Status Report #5: November 2011
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1
Ateneo Gabay
MONTHLY STATUS REPORT October-November 2011
Second Semester, AY 2011-2012
A. CALENDAR OF IMPLEMENTED ACTIVITIES
Date Name of Project/Activity
October 17-20, 2011 Gabay Superplanning
November 8-15, 2011 Renewals Week
November 9-14, 2011 IVP Snap Elections
November 16, 2011 First General Assembly
November 23, 2011 Kapihan Session
November 25, 2011 Erya Prepare
November 28, 2011 Acad Session
B. EVALUATION OF PROJECT GOALS
GABAY SUPERPLANNING
Oct. 17-20, 2011 || Villa Rufina Private Resort
Project Heads: EDGE
Project Description
The organization evaluates its efforts for the past semester and plans its upcoming activities for
the next semester.
Project Assessment
Organization Goals Being Addressed
1. For all members handling projects to undergo a year-long leadership program that will
equip them for project planning, implementation and evaluation.
2. To realign the perception, and eventually, understanding of the members of the
organizations’ values and advocacies.
Project Goals From the Core Team
1. The October Superplanning sets
the ground for the next
semester. It’ll give the new
members knowledge of and
access to the inner workings of
Gabay so that they’d be able
to contribute to the
organization during the
remaining time of the
academic year.
Attained. Presentations were dedicated to present the
inner workings of the organization, such as evaluation
of various projects and aspects of the organization
and EXECOM presentations. Such presentations were
given on throughout the duration of planning.
2. The Superplanning will be the
perfect avenue for the
organization to evaluate its
efforts in the first semester,
especially those projects and
efforts undertaken in the hopes
of realizing the thrust for this
school year.
Attained. Several sessions were allotted for the
evaluation of the various efforts of the organization,
such as Session 2: Evaluation of First Semester Projects
and Session 4: Evaluation and Assessment of
Organization Performance.
3. The members (especially the
new ones) will be given the
Attained. The third day was dedicated for committee
planning, which involved the attendees (including
2
chance to participate in
executing the projects for the
next semester. They will also be
given the chance to bond and
relax with their fellow
Gabayanos to establish strong
working and familial ties.
new members). Moreover, as seen in the sudden
surge of comments in the Overhead page of Ateneo
Gabay after Planning, the members had a great time
in the Planning.
Over-all Assessment: As seen in the assessment of goals, Planning was an
over-all success. It was able to achieve all its goals, by
properly scheduling different sessions to address such
goals and adjusting the program flow when the need
arises. However, despite these, it was inevitable to
have some sleepy/passive members, due to the
nature of the presentations (which was at times heavy
and new to them) and its logistical arrangement
(venue, time). Nonetheless, as can be seen in the
evaluation, despite this hindrance, the members were
able to appreciate and grasp the intended end result
of the aforementioned goals.
Success Indicators From the Core Team
1. At least 10 people from each of
the five committees of Ateneo
Gabay will attend the
Superplanning.
Attained. All committees had at least 12 attendees:
Acad: 14
EdForm: 18
EdOp: 12
SA: 20
SF: 13
2. At least 10 new members will
attend the Superplanning. All
should be assigned leadership
positions, either as Project Head
or member of the project core
group.
Attained. A total of 21 first-time members attended the
Superplanning.
3. Come up with a thorough,
documented evaluation for
semester-long projects which
include Academic Services, AS
Scheme, Chill Program, and the
Erya Program
Attained. The Office of the Secretary-General was in
charge of taking down the minutes of the evaluation
sessions. As such, they were able to come up with a
documented evaluation for the semester-long
projects, accessible to EDGE.
4. The project should receive an
average satisfaction grade of
at least 8/10 from the members’
evaluation.
Attained. Based on the members’ evaluation, the
project received an average grade of 9.51
Over-all Assessment: As seen in the assessment of the success indicators,
Planning was an over-all success. Moreover, despite
various setbacks in terms of the logistical
arrangements, the project was still well-received by
the members, as seen in the relatively high average
grade.
