmp format. If there are other formats, please convert

other picture formats into the .gif and .jpg formats so that the size of the

E-These will not be too big.

The Use of Special Symbols

If you need to insert special symbols into your thesis/dissertation, please

be sure to use the Symbol font.

If the symbol that you need does not exist in the Symbol font, it is

recommended to use the Microsoft formula editor in Word for editing.

III. Notes before converting to PDF format file

Anti-virus scanning

Please use anti-virus software to scan if there are viruses in the original

thesis/dissertation. Go to next step after scanning.

Multiple Word files combination

If the thesis consists of different Word files, please combine these Word

files into one file and renumber the page numbers before PDF file

conversion.

Please convert the entire thesis/dissertation as one single file, and make

sure the file contains all the content of your thesis/dissertation (including

cover, oral defend certificate, acknowledgements or forward, Chinese and

English Abstract, table of contents, charts and index, main text,

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references, and appendix) and the pagination is consistent with the print

thesis.

Special issues

If you create a new word, please copy the C: \ windows \ eudc.euf and

eudc.tte file into the computer which you are ready to convert files.

File conversion software

Please make sure the file converting software is Acrobat 9.0 or higher.

Adobe Acrobat: Please log in NCKU Computer & Network Center

( http://cc.ncku.edu.tw/p/412-1002-6834.php?Lang=en ) to download

Adobe Acrobat software(Campus Authorization) to convert your MS

Word thesis to PDF format.

IV. Pagination for multiple Word files combined

Pagination steps

After combining multiple word files into one single file, please adjust the

page order and pagination so that they are the same as the print thesis. If

you have any questions about the pagination, please follow the steps

below.

For MS Word from 2010 to 2016

Please move the cursor to the last line of the last page you are going to separate (For

example, if the main text, numbered in Arabic numerals, begins from page 11, while

the first 10 pages are numbered in Roman numerals, please go to the last line of page

10.)

(1) Select toolbar: Page layout → Breaks → Section Breaks → Next Page

http://cc.ncku.edu.tw/p/412-1002-6834.php?Lang=en

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(2) Insert → Page number → Bottom of page → 2 → Finish

If your thesis is separated into multiple parts, you can repeat the steps

above to paginate.

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V. File Conversion Workflow

File Conversion

Converting E-Thesis file into PDF

（一） Using MS Word (2010 or higher) :

MS Word can save files as PDF’s directly. Please select File →

Save as → Save as type → PDF.

（二） Using Adobe Acrobat :

Open the MS Word e-thesis file on a computer with Adobe

Acrobat, and select File → Print → Adobe PDF.

File Name

Do not use Chinese file names. File names can not contain full-width

spaces or some special characters, such as ~ . * / \ ( ) + [ ] {}, otherwise

errors will occur when uploading to the database.

Save the PDF file on the Desktop, and click the PDF file to check if the

file can be opened. If the file opens directly, then the conversion process

is finished.

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VI. Submission

Login ETDS

ID/Password

Check your student ID and password (the same as NCKU Portal )before

login, if there is any question about the ID/password, please contact the

Computer and Network Center: 06-2757575 #61010

Login from NCKU library webpage or you can log in directly using

http://etds.lib.ncku.edu.tw/etdsystem/submit/submitLogin

Basic Information of your thesis/dissertation

Entering the Basic Information of your thesis/dissertation

1. Please follow the instructions in each field, and fill in the basic

http://i.ncku.edu.tw/http://etds.lib.ncku.edu.tw/etdsystem/submit/submitLogin

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information of your thesis/dissertation.(Opening MS Word file to

copy/paste is advised)

2.If you find your thesis/dissertation information is not complete, click

Save and the system will keep the information you have entered. Please

remember to continue your submission within 30 days. Otherwise, the

information you have entered will be deleted!

3. Click Next when you finish entering the basic information.

*請一定要選擇正確系所資料，取得的 DOI 碼才會正確!!

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取得的 DOI 碼，您可以先複製起來。

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Committee Members

Please fill in the information of your committee members(includes

Advisor)

1. There are three Committee Members by default, if there are more than

three committee members, click Add Committee Members to add more

Committee fields.

2. If the Title of Committee Members is not in the drop-down menu,

please email us and we will create a new title for you.

3. The Chinese name and the title of the committee must be filled in.

4. After completing the information above, please click Next.

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Watermark Inserting

After file conversion. Please insert watermark to the PDF file.

【Please do not change the size of the watermark in order to keep the

quality consistency】

(一) NCKU watermark: Please download the “NCKU watermark” image

file into your local

computer( http://140.116.207.88/files/2009110009.jpg)

http://140.116.207.88/files/2009110009.jpg

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Acrobat XI Adding the watermark to PDF file(Acrobat XI)

Please refer to the screenshot below to set up step by step:

1. Open your PDF file → Tools → Pages → Watermark → Add

Watermark

2. Select File → Browse, and select the NCKU watermark file →

Opacity > stays 100% → Scale relative to target page > Do not select

→ Location > Select “Appear behind page” → Position >

Vertical/Horizontal Distance select “Center” then select OK to save all

these settings.

