Syilx Language House · and TKI. He needs to resign to focus on WFN Council duties. Discussion and mutual appreciation. Jordan was supportive board member, star SLH graduating student,

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Syi lx Language House www. the languagehouse .ca

ANNUALGENERALMEETINGOFBOARDMEMBERS

SLHAGAMinutesTues.Dec.17,20192872SummerviewCourt,WestbankBCPresent:HaileyCauston,JordanCoble(phone),CarmellaAlexis(phone),KimTeichroeb(nominatednewboardmember),MicheleJohnson(E.D.),KristaLindley(TKI)Absent:DustinSchmauder(nominatednewboardmember)Overview:TopresentonSLHactivitiesbetweenJuly1,2018toJune30,2019(2018/19Year4ofadultfluencyprogram),andprojectedactivitiesfor2019/2020.SLHgraduatedits4yearfluencyprogramwithoutstandingclassroomdelivery(1,600hours),studentachievementsandassessmentsinJune2019.SLHformedasignificantpartnershipthisyearwithTiKwuTiXilxIndigenousAssociation(TKI)andtheyarecurrentlyrunningamini-nestwith2toddlersand3staffandwillexpandto4toddlersinJanuary2020andsixstaff.SLHwillrunthestaffadultfluencycomponentandTKIwillrunthenestcomponentandtheywillshareaspaceinWestbankBC.6:46pmcalledtoorderbypresident,HaileyCaustonAGENDA

• Sharefood,calltoorder6:46pm,ensurewehaveaquorumof3(Hailey,Jordan,Carmella)o RobertsRulesofOrderwillapply

• IntroductionofBoardMembersandBoardMembersTermsofReference• ChooseasecretarytokeepminutesforthemeetingfromtheBoardMembers(Haileydelegates

Michele)• MeetingPresidedoverbyPresidentHaileyCauston• AnyadditionstoAgenda?• Motiontoadd“GeneralDiscussion”(Jordan,2ndHailey,passed)• MotiontodoElections/Nominationsfirst.(Hailey,2ndJordan,passed)• Motion:toapprovetheAgenda.Votebyshowofhands(yesall3,passed)• Elections/Nominations,changestoboardofdirectors.Oneyearterms.

o TomasKonekresignationletter;o newdirectorsKimTeichroeb,DustinSchmaudernominations

• HaileynominatesKim.Jordan2nd.• JordannominatesDustinSchmauder.Hailey2nd.• Carmellasignsoffthephonecall.Jordanstaysuntiltheendofthemeeting.• Presentlastyear’sminutesfromDec.10,2018AGM.• Motiontoaccepttheminutes.(Jordan,Hailey2nd)

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ReportfromE.D.:1,600hours,4yrprogramcompleted.WeareoneofthreelanguagesinCanadathataresucceedingincreatingfluency.(Mohawk,Squamish,SLH).All8finishersassessedatlow,midintermediate,andlowadvanced.Thisisaphenomenalsuccess.Therearenonegativethingstoreportthisyear.Fundingappliedforandreceived,statusofpartnerships,2020plan,OIBLangHouse,TKIMini-nest,Elderrecording,lobbying.Motiontoacceptreport(Hailey,2ndKim,passed)

• 2018/19year-endFinancialstatementpresentedbyMichele(unsignedcopypresented,createdbybookkeeperCarlaOhmenzetterandAccountantNicole,KempHarveyKemp).Inbrief,SLHfundingisinreallygoodshape.

• 2019/2020DraftProposedBudgetpresentedbyMichele(showingallfundingsourcesandproposedexpenditures,staff,contractors,rent,newhires,toJune,2020).Inbrief,SLHcanaffordtohire2newFTstaff,ontopofthe6wecurrentlyhave.(MicheleJohnson,LeviBent,KristaLindley,SkyeFay,FlynnWetton,HaileyCaustonjoininginJan.)