Summary of Attendance and Evaluation
Members
Number of Attendees: 77
Evaluation
3
Positive comments: Masaya kahit heavy; Masarap, enough, satisfying ung
food; maganda, comfortable ung venue (aircon
rooms, mas ok ung cr); time was well managed and
great program flow; engaging activities; productive;
informative and a learning experience; For P450, it's
more than worth it; bonding; it helped me get to know
the org more and got me involved more; many
attended; snappy presentations; marami ang actively
na nagpaparticipate sa discussions; it was the best
org activity I've ever experienced
Points for Improvement: More attendees; schedule; RNR; bus; plenaries ->
sometimes too dragging -> make it more interactive;
mainit ang tubig; to follow the schedule / punctuality;
venue; equipment; room assignments; plenary area
was too hot; promotions; member participation; dirty
CRs, sana pag lights out, lights out talaga
Recommendations and
Suggestions:
Maintain the well-planned schedule; Shorten some
lectures; bigger bus; sana kasing level ng venue this
sembreak ung next; let's get to the beach; sana ang
susunod na venue maganda ang bathroom facilities;
good choice of venue, and good organization! Keep
it up; more punctuality and promotions to attract
gabayanos; assert more; try to make the plenaries
more interesting to vaoid being boring; organization of
activities (schedule, etc); habaan pa ang simming
time sa malamig na pool; more GDs please
Over-all Rating: 9.51
Venue: 4.61
Promotions: 4.65
Speaker/s: 4.76
Food: 4.81
Equipment: 4.53
Schedule: 4.86
Host/s: 4.78
Attendance: 4.82
Impact to You: 4.91
Statements
The activity was well-organized. The objectives of the activity were
clearly delivered.
The activity brought out the mission and
the identity of the organization.
The activity made me share in the
advocacy of the organization.
FIRST GENERAL ASSEMBLY
Nov. 16, 2011 || FAVR
Project Heads: EDGE
Project Description
The organization presents its activities, goals, policies, changes, and other concerns to the
members. Project Assessment
4
Organization Goals Being Addressed
1. To realign the perception, and eventually, understanding of the members of the
organizations’ values and advocacies.
2. To improve project handling by ensuring compliance with standard-operating-
procedures, guidelines and policies
Project Goals From the Core Team
1. Orient members with the
upcoming activities of Gabay
Attained. The Council was able to present all its
projects for the current semester during the GA. Aside
from their projects, the Council also presented their
target time and date for the said projects.
2. Orient members with the
changes in the SOP of the
different offices/committees
Attained. EDGE, specifically the EB, was able to
present the changes in the systems they would be
using for the current semester.
3. Present and induct the new IVP
to the General Asssembly
Attained. Ate Kamille Tabalan was present to induct
the newly-elected IVP, Khent Santos
Over-all Assessment: Overall, the project was successful because it was
able to present all matters relevant and related to the
members. However, because of technical difficulties,
the presentations were significantly delayed.
Fortunately, the officers were able to cope up with the
delay by speeding up their presentations.
Success Indicators From the Core Team
1. All offices/committees would be
able to present
Attained. All EDGE members were able to present
during their allotted time in the GA.
2. Attendance of at least 50% of
renewed Gabayanos
Attained. A total of 138 Gabayanos, or 73.40% of
renewed Gabayanos attended the GA.
3. Evaluation of at least 8/10
based on the evaluation form
Attained. The project received a rating of 9.18 out of
10 based from the evaluation of the attendees
Over-all Assessment: Overall, the project was successful because it was
able to present all that needs to be presented, a
significant number of members were present to see
the presentations, and the project was well-received.
However, as mentioned earlier, technical problems
(specifically the projector) became a hindrance to
the accomplishment of the SIs. Nonetheless, what
matters is that presentations were presented to
majority of the members, and was relatively well-
received.
