Status Report #5: November 2011

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Ateneo Gabay

MONTHLY STATUS REPORT October-November 2011

Second Semester, AY 2011-2012

A. CALENDAR OF IMPLEMENTED ACTIVITIES

Date Name of Project/Activity

October 17-20, 2011 Gabay Superplanning

November 8-15, 2011 Renewals Week

November 9-14, 2011 IVP Snap Elections

November 16, 2011 First General Assembly

November 23, 2011 Kapihan Session

November 25, 2011 Erya Prepare

November 28, 2011 Acad Session

B. EVALUATION OF PROJECT GOALS

GABAY SUPERPLANNING

Oct. 17-20, 2011 || Villa Rufina Private Resort

Project Heads: EDGE

Project Description

The organization evaluates its efforts for the past semester and plans its upcoming activities for

the next semester.

Project Assessment

Organization Goals Being Addressed

1. For all members handling projects to undergo a year-long leadership program that will

equip them for project planning, implementation and evaluation.

2. To realign the perception, and eventually, understanding of the members of the

organizations’ values and advocacies.

Project Goals From the Core Team

1. The October Superplanning sets

the ground for the next

semester. It’ll give the new

members knowledge of and

access to the inner workings of

Gabay so that they’d be able

to contribute to the

organization during the

remaining time of the

academic year.

Attained. Presentations were dedicated to present the

inner workings of the organization, such as evaluation

of various projects and aspects of the organization

and EXECOM presentations. Such presentations were

given on throughout the duration of planning.

2. The Superplanning will be the

perfect avenue for the

organization to evaluate its

efforts in the first semester,

especially those projects and

efforts undertaken in the hopes

of realizing the thrust for this

school year.

Attained. Several sessions were allotted for the

evaluation of the various efforts of the organization,

such as Session 2: Evaluation of First Semester Projects

and Session 4: Evaluation and Assessment of

Organization Performance.

3. The members (especially the

new ones) will be given the

Attained. The third day was dedicated for committee

planning, which involved the attendees (including

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chance to participate in

executing the projects for the

next semester. They will also be

given the chance to bond and

relax with their fellow

Gabayanos to establish strong

working and familial ties.

new members). Moreover, as seen in the sudden

surge of comments in the Overhead page of Ateneo

Gabay after Planning, the members had a great time

in the Planning.

Over-all Assessment: As seen in the assessment of goals, Planning was an

over-all success. It was able to achieve all its goals, by

properly scheduling different sessions to address such

goals and adjusting the program flow when the need

arises. However, despite these, it was inevitable to

have some sleepy/passive members, due to the

nature of the presentations (which was at times heavy

and new to them) and its logistical arrangement

(venue, time). Nonetheless, as can be seen in the

evaluation, despite this hindrance, the members were

able to appreciate and grasp the intended end result

of the aforementioned goals.

Success Indicators From the Core Team

1. At least 10 people from each of

the five committees of Ateneo

Gabay will attend the

Superplanning.

Attained. All committees had at least 12 attendees:

Acad: 14

EdForm: 18

EdOp: 12

SA: 20

SF: 13

2. At least 10 new members will

attend the Superplanning. All

should be assigned leadership

positions, either as Project Head

or member of the project core

group.

Attained. A total of 21 first-time members attended the

Superplanning.

3. Come up with a thorough,

documented evaluation for

semester-long projects which

include Academic Services, AS

Scheme, Chill Program, and the

Erya Program

Attained. The Office of the Secretary-General was in

charge of taking down the minutes of the evaluation

sessions. As such, they were able to come up with a

documented evaluation for the semester-long

projects, accessible to EDGE.

4. The project should receive an

average satisfaction grade of

at least 8/10 from the members’

evaluation.

Attained. Based on the members’ evaluation, the

project received an average grade of 9.51

Over-all Assessment: As seen in the assessment of the success indicators,

Planning was an over-all success. Moreover, despite

various setbacks in terms of the logistical

arrangements, the project was still well-received by

the members, as seen in the relatively high average

grade.