Motiontoaccept2018/19year-endFinancialstatement.Discussion.Votebyshowofhands.(Jordan,all3hands.passed)Motiontoaccept2019/20proposedbudget.Discussion.Votebyshowofhands.(Hailey,3hands.passed)MotiontoretainKempHarveyKempasaccountants.Votebyshowofhands.3hands.passed.

• NewFPCCgrant15,000foroursecondNorthernCelebratingSalishminiconference,awardedDec2019.KimTeichroebistheeventorganizer.WilloccurearlyApril2020,TBA.LocationUBCO.

AdditionalitemstoAgenda

• GeneralDiscussion:MichelewaswonderingaboutabusinesslicenseonWFNtorunSLHandTKI.Thereisa1pageapplicationforabusinesslicense.IfMichelewerebuyingahomeatWFNtohouseSLHandTKI,andthisisbeingdiscussed,SLHwouldneedabusinesslicense.IfTKIwererentingthespace,theymayneedonetoo.EmailJordanforfollowup.AskMelodyFranktheWFNbusinessadminperson.Tooperateabusinessoutofyourhome,youcandeclareitasanofficespaceinyourhome.Michelewouldpaypropertytaxes(approx2500minushomeownershipgrant500).

• Discussionaboutwhotohireinthenest/adultfluencyprogram.BetweenSLHandTKI,wehavefundingforaround6fulltimestaff.WecurrentlyhaveMicheleandLeviFT,andKrista,Flynn,Skye,PT,andHaileyjoiningFTinJanuary.Ontopofthiswehavefundingfor2FT(BCHydroandTKIBCLIfunds).Weneedtohiretwomorewonderfulpeople,withmadskills(fundraising,eventsplanning,communications,elderrecording,IT)andthedesiretoworkwithchildrenandbecomefluent.Theywillbeinthe4-yearfluencyprogramandnest.Planningtogrow,movingtowardsaprivatedaycaresomeday.ReachouttoDenise,toseeifanyoneisgoingthroughECEnow.KimsaysnobodyisgoingthroughECErightnow.Namesaresuggested:JasmineBolin,DinaRaeCohenBonneau(shehasECE).

• Followup:remindJordantovisitthenest.Andinformationaboutbusinesslicenses.

JordanCobleformalresignation.JordanisappreciativeofallSʔímlaʔxʷhasdone.IsverysupportiveofSLHandTKI.HeneedstoresigntofocusonWFNCouncilduties.Discussionandmutualappreciation.Jordanwassupportiveboardmember,starSLHgraduatingstudent,andliaisonwithWFNforfouryears.

7:43pmMotiontoadjourn(Hailey,Kim2nd,passed).IncludedwiththisAgenda:Year4Report,BoardMembersTermsofReference,Constitution,listofDirectors,KempHarveyKempFinancialStatement2018/19,andSLHproposedbudgetfor2019/20.Preparedby:SʔímlaʔxwMicheleJohnsonPhD,ExecutiveDirector

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Sy i l x Language House Year4ReportfromE.D.SʔímlaʔxʷMicheleJohnsonDec.17,2019Contents:1.Overview2.Students3.Partners4.Financials.Draftfinancialsattached,andapproximateproposedbudgetfor2019/205.2020PlanstartingSeptember20196.Challenges,Actionitems

1.OverviewOnly3programsinCanadaarecreatingfluency,andoursisoneofthem.Eightlearnerscompletedthe1,600hour,4yearprogram.Ourfinancialsareingreatshape.Wehaveexcellentstudentretention.Wehaveexcellentstudentprogress,intermediate-advancedspeakingassessments,andmassiveamountsofsharedElderrecordings.Wehaveongoingpartners,WFN,OIB,andPIB.WFNrenewedfundingfor$45,000inYear4(2018-19).OIBandPIBdidnotrenewfinanciallybutcontinuedtoprovidethebuilding(PIB)andstudents(OIB).Contractswereverbalbetweenpartners.

