been plan- ning the future for the depart- ment and assessing the needs to beer serve the campus (see arcle on pages 6-7 on HR roles). With this in mind we’re hiring a recruitment coordinator to support the employment funcon. Later this spring we’ll launch a search for someone with primary responsibility to develop and manage a robust professional develop- ment program. We connue to idenfy beer communi- caon tools, one of which involves work- ing with Communicaons to revamp HR’s website. Suggesons and feedback are encouraged. We hope you enjoy this issue of the Udder News. -Martha Tetrault, Director The Udder News Spring has returned to the Berkshires, the final push of the academic year is on, and things in HR are in full lt as you can see by the numerous items highlighted in the news- leer. This has been a year of new programs, changing roles, and excing opportunies. The rerement plan has been enhanced, a wellness program has been launched, a ben- efits review is in progress, and staffing chang- es will offer expanded support and outreach for recruitment and staff development pro- gramming. Last August Bob Wright, formerly Associate Director of HR, was asked to assume a con- sultave and administrave role in Facilies. As a result of this work the decision was made, in collaboraon with members of sen- ior staff, to separate Facilies into two func- ons: facilies management, and design and construcon. Bob will head the facilies management area. A search is underway for the parallel design and construcon posion. The HR department has missed Bob and the important work he’s done this year. We’ve Inside this issue: Student Employment 2 Lunchme Massages 2 The Payroll Scoop 3 Appreciaon Day Honorees 4-5 Funconal Roles in HR 6-7 Olive DiGennaro: Walking to Wellness 8 Your PHA? 9 Weight Watchers 10 Rerement Planning Workshop 11 Have you “herd”? 12 Williams College Spring 2013 The Sawyer Era Friday, April 5 Chapin Hall 7:30 p.m. Much of the Williams that we know today had its roots in the Williams of Jack Sawyer’s era as president—a time of extraordinary changes. We’ll explore these changes with three national leaders who knew Sawyer and/or experiences the college’s transfor- mation firsthand. Moderated by President Adam Falk. For full program details visit Williams.edu/daring-change
12
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Transcript
been plan-
ning the
future for
the depart-
ment and
assessing the needs to better serve the
campus (see article on pages 6-7 on HR
roles). With this in mind we’re hiring a
recruitment coordinator to support the
employment function. Later this spring
we’ll launch a search for someone with
primary responsibility to develop and
manage a robust professional develop-
ment program.
We continue to identify better communi-
cation tools, one of which involves work-
ing with Communications to revamp HR’s
website. Suggestions and feedback are
encouraged.
We hope you enjoy this issue of the Udder
News.
-Martha Tetrault, Director
The Udder News
Spring has returned to the Berkshires, the
final push of the academic year is on, and
things in HR are in full tilt as you can see by
the numerous items highlighted in the news-
letter. This has been a year of new programs,
changing roles, and exciting opportunities.
The retirement plan has been enhanced, a
wellness program has been launched, a ben-
efits review is in progress, and staffing chang-
es will offer expanded support and outreach
for recruitment and staff development pro-
gramming.
Last August Bob Wright, formerly Associate
Director of HR, was asked to assume a con-
sultative and administrative role in Facilities.
As a result of this work the decision was
made, in collaboration with members of sen-
ior staff, to separate Facilities into two func-
tions: facilities management, and design and
construction. Bob will head the facilities
management area. A search is underway for
the parallel design and construction position.
The HR department has missed Bob and the
important work he’s done this year. We’ve
Inside this issue:
Student Employment 2
Lunchtime Massages 2
The Payroll Scoop 3
Appreciation Day Honorees 4-5
Functional Roles in HR 6-7
Olive DiGennaro: Walking
to Wellness
8
Your PHA? 9
Weight Watchers 10
Retirement Planning
Workshop
11
Have you “herd”? 12
Williams College
Spring 2013
The Sawyer Era
Friday, April 5
Chapin Hall
7:30 p.m.
Much of the Williams that we know today had its roots in the Williams of Jack Sawyer’s
era as president—a time of extraordinary changes. We’ll explore these changes with
three national leaders who knew Sawyer and/or experiences the college’s transfor-
mation firsthand.
