TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION BOARD … · 1/22/2020 · HOA Report to the POA Board Ken Litke, President January 22, 2020. HOA Update January 22, 2020
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TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
HOA Report to the POA BoardKen Litke President
January 22 2020
HOA UpdateJanuary 22 2020
bull 2020 HOA Objectives
bull Advocacy Project Update
bull Social Activities
bull Upcoming ndash January February
bull General Meeting
2020 Strategic Goals
Implement Advocacy Strategies bull Identify and prioritize issues having current or future impact on HOA membersbull Work effectively with appropriate parties to help ensure positive timely
resolutions
Keep HOA Members Informed bull Especially on high impact and controversial topicsbull Work closely with the POA and select Village organizations
Improve Efficiency of HOA Roles bull Reduce non-essential activities and automate efforts as available and
appropriate
Promote the Implementation of Community Management Business Best Practiceshellip
hellipto the benefit of all residentshomeowners
Be Engaged Be Informed Be Heard
lsquo20 Operational Goal Summary
Focus on Advocacy for key homeowner issues
Improve Communications to reach more homeowners
Continue promoting a sense of community through a wide selection of Social Activities
Increase Membership by delivering additional value to the HOA Membership
Goal details are on the HOA Website
Be Engaged Be Informed Be Heard
HOA 2020 Advocacy Specifics
bull Develop and Implement a new HOA Advocacy Program bull Goalsbull Advocacy Issue Selection Criteriabull Advocacy Process Policy
bull Implement appropriate internal and external communication strategies
bull Add capability to TellicoLife for HOA to take questions and provide feedback
bull Achieve HOA Board approval and launch (at least) three Advocacy initiatives in 2020
Be Engaged Be Informed Be Heard
bull HOA 2020 Advocacy - 1st Projectbull Water Pressure Improvement
Through Management of Irrigation Watering Times
Project StatusHOA Ad Hoc Committee FormedFact Finding Stages Underway
Meeting with PSAC Rollout Spring 2020
ldquoNeed to educate residents and
irrigations companies on the importance of
watering timesrdquo
Genesis for this project was from the POA Public Services Advisory Committee
(PSAC) meeting September 2019
SOCIAL EVENTS
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
HOA UpdateJanuary 22 2020
bull 2020 HOA Objectives
bull Advocacy Project Update
bull Social Activities
bull Upcoming ndash January February
bull General Meeting
2020 Strategic Goals
Implement Advocacy Strategies bull Identify and prioritize issues having current or future impact on HOA membersbull Work effectively with appropriate parties to help ensure positive timely
resolutions
Keep HOA Members Informed bull Especially on high impact and controversial topicsbull Work closely with the POA and select Village organizations
Improve Efficiency of HOA Roles bull Reduce non-essential activities and automate efforts as available and
appropriate
Promote the Implementation of Community Management Business Best Practiceshellip
hellipto the benefit of all residentshomeowners
Be Engaged Be Informed Be Heard
lsquo20 Operational Goal Summary
Focus on Advocacy for key homeowner issues
Improve Communications to reach more homeowners
Continue promoting a sense of community through a wide selection of Social Activities
Increase Membership by delivering additional value to the HOA Membership
Goal details are on the HOA Website
Be Engaged Be Informed Be Heard
HOA 2020 Advocacy Specifics
bull Develop and Implement a new HOA Advocacy Program bull Goalsbull Advocacy Issue Selection Criteriabull Advocacy Process Policy
bull Implement appropriate internal and external communication strategies
bull Add capability to TellicoLife for HOA to take questions and provide feedback
bull Achieve HOA Board approval and launch (at least) three Advocacy initiatives in 2020
Be Engaged Be Informed Be Heard
bull HOA 2020 Advocacy - 1st Projectbull Water Pressure Improvement
Through Management of Irrigation Watering Times
Project StatusHOA Ad Hoc Committee FormedFact Finding Stages Underway
Meeting with PSAC Rollout Spring 2020
ldquoNeed to educate residents and
irrigations companies on the importance of
watering timesrdquo
Genesis for this project was from the POA Public Services Advisory Committee
(PSAC) meeting September 2019
SOCIAL EVENTS
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
2020 Strategic Goals
Implement Advocacy Strategies bull Identify and prioritize issues having current or future impact on HOA membersbull Work effectively with appropriate parties to help ensure positive timely
resolutions
Keep HOA Members Informed bull Especially on high impact and controversial topicsbull Work closely with the POA and select Village organizations
Improve Efficiency of HOA Roles bull Reduce non-essential activities and automate efforts as available and
appropriate
Promote the Implementation of Community Management Business Best Practiceshellip
hellipto the benefit of all residentshomeowners
Be Engaged Be Informed Be Heard
lsquo20 Operational Goal Summary
Focus on Advocacy for key homeowner issues
Improve Communications to reach more homeowners
Continue promoting a sense of community through a wide selection of Social Activities
Increase Membership by delivering additional value to the HOA Membership
Goal details are on the HOA Website
Be Engaged Be Informed Be Heard
HOA 2020 Advocacy Specifics
bull Develop and Implement a new HOA Advocacy Program bull Goalsbull Advocacy Issue Selection Criteriabull Advocacy Process Policy
bull Implement appropriate internal and external communication strategies
bull Add capability to TellicoLife for HOA to take questions and provide feedback
bull Achieve HOA Board approval and launch (at least) three Advocacy initiatives in 2020
Be Engaged Be Informed Be Heard
bull HOA 2020 Advocacy - 1st Projectbull Water Pressure Improvement
