-1- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Oracle.

-1-For Oracle employees and authorized partners only. Do not distribute to third parties.

© 2009 Oracle Corporation – Proprietary and Confidential

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Oracle E-Business Suite R12.1 General Ledger Overview Training Courseware



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Key Content Contributors

Contributing Companies

Module: Oracle General Ledger



Oracle General Ledger Process

Accounting Setup Manager

Ledger

Basic Journal Entries

Accounting Setups

Summary Accounts

Advanced Journal Entries

Advanced Security

Financial Budgeting

Multi-Currency

Consolidations

Period Close

Financial Reporting

Bootcamp Objectives



Journal entries are positioned in the accounting cycle

Different Journal Posting options

Account Inquiries & Drilldown to Oracle Subledger Applications

Import journal entry information using the GL_INTERFACE table

Plan the key elements of Web Applications Desktop Integrator (Web ADI)

Web ADI setup options for key flexfields Utilize

Web ADI profile options, forms functions, menus, and responsibilities

Section Objectives



What is a Journal Entry?

• Journal entry is the beginning of the accounting cycle.

• Journal entries are the logging of business transactions and their monetary value into the t-accounts of the accounting journal as either debits or credits.



Journal Entries & the Accounting Cycle

Journal entries are an integral part of the accounting cycle:• Open period• Create / Reverse journal entries• Post• Review• Revalue• Translate• Consolidate• Review / Correct balances• Run accounting reports• Close accounting period



Journal Entries from other oracle modules

Following subledgers integrate with General Ledger to to transfer journal entries for reporting and analysis:

• Purchasing• Payables• Assets• Receivables• Work In Process• Inventory• Projects• Payroll



Journal Entry Functions

Using General Ledger, Subledgers and Web ADI, the following journal entry functions can be performed:

• Create journal entry• Upload journal entry• Import journal entry• Post journal entry• Reverse journal entry• Journal inquiry• Drilldown to subledgers• Run reports



Types of Journal Entries

BasicBasicJournal EntryJournal Entry

Reversing Reversing Journal EntryJournal Entry

Used for most accounting transactions. Examples include Revenues, Expenses, Adjustments, and Reclassifications

Created by reversing an existing journal entry. You can reverse any journal entry and post it to the current or any future open accounting period.

Recurring Recurring EntriesEntries

Mass Mass AllocationsAllocations

Defined once then generated for each subsequent accounting period. You can use recurring journal entries to define automatic consolidating and eliminating entries.

Journal entries that utilize a single journal entry formula to allocate revenues and expenses across a group of cost centers, departments, divisions, and so on.



Journal Creation Methods

Manual Entries

Reversing Entries

Recurring Entries

Mass Allocation

Create adjusting journals and accruals

Enter debits and credits manually

Reverse an error, revaluation, encumbrance journal, and accruals

Reverse the journal Reverse the journal amounts of a amounts of a preexisting entrypreexisting entry

Create journals using fixed Create journals using fixed accounts and amounts and accounts and amounts and complex formulas. Create complex formulas. Create multiple journals with the multiple journals with the same/similar information.same/similar information.

Create journals using a Create journals using a skeleton template, skeleton template, standard template, or standard template, or formulaformula

Allocate from one account to Allocate from one account to many using a single formulamany using a single formula

Calculate journals using Calculate journals using an allocation formulaan allocation formula



Journal Creation Methods

Journal Import

Journal Wizard

Integrate General Integrate General Ledger with an Ledger with an Excel Spreadsheet Excel Spreadsheet for journal creationfor journal creation

Upload journal Upload journal entries from an entries from an Excel spreadsheetExcel spreadsheet

Integrate General Integrate General Ledger with other Ledger with other applicationsapplications

Import journal Import journal information from information from feeder systemsfeeder systems



Journal Components

Journal information is stored in three Oracle General Ledger tables.

Enter JournalsEnter Journals

GL_JE_BATCHESGL_JE_BATCHES GL_JE_HEADERSGL_JE_HEADERS GL_JE_LINESGL_JE_LINES

BatchHeader

Lines



Manual Journal Entries

Following journal entries can be entered manually into the General Ledger module directly:

– Functional currency entries

– Foreign currency entries

– Statistical entries

– Intercompany entries



Journal Entry Screen



Reversing Journal Entries

• Reversing journal entries are used to reverse accruals, estimates, errors, or temporary adjustments and reclassifications.