Summary of Attendance and Evaluation

Members

Number of Attendees: 77

Evaluation

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Positive comments: Masaya kahit heavy; Masarap, enough, satisfying ung

food; maganda, comfortable ung venue (aircon

rooms, mas ok ung cr); time was well managed and

great program flow; engaging activities; productive;

informative and a learning experience; For P450, it's

more than worth it; bonding; it helped me get to know

the org more and got me involved more; many

attended; snappy presentations; marami ang actively

na nagpaparticipate sa discussions; it was the best

org activity I've ever experienced

Points for Improvement: More attendees; schedule; RNR; bus; plenaries ->

sometimes too dragging -> make it more interactive;

mainit ang tubig; to follow the schedule / punctuality;

venue; equipment; room assignments; plenary area

was too hot; promotions; member participation; dirty

CRs, sana pag lights out, lights out talaga

Recommendations and

Suggestions:

Maintain the well-planned schedule; Shorten some

lectures; bigger bus; sana kasing level ng venue this

sembreak ung next; let's get to the beach; sana ang

susunod na venue maganda ang bathroom facilities;

good choice of venue, and good organization! Keep

it up; more punctuality and promotions to attract

gabayanos; assert more; try to make the plenaries

more interesting to vaoid being boring; organization of

activities (schedule, etc); habaan pa ang simming

time sa malamig na pool; more GDs please

Over-all Rating: 9.51

Venue: 4.61

Promotions: 4.65

Speaker/s: 4.76

Food: 4.81

Equipment: 4.53

Schedule: 4.86

Host/s: 4.78

Attendance: 4.82

Impact to You: 4.91

Statements

The activity was well-organized. The objectives of the activity were

clearly delivered.

The activity brought out the mission and

the identity of the organization.

The activity made me share in the

advocacy of the organization.

FIRST GENERAL ASSEMBLY

Nov. 16, 2011 || FAVR

Project Heads: EDGE

Project Description

The organization presents its activities, goals, policies, changes, and other concerns to the

members. Project Assessment

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organizations’ values and advocacies.

2. To improve project handling by ensuring compliance with standard-operating-

procedures, guidelines and policies


1. Orient members with the

upcoming activities of Gabay

Attained. The Council was able to present all its

projects for the current semester during the GA. Aside

from their projects, the Council also presented their

target time and date for the said projects.

2. Orient members with the

changes in the SOP of the

different offices/committees

Attained. EDGE, specifically the EB, was able to

present the changes in the systems they would be

using for the current semester.

3. Present and induct the new IVP

to the General Asssembly

Attained. Ate Kamille Tabalan was present to induct

the newly-elected IVP, Khent Santos

Over-all Assessment: Overall, the project was successful because it was

able to present all matters relevant and related to the

members. However, because of technical difficulties,

the presentations were significantly delayed.

Fortunately, the officers were able to cope up with the

delay by speeding up their presentations.


1. All offices/committees would be

able to present

Attained. All EDGE members were able to present

during their allotted time in the GA.

2. Attendance of at least 50% of

renewed Gabayanos

Attained. A total of 138 Gabayanos, or 73.40% of

renewed Gabayanos attended the GA.

3. Evaluation of at least 8/10

based on the evaluation form

Attained. The project received a rating of 9.18 out of

10 based from the evaluation of the attendees

Over-all Assessment: Overall, the project was successful because it was

able to present all that needs to be presented, a

significant number of members were present to see

the presentations, and the project was well-received.

However, as mentioned earlier, technical problems

(specifically the projector) became a hindrance to

the accomplishment of the SIs. Nonetheless, what

matters is that presentations were presented to

majority of the members, and was relatively well-

received.


Members


Evaluation

Positive comments: Fun event because of the very engaging hosts; Very

informative especially to those who were not able to

attend the planning; Fun GDs with special mention of

"Da Who" as really entertaining; Good attendance

Points for Improvement: Technical problems, specifically the problem with

projector; Schedule was not followed and GA ended

late; Usage of jokes/stuffs that non-planner couldn't

relate to; Bigger venue to comfortably accommodate

all the attendees; Crowd control

Recommendations and Check all the equipment beforehand; Start on time;

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Suggestions: Be more prepared; Suggestion to present summary of

projects/dates that must be remembered; More GDs

especially bonding time with Angkan


Venue: 4.78

Promotions: 4.43

Speaker/s: N/A

Food: N/A

Equipment: 3.96

Schedule: 4.48

Host/s: 4.77

Attendance: 4.71

Impact to You: 4.64

Statements


clearly delivered.





KAPIHAN SESSION

Nov. 23, 2011 || 4:30-6:00 p.m.|| SEC Lec B

Project Heads: Marisse Galera, Eljohn Yee

Project Description

Taktakan is a way for the members to discuss current social issues in the form of a debate. There will

be two sessions of debate per semester.

Project Assessment


1. To synergize all formation efforts from the five committees of Ateneo Gabay to achieve

optimal member formation


organizations’ values and advocacies


1. To raise awareness in the

Gabayanos as they discuss

timely issues.

