To Change or Not to Change - How to Develop a Facilities Vision - Wisconsin Savings Summit

Matt Hibbard Grant Meiburg

Tim Mundy

Milwaukee Savings Summit

–Savings plural of sav·ing (Noun)

–Noun: An economy of or reduction in money, time, or another resource.

–The money one has saved, esp. through a bank or official scheme.

–sum·mit/ˈsəmit/

–Noun: The highest point of a hill or mountain.

–The highest attainable level of achievement.

What else is changing

Expectations

• Student

• Faculty/Staff

• Community

Budgets

Policies & Regulations

Leadership

Job responsibilities

Technology

What do you need to change?

Somebody somewhere has to start acting different

– Is it you?

– Is it someone else?

– Is it a team of people?

Determine what’s not working

Find and Follow the Bright Spots

Reading B

Math F

Science B

Social Studies A

English A

Art B

Reading B

Math F

Science B

Social Studies A

English A

Art B

Reading B

Math F

Science B

Social Studies A

English A

Art B

Bright Spot • Annual energy spend of 5,000,000 (in 2008) •Set 5 year strategic goal to reduce electric usage by 40% •Has become one of the highest rated School Districts in the state of AZ in reducing energy consumption

Use Your Tools

• Software and Technology are an important tool in your toolbox!

• Let technology be part of your respected methodology

• Gone are the days of “I think” or “I feel”

Why Technology is Critical to Your Success Change your image by leveraging Information

Change your image by high interaction with your customers

Enables you to be Proactive, not Reactive

Establishes a “respected methodology” which earns you Respect

Manage Processes – not problems

Why Does Facilities Maintenance Matter?

The appearance of your school facilities says a lot

– A positive relationship exists between school conditions and student achievement and behavior

– Students who attend schools in poor condition score lower than those attending schools in excellent condition

– Physical conditions have a direct effect on instructor morale, sense of personal safety, and feelings of effectiveness in the classroom

– The condition of a campus affects the decision of parents’ prospective students to matriculate at a district, school or college/university

Internal Departmental Challenge: What causes facilities problems?

• Inadequate funding

• Inadequate staff training

• Need for more staff

• Inefficiencies

• Doing the “Status Quo”

• Low Moral

• No time or tracking method for PM

Outside Forces = Challenges

• Buildings and Equipment deteriorate

• Decreased Public Investment

• Voided Warranties

• Deferred maintenance

• Customer Expectations

Perception is Reality Now is the time to be at the table

Market your M&O department

Data is the foundation of power

Perception

Gap What you do

What others

think you do

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Evaluating the Maintenance Program

After demonstrating their support of maintenance, it is fair for stakeholders to expect the maintenance program to show results

Establish measurable baselines against which progress can be measured (e.g., average time it takes to complete a work order, average cost/ft2, etc.)

A good computerized maintenance management system can provide evaluation data (work orders, energy usage, etc.)

Measuring Your Own Success

• A completely redesigned MySchoolDude focused on: – Recognizing your success

– Showcasing the impact you’re making at your institution and community

– Helping justify staff, resources, customer service, responsiveness and team productivity

– Highlighting best practices

– Suggesting opportunities for improvement

– Illustrating the value of your SchoolDude investment

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New MySchoolDude Cont…

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Are you operating alone?

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or…, are you a member of a World Class team?

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The SchoolDude Nation

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The Power of the SchoolDude Nation

Representing 50 states, 7 provinces and 16 countries

Supporting 30M students every day

In 2012, more than:

– 13Million work orders

– 6.5Million facility usage events

– 2.2Million IT incidents

– 1.1Million IT assets

– $1.5Billion in energy costs

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SchoolDude’s Solution Suites

• FS Direct

• FS Automation

• Community Use

• Trip Direct

• Maintenance Direct

• MD Wireless

• PM Direct

• Inventory Direct

• Planning Direct

• Utility Direct

• Conserve Direct

• Critical Alarm Automation

Energy Management

Facility Management Event Management

SchoolDude’s Solution Suites

Event Technology Facility Energy Facility Event Technology

Services

• On-Site Product Training – Customized training for your entire team,

delivered on-site, at your institution.

• On-Site Project Management – Customized project management and

implementation to configure your products and processes.

• Tune-Up Services – A success engineer can help develop and deliver

a personalized account review, with recommendations to drive adoption and success.

• Customized Report Building – Customized design, test and implementation of

management reports to support your institution.

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Ask me about getting someone from SchoolDude to come to your

campus!

Matt Hibbard Midwest Senior Account Manager

Office: 877-868-3833

Email: mhibbard@schooldude.com

Friend us on Facebook www.facebook.com/schooldude

Follow us on Twitter www.twitter/schooldude #SavingsSummit

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