The Udder News - Human Resources › files › 2013 › 04 › The-Udder-News-Spring-201… · Page 7 The Udder News Doris Zampini, HR Assistant HR Reception – provide assistance
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been plan-
ning the
future for
the depart-
ment and
assessing the needs to better serve the
campus (see article on pages 6-7 on HR
roles). With this in mind we’re hiring a
recruitment coordinator to support the
employment function. Later this spring
we’ll launch a search for someone with
primary responsibility to develop and
manage a robust professional develop-
ment program.
We continue to identify better communi-
cation tools, one of which involves work-
ing with Communications to revamp HR’s
website. Suggestions and feedback are
encouraged.
We hope you enjoy this issue of the Udder
News.
-Martha Tetrault, Director
The Udder News
Spring has returned to the Berkshires, the
final push of the academic year is on, and
things in HR are in full tilt as you can see by
the numerous items highlighted in the news-
letter. This has been a year of new programs,
changing roles, and exciting opportunities.
The retirement plan has been enhanced, a
wellness program has been launched, a ben-
efits review is in progress, and staffing chang-
es will offer expanded support and outreach
for recruitment and staff development pro-
gramming.
Last August Bob Wright, formerly Associate
Director of HR, was asked to assume a con-
sultative and administrative role in Facilities.
As a result of this work the decision was
made, in collaboration with members of sen-
ior staff, to separate Facilities into two func-
tions: facilities management, and design and
construction. Bob will head the facilities
management area. A search is underway for
the parallel design and construction position.
The HR department has missed Bob and the
important work he’s done this year. We’ve
Inside this issue:
Student Employment 2
Lunchtime Massages 2
The Payroll Scoop 3
Appreciation Day Honorees 4-5
Functional Roles in HR 6-7
Olive DiGennaro: Walking
to Wellness
8
Your PHA? 9
Weight Watchers 10
Retirement Planning
Workshop
11
Have you “herd”? 12
Williams College
Spring 2013
The Sawyer Era
Friday, April 5
Chapin Hall
7:30 p.m.
Much of the Williams that we know today had its roots in the Williams of Jack Sawyer’s
era as president—a time of extraordinary changes. We’ll explore these changes with
three national leaders who knew Sawyer and/or experiences the college’s transfor-
mation firsthand.
Moderated by President Adam Falk.
For full program details visit Williams.edu/daring-change
Page 2 The Udder News
While its barely Spring we are already planning for summer student employment.
Summer Payroll 2013: May 27 to August 30th Check out updated information and resources at
http://hr.williams.edu/student-employment/summer/ And if you have summer student jobs you need advertise, let us know! We are happy to post those on our website as well. Important reminder that all students must complete payroll forms prior to working. PeopleSoft >> Manager Self Service Log in to PeopleSoft to view a host of resources. Simply follow Manager Self Service >> Williams Employ-ment to :
Review hiring eligibility and previous work experience
Hire students and give them a required job number
Monitor student earnings
View current student employees and their job information
View active positions in your department And its not too early to talk to students about their jobs for next year. If you want to keep them, make sure they know that so you know what you're hiring needs are likely to be in the fall.
Summer Student Employment
30 Minute Massage for $25
Enjoy a 30 minute massage with Tsubo Massage Interns supervised by Molly Kerns.
Dates: Tuesdays and Thursday beginning April 30 – August 29, 2013 Time: 11:30am-2:00pm Location: American Legion, 2nd Floor Cost: $25 (cash or check payment due at time of appointment)
Schedule your appointment:
Need A Little Relaxation In Your Day?
Page 3 Spring 2013
The Payroll Scoop Need extra copies of your tax forms? Self Service gives you instant access to current and prior year tax forms, viewing/printing your pay history, changing your address and much more. We encourage you to login to Self Service today to see all of the services available to you: https://sarah.williams.edu
File your taxes for free Did you know that you can use TurboTax, H&R Block, TaxAct and other brand-
name software to file your taxes electronically – for free? Free File, a service offered by IRS and its partners, make available free tax preparation software
and free electronic filing. But you must go through IRS.gov to use Free File: www.irs.gov/freefile
Social Security Statements As a reminder, the Social Security Administration no longer mails statements detailing your estimated benefits. To view your personalized statement, please visit the Social Security Administration website.