Attained. The evaluations manifest it, and a socially

relevant current national issue was successfully

discussed.

2. To encourage Gabayanos to

participate in the upcoming

Taktakan.

Attained. The evaluation manifest it and they were

given the gist of debating.

3. To educate the Gabayanos,

especially the participants of

the upcoming Taktakan, about

some of the technicalities of

debate.

Attained. With the help of the facilitators from the

Ateneo Debate Society, they were educated about

which points to make.

Over-all Assessment: In general, the goals of the project were achieved.

However, there had been some flaws with how the

project was executed. Nonetheless, these technical

and non-technical difficulties were unable to hamper

the main goals of the event.


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1. The participation of at least 10

persons per angkan

Attained. There were at least 17 participants from

each Angkan—a lot more than we expected.

2. An Evaluation of at least B from

the attendees.

Attained. The average of the evaluation was 8.73.

3. Evaluation of at least B from the

core team

Attained. The average evalutation was 8.83.

Over-all Assessment: The project, in general, was successful in terms of the

success indicators because they were all attained.

Some of the components, especially in the core

evaluation, were rated lowly. Nonetheless, the event’s

goals and success indicators were achieved, and that

it was accomplished.


Members


Evaluation

Positive comments: Attendance. Food. Informative para sa Taktakan. It

had been fun listening to the debate. Maganda yung

concept. Great speakers.

Galing ng ADS. Ok yung debaters, marami silang

alam. Informative. Promotes awareness.Well

organized.

Talk by the Faci. Okay ang naging talakayan.

Masaya. Madami akong natutunan. Fun and worth it.

Napapanahong usapin. Conducive venue. Interesting

topic. Freshie attendance. It tackles the recent issues

happening in our society. Basta nag-enjoy ang mga

tao, enjoy din ako. Aircon. Training.

May mock debate. Good turnout of people. Ang

intense.

May maayos na dry run para sa Taktakan. Schedule.

Umaatikabo. Insightful. May kape talaga.

Ipagpatuloy. Avenue for discussions on relevant issues.

Eye-opener. Binibigyan na mahasa ang kakayahan

ng mga Gabayano sa debate. Mas nagiging mulat

ang mga Gabayano. Gujab.

Attendance. Food. Informative para sa Taktakan. It

had been fun listening to the debate. Maganda yung

concept. Great speakers.

Galing ng ADS. Ok yung debaters, marami silang

alam. Informative. Promotes awareness.Well

organized.

Talk by the Faci. Okay ang naging talakayan.

Masaya. Madami akong natutunan. Fun and worth it.

Napapanahong usapin. Conducive venue. Interesting

topic. Freshie attendance. It tackles the recent issues

happening in our society. Basta nag-enjoy ang mga

tao, enjoy din ako. Aircon. Training.

May mock debate. Good turnout of people. Ang

intense.

May maayos na dry run para sa Taktakan. Schedule.

Umaatikabo. Insightful. May kape talaga.

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Ipagpatuloy. Avenue for discussions on relevant issues.

Eye-opener. Binibigyan na mahasa ang kakayahan

ng mga Gabayano sa debate. Mas nagiging mulat

ang mga Gabayano. Gujab.

Points for Improvement: Sana mas involved yung non-debaters. Late nagstart.

Galingan ng host. Ayusin ang flow ng event.

More promos. Konti ang audience. Nasa likod

karamihan. Attendance. PIC overlaps role of hosts

and speakers + audience overdid it ata. Equipment.

Distribution of food is unequal. Venue does no allow

food, yet food was provided. Medyo nagkakagulo.

Style of discussing. Medyo hindi prepared ang hosts at

speakers/PIC (such as ppt presentation). Schedule.

Crowd control. Sana mas mabuo ang

interes/involvement ng mga manonood upang hindi

kami preoccupied sa iba pang mga bagay. Sound

system. Sana may briefing pa sa mga nagmock

debate. Organization. Program Flow. Sana mas

mahaba yung time. Instructions not clear. Kapihan

was not explained. Project goals not clear.

Umaatikabo dapat. Unclear delegation of tasks. Too

informal. Kulang sa rebuttal. Walang na-resolve in

terms of argument clash.

Recommendations and

Suggestions:

Bawal food sa Sec Lec B. Prepare for the program. As

much as possible, no dead air. Good job. Get venue

that can accommodate what project has. Keep it up.

Mas magandang mosyon. Venue na legal kumain.

Better and more persuasive promotions. Sana nect

time yun magdedebate yung mga thunders na.

