Test Coordinators’ Pretest Workshop September 2014 1.

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Test Coordinators’ Pretest WorkshopSeptember 2014

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Contact Information• Cherie Boone - px# 48855 (434-8855) fax px# 48736 (434-8736)

o e-mail: cherie.boone@palmbeachschools.org

• Tom Cornman - px# 42499 (681-2499) fax px# 45133 (684-5133) o e-mail: tom.cornman@palmbeachschools.org

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Assessment Website

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Assessment Website• www.palmbeachschools.org/assessment

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Ordering Test Materials Online

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Print This Page For Your Records

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Gridding Answer Documents

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State Assessments• FAA, FSA, CELLA, FCAT and EOC

Student Number• Eight digit student district

number preceded by our district number “50”o 5012345678

• Social Security Numbero 123456789X

School Number• Four digit school number

preceded by our district number “50”o 501234

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District Assessments• Diagnostic Tests, District

Semester Exams, SAT/10…

• Eight digit student numbero 12345678

o Social Security Number may not be used

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Test Accommodations

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Accommodations• Allowable accommodations

o LEPo ESEo 504

• Large print and Braille

• Paper/pencil

• Performance Matters

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Unique Accommodations• No longer any FDOE unique accommodations approval process

• All special materials (One-Item-Per-Page, Large Print, Braille and paper based tests) MUST be ordered on a student by student basiso The order MUST include documentation as to why the student cannot

access assessments on the computer using available accommodationso Paper/pencil tests are only appropriate for those students that do not

access any assessments or instruction using a computero All accommodations MUST be included in both the instruction and

assessment sections of the IEP/504 Plan

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SDPBC Literacy Assessment System

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Contacts• Questions about administration and additional materials

o Kim Stansell-Towe - px# 43882 (963-3882)e-mail: kim.stansell@palmbeachschools.org

• Questions about EDW Supporto Sandra Raymond-Roberts - px 47649 (357-7649)

e-mail: sandra.raymond@palmbeachschools.org

• Materials delivered through the Instructional Materials Departmento Instructional Materials - px# 45119 (684-5119)

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Scholastic Reading Inventory - Interactive (SRI-I)

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Contacts• Questions about administration and content

o Joe Holcombe - px#47549 (357-7549)e-mail: joseph.holcombe@palmbeachschools.org

• Questions about technical support o Bruce Roland - px#48565 (434-8565)

e-mail: bruce.roland@palmbeachschools.org

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Palm Beach Performance Assessments

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Contacts• Questions about administration

o Nikki Jones (elementary) - px# 86399 (432-6399)e-mail: nikki.jones@palmbeachschools.org

o Joe Holcombe (secondary) - px# 47549 (357-7549)e-mail: joseph.holcombe@palmbeachschools.org

o Sandra Raymond Roberts (EDW) – px# 47649 (357-7649)e-mail: sandra.raymond@palmbeachschools.org

• Questions about materialso Test Distribution Center (TDC) - px# 45155 (684-5155)

• Questions about CBT administrationso Performance Matters – Carla Kendall - px# 45822 (969-5822)

e-mail: carla.kendall@palmbeachschools.org

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Reminders for 2014-2015• Initial orders will be sent automatically

o Ordering only necessary for additional materials

• Schools are responsible for scoring

• Schools will enter rubric scores into EDW for Teachers using the data entry screen for paper/pencil administrations

• Schools will enter rubric scores into Performance Matters for CBT administrations

• Mandatory

• All administrations at grades 1 through 4 are paper/pencil

• 1st & 3rd administrations for grades 5 through 11 are paper/pencil while 2nd & 4th administrations are CBT through Performance Matters

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Diagnostic TestReading, Mathematics, Science, EOCs & Retakes

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Contacts• Questions about pregridding of Science only

o Glen Rovinelli - px# 48514 (434-8514)e-mail: glen.rovinelli@palmbeachschools.org

• Questions about paper/pencil administrationo Cherie Boone - px# 48855 (434-8855)

e-mail: cherie.boone@palmbeachschools.org

• Questions about paper/pencil materialso Test Distribution Center - px# 45155 (684-5155)