Moderated by President Adam Falk.
For full program details visit Williams.edu/daring-change
While its barely Spring we are already planning for summer student employment.
Summer Payroll 2013: May 27 to August 30th Check out updated information and resources at
http://hr.williams.edu/student-employment/summer/ And if you have summer student jobs you need advertise, let us know! We are happy to post those on our website as well. Important reminder that all students must complete payroll forms prior to working. PeopleSoft >> Manager Self Service Log in to PeopleSoft to view a host of resources. Simply follow Manager Self Service >> Williams Employ-ment to :
Review hiring eligibility and previous work experience
Hire students and give them a required job number
Monitor student earnings
View current student employees and their job information
View active positions in your department And its not too early to talk to students about their jobs for next year. If you want to keep them, make sure they know that so you know what you're hiring needs are likely to be in the fall.
Summer Student Employment
30 Minute Massage for $25
Enjoy a 30 minute massage with Tsubo Massage Interns supervised by Molly Kerns.
Dates: Tuesdays and Thursday beginning April 30 – August 29, 2013 Time: 11:30am-2:00pm Location: American Legion, 2nd Floor Cost: $25 (cash or check payment due at time of appointment)
The Payroll Scoop Need extra copies of your tax forms? Self Service gives you instant access to current and prior year tax forms, viewing/printing your pay history, changing your address and much more. We encourage you to login to Self Service today to see all of the services available to you: https://sarah.williams.edu
File your taxes for free Did you know that you can use TurboTax, H&R Block, TaxAct and other brand-
name software to file your taxes electronically – for free? Free File, a service offered by IRS and its partners, make available free tax preparation software
and free electronic filing. But you must go through IRS.gov to use Free File: www.irs.gov/freefile
Social Security Statements As a reminder, the Social Security Administration no longer mails statements detailing your estimated benefits. To view your personalized statement, please visit the Social Security Administration website.
Go Green! Please help with the college’s commitment to sustainability! By simply choosing to view
your pay advices online through Self Service, you alone would save 52 pieces of paper, eliminate the usage of chemicals during this process and the associated cost in trees and
water as well as the energy consumed in logging. Yet the environmental impact goes beyond this. You are also doing your part to reduce greenhouse gases and reduce the amount of pollution emitted by paper-laden postal trucks. In all, industry experts esti-
mate that by going paperless we could reduce greenhouse gases by as much as a pound per employee per year and could also save as much as $175 per year in reduced admin-
In the left hand column under Self Service, click Payroll and Compensation. On the Di-rect Deposit page, click the Pay Statement Print Option link at the bottom of the page to
make the change. For questions or help with Self Service, please click here. Take Credit for Your Retirement Saving for your retirement can make you eligible for a tax credit worth up to $2,000. If you contribute to an employer-sponsored retirement plan, such as a 401(k), 403(b) or to an IRA, you may be eligible for the Saver’s Credit. For more infor-mation, please visit the IRS website by clicking here.
cerns, compliance efforts and employment reporting.
Coordinates departmental communications efforts
including web maintenance and the quarterly news-
letter.
James Cart, Student Employment Coordinator
Connect supervisors and students for on-campus employ-
ment opportunities. Counsel supervisors and students on
employment issues and concerns.
Train and support supervisors with hiring, paying, and
managing their students through PeopleSoft.
Assist with summer employment operations.
TBD, Recruitment Coordinator
Assists with recruitment and staff employment process
and supports department and managers with their
staffing needs.
Responds to applicant inquires.
Facilitates new hire orientation.
Deb Stawarz, HRIS Specialist
Ensure data integrity of employee (faculty, staff and stu-
dent) and applicant information in PeopleSoft HRMS.
Develop and document consistent and appropriate data
entry procedures.
Conduct Employee and Manager Self-Service training and
administrative user training.
Simone Anderson, HRIS Manager
Ensure data integrity of employee (faculty, staff and stu-
dent) and applicant information in PeopleSoft HRMS.
Lead functional enhancement projects and process im-
provement initiatives, focusing on gaining efficiencies,
data quality, and more consistent business processes.