Improve program flow. Explain Kapihan. Crowd

control. Improve treatment of speakers. Sana hindi na-

late. Bawal food sa Sec Lec. Sana ok yung pag-

introduce sa ADS people. More people should

participate. Medyo malabo yung hosts. Pakiayos next

time.


Venue: 4.72

Promotions: 4.20

Speaker/s: 4.46

Food: 4.36

Equipment: 4.23

Schedule: 4.40

Host/s: 4.05

Attendance: 4.03

Impact to You: 4.16

Statements


clearly delivered.




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ERYA PREPARE

Nov. 25, 2011 || 4:30-7:00 p.m.|| CTC 102-104

Project Heads: Maria Carmita Urbano, Monique Mae Ann Paet

Project Description

Prepare is a seminar that will orient the members of what is expected of them in the Erya

Program and why they should involve themselves in the program.

Project Assessment


1. To make the members understand the value of continuing service not only to the

organization but also to the community

To give the members all the more reason to offer their commitment to the Erya program and to

the kids’ education


1. To orient the members

about the semester’s

Erya insertions and to

prepare and inform

them about their

specific tasks in the

program.

Attained. The Tutoring Force’s speaker was more active, not to

mention effective, than that of last semester’s. The Modules

Team’s speaker delivered a lecture with content different from

that of last sem’s. The Special Project’s Facilitator carried out

fun SLEs.

2. To supplement and

improve the acquired

skills from last

semester’s Erya

prepare

Attained. The video presented in the Tutoring Force made the

tutors reminiscent of the past semester, urging them to do more

for the kids. The Modules and Special Projects team were also

reminded of the essence of their tasks in the program.

3. To promote the Erya

program and invite

more members to be

active in their roles in

the program.

Attained. Many tutors attended as of the first insertion.

4. 50-60 will attend the

Tutoring Force

Attained. Tutoring Force number of attendees reached 68

5. 10-15 will attend the

Modules Team

Attained. Modules Team number of attendees reached 13.

6. 15-25 will attend

Special Projects

Attained. Special Projects number of attendees reached 32.

Over-all Assessment: Accomplished. The tutors learned so much from the speaker.

The modules team were oriented very well about their task. The

special projects team were able to know each other through

the project and hopefully will prepare them for their upcoming

task in the program.


1. Expected attendance

was met.

Attained. The expected attendance for each team was met.

2. The participants gave

positive feedback.

Attained. Different aspects essential for the success of the

project was attained/effective for the attendees.

3. Program flow was

smoothly implemented

and the operation

schedule was almost

Half-attained. Tutoring force was dismissed earlier than

expected due to some problems with the program flow.

Modules team was fairly organized. Special Projects program

was really organized and well-prepared.

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followed.

Over-all Assessment: Accomplished. Attendance and feedback was better than

expected. Program went out fine due to the expertise of the

hosts.


Members Non-members

Number of Attendees: 94 16

Evaluation

Positive comments: Speakers, venue and program was

good.

Good speaker,

appropriate venue,

organized program,

masaya, classroom

management skills were

taught well

Points for Improvement: SP should have talked about the

specific program. Schedule of the

event and promotions could be

better.

Too long, transition of

program, no food,

technicality of talk,

started late, schedule

Recommendations and

Suggestions: Better promos, cool ng CODE

Food, no aircon, not on a

Friday

Over-all Rating: 9.26 9.07

Venue: 4.75 4.83

Promotions: 4.49 4.10

Speaker/s: 4.70 4.93

Food: N/A N/A

Equipment: 4.52 4.53

Schedule: 4.42 4.37

Host/s: 4.53 4.53

Attendance: 4.40 4.70

Impact to You: 4.58 4.13

Statements The activity was well-

organized.

9.07

The objectives of the activity

were clearly delivered.

9.20

The activity brought out the

mission and the identity of the

organization.

9.47

The activity made me share in

the advocacy of the

organization.

9.10

ACAD SESSION

Nov. 28, 2011 || 4:30-7:00 p.m. || SS 280

Project Heads: Regienald Rivero, Kimberly de Guzman, Rafael Chu

Project Description

Acad session aims to empower its participants in achieving better grades this semester in

facilitating group discussions.