Through Management of Irrigation Watering Times
Project StatusHOA Ad Hoc Committee FormedFact Finding Stages Underway
Meeting with PSAC Rollout Spring 2020
ldquoNeed to educate residents and
irrigations companies on the importance of
watering timesrdquo
Genesis for this project was from the POA Public Services Advisory Committee
(PSAC) meeting September 2019
SOCIAL EVENTS
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
lsquo20 Operational Goal Summary
Focus on Advocacy for key homeowner issues
Improve Communications to reach more homeowners
Continue promoting a sense of community through a wide selection of Social Activities
Increase Membership by delivering additional value to the HOA Membership
Goal details are on the HOA Website
Be Engaged Be Informed Be Heard
HOA 2020 Advocacy Specifics
bull Develop and Implement a new HOA Advocacy Program bull Goalsbull Advocacy Issue Selection Criteriabull Advocacy Process Policy
bull Implement appropriate internal and external communication strategies
bull Add capability to TellicoLife for HOA to take questions and provide feedback
bull Achieve HOA Board approval and launch (at least) three Advocacy initiatives in 2020
Be Engaged Be Informed Be Heard
bull HOA 2020 Advocacy - 1st Projectbull Water Pressure Improvement
Through Management of Irrigation Watering Times
Project StatusHOA Ad Hoc Committee FormedFact Finding Stages Underway
Meeting with PSAC Rollout Spring 2020
ldquoNeed to educate residents and
irrigations companies on the importance of
watering timesrdquo
Genesis for this project was from the POA Public Services Advisory Committee
(PSAC) meeting September 2019
SOCIAL EVENTS
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
HOA 2020 Advocacy Specifics
bull Develop and Implement a new HOA Advocacy Program bull Goalsbull Advocacy Issue Selection Criteriabull Advocacy Process Policy
bull Implement appropriate internal and external communication strategies
bull Add capability to TellicoLife for HOA to take questions and provide feedback
bull Achieve HOA Board approval and launch (at least) three Advocacy initiatives in 2020
Be Engaged Be Informed Be Heard
bull HOA 2020 Advocacy - 1st Projectbull Water Pressure Improvement
Through Management of Irrigation Watering Times
Project StatusHOA Ad Hoc Committee FormedFact Finding Stages Underway
Meeting with PSAC Rollout Spring 2020
ldquoNeed to educate residents and
irrigations companies on the importance of
watering timesrdquo
Genesis for this project was from the POA Public Services Advisory Committee
(PSAC) meeting September 2019
SOCIAL EVENTS
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
bull HOA 2020 Advocacy - 1st Projectbull Water Pressure Improvement
Through Management of Irrigation Watering Times
Project StatusHOA Ad Hoc Committee FormedFact Finding Stages Underway
Meeting with PSAC Rollout Spring 2020
ldquoNeed to educate residents and
irrigations companies on the importance of
watering timesrdquo
Genesis for this project was from the POA Public Services Advisory Committee
(PSAC) meeting September 2019
SOCIAL EVENTS
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
SOCIAL EVENTS
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
The HOA is hosting a Welcome Trivia Challenge Party for all graduating 2019 New Villagers
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Upcoming General Meeting ndash Thursday January 23rd from 4-6pm at the Tellico Community Church
ldquoSTATE OF THE VILLAGErdquo
Hear about the ldquoState of The Villagerdquo with informative updates by the HOAPOA as well as an informative presentation by the Long Range Planning Advisory Committee
These presentations will look-back at last yearrsquos accomplishments and what these organizations are planning for the coming year
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Questions
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Yacht Club
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Assorted YC Informationbull December Christmas Parties
bull Over 20 Christmas Parties held at the YC in 3 weeks
bull NYEbull 375 for Dinner over 300 downstairs for music
bull $14000 in sales
bull Wedding updatebull 2016 ndash 19 weddingsbull 2017 ndash 26 weddings (overall increase $100000+ in catering)bull 2018 ndash 40 weddings (overall increase $100000+ in catering)bull 2019 ndash 18 weddings (Loss of over $120000 in sales and venue fees)bull 2020 ndash 22 weddings currently booked
bull Renovation planned for End of Febbull Refinish bar and all woodwork downstairsbull Refinish dance floorbull Touch up paint
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Financial Overview ndash 2018 vs 2019
17
Jan - Dec Jan - Dec Variance
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Toqua Clubhouse
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Toqua Highlights
bull Opened on Oct 23rd ndash 6 weeks ahead of schedulebull We have just completed 7th draft of the menu in 12 weeks
Many more to follow
bull Continue to communicate the availability of staying open late for games if there is participation
bull Will transition Breakfast on March 2nd from Tanasibull In late March when the weather breaks for the first time will be
at full capacity with the patio (doubles the seating)
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Toqua
Financial Overview ndash 2018 vs 2019
20
Jan - Dec Oct 23 ndash Dec 29
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
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Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Tanasi Clubhouse
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Tanasi 2020 Look Ahead
bull Recently rolled out a brand new menubull New look and offerings
bull Restart Music Mondays in Marchbull Move Breakfast to Toqua on March 2nd
bull Continue consistent special days and nights
bull Small Renovation first week of February (3rd ndash 9th)bull New bar and service station topbull New Carpetbull Paint and tile work in the kitchen and dining room