Go Green! Please help with the college’s commitment to sustainability! By simply choosing to view
your pay advices online through Self Service, you alone would save 52 pieces of paper, eliminate the usage of chemicals during this process and the associated cost in trees and
water as well as the energy consumed in logging. Yet the environmental impact goes beyond this. You are also doing your part to reduce greenhouse gases and reduce the amount of pollution emitted by paper-laden postal trucks. In all, industry experts esti-
mate that by going paperless we could reduce greenhouse gases by as much as a pound per employee per year and could also save as much as $175 per year in reduced admin-
istrative costs.
To elect paperless pay advices simply click here: PeopleSoft Self Service.
In the left hand column under Self Service, click Payroll and Compensation. On the Di-rect Deposit page, click the Pay Statement Print Option link at the bottom of the page to
make the change. For questions or help with Self Service, please click here. Take Credit for Your Retirement Saving for your retirement can make you eligible for a tax credit worth up to $2,000. If you contribute to an employer-sponsored retirement plan, such as a 401(k), 403(b) or to an IRA, you may be eligible for the Saver’s Credit. For more infor-mation, please visit the IRS website by clicking here.
TWENTY-FIVE YEARS
Sylvia Brown, Williams College Libraries
Thoeun Ching, Dining Services
Aaron Crandall, Dining Services
Mary Ellen Czerniak, Development Office
Beth Erdeski, Dining Services
Dave Fitzgerald, Facilities
Paula Langer, Controller’s Office
Fran Lapidus, Admission Office
Rick Lescarbeau, Art Department
Nancy Luczynski, Chaplain’s Office
Marco Oliva, Facilities
Amy Tatro, Williams College Museum of Art
Pat Travis, Science Center
Judi Willette, Facilities
Appreciation Day Honorees
The Udder News Page 4
TWENTY YEARS
Stefan Berger, Facilities
Rick Daniels, Facilities
Kevin Erdeski, Dining Services
Mike Frawley, Athletics Department
Lisa Gazaille, Controller’s Office
Tricia Koch, Dining Services
Pat Malanga, English Department
Brian Marko, Facilities
Carol Parker, Dining Services
Alesia Parks, Facilities
Virginia Parks, Facilities
Stephen Sneed, Dean’s Office
Steve Tomkowicz, Advancement Information Systems
Tina van Luling, Campus Safety and Security
Dave Wilson, Facilities
Margi Wood, Department of Health Services
RETIREES
Dave Choquette, Facilities
Bob Gallagher, Facilities
Dave Holland, Controller’s Office
Jo-Ann Irace, Williams College Libraries
Vivian Patterson, Williams College Museum of Art
Jean Richer, Facilities
THIRTY-FIVE YEARS
Gary Guerin, Athletics Department
Wayne King, Facilities
Mike Noyes, Facilities
We recognize those employees who have served Williams College for...