• Questions about Performance Matters administrationo Carla Kendall - px# 45822 (969-5822), (561) 644-2938 (C)

e-mail: carla.kendall@palmbeachschools.org

• Questions about printing answer sheets in Performance Matters or other Technical Issueso IT Service Desk - px# 44100 (242-4100)

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Test ConfigurationGrade Reading Mathematics Science Social Studies

2 Paper/Pencil (winter & spring only)

Paper/Pencil (winter & spring only) N/A N/A

3 Paper/Pencil Paper/Pencil Paper/Pencil N/A

4 Paper/Pencil Paper/Pencil Paper/Pencil N/A

5 Performance Matters Performance Matters Paper/Pencil N/A

6 Performance Matters Performance Matters Paper/Pencil N/A

7 Performance Matters Performance Matters Paper/Pencil N/A

8 Performance Matters Performance Matters Paper/Pencil N/A

9 Performance Matters N/A N/A N/A

10 Performance Matters N/A N/A N/A

11 Performance Matters N/A N/A N/A

Retake Performance Matters Performance Matters N/A N/A

FSA Algebra 1 N/A Performance Matters N/A N/A

NGSSS Algebra 1 N/A Performance Matters N/A N/A

Algebra 2 N/A Performance Matters N/A N/A

FSA Geometry N/A Performance Matters N/A N/A

NGSSS Geometry N/A Performance Matters N/A N/A

Biology 1 N/A N/A Performance Matters N/A

US History N/A N/A N/A Performance Matters

Civics N/A N/A N/A Performance Matters

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Fall Test Administration• Administration Window

o October 6 – 31, 2014

• Mandatory o ELA at grades 3 – 11, Reading Retake 2.0o Math at grades 3 – 8, Math Retake SSS o Science at grades 3 – 8 o EOC Algebra 1, Algebra 2, Geometry, Biology 1, Civics, and US History

• Any student currently enrolled in a tested course or needs to retake the Algebra 1 EOC

• Science Answer Document Return Dateo Friday, October 31, 2014 by 4:00 pm

• Glades area schools will be picked up beginning in the morning

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Winter Test Administration• Administration Window

o January 12 – February 6, 2015

• Mandatory at all schoolso ELA at grades 2 – 11, Reading Retake 2.0o Math at grades 2 – 8, Math Retake SSSo Science at grades 3 – 8 o EOC Algebra 1, Algebra 2, Geometry, Biology 1, Civics, and US History

• Any student currently enrolled in a tested course or needs to retake the Algebra 1 EOC

• Science Answer Document Return Dateo Friday, February 6, 2015 by 4:00 pm

• Glades area schools will be picked up beginning in the morning

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Test Administrations• Recommended testing times:

o NGSSS tests – 90 minuteso FSA tests – 60 minutes (Fall ONLY, Winter TBD)

• Fall Pregridded answer sheetso Elementary and Middle Schools: select sort option by

September 22, 2014o High Schools: none

• Winter Pregridded answer sheets/labelso Elementary and Middle Schools: select sort option by

December 10, 2014o High Schools: none

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Answer Sheets• Grades 3 & 4 Reading and Mathematics answer sheets printed and

scanned at the school using Performance Matterso Special heavier weight paper will be provided to schoolso Process of printing limited to Ricoh copiers

• Charter Schools may print/scan in the Charter School Office or the TDC

• Grades 3-8 Science answer documents will be similar to the answer documents used in previous yearso Recycle ALL answer documents that may still be at your school from

previous years

• ONLY the answer documents for grades 3-8 science administration will be returned to the TDC for scanning

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Answer Sheets (Grades 3-8 Science)

• Answer sheets that are preidentified for a student CANNOT be used for another student

• The Student Name and Student Number bubbles on a non-pregridded answer document MUST be darkened

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Pre-Identified Answer Document

Check the Gridded Information

33Must be bubbled accurately and filled in completely!!!!