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Tanasi
Financial Overview ndash2018 vs 2019
23
Jan -Dec Jan -Dec
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Kahite Consulting
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Kahite 2020 Look Ahead
bull Continue to drive new and consistent events with the ldquoCommitteerdquo being the driving force
bull Continue to improve communication avenues to the village
bull Continue to improve food and beverage offerings utilizing the new community center
bull Added Liquor wine and food options on the menu
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Financial Overview ndash 2018 vs 2019
26
Jan - Dec Jan - Dec
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Questions and Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
ACC
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
ACC 2019 Year End SummaryACC Report as of December 31 2019
2019 Permits Issued Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec YTD Prev YTD Grand123119 123118 Total
Single Family - Budget 6 8 10 12 12 13 13 12 10 10 8 6 120Single Family - Actual 6 12 15 20 9 18 12 24 19 19 15 20 189 156 4155Multi-Family 0 0 0 0 0 0 0 0 2 0 0 0 2 3 336Commercial 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21Shoreline Strip 0 8 2 3 0 0 0 2 3 1 1 4 24 49 1816Miscellaneous 16 20 12 24 21 26 9 17 23 23 22 17 230 156 4581Home Occupation 0 0 0 0 0 2 0 1 0 0 0 0 3 1 47
Final Reviews Completed 14 5 13 20 8 8 10 10 13 13 14 5
Houses under constructionSingle Family 122 127 128 126 128 135 138 147 141 158 157 173Multi-Family 2 2 2 2 2 1 1 1 3 3 2 2Tellico Village Senior Living 0 0 0 0 0 0 0 0 0 0 0Total under construction 124 129 130 128 130 136 139 148 144 161 159 175
Kahite houses under construction 21 21 20 16 18 19 18 23 27 29 34 32Kahite permits issued 409 411 412 412 414 417 418 423 427 429 434 437
Completion Agreement 4 7 5 15 5 9 5 14 9 6 9 11
Average heated sq ft 2624 2183 2290 2139 2559 2457 2078 2259 2247 2435 2358 2501Average total sq ft 3878 2943 3601 2877 3609 3226 2811 3060 3134 3483 3224 3340
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
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Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Public Works
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Dock Electrical Inspection
bull TN Fire Marshall inspected our docks in November and we received their report in December
bull Most findings were minor but there were some conditions observed that dealt with improper installation that are taking longer to correct
bull Funderburk electric is pulling new wires in Tanasi Basinbull Inline fuses and circuit breakers are backordered and expected in this
week or next weekbull We expect all work to be completed end of February
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Yacht Club Breakwater Replacement
bull We have budget for replacement of the breakwater in 2020 This budget was based on a bid received from the vendor who originally installed the dock plus adding new power pedestals
bull Rather than just replacing the dock we have reached out to Barge to determine the best way forward
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Yacht Club Breakwater Replacement
Options available are
bull Repair existingbull Replace with similar breakwaterbull Install separate wave attenuator with a standard dock replacing
existing
Barge has the capability to do this work but the people to do it are unavailable until mid February
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Coyatee Water Storage Tank
bull Geotechnical and geophysical surveys of the property have been performed and the report is due this week
bull Once we have that Jacobs will begin working on the foundation design
bull Jacobs is also working on the relocation of the existing booster pump station to the tank site
bull We expect initial drawings end of February
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Wellness Center Roof
bull Work on the roof is continuing Tearoff of the old roof is ~50 complete along with installation of the self-healing membrane and waterice shield
bull Two of the five areas over the pool where we wanted to inspect the condition of the purlins has been done The purlins were in great shape The remaining areas are scheduled to be inspected this week
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Wellness Center Roof
bull Interior painting is suspended until roof work over the pool is complete
bull There are about 2 weeks of painting work remaining
bull Weather is impacting the schedule Since work began wersquove had 20 rain days
bull Wet conditions caused a lot of mud and rutting at the job area that the contractor will have to repair
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Tellico Village Volunteer Fire Department
Update to TV POA Board of Directors
January 22 2020
JMDougherty
Fire Chief
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
1 Organization Chart -updates2 Activities
bull Trainingbull Planning
3 Run Data amp Membership
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Chaplain Rev Herb Hinsch
Chief Jerry Dougherty +
1201
Deputy Chief Fire
Bruce Hamilton +1202
Revised 01102020
Tellico Village Volunteer Fire Department
LieutenantEngine 124 amp EMS
TrainingBill Bruns
1210
LieutenantEngine 123 amp EMS Training
Gene DeSanto +1220
Deputy ChiefEMS
Rick Papke1203
LieutenantEMS TrainingPhil Nelson
1240
LieutenantRescue 127Gary Pelzer
1230
Human Resources Dennis Harris
Computer EquipmentRay Bauer
Engine 123FirefighterEMR Chris Garner 1226 +FirefighterEMR Dennis Benedict 1227FirefighterEMR Mike Shep 1216FirefighterEMR David Schoenherr 1243Firefighter Brad Ward 1233
Rescue 126FirefighterAEMT Tracey Heilman 1221FirefighterEMR Linda Jumer 1219FirefighterEMR Becky Bauer 1241 FirefighterAEMT Mark Croswell 1229
Engine 124FirefighterEMR Howard Kastner 1212 FirefighterEMR Bruce Johnson 1217+FirefighterEMR Wayne Tinder 1228+Firefighter Bob Lennington 1235Firefighter Chuck Martin 1225 Firefighter Mike Jaouen 1213