Project Assessment


1. To establish credibility in providing services and carrying out external efforts to the

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scholars’ community

2. To improve project handling by ensuring compliance with standard-operating-

procedures, guidelines and policies


1. To help scholars especially the

upperclassmen deal with

academic difficulties they are

experiencing

Attained. They were able to acquire valuable tips from

the more experienced seniors and from other years

2. To impart tips/skills necessary for

better academic performance

Attained. Attendees were able to get pointers and

tips, as seen from their comments and feedbacks

3. Provide a picture of what’s in it

for the scholars, their future

difficulties or concerns in their

academics

Attained. Facilitators were able to share insights and

inputs regarding there matters

Over-all Assessment: Though the project can’t really assess whether the

pointers or tips will affect (in a good way) the

participants’ academics be better, rest assured that

the project was able to deliver its goals. The project

has accomplished its target that is to be able to give

the scholars pointers, share with them best practices

and experiences.


1. Get an overall rating at least 9 Attained. The event accomplished its goals garnering

9.31 overall rating from the attendees; fruitful inputs

from the facilitators

2. 20% non-gabayano attendees Not Attained. Poor promotional efforts; other events

held at the same date and/or time

3. Attendance of at least 50 Attained. Many attended the event; 69 total

Over-all Assessment: Some of the SI’s were not achieved due to

promotional shortcomings. Overall, the Success

indicators were achieved


Members


Evaluation

Positive comments: Interactive; very helpful to acad life; helped me to be

closer to fellow gabayanos; I like the sharing of

thoughts and experiences of each participant;

upperclassmen giving tips and answering the

concerns; break-out/FGD; the facilitator is very good;

food; informative; the event is very relevant to

scholars; it really bonded the scholars and fostered a

sense of community; opportunity to reach out to

scholars and in a way, forms the generative effort for

upperclassmen

Points for Improvement: It started late;b bigger venue (or break out rooms);

log-problems at the start; groupings not that

organized; gawing magkakalayo yung group

discussions; yung gulay sa sandwich =(; mas course-

focused sana; kulang sa time; attendance of non-

gabayanos; program flow; noise control

Recommendations and Invite professors; ang galing ng mga faci namin! :);

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Suggestions: more time, more groups para sana mas

focused/course-specific yung discussions; I wish to

have acad session next and next sem; bigger room;

clearer objectives in promos sent to non-Gabayanos;

sana naginvite pa ng maraming upperclass na

pwedeng magshare sa amin ng mga experiences

and tips; more/longer time, more talks of what to

expect in the higher subjects; find a way na yung mga

discussions hindi ganun kaingay


Venue: 4.41

Promotions: 4.47

Speaker/s: 4.75

Food: 4.65

Equipment: 4.56

Schedule: 4.40

Host/s: 4.52

Attendance: 4.44

Impact to You: 4.68

Statements

The activity was well-organized. 9.09 The objectives of the activity were

clearly delivered. 9.49


the identity of the organization. 9.58


advocacy of the organization. 9.43

C. CALENDAR OF UPCOMING ACTIVITIES

Date Name of Project/Activity

December 5, 2011 Taktakan

December 7, 2011 LMP Skills Training Seminar 2

December 10, 2011 Angkan Race

December 12, 2011 Taktakan

December 16, 2011 Christmas Party

D. FINANCIAL REPORT (as of 30 November 2011)

Ateneo Gabay

Statement of Receipts and Disbursements

For the Months of October and November 2011

Cash Receipts

Subsidies (MidYear Planning) 31,500.00

OFO Profits (Rummage Sale - Days 2 and 3 955.00

Total Cash Receipts 32,455.00

Cash Disbursements

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Acad (Acad Session, Book Lending, BoRA)

2,330.00

EdForm (GaDyaryo, Kapihan Session)

1,370.00

Miscellaneous (Planning Venue and Expenses) 53,440.50

OEVP (Caroling Invites, Caroling Weekly Food, GaBand)

2,100.00

OIVP (Supplies, Featured Gabayano) 545.00

SF (Alok-a-Thought) 397.00

Total Cash Disbursements 60,182.50

Adjustments

Adjustments (Maintenance Payroll, Reimbursements, Bond Charge and Return) (7,214.44)

Total Adjustments (7,214.44)

Net Cash Receipts and Disbursements with Adjustments

(34,941.94)

Opening Balance - October 1, 2011 70,442.02

Closing Balance - November 30, 2011 35,500.08

Prepared By:

Alvin DS. Religioso

Associate Secretary-General for Online Services

Ateneo Gabay

Noted By:

Camille Chantal M. Mallillin

Associate Secretary-General for Status Reports and Publications

Ateneo Gabay

Status Report #5: November 2011

Documents

project planning

semester projects

assessment of goals

evaluation of various

sleepypassive members

new members knowledge

aforementioned goals

past semester