Non Pre-Identified Answer Document

Hand write &bubble Student Name

Hand write & bubble 8 digit Student Number(no 50 - no ss#)

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Returning Answer Documents• Return only To Be Scored answer documents for grades 3-8 science

o Make sure all answer documents are facing the same directiono Do NOT staple, paper band, paper clip or rubber band answer

documentso Remove ALL Post-It (sticky) Noteso Transcribe answers and information from torn answer or badly

damaged sheets to new answer sheeto Transcribe answers from large print or Braille testso Grade levels and subjects can be mixed and returned in the same box

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FLKRS

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Contacts• Questions about administration

o Robin White (FLKRS/FAIR-FS) - px# 21135 (357-1135)e-mail: robin.white@palmbeachschools.org

o Olive Horne (FLKRS/WSS) - px# 43883 (963-3883)e-mail: Olive.horne@palmbeachschools.org

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Important Fall Dates• August 18- September 30 - FLKRS Administration:

• September 30 - All scores MUST be entered into PMRN

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Reminders for 2014• Two New Components

o FAIR-FS (kindergarten screening portion)o Work Sampling (WSS)

• All computer based administration

• No materials ordered from the TDCo Download and print the manuals at the school

• All trainings and downloads posted on the Assessment websiteo http://www.palmbeachschools.org/assessment/tc_page_flkrs.asp

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FLKRS Components

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At the Conclusion of the Assessment• Collect and account for administration manuals

• Recycle administration manuals so they cannot be used in future administrations

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FAIR-FS

What’s New? K-2FAIR 2009 FAIR-FS

Format

1-on-1 with EST or AIR Requires paper test kit

1-on-1 with AIR Computer-administered and adaptive

Tasks

Limited number of items and tasks Items targeted to student’s ability More oral language tasks

Comprehension

6 grade level passages per grade 26 passages available, spanning a wider difficulty range

Score Types

Provides probability of reading success Also measures growth in important skills

Diagnostics

17 tasks to target instruction 17 tasks administered on computer, eliminates need for paper test kit

What’s New? Grades 3-12FAIR 2009 FAIR-FS

Tasks

Reading Comprehension Maze Word Analysis

Word Recognition (WRT) Vocabulary Knowledge (VKT)* Syntactic Knowledge (SKT)* Reading Comprehension (RC)

RC Passage Placement

Starts with grade level passage Ability in WRT & VKT determines initial passage

Probability of Success

Calculated based on RC & prior FCAT Based on current RC, WRT, & VKT scores;Predicts to nationally-normed reading comprehension

Additional tools (optional)

Ongoing progress monitoring Discussion templates

Open Response Diagnostics Ongoing progress monitoring still available

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When is FAIR-FS Administered?• FAIR-FS was designed to be administered 3 times per year

o August 18 - November 14, 2014 – Assessment Period 1 (AP1)o November 17, 2014 - March 2, 2015 – Assessment Period 2 (AP2)o March 3 - June 4, 2015 – Assessment Period 3 (AP3)

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Who Is Required To Take FAIR-FS• All K-5 students at our F, DDD, DD, and D elementary schools

• All elementary schools will be required to administer FAIR-FS to their 5th grade students for placement into 6th grade Intensive Reading Classes during AP 3

• All grades 6-12 Level 1 and Level 2 students at our F, DDD, DD, and D middle and high schoolso It is further recommended that middle and high schools administer

FAIR-FS to their level 1 and 2 students during AP 3 in order to provide a data source for making reading support placements the following school year

• Any school other than those required to administer are welcome to participate in FAIR-FS

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FSA ELA – Writing Field Test

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Important Information• Late September – Schools notified if they have been selected

o Schools selected for NAEP/TIMMS will not be included• December 1-19 – Administration Window• Paper/Pencil testing at grade 4• Computer based testing at grades 5-11

o Uses the new AIR platform• All grades in a selected school will be tested• Two day administration

o Two different prompts administered to each student on two different days

o One 90 minute session for each prompt• Planning Sheets will be sent to schools prior to the administration

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Questions????

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Information Included On The Following Slides Is What We Currently Know……..