Rescue 127FirefighterEMR Paul Rudinsky 1232FirefighterEMR Ray Bauer 1242FirefighterEMR Dennis Harris 1222FirefighterEMR Mike DeLoncker 1223Firefighter Jeff Wells 1239
Past ChiefHenry Cullen 1209
FinanceDotty Bevis
Jeanette Denton
ProcurementRay Bauer
AdministrationSue Rudinsky
AssistantSafety Officer
Fire Captain amp Fire Training
Mark Kahanic +1205
Boat- 128Marine Superintendent
FirefighterBEMT Mike King 1215+
Crew Members
Safety Officer
Daniel Hanley1234
+ AED Holder
LieutenantRescue 126
Rosemary Koziara1250
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Activities since October 2019
TRAININGbull Biweekly Training Meetings
bull Mass Casualty Situationsbull Tools amp Equipment bull Stroke amp Trauma
bull A new Emergency Medical Responders class (started 16)
bull w 5 TVVFD membersbull Three new instructors for
Emergency Vehicle Operations ndashVenessa K Free
PLANNINGbull County-wide drill conducted at the
new Neighborhood Facilitybull Loudon Co Emergency
Management and Emergency Assistance Teamrsquos(EAT) Drill on the water
bull Strategic Planning Session (SWOT Analysis) in 1Q2020
bull TVVFD ndash is a KNOXreg Box agent
The Power of the Knox Master Key
For over 40 Years Knox has led the industry in providing secure and safe access for first responders With Knox Rapid Access Solutions theres no more forced entries or waiting for property owners to unlock doors in the middle of the night
Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
The Power of the Knox Master Key
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Designed with simplicity in mind Knox Rapid Access Solutions use one master key to unlock Knox products in your jurisdiction for immediate access
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Run Data amp Membership
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
90 104 97121
161
421 431
539
623 639
511535
636
744800
0
100
200
300
400
500
600
700
800
900
2015 2016 2017 2018 2019
SUMMARY OF TVVFD CALLSao 12312019Other EMS Total
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
Cardiac Calls
Cardiac Arrest +
CA-gt Code 73
Code 73
January 2 1 7February 6 5March 5 1 5 1April 1 1 3 2May 2 2 1June 7 1 2 4 2July 2 4 1August 4 5 1September 2 1 5 1 1October 4 1 2November 4 1 3 1December 6 1 2 1 1
TOTAL 45 2 1 7 47 10 2 1
+ CPR Performed
Tellico Village Volunteer Fire Department2018 2019
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Membershipbull Un-scientific study ndash Membership Rosters from
June 2014 ndash Sept 2019 Jan1st
bull Highest count 42bull Lowest count 30 29
bull Poor success with new recruits or members that are working either FT or PT
bull Former professional firefighters have a hard time transitioning to a volunteer role
bull Initial training requirementsbull Commitments amp Expectations
bull Publicity Campaign is workingbull Three new Members just voted in = 32 + 3
new applications for February
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
0 50 100 150 200 250 300
NO
OF
MEM
BERS
NO OF CALLS ANSWERED
Active Members Response 2019
Average 127Average
AboveAverage
BelowAverage
HighAverage
Non-Performers
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
CHIEFrsquoS CLOSINGCOMMENTS
bull The TVVFD continues to have a very good rapport with the other County Departments and agencies
bull I have no concerns with the current membership ldquocountrdquo
bull The current ldquomembership teamrdquo is well trained very capable very willing and able to provide the necessary and required services to the Tellico Village Residents
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Comparative Financial Analysis ndash Actual vs Budget (in thousands)
Year-to-Date thru 123119
Year-to-Date Actual Budget $ Variance Var
Revenue (net) $21293 $20927 $366 2
Expenses $19961 $20595 $633 3
Net Income(loss) $1332 $333 $999 300
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
2019 Financial Results ndash Executive Summary
($ in Thousands)
Net Income
Amount Description Ongoing One Time
$150K HA5 savings One Time
$120 Net impact of Tax Sale Bad debt One Time
$388 Salaries amp Benefits (primarily Golf) One Time
$(191) Horticulture Inventory Write-off One Time
$156 Depreciation (capital timing) One Time
$44 Net Tank Installation volume Ongoing
$148 Portico donation One Time
$75 Property Transfer fee (Volume) Ongoing
$36 Kahite Ist Responders One Time
$77 Other (Contract Labor Various) One Time
$999K
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
Year-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis ndash Revenue (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Assessments $9934 $10114 $(180) -2
Late Fees $448 $1273 $(825) -65
Golf $2353 $2544 $(191) -8
Recreation $849 $799 $50 6
Water amp Sewer $3996 $3472 $525 15
Installed Tanks $1364 $964 $400 42
Dock amp RV $876 $896 $(19) -2
ACC Permit $401 $250 $151 61
CAF Fee $93 $ $93 NA
Food Service $275 $212 $64 30
Other $702 $404 $298 74
Total $21293 $20927 $366 2
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Comparative Financial Analysis ndash RevenueYear-to-Date thru 123119
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis ndash Expenses (actual vs budget) (in thousands)
CATEGORY Actual Budget $ Var Var
Maintenance $3172 $3425 $253 7
SalariesBenefits $6378 $6766 $388 6
Personnel $155 $136 $(19) -14
Bad Debts $601 $1557 $956 61
Legal amp Prof $203 $199 $(4) -2
Collections Exp $131 $123 $(7) -6
Operating Supplies $1067 $864 $(203) -24
Contract Labor $402 $479 $78 16
Utilities Exp $906 $821 $(85) -10
YC Management Fee $97 $50 $(47) -95
Depreciation Exp $1525 $1682 $156 9
Water amp Sewer COS $1866 $1358 $(508) -37
Tank Installation COS $1117 $755 $(362) -48
Marketing $382 $405 $23 6
Taxes Licenses amp Ins $550 $518 $(31) -6
TRDA Interest $269 $269 $ 0
Other $1140 $1186 $46 4
Total $19961 $20595 $633 3
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Comparative Financial Analysis ndash Net IncomeYear-to-Date thru 123119