2.StudentsStudentretentionwasamazing.Eightlearnerscompletedthe4yearprogram.WestartedwithfourteeninYear1.SixteeninYear3report,Sept.2017.SʔímlaʔxʷandQʷyqʷʕayáxnco-teach.Mostlearnersdriveanhourtoattendtheprogramwhichruns2daysaweek9amto4pm.Allstudentsarefullysupportedtoattendandthishasbeenarealstrengthofourprogram.Ofthe8thatcompleted,allwerefullysupportedfinanciallybytheirbands/employersfromthebeginning.

iʔskʷists FirstName LastNameStudentissupportedby

Communityofresidence

Bandmembership Age

C’arís Jordan Coble WFN WFN WFN 36Nxəxsítatkʷ Shayla Allison OutmaSchool PIB OKIB 43

Pqlqin Maynard McRaeSensisyustenSchool(WFN) OKIB UNIB 37

Qʷayqʷʕayáxn Levi Bent SLH PIB LSIB 39Skalúla Tyler Ernst SD23 Kelowna UNIB 45Suxʷkłʔuclm Sonya Jensen OIB OIB OIB 31Sq'aʔxəxínak Sheri Stelkia OIB OIB OIB 64Sʔímlaʔxʷ Michele Johnson SLH PIB OKIB 52

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Marks&AssessmentsStudentmarkswereprovidedtopartnersregularlyfor4years,fromdailyquizzes,midtermsandexams.ChrisParkinperformedanassessmentonlearnersinSpring2018,onspeaking,listening,reading,andwriting.Alllearnerswereintermediatetolowadvanced.Filmedspeakingassessmentswerecollectedeachyear.

VIDEOEVALUATIONSFilmsweremadeeachyear.Year4storytellingfilm(4min.)Dec10,2018,https://www.youtube.com/watch?v=ZxH_tJ_e_Ng&t=39s.

ClassroomhoursSLHdelivered1,600hoursoverfouryears(11hoursperweekX40weeksX4years).Inourfirstyearwecompleted350hoursandreceivedcreditforfourSFUcourses.Wedelivered396hoursinYear2andreceivedfiveSFUcreditedcourses(FNLG233,130,234,200and335).InYear3wecompleted400hoursandreceivednocredit.InYear4wedelivered400hours.Thecurriculumisexcellent.WecompletedALLSalishSchoolofSpokane(PaulCreek)Nsyilxcncurriculum.N1,C1,N2,C2,N3,C3,N4.

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ElderrecordingsEachyearSLHpublishesElderrecordingswithuptosevenFluentElders:5hoursrecordedandpublishedYear1;5hoursinYear2.9HoursinYear4.Hardcopiesaredeliveredtolibraries,schools,andBandcouncils.Recordingsareuploadedtoourwebsitethelanguagehouse.ca.LeviBentisafull-timepositionco-teachingandrecordingandpublishingfor2017/18and2018/19.

Reporting,presentations,conferencesWeareontrackwithreportingtofunders,partners,andstudentpresentations.WeprovideupdatesinBandnewsletters.

April12,2019NorthernCelebratingSalishConferenceOurfirsteverconferencewasahugesuccess.Around60attendees.HeldatUBC-Okanagan,Kelowna.PresentationsfromSLH,Shuswap,aliveband.LevipresentedattheCelebratingSalishConferenceinSpokaneMarch10,2018.MicheleandSk’awilxpresentedatSILSinLethbridgesummer2018.

June,2018StudentCelebrationandKaraokeThiswasahugesuccess.WFNhosted.Weate,wesang,wecelebrated3yearsofsuccess.