Much More Will Be Shared as it is Finalized & Provided by the FDOE

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Florida Standards Assessments (FSA)

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A Look Ahead To Spring…• All FSA CBT testing will be done on the AIR platform

• Hand-held calculators MAY NOT be given to students taking CBT math testso Unless specified as a needed accommodation in the IEP/504 plan

• Online calculators are only provided for appropriate sessions of grades 7 & 8 mathematics and EOC’s

• Headphones are required for all student taking ELA in grades 5-11

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A Look Ahead To Spring…• Planning sheets will be provided for paper/pencil & CBT writing

tests

• Florida Standards Assessments Portal o http://www.fsassessments.org/o Central source for information about FSA

• FSA Training Testso General training tests available nowo Specific grade levels will be available later in the fall

FSA MATHEMATICSGRADE PROPOSED

TIMENUMBER OF

SESSIONSSESSIONS/MINUTES/

DAYS

COMPUTER BASED IN FY2015

CALCULATOR

3 160 MINUTES 2 2 / 80 / 2 NO NA

4 160 MINUTES 2 2 / 80 / 2 NO NA

5 160 MINUTES 2 2 / 80 / 2 YES NA

6 180 MINUTES 3 3 / 60/ 2 YES NA

7 180 MINUTES 3 3 / 60/ 2 YESNo calculators

permitted Session 18 180 MINUTES 3 3 / 60/ 2 YES

ALG 1 180 MINUTES 2 2 / 90/ 2 YES

ALG 2 180 MINUTES 2 2 / 90/ 2 YES

GEOM 180 MINUTES 2 2 / 90/ 2 YES

ALL SESSIONS ADMINISTERED OVER TWO DAYS

FSA English Language ArtsGRADE PROPOSED

TIMENUMBER OF

SESSIONSSESSIONS/

MINUTES/ DAYSCOMPUTER BASED IN FY2015

3 160 MINUTES 2 2 / 80 / 2 NO

4 160 MINUTES 2 2 / 80 / 2 NO

5 160 MINUTES 2 2 / 80 / 2 YES

6 170 MINUTES 2 2 / 85/ 2 YES

7 170 MINUTES 2 2 / 85/ 2 YES

8 170 MINUTES 2 2 / 85/ 2 YES

9 180 MINUTES 2 2 / 90/ 2 YES

10 180 MINUTES 2 2 / 90/ 2 YES

11 180 MINUTES 2 2 / 90/ 2 YES

ALL SESSIONS ADMINISTERED OVER TWO DAYS

FSA English Language Arts - Writing ComponentGRADE PROPOSED

TIMENUMBER OF

SESSIONSSESSIONS/

MINUTES/ DAYSCOMPUTER BASED IN FY2015

4 90 MINUTES 1 1 / 90 / 1 NO

5 90 MINUTES 1 1 / 90 / 1 YES

6 90 MINUTES 1 1 / 90 / 1 YES

7 90 MINUTES 1 1 / 90 / 1 YES

8 90 MINUTES 1 1 / 90 / 1 YES

9 90 MINUTES 1 1 / 90 / 1 YES

10 90 MINUTES 1 1 / 90 / 1 YES

11 90 MINUTES 1 1 / 90 / 1 YES

Assessment All Students Paper-Based Accommodations

Grades 5-11 ELA Writing Component Writing Planning Sheet Test and Answer Book Writing

Passage Booklet

Grades 5-11 ELA CBT Worksheet Headphones Test and Answer BookReading Passage Booklet

Grades 5-6 Mathematics CBT Work Folder Test and Answer Book

Grades 7-8 MathematicsCBT Work FolderScientific Calculator (online only, Sessions 2 and 3)

Test and Answer Book

Algebra 1GeometryAlgebra 2

CBT Work FolderGraphing Calculator (online only, Session 2) Test and Answer Book

FSA Test Materials (CBT)

FSA Test Materials (PBT)Grade 4 ELA Writing Component Writing Planning Sheet

Test and Answer Book

Grades 3-4 ELA Test and Answer Book

Grades 3-4 Mathematics Test and Answer Book

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Questions????

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Secondary Schools

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Test Security Policies and Procedures

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Test Security• Inappropriate actions by school or district personnel before, during,

or after test administration may result in consequences such as test invalidations and/or loss of teaching certificationo Please carefully read:

• the Test Security Policies and Procedures• the Florida Test Security Statute • the Florida State Board of Education Test Security Rule

o All personnel involved in test administration MUST read and sign the appropriate Test Administration and Security Agreement

o Test administrators will also be required to sign a Test Administrator Prohibited Activities Agreement indicating that they understand prohibited activities during test administration and possible consequences of inappropriate behavior

• Test administrators will record their certification numbers on the Test Administrator Prohibited Activities Agreement