FIFTEEN YEARS
Katie Bassette, Dining Services
Scott Braman, Campus Safety and Security
Michael Briggs, Facilities
Dennis Brignolo, Campus Safety and Security
Karen Brule’, Department of Health Services
Charles Churchill, Facilities
Judi Dodge, Dining Services
Maggie Driscoll, VP-StrtgcPlan-InstDiversityOff
Lew Fisher, Development Office
Jean Grant, Academic Resources
Robin Keller, Philosophy Department
Jeanette Kopczynski, Dining Services
Maggie Koperniak, Office for Information Technology
Molly Magavern, VP-StrtgcPlan-InstDiversityOff
Kris Maloney, Office of Human Resources
Gabe McHale, Office for Information Technology
Karen Parkinson, Admission Office
Dave Pilachowski, Williams College Libraries
Linda Reynolds, Art Department
Mike Richardson, Office for Information Technology
Karen Ryan, Dean’s Office
Joan Scott, Dining Services
Chris Vince, Dining Services
Jason Wandrei, Dining Services
Bob Wright, Facilities
THIRTY YEARS
Dave Berger, Dining Services
Nellie Gifford, Facilities
Wayne Haskins, Facilities
Pete Landry, Advancement Information Systems
Peter Mason, Facilities
Bob Santiago, Campus Safety and Security
Glenn Rougeau, Facilities
Ed St. Pierre, Facilities
Dinny Taylor, Office for Information Technology
Kathy Therrien, Trust & Estate Administration
Page 5 The Udder News
TEN YEARS
Bernie Baker, Facilities
Shane Baker, Facilities
Laurie Barbeau, Controller’s Office
Chris Cooper, Facilities
Patti Exster, Development Office
Robert Fachini, Dining Services
Amy Filson, Development Office
John Gerry, Dean of Faculty’s Office
David Mangiacotti, Facilities
Terri Melville, Admission Office
Robin Meyer, Career Center
Dave Morrison, Facilities
Jane Nicholls, Development Office
Mary Pfister, Dance Department
Jay Racela, Ctr-Environmental Studies
Ron Rancatti, Facilities
Doug Schiazza, Office of Student Life
Mark Thompson, Dining Services
Chris Warren, Office for Information Technology
Alice Wilson, Development Office
Elaine Yanow, Chapin Library
John Zustra, Dining Services
FIVE YEARS
justin adkins, The Davis Center
Darlene Alderman, Development Office
Peter Armata, Dining Services
Michael Bak, Facilities
Sarah Becker, Williams College Children’s Center
Jenna Belanger, Dining Services
Bonnie Bresett, Williams College Children’s Center
Elizabeth Burnett, Development Office
Jane Cary, Career Center
David Chalifoux, Williams College Libraries
Joseph Congello, Williams College Museum of Art
Lisa D’Angelo, Williams College Libraries
Chris Desnoyers, Williams College Libraries
Carrie Gagne, Williams College Children’s Center
Danielle Gonzalez, Office of Human Resources
Allison Haley, Williams College Children’s Center
Tom Henry, Development Office
Angela Hillman, Development Office
Conny Isby, Development Office
Jeff Jones, VP-Finance & Admin Office
Stanley Lawrence, Facilities
Chet Lewis, Facilities
Bob Murach, Facilities
Barbara O’Connell, President’s House
David Parks, Office for Information Technology
Kim Racine, Facilities
Ellen Richardson, Williams College Children’s Center
Derrick Robertson, Admission Office
Jose Sanchez Herrera, Facilities
Robin Senay, Williams College Children’s Center
Brad Sherman, Williams College Libraries
Shana Shippee, Williams College Children’s Center
Roberta Sweet, Williams College Children’s Center
Marcia Tatro, Facilities
Brian Teal, Facilities
Bob Vacca, Dining Services
Michael Valenti, Facilities
Audrey Werner, Biology Department
Doug Wright, Facilities
Laura Zepka, Williams College Libraries
Navigating the Office of Human Resources
The Udder News Page 6
Martha Tetrault, Director
Leads HR staff in serving the Williams community.
Responsible for policy development, strategic planning,
legal compliance, staffing management, HR forecasting,
employee relations, and organization and program devel-
opment.
Colleen Bethoney, HR Administrative Assistant
Assist HR Director with administrative needs, including
department financials, coordinating staff and manager
meetings, and preparing departmental correspondence.
Coordinate HR initiatives including Appreciation Day, staff
development programs, and administrative vacation
tracking support.
Provide campus support for general HR inquiries.
Kris Maloney, Benefits Administrator
Benefits administration, including review and implemen-
tation of new initiatives.
Lead Wellness initiatives and programming.
Employee counseling and new hire benefits orientation. Janet Bartlett, Benefits Coordinator
Employee benefit counseling and new hire orientation.
FMLA Compliance and tracking.
Leave administration and support.
Christa Waryas, Payroll Systems Manager
Manage payroll and tax processing for faculty, staff and
students.
Supply historical payroll reporting as requested.