3.PartnersPIB–providedthebuildingand$22,5002015/16;$30,0002016/17,justthebuildingfor2017/18and2018/19,and2019/20.OnestudentwassupportedtoattendfromOutmaSqilxwSchool.OIB–provided$30,0002015/16&2016/17;$45,000for2017/18,$0for2018/19.2students.WFN–Year1&2provided$30,0002015/16&2016/17(withasignedcontract);$45,000for2017/18;Year4$45,0002018/19.1student.FPCC-ALI–$50,000peryearfor2yearsawarded2018/19and2019/2020.FPCC-BCLI–$100,000peryearfor3yearsawarded2018/19,2019/2020,and2020/2021.BCHydro–provided$50,000for2018/19,ColumbiaPowerprovided$___for2018/19SFU–workingrelationshipendedJan.2018.In-kind–Students’hourswerein-kindcontributionsfromOIB,WFN,OutmaSqilxwSchool(PIB),SensisyustenSchool(WFN),andSchoolDistrict23.

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4.Financials2019-20(nextyear)EachyearSLHoperatesonapproximately200,000peryear.InthenextyearitisabithigherduetoaNRCgrantof95,000.OurstaffisMichele,Levi,Carla,KristaLindley,SkyeFay,Xatma.WearepartneringwithTKI,andtheirfundingof100,000BCLI.SeeprojectedBudget.2018-19staffisMichele,Levi,andCarla(seeYear4Financials).2017-18Michele,Levi,andCarlawerejoinedbySk’awilxaslobbyistandcommunicationsdirector.ShewasahelpwithmeetingsatOKIB.SheleftSLHtostartaMastersatUBCO.In2016/17,supporterscontributed$214,000:PIB($22,500),OIB($30,000),WFN($30,000),SFU/Mitacs($45,000),FPCC-LRPP($18,500),FPCC-ALI($35,000).SFUtuition/instructorfeeswereanetzeroat$32,000/yrpaidand$32,000receivedfromSFU.Mostfundsgotostaffpayroll,includingco-teachers,administration,andElderrecording.Expensesincludeclassroomsupplies,travel,publications,Elders,contractors,andevents.

5.The2020PlanTikwutixilxIndigenousAssociation(TKI)–LanguageNest,partneringwithSLH.Operatingwitha“softstart”October-December2019.Michele,Krista,Skye,and2toddlersmeet3daysaweek.ExpandingJan.2020to5toddlersand5adults(XatmaandSt’aqwalqs).New2020PlanSLH/TKINEST:SLHismovingtowardsin-housefluencypartneredwiththeTKINest.ThepartnershipisashininglightandwillemployuptosixstaffinJanuary2020.SLHandtheNestarealreadystrongpartners.Grantsarereceivedandmoreareappliedfor.ThestaffwillalternatelystudyNsyilxcncurriculum,workwithchildren,anddoElderrecordings.ThestudentswillbeemployeesandcontractorsofSLHandTKI.Itwillbeafour-yearfluencyprogramcoupledwithimmersionfortoddlers,withhopestoexpandtopre-kindergartenaswegaincapacity.AdultcommunitylanguageclassatWFN–EveningN1languageprogram.20studentsand10onlinestudentsOctober2019-March31,2020.100hoursoflanguagedelivery,includingpotlucksandElderactivitieswithGrouseBarnes.WFN:wasplanningonhavingalanguagehouse.Itisnotknowniftheywillimplement.WFNstoppedreturningcommunicationswithSLHayearago.TheWFNcontactwasRafDeGuevara.SʔímlaʔxʷhelpedWFNapplyforBCLIinNov.2017andWFNreceived$100,000tosend2adultstothefourthyearoftheSLHLanguageHousein2018/19,andsend30studentstothefirstyearoftheWFNLanguageHousein2019/20,&2020/21.WFNappearstobemakingotherplans.OIB:SʔímlaʔxʷhelpedOIBapplyforBCLIandALIinNovember2018torunanOIBLanguageHouse,andtheyreceived$150,000andstartedthehouseinSeptember2019.SheriStelkiaisthelead.OIBLanguageHouseisinoperation,fullysupportedbyOIB.Micheleistrainingandsupporting.LeadteachersareSheriStelkiaandGoyadaYensdih,bothgraduatesofSLH.PIB:ContinuestoprovidetheFootprintsbuildingforlanguageoperations,butdoesnothaveplanstosupportthe2020Plan.LevistilloccupiestheSLHofficedoingElderrecordingsandtranscriptions.Michelerecentlyspoketotheprincipal,SteveBentley.HesaysheisunabletomakedecisionsduetothedecisionmakingheirarchyatPIB.PIBisgoingthroughcontestedelections.