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Trended Income Statement ($ in Thousands)Year-to-Date thru 123119
Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Total Assessments $840 $829 $818 $828 $821 $821 $822 $824 $824 $836 $835 $836 $9934 Late Fees $91 $36 $37 $37 $38 $38 $38 $39 $39 $18 $18 $18 $448 Golf $57 $58 $136 $252 $295 $261 $296 $271 $273 $237 $127 $90 $2353 Recreation $68 $63 $67 $75 $71 $71 $72 $74 $74 $74 $75 $67 $849 Water amp Sewer $229 $239 $247 $259 $319 $403 $374 $400 $449 $465 $332 $282 $3996 Installed Tanks $103 $68 $78 $159 $156 $130 $82 $107 $91 $148 $68 $175 $1364 Dock amp RV $42 $45 $48 $59 $88 $91 $124 $101 $97 $76 $57 $49 $876 ACC Permit $14 $33 $23 $32 $33 $48 $18 $43 $40 $44 $28 $45 $401 CAF Fee $6 $6 $6 $5 $14 $9 $5 $14 $8 $8 $9 $4 $93 Food Service $13 $12 $18 $23 $22 $23 $30 $32 $34 $29 $19 $21 $275 Other $41 $39 $36 $38 $39 $43 $59 $39 $37 $54 $206 $71 $702
$1505 $1428 $1513 $1766 $1896 $1939 $1919 $1943 $1965 $1987 $1774 $1658 $21293
Expenses Maintenance $163 $175 $175 $189 $258 $181 $915 $181 $203 $149 $231 $352 $3172 SalariesBenefits $492 $471 $466 $563 $583 $557 $578 $572 $541 $540 $525 $491 $6378 Personnel $12 $10 $13 $10 $13 $16 $15 $9 $11 $11 $17 $18 $155 Bad Debts $131 $61 $52 $49 $66 $54 $25 $34 $55 $18 $33 $23 $601 Legal amp Prof $16 $18 $33 $14 $13 $24 $21 $17 $24 $21 $13 -$10 $203 Collections Exp $19 $17 $11 -$8 $13 $17 $7 $14 $12 $7 $14 $9 $131 Operating Supplies $42 $73 $54 $87 $60 $85 $138 $89 $91 $36 $264 $48 $1067 Contract Labor $23 $19 $31 $29 $35 $32 $39 $35 $36 $52 $39 $31 $402 Utilities Exp $96 $50 $77 $63 $70 $64 $75 $86 $85 $83 $75 $82 $906 YC Management Fee $29 $19 $14 $17 $2 -$1 $13 $5 $16 -$3 $17 -$32 $97 Depreciation Exp $124 $124 $124 $126 $128 $127 $128 $128 $129 $129 $131 $127 $1525 Water amp Sewer COS $126 $121 $159 $106 $135 $153 $171 $188 $211 $180 $162 $154 $1866
Tank Installation COS $73 $62 $59 $128 $132 $108 $69 $88 $74 $119 $65 $140 $1117 Marketing $23 $46 $27 $18 $28 $25 $16 $16 $43 $40 $8 $91 $382 Taxes Licenses amp Ins $52 $48 $51 $46 $40 $45 $38 $67 $41 $44 $43 $33 $550 TRDA Interest $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $22 $269 Other $38 $61 $78 $76 $120 $93 $108 $116 $154 $85 $87 $124 $1140
$1482 $1396 $1449 $1536 $1719 $1601 $2378 $1667 $1748 $1533 $1745 $1705 $19961
Year-To-Date (000s)
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Assessments $9934 $10114 $(180) Late Fees $448 $1273 $(825) Golf $ $ $ Recreation $ $ $ Water amp Sewer $ $ $ Installed Tanks $ $ $ Dock amp RV $ $ $ ACC Permit $401 $250 $151 CAF Fee $93 $ $93 Food Service $ $ $ Other $679 $382 $297 Total Revenue $11556 $12019 $(463)
Expenses Maintenance $104 $76 $(28) SalariesBenefits $1740 $1788 $49 Personnel $52 $54 $2 Bad Debts $601 $1557 $956 Legal amp Prof $203 $199 $(4) Collections Exp $131 $123 $(7) Operating Supplies $62 $46 $(15) Contract Labor $2 $14 $12 Utilities Exp $73 $46 $(28) YC Management Fee $ $ $ Depreciation Exp $201 $205 $4 Water amp Sewer COS $ $ $
Tank Installation COS $ $ $ Marketing $382 $405 $23 Taxes Licenses amp Ins $135 $117 $(19) TRDA Interest $269 $269 $ Other $269 $324 $55 Total Expense 4250$ 5189$ 1001$ Net Income (Loss) 7306$ 6830$ 476$
General Operations
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $1750 $1562 $188 $2246 $1909 $337 Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $23 $22 $1 $ $ $ Total Revenue $1773 $1584 $189 $2246 $1909 $337
Expenses Maintenance $415 $292 $(123) $319 $303 $(16) SalariesBenefits $347 $381 $34 $347 $380 $33 Personnel $13 $7 $(6) $10 $5 $(5) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $27 $17 $(10) $22 $20 $(1) Contract Labor $38 $47 $9 $1 $ $(1) Utilities Exp $33 $29 $(4) $69 $57 $(13) YC Management Fee $ $ $ $ $ $ Depreciation Exp $82 $87 $5 $57 $71 $14 Water amp Sewer COS $713 $517 $(196) $1153 $841 $(313)
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $13 $18 $4 $36 $38 $2 TRDA Interest $ $ $ $ $ $ Other $87 $104 $17 $74 $165 $91 Total Expense 1769$ 1498$ $(270) 2089$ 1880$ $(209)Net Income (Loss) 4$ 86$ $(82) 157$ 29$ 128$
Water Sewer
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $1364 $964 $400 $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $1364 $964 $400 $ $ $
Expenses Maintenance $1432 $1709 $277 $5 $4 $(1) SalariesBenefits $1290 $1340 $51 $ $ $ Personnel $32 $26 $(5) $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $107 $119 $12 $5 $2 $(3) Contract Labor $140 $173 $33 $115 $152 $37 Utilities Exp $153 $146 $(7) $13 $15 $3 YC Management Fee $ $ $ $ $ $ Depreciation Exp $111 $133 $23 $23 $23 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $1117 $755 $(362) $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $61 $55 $(6) $10 $9 $(1) TRDA Interest $ $ $ $ $ $ Other -$29 -$24 $5 $3 $(3) Total Expense 4413$ 4433$ 20$ 173$ 205$ 32$ Net Income (Loss) $(3048) $(3469) 420$ $(173) $(205) 32$
Other PW (MaintInstallsPW) Public Safety
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $ $ $ Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $843 $832 $10 $35 $64 $(29) ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $ $ $ $ $ $ Other $ $ $ $ $ $ Total Revenue $843 $832 $10 $35 $64 $(29)
Expenses Maintenance $137 $155 $19 $1 $5 $4 SalariesBenefits $ $ $ $ $ $ Personnel $ $ $ $ $ $ Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $ $ $ $ $4 $4 Contract Labor $ $ $ $ $ $ Utilities Exp $26 $23 $(3) $2 $2 $() YC Management Fee $ $ $ $ $ $ Depreciation Exp $53 $54 $1 $3 $3 $ Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $19 $20 $ $3 $2 $() TRDA Interest $ $ $ $ $ $ Other $401 $381 $(20) $ $ $() Total Expense 636$ 633$ $(3) 8$ 15$ 7$ Net Income (Loss) 207$ 199$ 7$ 26$ 48$ $(22)
Dock RV Storage
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $ $ $ Late Fees $ $ $ $ $ $ Golf $ $ $ $2353 $2544 $(191) Recreation $ $ $ $ $ $ Water amp Sewer $ $ $ $ $ $ Installed Tanks $ $ $ $ $ $ Dock amp RV $ $ $ $ $ $ ACC Permit $ $ $ $ $ $ CAF Fee $ $ $ $ $ $ Food Service $275 $212 $64 $ $ $ Other $ $ $ $ $ $ Total Revenue $275 $212 $64 $2353 $2544 $(191)