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AgreementsSecurity Agreement• Signed by anyone involved with

the test administration

Prohibited Activities Agreement• Signed by all Test Administrators

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Testing Rules Acknowledgment• All tests include a Testing Rules Acknowledgment that reads: “I

understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” o Prior to testing, students MUST acknowledge the testing rules that the

test administrator read to them by clicking or signing below the Testing Rules Acknowledgment

• Location of Acknowledgmento Inside the front cover of the test document – Paper/Pencilo After the Welcome Screen – CBT

• If a student refuses to sign:o The test administrator immediately notifies the school assessment

coordinatoro The school assessment coordinator removes the student from the

testing room and the student is not permitted to test

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Electronic Devices-Students• School personnel MUST ensure that students do not have access to

their cell phones or other electronic devices at any time during testing, including breaks (e.g., restroom breaks, lunch), if they will return to complete a test sessiono If a student is found to be in possession of ANY electronic device(s)

during testing OR during a break, his or her test MUST be invalidated

• Students and parents/guardians MUST be made aware of this policy prior to testing

• Electronic devices sign MUST be posted prior to testing where it will be visible to all students

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Administrators/Proctors• Electronic Devices

o Test Administrator Prohibited Activities Agreement – “I understand that during testing I may not: Use my cell phone, check email, grade papers, or engage in other activities that will result in my attention not being on students at all times.”

o Every script – “At this time, ensure that your own electronic devices are turned off.”

• During testing a test administrator MUST move around the room and ensure that students are following all procedureso ACTIVE PROCTORING is the rule

• Test Administrators MUST be certifiedo Breaks MUST be covered by certified staff

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Test Security• No more than three people should have access to the locked

storage room

• Secure materials should never be left unsecured

• Secure materials should not remain in classrooms or be taken off the school’s campus overnight

• Secure materials should never be destroyed (e.g., shredded, thrown in the trash), except for soiled documents

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Test Security• Cheating

• Teacher Assistance

• Erasures

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Test Security• All items discussed in the Test Security section of this presentation

apply to Fall EOCs and Fall FCAT Retake testing

• If a student is unknown to test administrator positive picture ID MUST be checked prior to testing

• Test administrators MUST NOT administer any assessment to their family members

• Test Security State Board of Education Rule and Florida Statute

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Required Administration Information• Schools are required to maintain the following information:

o Roster of students assigned to each roomo Attendance informationo Test Group Code (unique four-digit group code)o Chain of Custody Form (paper/pencil tests only)o Administration Record/Security Checklisto Test Administration Security Logo Unique security number of the test and answer book assigned to each

student (paper/pencil only)o Computer identification information - NEWo Accommodations allowed and providedo Signatures of test administrator and school assessment coordinator

and dates for when secure materials are received and returned

• Schools may use the pre-populated or blank Administration Record/Security Checklist OR a form of their own

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Required Administration Information• Provide Session Rosters, Student Authorization Tickets, seal codes

for Session 2 of the FCAT 2.0 Reading Retake, and test group codeso The Session Roster can be used to record or verify most of the

required administration informationo Please note that the roster will include blank fields for recording

accommodations provided and attendance information o Other required information (e.g., test group code) may be recorded

anywhere on the roster

• Keep a separate, complete record of required administration information for paper-based tests (regular print and braille) administered

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Required Administration InformationSeating Charts• Test administrators are required to maintain an accurate seating

chart for each group of students in their rooms during testingo If students are moved to a new location or the seating configuration

changes during testing, a new seating chart MUST be created• MUST Contain:

o Room Name/Numbero Student names and their location in the roomo Direction the students are facingo Dateo Start Timeo Test Administrators and proctors nameso Test Group Numbero Session Name in PearsonAccesso Computer Information - new

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PearsonAccess

Accommodations• PearsonAccess

o TestNavo TestHear (Fall EOC & Retakes ONLY)

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PearsonAccess HomepageSupport Tab• .pdf versions of administration manuals

• Any documents you may need for EOC and FCAT administrations

• Any forms you may need for EOC and FCAT administrations

ePAT Tab• ePAT Launcher and subject practice tests

o Windows and Mac versions

• TestHear ePATs• Windows and Mac versions

• Scripts for administration

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PearsonAccess Tutorial Videos