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PreviousPlan:2020Planwasourfocus.3newLanguageHousesbySeptember2019,atPIB,OIB,andWFN.SLHgraduateswouldtrainamaximumof30studentsperhouse,withtwoco-teachers,twodaysaweekforfouryears.In2024,severaldepartmentswouldturnoffEnglish.TheWFNMuseumwasgoingtosendstafftoWFNLanguageHouse.Sensisyustenwasgoingtosendstaff.WFNagreedatapolicymeetingin2017andsincerescindedtheiragreement.

6.Challenges&ActionItemsChallenges/Opportunitiesforgrowth:

• Enowkin/SFUInquirywasinitatedbyEnowkinanddroppedbySFU.ChargesagainstMichelewerefoundtobeunfounded.SFUawardedcreditstoSLHstudentsforfirst2years.

• WFNstoppedcommunicationwithSLHthisyear;PIBlastyear.• WFNhashadnofollow-throughtoruntheirBCLI$100,000programasproposed.

(WFNreceived$100,000/yrtorunadultlanguagehouses2018/19,2019/20,2020/21)

ActionItems:

• RunningtheTKIMININEST(Krista,Michele,Skye,St’aqwalqswithsupportfromSLH)• GRADUATIONCEREMONY(location?UBCO?)• presentatCelebratingSalishinSpokane,March2020• MINICONFERENCE-2nd“NorthernCelebratingSalish”Conference,FPCCfunding,Apr.2020• applyforVancouverFoundation(morelearnersfor2020)• applyforNIB(morelearnersfor2020)• ContinuetorunadulteveningclassesatWFN• ContinuetosupportOIBLanguageHouse• Nominatelanguagewarriorsforawards• fornowstaysmallandeffective…gowherethepositivityis

way’limləmtthankyou,

SʔímlaʔxwMicheleJohnsonPhDExecutiveDirector,SyilxLanguageHouse

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Syi lx Language House 398 R idge Road Pen t ic ton BC V2A 8N7

www. the languagehouse .ca

BoardMembersTermsofReferenceTherearethreedirectorsontheboardandfive“members”oftheassociation,minimum.Directorswillbepresentatoneannualmeeting.Itwillbea“policygoverning”typeofboard,meaningthatanExecutiveDirector(E.D.)willbehiredtooverseeandmanageallactivitiesoftheassociation.TheboardmembersareresponsibletomaintaintheintegrityoftheassociationandseethattheoverallgoalsandmissionstatementareadheredtobytheExecutiveDirector.Alllanguagematerialsproducedbytheassociation(audio,video,andwritten)willbesharedfreelyfornoprofit.Theassociationhasthemaingoalofcreatingnewspeakers.Teachingtechniqueswillfocusoncutting-edgemethods,PaulCreekcurriculum,andparent-agedyoungadults.LanguagematerialswillbecreatedwithElderspeakersinordertosupportthenewspeakersastheyemerge.SʔímlaʔxwMicheleJohnson,E.D.isresponsibletofundraise,writegrantproposals,administerbudgets,writecontracts,hirecontractors,trainandmanagecontractors,recruitstudents,overseeprograms,communicatewithandreporttopartners,recordElders,publishmaterials,disseminatelanguagematerialstocommunity,andmaintainahighdegreeofprofessionalismandtheimpeccablereputationoftheassociation.Sʔímlaʔxwwillreporttotheboardannuallyintheformofanannualreport.Financialstatementswillbepreparedannually.