Expenses Maintenance $188 $201 $14 $353 $425 $73 SalariesBenefits $37 $39 $1 $2091 $2311 $220 Personnel $ $ $() $32 $31 $(1) Bad Debts $ $ $ $ $ $ Legal amp Prof $ $ $ $ $ $ Collections Exp $ $ $ $ $ $ Operating Supplies $57 $117 $60 $709 $461 $(248) Contract Labor $94 $94 $() $12 $ $(12) Utilities Exp $148 $125 $(23) $197 $197 $ YC Management Fee $97 $51 $(47) $ $ $ Depreciation Exp $146 $170 $24 $547 $616 $68 Water amp Sewer COS $ $ $ $ $ $
Tank Installation COS $ $ $ $ $ $ Marketing $ $ $ $ $ $ Taxes Licenses amp Ins $58 $50 $(8) $122 $118 $(4) TRDA Interest $ $ $ $ $ $ Other $201 $134 $(66) $95 $54 $(41) Total Expense 1026$ 980$ $(45) 4157$ 4213$ 56$ Net Income (Loss) $(750) $(768) 18$ $(1804) $(1669) $(135)
Food Service Golf
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Year-to-Date thru 123119
Comparative Financial Analysis (actual vs budget) (in thousands)
Revenue Actual Budget $ Variance Actual Budget $ Variance Assessments $ $ $ $9934 $10114 $(180) Late Fees $ $ $ $448 $1273 $(825) Golf $ $ $ $2353 $2544 $(191) Recreation $849 $799 $50 $849 $799 $50 Water amp Sewer $ $ $ $3996 $3472 $525 Installed Tanks $ $ $ $1364 $964 $400 Dock amp RV $ $ $ $877 $896 $(19) ACC Permit $ $ $ $401 $250 $151 CAF Fee $ $ $ $93 $ $93 Food Service $ $ $ $275 $212 $64 Other $ $ $ $702 $404 $298 Total Revenue $849 $799 $50 $21294 $20927 $366
Expenses Maintenance $220 $255 $35 $3172 $3425 $253 SalariesBenefits $526 $527 $1 $6378 $6766 $388 Personnel $17 $13 $(3) $155 $136 $(19) Bad Debts $ $ $ $601 $1557 $956 Legal amp Prof $ $ $ $203 $199 $(4) Collections Exp $ $ $ $131 $123 $(7) Operating Supplies $79 $78 $(1) $1067 $864 $(203) Contract Labor $ $ $ $402 $480 $78 Utilities Exp $192 $181 $(11) $906 $821 $(85) YC Management Fee $ $ $ $97 $51 $(47) Depreciation Exp $298 $320 $23 $1519 $1682 $163 Water amp Sewer COS $ $ $ $1866 $1358 $(508)
Tank Installation COS $ $ $ $1117 $755 $(362) Marketing $ $ $ $382 $405 $23 Taxes Licenses amp Ins $93 $91 $(2) $550 $518 $(32) TRDA Interest $ $ $ $269 $269 $ Other $63 $66 $3 $1165 $1204 $39 Total Expense 1487$ 1531$ 44$ 19980$ 20613$ 633$ Net Income (Loss) $(638) $(732) 94$ 1314$ 314$ 999$
TOTALRecreation
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
GOLF FINANCIALS Year-to-Date thru 123119
Tellico Village POAGolf Financial Reporting - December 2019 YTD ActualsMaintenance amp Pro Shops Combined
TOQUA TANASI KAHITE TOTAL GOLFGreens Fees 559265$ 529219$ 403273$ 1491757$ Cart Fees 251072$ 230642$ 164794$ 646508$ Path Fees 47225$ 43305$ 49516$ 140046$ RangeOther Fees 45292$ 6603$ 24054$ 75949$ Total Revenue 902854$ 809769$ 641637$ 2354260$
Salaries 615457$ 544382$ 555514$ 1715353$ Benefits 140850$ 123786$ 110554$ 375190$ Other Expenses 901224$ 553178$ 612184$ 2066586$ Total Expenses 1657531$ 1221346$ 1278252$ 4157129$
Net Income (Loss) (754677)$ (411577)$ (636615)$ (1802869)$
Rounds 27885 26561 20906 75352 RevRound 3238$ 3049$ 3069$ 3124$
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Tellico Village Property Owners AssociationGolf Operations
Actual Budget Prior Year Variance Actual Budget Prior Year VarianceMember Rounds Toqua - Daily 198 201 165 -3 4085 4846 4051 -761 Toqua - Prepaid 436 533 435 -97 11677 12844 11957 -1167 Toqua - Annual (Unlimited) 458 192 331 266 8297 4646 5315 3651 Subtotal Toqua 1092 926 931 166 24059 22336 21323 1723 Tanasi - Daily 157 213 175 -57 4046 5244 4193 -1199 Tanasi - Prepaid 400 507 371 -108 11013 12443 11913 -1431 Tanasi - Annual (Unlimited) 435 169 201 266 7535 4149 4811 3386 Subtotal Tanasi 991 889 746 102 22593 21836 20916 757 Kahite - Daily 113 132 74 -19 2538 3154 2411 -617 Kahite - Prepaid 281 398 181 -118 8361 10000 8778 -1640 Kahite - Annual (Unlimited) 338 221 167 117 6475 5366 4359 1109 Subtotal Kahite 732 751 421 -20 17373 18520 15547 -1147
Total Daily Member Rounds 468 546 413 -79 10668 13244 10654 -2576 Total Prepaid Member Rounds 1116 1438 987 -322 31050 35287 32648 -4237 Total Annual Member Rounds 1231 582 698 649 22306 14161 14484 8145Total Member Rounds 2815 2566 2098 249 64024 62692 57785 1332
Guest Rounds Toqua - Rack Rate (Non-Member) 31 13 14 18 641 431 505 210 Toqua - Guest of Member 82 58 3 24 2221 2000 1945 221 Toqua - Promotional 35 29 37 6 964 997 1182 -33 Subtotal Toqua 148 100 54 48 3826 3428 3631 398 Tanasi - Rack Rate (Non-Member) 23 19 5 4 940 578 654 362 Tanasi - Guest of Member 73 68 14 5 2153 2081 1976 72 Tanasi - Promotional 40 38 19 2 876 1142 845 -266 Subtotal Tanasi 136 125 38 11 3969 3801 3475 168 Kahite- Rack Rate (Non-Member) 32 20 2 12 772 464 455 308 Kahite - Guest of Member 62 64 4 -3 1739 1530 1358 209 Kahite - Promotional 19 41 22 -22 1022 983 816 39 Subtotal Kahite 112 125 28 -13 3533 2977 2629 556Total Guest Rounds 395 350 119 45 11327 10206 9735 1121
Rounds Summary - December 2019
December 2019 Year-to-Date
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Cart Rounds Toqua - Leased Daily Fee 186 148 116 38 2887 3596 3329 -710 Toqua - Prepaid Leased 460 419 374 41 6664 10129 10104 -3466 Toqua - Leased Annual 137 28 84 109 6335 674 1155 5661 Toqua - Private Daily Fee 32 29 78 3 2258 697 677 1561 Toqua - Prepaid Private 140 198 118 -59 3778 4785 4366 -1008 Toqua - Private Annual 74 28 53 46 976 1120 985 -144 Toqua - Guest Cart Fee 132 100 87 32 3595 3257 3096 338 Subtotal Toqua 1159 950 909 209 26491 24258 23711 2233 Tanasi - Leased Daily Fee 150 161 128 -12 2690 3957 3574 -1268 Tanasi - Prepaid Leased 425 388 367 37 6129 9520 10634 -3392 Tanasi - Leased Annual 135 27 46 108 6132 652 875 5480 Tanasi - Private Daily Fee 24 28 21 -4 1981 672 534 1309 Tanasi - Prepaid Private 153 191 89 -38 3561 4677 3846 -1116 Tanasi - Private Annual 38 45 25 -7 655 1113 869 -459 Tanasi - Guest Cart Fee 112 125 67 -13 3644 3661 3147 -18 Subtotal Tanasi 1036 965 742 71 24790 24252 23477 538 Kahite - Leased Daily Fee 92 136 53 -45 1595 3335 1906 -1741 Kahite - Prepaid Leased 181 327 102 -146 4236 8122 6020 -3886 Kahite - Leased Annual 52 23 44 29 3414 563 764 2851 Kahite - Private Daily Fee 31 23 25 8 2521 580 474 1941 Kahite - Prepaid Private 221 161 137 60 3670 3991 4839 -322 Kahite - Private Annual 85 38 10 47 960 949 708 11 Kahite - Guest Cart Fee 68 125 47 -57 3584 2821 3043 763 Subtotal Kahite 728 833 416 -105 19978 20361 17753 -383Total Cart Rounds 2922 2748 2066 174 71259 68871 64940 2388
