Your Brokers’ New Brokerage Management System

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Your Brokers’ Your Brokers’ NewNewBrokerage Management Brokerage Management

SystemSystemHow to Help ThemHow to Help Them

Migrate with Minimal PainMigrate with Minimal Pain

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Scenes from a Typical Scenes from a Typical ConversionConversion

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Project Management => Project Management => Success !Success !

Expect fear of changeCommunicate often and openlyPlan the Work / Work the Plan

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The FoundationThe Foundation REI’s Franchise Management

Systemdoes this for you and your brokers:

Pre-loaded rostersNew agent ID (account) numbers

REI, RD, and BO operations supported

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The ComponentsThe Components

PlanetRE CompliancePlanetRE Money

Financial System (various)

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Prepare Your BrokersPrepare Your Brokers

Show a demoSupport their project leaderAllow each one a month to

convert

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Show a DemoShow a DemoFrom RealtyExecutives.com

Log into Executive Access, click on the “YOU” tab, then select “Broker

Resources”

or join a biweekly live webinarContact:

Gary Rector800-252-3366

garyrector@realtyexecutives.com

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Brokers’ TasksBrokers’ Tasks1.Form small project team 2.Watch demo & attend

training3.Prepare data4.Practice / Test5.“Flip the Switch”6.Train agents

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Typical Broker’s TeamTypical Broker’s TeamDepending on company size:

Brokerage staffAccounting staffSales office staff

A few agentsChoose and support a strong

leader

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Prepare DataPrepare DataCompliance:Verify rosters

All document boilerplatesTransaction types, Property

typesKnow the Workflow

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Prepare DataPrepare DataMoney:

Commission PlansBillable Fees and Expenses

Pre-tax / TaxableCurrent Balances

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Practice and TestPractice and Test

Use real contracts and data to practice

Enter a representational sampleEvery team member should

participateVerify that results meet

expectations

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Close the Old SystemClose the Old System

Best done after-hoursStop entering data into old

systemMake a backup, save it off-site

Load New System

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Load New SystemLoad New SystemProvide Money transition data

(To be loaded by Tech Support):

Commission BalancesAR Balances

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Go LiveGo Live

DO NOT run parallel with old system

No agent use during this period(maybe 1 week)

Take lots of notes!

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Debrief and ReviewDebrief and Review

Get answers to any questionsDiscuss mistakes made

Discuss what was done rightWhat should be done

differentlydifferently?Share experiences with us!

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Train the AgentsTrain the Agents(Compliance Only)

Train a few at a timeTrain a tech-savvy group first

Let the results speak for themselves

Control rumors and misinformation

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Example CalendarExample CalendarS M T W T F S

On your marks! TRAINING >>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Get ready… DATA PREP, ENTRY, and VERIFICATION >>>>>>>

Get set… PRACTICE >>>>> reviewreview PRACTICE >>>>>

Lose sleep… GO! >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

DEBRIEF >>>>>>>

CLOSEOLD

SYSTEM

Ready totrain agents

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Getting SupportGetting Support• Before and during project–Gary is point of contact and

coordinator–PlanetRE staff–REI IT staff

• After conversion is complete–REI IT staff–PlanetRE support desk

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Interfacing with Interfacing with FinancialsFinancials

QuickBooksLone Wolf

Other(Peachtree, Solomon, Great

Plains,…)

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Interfacing with Interfacing with FinancialsFinancials

Data File

Extract Load

PlanetREBroker’sFinancialSystem

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Signing UpSigning UpYour BrokersYour Brokers

Demonstrations are free.Startup fees include training.

Billing depends on franchise plan.Contact:

Jane Stegall800-252-3366

janestegall@realtyexecutives.com

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Questions andQuestions andDiscussionDiscussion

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Thank youThank you for your kind for your kind attention!attention!