• Reversal Method:– Switch Debit / Credit

– Change Sign



Reversing Journal Entries










Section Objectives



• Three ways to view detail and summary information for the account balances, journal entries, and subledger accounting transactions:

–Account Inquiry

–Journal Inquiry

–Journal Enter

• Provides a graphical view of underlying accounting information for the transactions through the T-Account and Activity Summary windows.

• Drilldown to see the subledger transactions that created the journal entries.

Online Inquiries for Accounts and Journal Entries



Accounts Inquiry Screen



T Accounts



Drilldown Feature










Section Objectives



Importing Journal Entries

GL_JE_LINESGL_JE_LINESGL_JE_HEADERSGL_JE_HEADERSGL_JE_BATCHESGL_JE_BATCHES

SubledgersSubledgers GL_INTERFACEGL_INTERFACE

Transfer in summary Transfer in summary or detailor detail

Automatic or manual Automatic or manual

Journal ImportJournal Import

PostPostGL_BALANCESGL_BALANCES



Importing Journal Entries

• Journal Import loads data from the GL_INTERFACE table into the following tables:

–GL_JE_BATCHES–GL_JE_HEADERS–GL_JE_LINES

• Line-level descriptive flexfields can be imported along with journal information. When importing descriptive flexfields, consider the following:

–Validation–Table population–Summary journals

• Set Profile Option - GL Journal Import: Separate Journals by Accounting Date:

–Yes: Journal Import will place journal lines with different accounting dates into separate journals

–No: Journal Import will group all journal lines with different accounting dates that fall into the same period into the same journal.



Importing Journal References

You have the option of transferring journal entry information in summary or in detail when you run the journal import process.

Detail Journals: Preserves all source detail information for journal lines in General Ledger

Summary Journal: Summarizes all source transactions into one journal line.



Journal Import Verification Process

Load GL_INTERFACE Table

Import Journals by Source and Group ID

Do any of the journals have

errors?

Number of errors?

Correct errors in feeder system

Journal Import creates a postable journal batch

Delete source from Journal Import

Correct Journal Import online

No

High

Low

Yes



Journal Import

RUN CORRECT

DELETE



Integrating with General Ledger

Journal entry created in:Journal entry created in:GL_JE_LINESGL_JE_LINES

GL_JE_HEADERSGL_JE_HEADERSGL_JE_BATCHESGL_JE_BATCHES

Enter Journal Enter Journal through WebADIthrough WebADI

GL_INTERFACEGL_INTERFACE Journal ImportJournal Import



Posting Journals

•Update balances by posting journals.

•Three methods of journal posting:–Use the Post Journals window to select and post several journal batches–Use the More Actions window to post a journal batch directly• This option is available only if the profile option Journals: Allow Posting During

Journal Entry has been set to Yes.–Use the AutoPost program to periodically post journal batches Manual Posting

through Post Screen• Posting Status can be:

–Unposted–Pending–Processing–Selected for Posting–Posted–Error

• You can post journal entries to a prior accounting period, as well as to a prior fiscal year, as long as the prior period is open.








Web ADI setup options for key flexfields


Section Objectives



Web Applications Desktop Integrator (Web ADI)

• Web ADI features:– Works via internet

– Presents E-Business Suite data in a spreadsheet interface

– Validates data

– Enables customizations

– Supports all E-Business Suite certified browsers

– Automatically imports data



Using Web ADI

• Web ADI Process:–Define Layout: Users can define the layout of the data spreadsheet.

–Define Mapping Templates: Are used to define profile of the file containing e-business suite data

–Create Document: Based on the layout and mapping template, the spreadsheet is created. This document is used to enter the data to be uploaded.

–Upload Data: Using the spreadsheet menu, select the appropriate upload options and upload the data








Web ADI setup options for Key Flexfields


Section Objectives





Using Web ADI: Create Layout

• Integrators for General Ledger:–Journals–Budgets–Daily Rates–Historical Rates



Using Web ADI: Create Mapping

• Integrators for General Ledger:–Journals–Budgets–Daily Rates–Historical Rates



•Set the Profile Option: – GL : Default Desktop Viewer

Using Web ADI: Create Document



Using Web ADI: Upload Data

•With the Upload Journal option from Excel menu•Appears after selecting Parameters option








Web ADI setup options for key flexfields


Section Objectives



Web ADI Profile Options

-1- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Oracle.

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