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3.加入 DOI 碼

DOI 是數位物件辨識碼( Digital Object Identifier)的簡稱，為物件

在網路上的唯一識別碼並可用於永久連結，可提昇您學位論文的

國際能見度及影響力。

設定步驟：

請完整複製藍色 DOI碼（包含 doi:），如下圖圈選處。

4.開啟 PDF 文件後，點選檢視→工具→頁面→水印→新增水印。若

跳出「此檔案已包含浮水印……」提示視窗，請選擇新增新的

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1. 來源、文字大小、不透明度及位置等各項設定值如下圖，點選確

定後，即完成 DOI 碼的加入。

★DOI 大小：：12 ★DOI 不透明度：100% ★DOI 位置：看起來在頁面之下 垂直距離(底部)、水平距離(右邊)：1 公分

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設定完成後，如上圖綠色圈選處會呈現您的 DOI碼

Document Properties Settings

Open your PDF file → File → Properties → Description tab; Or Hotkey

「Ctrl+D」→ Description label

Under the Description label, key in the title of your thesis in the Title

field(You can choose either Chinese or English title if both of them are to

be entered, insert a blank between)

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Document Security Settings (Adobe XI)

Please refer to the screenshot below to set up security settings.

Open your PDF file → File → Properties → Security tab; Or Hotkey

「Ctrl+D」→ Security label → Security Method → select Password

Security

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(1) DO NOT select “Require a password to open the document”

(2) Under Permissions：

(i) Select ”Restrict editing and printing of the document …”

(ii) Printing Allowed: Select “High Resolution”

(iii) Change Allowed: Select “None”

(iv) Select “Enable text access for screen reader devices for the visually…”

(v) Change Permissions Password → Key in your personal password → OK

(vi) Document Open Password →key in your password again → OK

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Checklist for uploading your PDF file

1. Is the entire thesis converted into a single PDF file?

2. Can the PDF file be opened normally?

3. Is the number of pages same as that in print thesis?

4. Does the textual content display normally?

5. Has the watermark been added? Does the watermark fail to display?

6. Does the Description and Security settings complete?

7. DO NOT select these two options “use password to open PDF” and

“no printing” in the Security setting.

8. Does the format (such as the font) remain the same after conversion?

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9. Please refer to Checking notice before submission.

http://etds.lib.ncku.edu.tw/files/2012090001.pdf

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Uploading the Thesis/Dissertation file

1. Please upload the final single file you have completed.

2. Upload the complete PDF file, click Browse → select the right file

→click Upload → click Next. After the file is uploaded, the system will

automatically rename it.

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Authorization

If you need to apply for patents, please select Yes. (steps as screenshots

below)

Step 1. Yes → Next

Step 2. Release date of your electronic thesis/dissertation Within Campus:

Step 3. Release date of your electronic thesis/dissertation Outside Campus:

Select one of the options and fill in the related information or date at next

page

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Step 4. After filling in the information, select to Next page

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Step 5. Authorization for your Print thesis/dissertation.

If you do not need to apply for patents, please select No. (steps as

screenshots below)

Step 1. No → Next

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Step 2. Release date of your electronic thesis or dissertation Within Campus:

Step 3. Release date of your electronic thesis or dissertation Outside Campus:

Select one of the options and fill in the related information or date at next

page

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Step 4. After filling in the information, select to Next page

Step 5. Authorization for your Print thesis/dissertation.

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Submitting for Verification

■ After all the above-mentioned processes are completed, please click

Proceed the submission immediately.

■ If you find that your thesis has insufficient information, click Save,

the system will keep the information you have entered, Please

remember to continue your submission within 30 days. Otherwise,

the information you have entered will be deleted!

■ Click Confirm, and when the window “Your thesis/dissertation is

submitted….” shows up. It means you have successfully submitted

your thesis for verifying!

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VII. Verification Notice

It will take about 3 working days for the ETDS Groups to complete the

verification process. We will notify you about the result via email which

you fill out in the ETDS System.

■ Disapproved

Please refer to the email for the disapproved reasons, and then submit

your files again after correction.

■ Approved

The Copyright License Agreement will be attached to the

approval notification email. After printing out and signing the

Agreement by you and your advisor, please log in NCKU Portal

( https://i.ncku.edu.tw/ ) to print "Graduation Procedure Form",

and then bring the signed Agreement and printed

thesis/dissertation to the library for the graduation process.

Contact

▓ If there is a problem with the file conversion, please contact the

Library Reference Desk to borrow a computer to convert files.

https://i.ncku.edu.tw/

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▓ Regarding E-theses submission or verification questions, please

contact the Digital Thesis group.

Tel : (06)2757575#65773

E-mail：[email protected]