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Calculators

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Approved 4 Function Calculators• Test Distribution Center - px# 45155 (684-5155)

• Schools are responsible for maintaining and securing

• If you do not have enough they can be ordered from the Assessment homepage

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EOC – September Retakes

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Contacts• Questions about test security/administration procedures

o Cherie Boone - px# 48855 (434-8855)e-mail: cherie.boone@palmbeachschools.org

• Questions about materialso Test Distribution Center - px# 45155 (684-5155)

• IT Service Desk - px# 44100 (242-4100)o All computer related issues

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Fall EOCs - Important Dates• September 2-10: Place orders for paper/pencil tests for

accommodated students o orders placed after this date will have to be picked up at the TDC

• September 11-12: Receive EOC Retake paper/pencil test booklets

• September 15-19: EOC Retake Administration window – paper/pencilo September 22: Pick-up all paper/pencil EOC materials from schoolso Schools whose materials are not ready at the time TDC personnel arrive

to pick-up materials MUST deliver their materials to the TDC, by 4:00 p.m.

• September 15-26 : EOC Retake Administration window – CBT

• Return non-secure documentation to the TDC by Friday, October 3, 2014

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Fall EOCs• Subjects can be administered in any order

• Use the 2013-2014 EOC Administration Manuals

• Order additional manuals from the Assessment homepage

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Winter EOCs - Important Dates• November 21: Place orders for paper/pencil tests for accommodated

students o orders placed after this date will have to be picked up at the TDC

• November 24-25: Receive EOC Retake paper/pencil test booklets

• December 1-12: EOC Retake Administration window – paper/pencilo December 15: Pick-up all paper/pencil EOC materials from schoolso Schools whose materials are not ready at the time TDC personnel arrive

to pick-up materials MUST deliver their materials to the TDC, by 4:00 p.m.

• December 1-19 : EOC Retake Administration window – CBT

• Return non-secure documentation to the TDC by Friday, January 9, 2015

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Winter EOCs• Moving from TestNav 6.9 to TestNav 8

• New EOC Administration Manuals will be provided

• Additional test administration information will be posted in mini presentations

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High Schools

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FCAT – October Retakes

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October FCAT Retakes - Important Dates

• September 22-October 1: Place orders for paper/pencil tests for accommodated studentso orders placed after this date will have to be picked up at the TDC

• October 2-3: Receive FCAT Retake test booklets (for accommodated students only)

• October 6 - 10: FCAT Retake Administration window – paper/pencilo October 13: Pick-up all paper/pencil FCAT materials from schoolso Schools whose materials are not ready at the time TDC personnel arrive to

pick-up materials MUST deliver their materials to the TDC, by 4:00 p.m.

• October 6 - 17: FCAT Retake Administration window – CBT

• Return non-secure documentation to the TDC by Friday, October 24, 2014

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PSAT

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Information• Wednesday, October 15, 2014

• Mandatory for all 10th Graders o MAKE SURE 10TH GRADE IS BUBBLED ON THE ANSWER

DOCUMENT!!!!!!o No cost

• Elective for all otherso Fee based

• Reports returned to schools in early December

• Complete remittance form onlineo Send copy to Cherie by fax, email, or pony

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Contacts• College Board

o Web: http://professionals.collegeboard.com/testing/psato mail: PSAT/NMSQTo P.O. Box 6720o Princeton, NJ 08541-6720o e-mail: psat@info.collegeboard.orgo phone: 888 477-7728 (Educator Hotline)

• 8 a.m. to 4 p.m. ET, M-F• 8 a.m. to 6 p.m. ET, M-F, mid October - early December

o fax: (609) 290-8979

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Information• Order materials from PSAT/NMSQT

o August 29, 2014 - Last day to reduce order quantitieso September 26, 2014 - Last day to increase order quantities

• Check materials as soon as they arriveo Notify PSAT/NMSQT office of any discrepancy

• Put materials in locked storage when not in use

• Security

• Seating plano Assign in advanceo Four feet between students

• Late room

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Materials• Receive directly from College Board/ETS

o October 8, 2014 - test materials delivered to schools by this date

• Provide calculators to students who don’t bring their own

• Return used answer sheets directly to College Board/ETS by the end of the next school day after test

• Keep used and unused test books

• Destroy all unused answer sheets

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Questions