Total Leased Cart Rounds 427 445 297 -18 7171 10888 8809 -3718Total Daily Fee Cart Rounds 915 830 765 85 15313 20229 21211 -4916Total Private Cart Rounds 710 661 431 49 13598 16635 15613 -3037
Total Rounds - Toqua 1240 1026 984 214 27885 25764 24954 2121Total Rounds - Tanasi 1127 1014 784 113 26561 25637 24391 924Total Rounds - Kahite 844 876 449 -33 20906 21497 18175 -591Total Rounds - Consolidated 3210 2916 2217 294 75351 72898 67520 2453
Riding Percentage 910 942 932 -32 946 945 962 01
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
CFOrsquos Report on Current Activities bull The 2020 Budget was approved at the November 20 Board meeting and property
owners have been mailed notices of the new assessment rate of $13954 beginning with the January 2020 payment a 5 increase over 2019 The Budget will be updated in January for end-of-year actual cash and other balance sheet items to re-run the projected cash flow statements for all years and to project balance sheets throughout the 11-year planning horizon Budget books will be printed for distribution by the first week of February
bull Adjustments from the November 20 Budget Review for approval include the followingbull Wellness Center Roof carries over as a Capital Work in Progress with $304465
booked as CWIP in 2019 and $304465 added to the 2020 Capital Plan bull Dock Slips at Tanasi Basin were moved below the line as a contingent project of
$180000 per Board directive on November 20th The $180000 debt financing was also removed from the statement of cash flows
bull We have trued-up all beginning cash balances for reserves and operating accounts as of January 1 2020 Also trued up future depreciation schedules for 2019 year-end asset base The Wellness Center Roof and Toqua Golf Clubhouse are slotted for April 2020 capitalization and depreciation
bull Removed $45000 for Toqua Cart Batteries from 2020 Capital Plan as these were replaced by Yamaha in 2019 under warranty at no cost to TVPOA
bull Adjusted the timing of horticulture supplies to match expected order patterns and new inventory policy
bull We have completed end-of-year financial closings including inventory observations by our audit firm A meeting of the Audit Committee is scheduled for January 31 to review the Audit Engagement Letter and conduct an audit planning meeting We expect to continue to use the firm of Coulter amp Justus to conduct the 2019 audit
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
bull Project Description Replace 8 Bunkers with new SP55 Bunker Sand and Capillary Concrete Liners
bull Manager Wells McClure bull Budget Amount $ 30000 bull Request Amount $ 32262 bull Source of Funds RampM Reserve Fundbull Finance Advisory Committee Approval bull Project Justification This project is Year 4 of a multi-year project that began in 2017
with excellent results It will save time and money spent on bunker repairs following wash-outs and it will improve the overall appearance and playability of of the golf course Upon completion of this yearrsquos project we will have replaced 63 bunkers There will remain 10 bunkers to address in 2021 though exact plans for these have not been developed There is a placeholder estimate of $15000 in the 2021 Capital Plan
bull Both the sand and the capillary concrete have sole-source suppliers so there are no competing bids
bull Bid 1 Ewing Irrigation ndash Capillary Concrete $ 21036bull Bid 2 Golf Agronomics ndash SP55 Bunker Sand $ 11226
Total Request $ 32262Labor budgeted as part of Tanasi Golf Maintenance $ 9580 time-available basis
bull Requested Board of Directors Action Project is within 10 of budget and within the General Managerrsquos approval authority Board action is required for funding from the RampM Reserve Fund
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
2019 Capital Plan Project Variances through January 2020 Board MeetingAuthorized Actual Actual Versus
Budget Authorized Versus Budget __Cost Authorizedbull New Toqua Golf Clubhouse and Restaurant 2000000 1929611 70389 1887741 41870 bull Toqua Clubhouse Restaurant Equipment 220000 224829 ( 4829) 198964 25865bull Toqua Clubhouse Restaurant Furniture 40000 37937 2063 44931 ( 6994)bull Toqua Aloha Point of Sales System 15000 14417 583 16648 ( 2231)bull Toqua Clubhouse Pro Shop Furniture and Fixtures 50000 51 296 ( 1296) 51055 241bull Toqua Clubhouse Security and Fire Alarm System 17000 17720 ( 720) 20331 ( 2611)bull Toqua Clubhouse Remaining FFampE and Other Costs 61000 127068 ( 66068) 137528 ( 10460)bull Kahite Community Center (includes $148K private funding) 772000 772333 ( 333) 689795 82538bull Kahite Community Center Security and Fire Alarm System 12000 8937 3063 11045 ( 2108)bull Wellness Center HVAC Dehumidifier Unit 276700 276700 0 281191 ( 4491)bull IBM Financial Server and Installation 55253 59209 ( 3956) 60871 ( 1662)bull Two 24rsquo x 36rsquo Pole Barn Additions Dry Storage of Equipment 19000 19703 ( 703) 12382 7321 bull Security Cameras Upgrade at YC and Tanasi Basin Docks 33000 31800 1200 31800 0 bull Security Camera Upgrade YC Building 16000 15925 75 15925 0bull F-150 Pickup Truck for ACCCodes Position 35000 26842 8158 26460 382bull Master Meter Software and Equipment Upgrade 11000 11500 ( 500) 8914 2586bull Water Meter Changeout Program 91800 91310 490bull Bunker Sand and Liner Replacement Tanasi Golf Club 10000 10296 ( 296) 11401 ( 1105)bull Replace Irrigation Controllers Tanasi Golf Club 25000 27257 ( 2257) 27109 148bull Rough Mower Replacement for Kahite Golf Maintenance 90000 56208 33792 58374 ( 2166)bull Utility Vehicle Replacements Tanasi Golf Maintenance 45000 41442 3558 41442 0bull Utility Vehicle Replacement Toqua Golf Maintenance 35000 32117 2883 32081 36bull