Summary of Attendance and Evaluation
Members
Number of Attendees: 138
Evaluation
Positive comments: Fun event because of the very engaging hosts; Very
informative especially to those who were not able to
attend the planning; Fun GDs with special mention of
"Da Who" as really entertaining; Good attendance
Points for Improvement: Technical problems, specifically the problem with
projector; Schedule was not followed and GA ended
late; Usage of jokes/stuffs that non-planner couldn't
relate to; Bigger venue to comfortably accommodate
all the attendees; Crowd control
Recommendations and Check all the equipment beforehand; Start on time;
5
Suggestions: Be more prepared; Suggestion to present summary of
projects/dates that must be remembered; More GDs
especially bonding time with Angkan
Over-all Rating: 9.18
Venue: 4.78
Promotions: 4.43
Speaker/s: N/A
Food: N/A
Equipment: 3.96
Schedule: 4.48
Host/s: 4.77
Attendance: 4.71
Impact to You: 4.64
Statements
The activity was well-organized. The objectives of the activity were
clearly delivered.
The activity brought out the mission and
the identity of the organization.
The activity made me share in the
advocacy of the organization.
KAPIHAN SESSION
Nov. 23, 2011 || 4:30-6:00 p.m.|| SEC Lec B
Project Heads: Marisse Galera, Eljohn Yee
Project Description
Taktakan is a way for the members to discuss current social issues in the form of a debate. There will
be two sessions of debate per semester.
Project Assessment
Organization Goals Being Addressed
1. To synergize all formation efforts from the five committees of Ateneo Gabay to achieve
optimal member formation
2. To realign the perception, and eventually, understanding of the members of the
organizations’ values and advocacies
Project Goals From the Core Team
1. To raise awareness in the
Gabayanos as they discuss
timely issues.
Attained. The evaluations manifest it, and a socially
relevant current national issue was successfully
discussed.
2. To encourage Gabayanos to
participate in the upcoming
Taktakan.
Attained. The evaluation manifest it and they were
given the gist of debating.
3. To educate the Gabayanos,
especially the participants of
the upcoming Taktakan, about
some of the technicalities of
debate.
Attained. With the help of the facilitators from the
Ateneo Debate Society, they were educated about
which points to make.
Over-all Assessment: In general, the goals of the project were achieved.
However, there had been some flaws with how the
project was executed. Nonetheless, these technical
and non-technical difficulties were unable to hamper
the main goals of the event.
Success Indicators From the Core Team
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1. The participation of at least 10
persons per angkan
Attained. There were at least 17 participants from
each Angkan—a lot more than we expected.
2. An Evaluation of at least B from
the attendees.
Attained. The average of the evaluation was 8.73.
3. Evaluation of at least B from the
core team
Attained. The average evalutation was 8.83.
Over-all Assessment: The project, in general, was successful in terms of the
success indicators because they were all attained.
Some of the components, especially in the core
evaluation, were rated lowly. Nonetheless, the event’s
goals and success indicators were achieved, and that
it was accomplished.
Summary of Attendance and Evaluation
Members
Number of Attendees: 72
Evaluation
Positive comments: Attendance. Food. Informative para sa Taktakan. It
had been fun listening to the debate. Maganda yung
concept. Great speakers.
Galing ng ADS. Ok yung debaters, marami silang
alam. Informative. Promotes awareness.Well
organized.
Talk by the Faci. Okay ang naging talakayan.
Masaya. Madami akong natutunan. Fun and worth it.
Napapanahong usapin. Conducive venue. Interesting
topic. Freshie attendance. It tackles the recent issues
happening in our society. Basta nag-enjoy ang mga
tao, enjoy din ako. Aircon. Training.
May mock debate. Good turnout of people. Ang
intense.
May maayos na dry run para sa Taktakan. Schedule.
Umaatikabo. Insightful. May kape talaga.
Ipagpatuloy. Avenue for discussions on relevant issues.