Create ad-hoc and periodic reports and data analysis for
HR and other administrative offices.
Still not sure who to call
HR front desk ext 2681
Walking her way to wellness
Page 8 The Udder News
Stop by HR to pick up your Pocket Pal to record and track your numbers. Or
email us at [email protected] and we will drop one in the campus mail to you.
I have received many calls about Wellness over the past several weeks but this one was special. Olive DiGennaro called to ask if she could do her personal health assessment again. Since her initial assessment she has started exercising and has changed other risk factors in her life that resulted in an 11 pound weight loss.
Olive is walking laps around the inside of the second level of the parking garage since no one can park there in the winter. “I’m out of the weather, can’t get hit or splashed by any cars, no up heaved sidewalks, ice or snow banks to trip over – I think it is the perfect spot for winter walking. I’m trying to get some girls here to go with me but they haven’t jumped on board yet.” While Olive has been out there all winter walking her way to wellness she is most looking forward to the summer, “when I’ve molted into a beautiful slim butterfly, everyone can compare the (this) photo to me and say “Wow, Olive really did it!” Congratulations, you are an inspiration! ~Kris Maloney, Benefits Administrator
Have you completed your Personal Health Assessment? Go to MyBlueHealth (outside link) to enter your numbers! Begin with First time Users Register Now. Required information to receive your $500 Wellness incentive.
Date of Screening
Blood Glucose
Blood Pressure
Total Cholesterol: HDL
Weight
BMI
Remember to include a numeric answer to all biometric questions. If you answer “I don’t know” you will not be eligible for the Wellness incentive. So please go back and check your answer before you hit submit.
I don’t
know
Q &A When will I receive my Wellness incentive?
We receive monthly reports from Blue Cross, so you will receive your incentive the
month after you complete your PHA. i.e. if you did it in March you will receive in it
in your April 26th paycheck. If the PHA is done in April, you will receive it in your May
24th paycheck.
When does the PHA need to be completed by?
We recommend the PHA be completed by April 30th so Blue Cross can be
begin to analyze the data and help us design tailored programming.
If I entered a wrong number or “I don’t know” response can I log back in and edit my PHA?
If you hit submit at the end of the survey you will need to redo the whole PHA.
David K. Carboni, Ph.D., CFP delivers Retirement Planning and Financial Planning workshops to help employees make better financial decisions to improve their future. He provides employees with tools, information, and even a dose of motivation, to help them make better financial decisions. Dave does not sell financial products nor represent financial organiza-tions, assuring that the information provided is authoritative and unbiased.
A sample schedule for our Retirement Planning Workshop:
Creating a Satisfactory Retirement Life-style
The Basics of Financial Planning for Retirement
Housing Considerations and Estate Planning (i.e. legal documents everyone must have)
Social Security, Medicare and Health Insurance Planning
Decision-making around Benefits in Retirement
Managing Your Retirement Portfolio and Income Planning The workshop helps participants address the following questions:
Am I on track to afford to retire?
What’s the best time to take Social Security from a financial planning perspective?
How to I decide among the multiplicity of payout options from my retirement plans?
What are legal documents virtually every one must have?
How does Medicare work and do I need an insurance plan to supplement Medicare?
How do I make sure I don’t run out of money “before I run out of time.”
How will I pay my income taxes in retirement?
Are there effective ways to convert my home’s equity to retirement income?
What are “annuities” and how might they fit into my plans?
What’s changed to make reverse mortgages worth another look?
If I’m thinking of relocating, what are key questions to ask?
How to develop an investment plan? Participants are required to attend both sessions; space is limited to 36 people in each session. You will receive email con-firmation of your registration. Spouses/partners are encouraged to attend.
Workshop: Wednesday, May 29, 2013 4:30 PM – 8:30 PM Hopkins B02 Classroom (lower level) AND Thursday, May 30, 2013 4:30 PM – 8:30 PM Hopkins B02 Classroom (lower level) Email to Register for Workshop (please include names of individuals attending).
A Grab N’ Go meal will be provided.
For general questions please contact Kris Maloney at ext 4478 or Janet Bartlett at ext 4355.