ExcerptofBylaws(fromSocietyActofBC)Annualgeneralmeeting56(1)Thefirstannualgeneralmeetingofthemembersofasocietymustbeheldnotmorethan15monthsafterthedateofincorporation,andafterthatanannualgeneralmeetingofthesocietymustbeheldatleastonceineverycalendaryearandnotmorethan15monthsaftertheadjournmentofthepreviousannualmeeting.

Quorum61Unlessthebylawsprovideforagreaternumber,thequorumforthetransactionofbusinessatageneralmeetingofasocietyis3persons.

Part7—DutiesofOfficers

40 (1) Thepresidentpresidesatallmeetingsofthesocietyandofthedirectors. (2) Thepresidentisthechiefexecutiveofficerofthesocietyandmustsupervisetheotherofficersintheexecutionoftheirduties.41 Thevicepresidentmustcarryoutthedutiesofthepresidentduringthepresident'sabsence.

SyilxLanguageHouse-xastiʔ skʷulmtət - our work is good 9

42 Thesecretarymustdothefollowing: (a) conductthecorrespondenceofthesociety; (b) issuenoticesofmeetingsofthesocietyanddirectors; (c) keepminutesofallmeetingsofthesocietyanddirectors; (d) havecustodyofallrecordsanddocumentsofthesocietyexceptthoserequiredtobekeptbythetreasurer; (e) havecustodyofthecommonsealofthesociety; (f) maintaintheregisterofmembers.(fullname,address,dateofmembership)43 Thetreasurermust (a) keepthefinancialrecords,includingbooksofaccount,necessarytocomplywiththeSocietyAct,and (b) renderfinancialstatementstothedirectors,membersandotherswhenrequired.44 (1) Theofficesofsecretaryandtreasurermaybeheldbyonepersonwhoistobeknownasthesecretarytreasurer. (2) Ifasecretarytreasurerholdsoffice,thetotalnumberofdirectorsmustnotbelessthan3.45 Intheabsenceofthesecretaryfromameeting,thedirectorsmustappointanotherpersontoactassecretaryatthemeeting.

FORM 2 SOCIETY ACT

CONSTITUTION (Missionstatement)2. The purpose(s) of the society is (are):

TheSyilxLanguageHouseAssociationisanon-profitsocietyformedwiththeexpresspurposeofcreatingandsupportingnewNsyilxcn(Okanagan)speakersinSyilxcommunities.Wepromotetheuse,preservation,andrevitalizationofNsyilxcnbyactivelyrunningimmersionclasses,trainingteachers,recordingElders,publishinglanguagematerials,supportinganactivefamilyoflearnersandspeakers,andraisingtheprofileofNsyilxcnandIndigenouslanguagesincommunity.

BYLAWS The bylaws of the society are those set out in Schedule B to the Society Act, with the following variations, deletions and additions:

25 (2) will now read: The number of directors must be 3 or a greater number determined from time to time at a general meeting.

44 (2) will now read: If a secretary treasurer holds office, the total number of directors must not be less than 3.

Addition: 16 (4) Members or directors may attend annual general meeting by phone, conference call, skype, or other electronic means.

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CHANGESTODIRECTORS:ThursdayMay31,2018DearMicheleK.Johnson,PleaseacceptthisletterasformalnotificationthatIamresigningfrommypositionasPresidentoftheSyilxLanguageHouseBoard.Thankyouverymuchfortheopportunitytoworkinthispositionforthesepastfewyears.I’vegreatlyenjoyedandappreciatedtheopportunitiesI’vehadwiththelanguagehouse.Pleaseletmeknowifthere’sanythingIcandotohelpwiththetransition.Iamsureyouwillhavenoproblemfilingthepositionfromanyoftheotheroutstanding,dedicatedboardmembers.Sincerely,Monika Alexis

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