Add Supplemental HVAC unit to Tanasi Kitchen 10942 10942 0 10942 0bull 2 Used Greens Rollers for Replacements at Tanasi 17500 12992 4508bull Kahite 60rdquo Range 4 Burners 36rdquo Griddle 10000 15652 ( 5652) 14869 783bull Replace 3 HVAC Units at the Welcome Center 20917 20917 0 21728 ( 811)bull Wellness Center Standing Seam Metal Roof Interior Painting 300000 608925 ( 308925)bull Security System Camera Replacements at Kahite Clubhouse 0 9190 ( 9190) 11045 ( 1855)bull Design 500000 Gallon Water Storage Tank in Coyatee Hills 40000 63150 ( 23150)bull Replacement Batteries for Kahite Golf Car Fleet 45000 43643 1357bull Replacement of Claytonrsquos Truck Net of Insurance 0 7568 ( 7568) 4429 3139bull Buffalo Turbine Cyclone KB4 Blower 7000 7000 0 7000 0 bull Projects Approved to Date 4381112 4684436 ($ 303324) $ 128345bull Capital Remaining to be Authorized 323141 323141 0 bull Total 2019 Budget $ 4704253 $5007577 ($ 303324) $ 128345bull Net Variance Authorized less Actual Variance from Authorized ($ 174979)
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
Budgetbull 2 Fairway Mowers Toqua ndash Replace Leased Equip Carry Over to 2020 $ 105000 $105000 Subtotal Golfbull Sandman Motorized Beach Cleaner (Beach Pavilion) Carry Over to 2020 14000 $ 14000 Subtotal Fitnessbull Spare Pump for Coyatee Booster Pump Station Expensed Under $5K 6000bull Truck Replacement Sewer Dept Carry Over to 2021 39000bull VFDs for Main Lift Station Pumps Eliminated 58000 $103000 Subtotal WSbull Small Mower Public Works Dept Carry Over to 2021 25000bull Mower Replacement PW Maintenance Dept Carry Over to 2020 15000bull Ride on Blower ndash PW Maintenance Dept Carry Over to 2020 12000bull HVAC Replacements ndash Various Location Remaining 19141bull ImproveExpand Kahite Docks Parking Lot (Gravel only) Completed 30000 $101141 Subtotal PWMaintbull Net Capital Remaining 2019 Capital Plan $ 323141
2019 Net Capital Remaining $ 19141
Carry Over Expensed or Eliminated $ 304000
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
Cash Flow Check ndash January 2020 Board Meetingbull The 2019 Budget is funded from a combination of current yearrsquos cash flows drawdown
of the Amenity and RampM Reserve Funds and Debt financing of one-half of the Toqua Clubhouse
bull Following are Tellico Village POA budget figures for the full year 2019 and year-to-date variances from budget through December 2019 operations Net cash flow excludes changes in working capital
bull We have approved approximately 93 of the 2019 Capital Plan and for those projects approved through the January Board meeting we are approximately 4 over budget
bull Considering projects carried over expensed or eliminated the overall Capital Plan came in $129021 under budget or approximately 3Cash Flow Component Budget YTD Variance Projection
bull Net Income $ 332764 $ 999065 $1331829bull Depreciation $ 1681785 ($ 151917) $1529868 bull Capital Expenditures ($4704253) ($ 174979) ($ 4879232)bull Capital Adjustments Carry-over 0 $ 304000 $ 304000 bull Net Cash Flow (Ex WorkCap) ($2689704) $ 976169 ($ 1713535)bull Drawdown of Reserves $2266754 ($ 886504) $ 1380250bull New Bank Financing $1200000 ($ 41869) $ 1158131bull Debt Payments to Principal ($ 447963) ($ 7666) ($ 455629)bull Cash Timing Adjustments $ 48000 0 $ 48000bull Changes in Working Capital 0 $ 608826 $ 608826bull Increase in Operating Cash Balance $ 377087 $ 648956 $ 1026043
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
TELLICO VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday January 22 2020 130 pm
Tellico Village Yacht Club
Outcome Responsible Call to Order Rick Blough
I President Announcements Rick Blough
II Minutes (January 7 2020) Approve Rick Blough
III Asian Silver Carp Danger to TN Lakes Update Dr Timothy Joseph
Pandora Vreeland
IV Advisory CommitteeLiaison Reports bull HOA- Update Ken Litke bull Food Service Provider Andy Fox bull ACCPublic Works Jeff Gagley bull TVVFD Jerry Dougherty bull Finance Kevin Ellsworth
Parker Owen
V Approve BOD Election Date 2020 Jessica Johnson
VI Dog Park Winston Blazer
VII Golf Transition Plan Winston Blazer bull Expired Golf Certificates
VIII OtherMember Comments- Discussion
Finance Kevin EllsworthParker Owen
V Approve BOD Election Date 2020Jessica Johnson
VI Dog ParkWinston Blazer
VII Golf Transition PlanWinston Blazer
middot Expired Golf Certificates
VIII OtherMember Comments- Discussion
- Slide Number 1
- HOA Report to the POA BoardKen Litke PresidentJanuary 22 2020
- HOA UpdateJanuary 22 2020
- Slide Number 4
- Slide Number 5
- Slide Number 6
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Questions
- Slide Number 13
- Slide Number 14
- Yacht Club
- Assorted YC Information
- Slide Number 17
- Toqua Clubhouse
- Toqua Highlights
- Slide Number 20
- Tanasi Clubhouse
- Tanasi 2020 Look Ahead
- Slide Number 23
- Kahite Consulting
- Kahite 2020 Look Ahead
- Slide Number 26
- Slide Number 27
- Slide Number 28
- ACC
- ACC 2019 Year End Summary
- Public Works
- Dock Electrical Inspection
- Yacht Club Breakwater Replacement
- Yacht Club Breakwater Replacement
- Coyatee Water Storage Tank
- Wellness Center Roof
- Wellness Center Roof
- Slide Number 38
- Tellico Village Volunteer Fire Department
- Slide Number 40
- Slide Number 41
- Activities since October 2019
- Slide Number 43
- Run Data amp Membership
- Slide Number 45
- Slide Number 46
- Membership
- Slide Number 48
- Chiefrsquos Closing Comments
- Slide Number 50
- Slide Number 51
- 2019 Financial Results ndash Executive Summary
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- CFOrsquos Report on Current Activities
- 2020 Capital Project Funding Request ndash Bunker Sand and Liner Replacements at Tanasi Golf Club
- 2019 Capital Plan Project Variances through January 2020 Board Meeting
- 2019 Capital Plan Projects Remaining as of December 2019 Board Meeting
- Cash Flow Check ndash January 2020 Board Meeting
- Slide Number 73
- Slide Number 74
- Slide Number 75
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