Eye-opener. Binibigyan na mahasa ang kakayahan
ng mga Gabayano sa debate. Mas nagiging mulat
ang mga Gabayano. Gujab.
Attendance. Food. Informative para sa Taktakan. It
had been fun listening to the debate. Maganda yung
concept. Great speakers.
Galing ng ADS. Ok yung debaters, marami silang
alam. Informative. Promotes awareness.Well
organized.
Talk by the Faci. Okay ang naging talakayan.
Masaya. Madami akong natutunan. Fun and worth it.
Napapanahong usapin. Conducive venue. Interesting
topic. Freshie attendance. It tackles the recent issues
happening in our society. Basta nag-enjoy ang mga
tao, enjoy din ako. Aircon. Training.
May mock debate. Good turnout of people. Ang
intense.
May maayos na dry run para sa Taktakan. Schedule.
Umaatikabo. Insightful. May kape talaga.
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Ipagpatuloy. Avenue for discussions on relevant issues.
Eye-opener. Binibigyan na mahasa ang kakayahan
ng mga Gabayano sa debate. Mas nagiging mulat
ang mga Gabayano. Gujab.
Points for Improvement: Sana mas involved yung non-debaters. Late nagstart.
Galingan ng host. Ayusin ang flow ng event.
More promos. Konti ang audience. Nasa likod
karamihan. Attendance. PIC overlaps role of hosts
and speakers + audience overdid it ata. Equipment.
Distribution of food is unequal. Venue does no allow
food, yet food was provided. Medyo nagkakagulo.
Style of discussing. Medyo hindi prepared ang hosts at
speakers/PIC (such as ppt presentation). Schedule.
Crowd control. Sana mas mabuo ang
interes/involvement ng mga manonood upang hindi
kami preoccupied sa iba pang mga bagay. Sound
system. Sana may briefing pa sa mga nagmock
debate. Organization. Program Flow. Sana mas
mahaba yung time. Instructions not clear. Kapihan
was not explained. Project goals not clear.
Umaatikabo dapat. Unclear delegation of tasks. Too
informal. Kulang sa rebuttal. Walang na-resolve in
terms of argument clash.
Recommendations and
Suggestions:
Bawal food sa Sec Lec B. Prepare for the program. As
much as possible, no dead air. Good job. Get venue
that can accommodate what project has. Keep it up.
Mas magandang mosyon. Venue na legal kumain.
Better and more persuasive promotions. Sana nect
time yun magdedebate yung mga thunders na.
Improve program flow. Explain Kapihan. Crowd
control. Improve treatment of speakers. Sana hindi na-
late. Bawal food sa Sec Lec. Sana ok yung pag-
introduce sa ADS people. More people should
participate. Medyo malabo yung hosts. Pakiayos next
time.
Over-all Rating: 8.73
Venue: 4.72
Promotions: 4.20
Speaker/s: 4.46
Food: 4.36
Equipment: 4.23
Schedule: 4.40
Host/s: 4.05
Attendance: 4.03
Impact to You: 4.16
Statements
The activity was well-organized. The objectives of the activity were
clearly delivered.
The activity brought out the mission and
the identity of the organization.
The activity made me share in the
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advocacy of the organization.
ERYA PREPARE
Nov. 25, 2011 || 4:30-7:00 p.m.|| CTC 102-104
Project Heads: Maria Carmita Urbano, Monique Mae Ann Paet
Project Description
Prepare is a seminar that will orient the members of what is expected of them in the Erya
Program and why they should involve themselves in the program.
Project Assessment
Organization Goals Being Addressed
1. To make the members understand the value of continuing service not only to the
organization but also to the community
To give the members all the more reason to offer their commitment to the Erya program and to
the kids’ education
Project Goals From the Core Team
1. To orient the members
about the semester’s
Erya insertions and to
prepare and inform
them about their
specific tasks in the
program.
Attained. The Tutoring Force’s speaker was more active, not to
mention effective, than that of last semester’s. The Modules
Team’s speaker delivered a lecture with content different from
that of last sem’s. The Special Project’s Facilitator carried out
fun SLEs.