Assist with pay, policy and procedure related questions.
Jeannine Evans, Payroll Specialist
Process biweekly student payroll.
Assist the Payroll Systems Manager in processing the bi-
weekly staff payroll.
Provide campus support for general payroll questions.
Marybeth Mitts, Manager, Spouse Partner Resources
Address career and relocation needs of college spous-
es/partners essential to continued investment in College
community.
Provide practical assistance with all areas of job-search
process including resume and cover letter writing, inter-
view preparation, and employer research.
Manage Professional Development Fund.
TBD
Staff Development & Employee Relations position
… who to call for what
Navigating the Office of Human Resources cont’d
Page 7 The Udder News
Doris Zampini, HR Assistant
HR Reception – provide assistance to all visitors, students,
faculty, staff, and retirees.
Job applicant entry.
Employment and payroll forms in take.
Danielle Gonzalez, Assistant Director
Responsible for staff recruitment processes and stu-
dent employment.
Employee relations, policy questions, workplace con-
cerns, compliance efforts and employment reporting.
Coordinates departmental communications efforts
including web maintenance and the quarterly news-
letter.
James Cart, Student Employment Coordinator
Connect supervisors and students for on-campus employ-
ment opportunities. Counsel supervisors and students on
employment issues and concerns.
Train and support supervisors with hiring, paying, and
managing their students through PeopleSoft.
Assist with summer employment operations.
TBD, Recruitment Coordinator
Assists with recruitment and staff employment process
and supports department and managers with their
staffing needs.
Responds to applicant inquires.
Facilitates new hire orientation.
Deb Stawarz, HRIS Specialist
Ensure data integrity of employee (faculty, staff and stu-
dent) and applicant information in PeopleSoft HRMS.
Develop and document consistent and appropriate data
entry procedures.
Conduct Employee and Manager Self-Service training and
administrative user training.
Simone Anderson, HRIS Manager
Ensure data integrity of employee (faculty, staff and stu-
dent) and applicant information in PeopleSoft HRMS.
Lead functional enhancement projects and process im-
provement initiatives, focusing on gaining efficiencies,
data quality, and more consistent business processes.
Create ad-hoc and periodic reports and data analysis for
HR and other administrative offices.
Still not sure who to call
HR front desk ext 2681
Walking her way to wellness
Page 8 The Udder News
Stop by HR to pick up your Pocket Pal to record and track your numbers. Or
email us at hr@williams.edu and we will drop one in the campus mail to you.
I have received many calls about Wellness over the past several weeks but this one was special. Olive DiGennaro called to ask if she could do her personal health assessment again. Since her initial assessment she has started exercising and has changed other risk factors in her life that resulted in an 11 pound weight loss.
Olive is walking laps around the inside of the second level of the parking garage since no one can park there in the winter. “I’m out of the weather, can’t get hit or splashed by any cars, no up heaved sidewalks, ice or snow banks to trip over – I think it is the perfect spot for winter walking. I’m trying to get some girls here to go with me but they haven’t jumped on board yet.” While Olive has been out there all winter walking her way to wellness she is most looking forward to the summer, “when I’ve molted into a beautiful slim butterfly, everyone can compare the (this) photo to me and say “Wow, Olive really did it!” Congratulations, you are an inspiration! ~Kris Maloney, Benefits Administrator
Olive DiGennaro Senior Records Specialist
Development Office
Wellness at Williams
Page 9 The Udder News
Have you completed your Personal Health Assessment? Go to MyBlueHealth (outside link) to enter your numbers! Begin with First time Users Register Now. Required information to receive your $500 Wellness incentive.
Date of Screening
Blood Glucose
Blood Pressure
Total Cholesterol: HDL
Weight
BMI
Remember to include a numeric answer to all biometric questions. If you answer “I don’t know” you will not be eligible for the Wellness incentive. So please go back and check your answer before you hit submit.
I don’t
know
Q &A When will I receive my Wellness incentive?
We receive monthly reports from Blue Cross, so you will receive your incentive the
month after you complete your PHA. i.e. if you did it in March you will receive in it
in your April 26th paycheck. If the PHA is done in April, you will receive it in your May
24th paycheck.