2. To supplement and
improve the acquired
skills from last
semester’s Erya
prepare
Attained. The video presented in the Tutoring Force made the
tutors reminiscent of the past semester, urging them to do more
for the kids. The Modules and Special Projects team were also
reminded of the essence of their tasks in the program.
3. To promote the Erya
program and invite
more members to be
active in their roles in
the program.
Attained. Many tutors attended as of the first insertion.
4. 50-60 will attend the
Tutoring Force
Attained. Tutoring Force number of attendees reached 68
5. 10-15 will attend the
Modules Team
Attained. Modules Team number of attendees reached 13.
6. 15-25 will attend
Special Projects
Attained. Special Projects number of attendees reached 32.
Over-all Assessment: Accomplished. The tutors learned so much from the speaker.
The modules team were oriented very well about their task. The
special projects team were able to know each other through
the project and hopefully will prepare them for their upcoming
task in the program.
Success Indicators From the Core Team
1. Expected attendance
was met.
Attained. The expected attendance for each team was met.
2. The participants gave
positive feedback.
Attained. Different aspects essential for the success of the
project was attained/effective for the attendees.
3. Program flow was
smoothly implemented
and the operation
schedule was almost
Half-attained. Tutoring force was dismissed earlier than
expected due to some problems with the program flow.
Modules team was fairly organized. Special Projects program
was really organized and well-prepared.
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followed.
Over-all Assessment: Accomplished. Attendance and feedback was better than
expected. Program went out fine due to the expertise of the
hosts.
Summary of Attendance and Evaluation
Members Non-members
Number of Attendees: 94 16
Evaluation
Positive comments: Speakers, venue and program was
good.
Good speaker,
appropriate venue,
organized program,
masaya, classroom
management skills were
taught well
Points for Improvement: SP should have talked about the
specific program. Schedule of the
event and promotions could be
better.
Too long, transition of
program, no food,
technicality of talk,
started late, schedule
Recommendations and
Suggestions: Better promos, cool ng CODE
Food, no aircon, not on a
Friday
Over-all Rating: 9.26 9.07
Venue: 4.75 4.83
Promotions: 4.49 4.10
Speaker/s: 4.70 4.93
Food: N/A N/A
Equipment: 4.52 4.53
Schedule: 4.42 4.37
Host/s: 4.53 4.53
Attendance: 4.40 4.70
Impact to You: 4.58 4.13
Statements The activity was well-
organized.
9.07
The objectives of the activity
were clearly delivered.
9.20
The activity brought out the
mission and the identity of the
organization.
9.47
The activity made me share in
the advocacy of the
organization.
9.10
ACAD SESSION
Nov. 28, 2011 || 4:30-7:00 p.m. || SS 280
Project Heads: Regienald Rivero, Kimberly de Guzman, Rafael Chu
Project Description
Acad session aims to empower its participants in achieving better grades this semester in
facilitating group discussions.
Project Assessment
Organization Goals Being Addressed
1. To establish credibility in providing services and carrying out external efforts to the
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scholars’ community
2. To improve project handling by ensuring compliance with standard-operating-
procedures, guidelines and policies
Project Goals From the Core Team
1. To help scholars especially the
upperclassmen deal with
academic difficulties they are
experiencing
Attained. They were able to acquire valuable tips from
the more experienced seniors and from other years
2. To impart tips/skills necessary for
better academic performance
Attained. Attendees were able to get pointers and
tips, as seen from their comments and feedbacks
3. Provide a picture of what’s in it
for the scholars, their future
difficulties or concerns in their
academics
Attained. Facilitators were able to share insights and
inputs regarding there matters
Over-all Assessment: Though the project can’t really assess whether the
pointers or tips will affect (in a good way) the
participants’ academics be better, rest assured that
the project was able to deliver its goals. The project
has accomplished its target that is to be able to give
the scholars pointers, share with them best practices
and experiences.