When does the PHA need to be completed by?
We recommend the PHA be completed by April 30th so Blue Cross can be
begin to analyze the data and help us design tailored programming.
If I entered a wrong number or “I don’t know” response can I log back in and edit my PHA?
If you hit submit at the end of the survey you will need to redo the whole PHA.
April 18, 2013
5pm
The Log
Kris Maloney – kmaloney@williams.edu
As of March 14th, the Williams Weight Watchers total weight loss was 230 pounds! Congrats!
David K. Carboni, Ph.D., CFP delivers Retirement Planning and Financial Planning workshops to help employees make better financial decisions to improve their future. He provides employees with tools, information, and even a dose of motivation, to help them make better financial decisions. Dave does not sell financial products nor represent financial organiza-tions, assuring that the information provided is authoritative and unbiased.
A sample schedule for our Retirement Planning Workshop:
Creating a Satisfactory Retirement Life-style
The Basics of Financial Planning for Retirement
Housing Considerations and Estate Planning (i.e. legal documents everyone must have)
Social Security, Medicare and Health Insurance Planning
Decision-making around Benefits in Retirement
Managing Your Retirement Portfolio and Income Planning The workshop helps participants address the following questions:
Am I on track to afford to retire?
What’s the best time to take Social Security from a financial planning perspective?
How to I decide among the multiplicity of payout options from my retirement plans?
What are legal documents virtually every one must have?
How does Medicare work and do I need an insurance plan to supplement Medicare?
How do I make sure I don’t run out of money “before I run out of time.”
How will I pay my income taxes in retirement?
Are there effective ways to convert my home’s equity to retirement income?
What are “annuities” and how might they fit into my plans?
What’s changed to make reverse mortgages worth another look?
If I’m thinking of relocating, what are key questions to ask?
How to develop an investment plan? Participants are required to attend both sessions; space is limited to 36 people in each session. You will receive email con-firmation of your registration. Spouses/partners are encouraged to attend.
Workshop: Wednesday, May 29, 2013 4:30 PM – 8:30 PM Hopkins B02 Classroom (lower level) AND Thursday, May 30, 2013 4:30 PM – 8:30 PM Hopkins B02 Classroom (lower level) Email to Register for Workshop (please include names of individuals attending).
A Grab N’ Go meal will be provided.
For general questions please contact Kris Maloney at ext 4478 or Janet Bartlett at ext 4355.
Page 11 The Udder News
Retirement Planning Workshop
Get Connected…
Apps
Social Media
Mobile Web
Text
Blue Cross Blue Shield Mobile Services
Have you “herd” about...
Will iams Co l l eg e 100 Spring Street |Suite 201 | Williamstown, MA 01267
413.597.2681 | E-mail: hr@williams.edu
Mark Your Calendar! TIAA-CREF announces Individual Counseling Sessions
Individual Counseling Sessions A detailed evaluation tells you everything you need to know and do.
Our individual counseling session will help you answer these questions:
Are you setting realistic goals for key life events and retirement?
Can you better balance your spending priorities to help you save more for your financial goals?
What investment mix and strategy is best for you to increase your portfolio’s potential, including protecting against cost-
of-living increases?
What retirement income options best fit your situation?
Date(s) Time Location
Tue, Jul 16, 2013 9:00 a.m. - 4:00 p.m. HR Conference Room
Wed, Aug 14, 2013 9:00 a.m. - 4:00 p.m. HR Conference Room
Wed, Sep 18, 2013 9:00 a.m. - 4:00 p.m. HR Conference Room
Wed, Oct 16, 2013 9:00 a.m. - 4:00 p.m. HR Conference Room
Wed, Nov 13, 2013 9:00 a.m. - 4:00 p.m. HR Conference Room
Wed, Dec 11, 2013 9:00 a.m. - 4:00 p.m. HR Conference Room
To schedule your appointment, please call TIAA-CREF at their special scheduling number, 800-732-8353.
TIAA Counseling Sessions
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