Success Indicators From the Core Team
1. Get an overall rating at least 9 Attained. The event accomplished its goals garnering
9.31 overall rating from the attendees; fruitful inputs
from the facilitators
2. 20% non-gabayano attendees Not Attained. Poor promotional efforts; other events
held at the same date and/or time
3. Attendance of at least 50 Attained. Many attended the event; 69 total
Over-all Assessment: Some of the SI’s were not achieved due to
promotional shortcomings. Overall, the Success
indicators were achieved
Summary of Attendance and Evaluation
Members
Number of Attendees: 67
Evaluation
Positive comments: Interactive; very helpful to acad life; helped me to be
closer to fellow gabayanos; I like the sharing of
thoughts and experiences of each participant;
upperclassmen giving tips and answering the
concerns; break-out/FGD; the facilitator is very good;
food; informative; the event is very relevant to
scholars; it really bonded the scholars and fostered a
sense of community; opportunity to reach out to
scholars and in a way, forms the generative effort for
upperclassmen
Points for Improvement: It started late;b bigger venue (or break out rooms);
log-problems at the start; groupings not that
organized; gawing magkakalayo yung group
discussions; yung gulay sa sandwich =(; mas course-
focused sana; kulang sa time; attendance of non-
gabayanos; program flow; noise control
Recommendations and Invite professors; ang galing ng mga faci namin! :);
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Suggestions: more time, more groups para sana mas
focused/course-specific yung discussions; I wish to
have acad session next and next sem; bigger room;
clearer objectives in promos sent to non-Gabayanos;
sana naginvite pa ng maraming upperclass na
pwedeng magshare sa amin ng mga experiences
and tips; more/longer time, more talks of what to
expect in the higher subjects; find a way na yung mga
discussions hindi ganun kaingay
Over-all Rating: 9.31
Venue: 4.41
Promotions: 4.47
Speaker/s: 4.75
Food: 4.65
Equipment: 4.56
Schedule: 4.40
Host/s: 4.52
Attendance: 4.44
Impact to You: 4.68
Statements
The activity was well-organized. 9.09 The objectives of the activity were
clearly delivered. 9.49
The activity brought out the mission and
the identity of the organization. 9.58
The activity made me share in the
advocacy of the organization. 9.43
C. CALENDAR OF UPCOMING ACTIVITIES
Date Name of Project/Activity
December 5, 2011 Taktakan
December 7, 2011 LMP Skills Training Seminar 2
December 10, 2011 Angkan Race
December 12, 2011 Taktakan
December 16, 2011 Christmas Party
D. FINANCIAL REPORT (as of 30 November 2011)
Ateneo Gabay
Statement of Receipts and Disbursements
For the Months of October and November 2011
Cash Receipts
Subsidies (MidYear Planning) 31,500.00
OFO Profits (Rummage Sale - Days 2 and 3 955.00
Total Cash Receipts 32,455.00
Cash Disbursements
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Acad (Acad Session, Book Lending, BoRA)
2,330.00
EdForm (GaDyaryo, Kapihan Session)
1,370.00
Miscellaneous (Planning Venue and Expenses) 53,440.50
OEVP (Caroling Invites, Caroling Weekly Food, GaBand)
2,100.00
OIVP (Supplies, Featured Gabayano) 545.00
SF (Alok-a-Thought) 397.00
Total Cash Disbursements 60,182.50
Adjustments
Adjustments (Maintenance Payroll, Reimbursements, Bond Charge and Return) (7,214.44)
Total Adjustments (7,214.44)
Net Cash Receipts and Disbursements with Adjustments
(34,941.94)
Opening Balance - October 1, 2011 70,442.02
Closing Balance - November 30, 2011 35,500.08
Prepared By:
Alvin DS. Religioso
Associate Secretary-General for Online Services
Ateneo Gabay
Noted By:
Camille Chantal M. Mallillin
Associate Secretary-General for Status Reports and Publications
Ateneo Gabay
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