Simplify New SupplierOnboarding · Simplify New SupplierOnboarding. Your role. 8. Paper Form. You can use PaymentWorks to invite new ... This is where you will be able to view your

Simplify New Supplier Onboarding

Your role

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Paper Form

You can use PaymentWorks to invite new suppliers to Villanova University.

The ability to communicate with suppliers regarding invoice information will be available in

early 2019.

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Logging in with SSOYou will access PaymentWorks via a link that you can paste in your web browser.

Click here to begin the invitation process

This is where you will be able to view your invitations to suppliers, and track their status as they complete the registration process.

Invite New Vendor

Cancel

Company/Individual Name:*

Contact E-Mail:*

Verify Contact E-Mail:*

Type of Vendor:*

l -Choose One -

Personalized Message:

*Required Field

-----Send

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SupplierCategories for Villanova

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Athletic Flights Athletics Only

Athletic Officials Athletics Only

Caterers All Food Caterers on or off campus

Construction Contractors All Construction Contractors

Entertainment Group All bands, performers, singers, etc.

Environmental Vendor EH&S Vendors

Event Venues Large Events on or off campus

Food Service Distributors Vendors suppling packaged food deliver – Dining Services ONLY

Foreign Company Vendors outside USA

Foreign Speaker Individuals who are not a US citizen

Honorariums Individuals speaking that are a US citizen

Membership/Dues/Subscriptions As stated

Non-Employee Reimbursement Any type of reimbursement to a non-employee – travel, food, expenses, etc.

Other

Prizes, Awards, and Sponsored Award Subrecipient As stated

Service Company-On Campus Companies or individuals performing any type of services for the University ON and Off campus

Service Company-Off Campus Companies or individuals performing any type of services for the University off campus

Speakers for Large Venues Groups greater the 100 people

Student Entertainment Group Student Entertainment groups ONLY

Supply Vendors-Delivery Vendors delivering product via their own vehicles

Supply Vendors- Shipping Vendors delivering product via UPS, Fed Ex, etc.

Theatre Independent Contractor- Fall Protection/Aerial Lifts Theatre ONLY

Theatre Independent Contractor- No Fall Protection/Aerial Lifts Theatre ONLY

Transportation Any transportation vendor – i.e. Buses

Wildcard Vendor Wildcard Office ONLY

Vendors with Access to Villanova Data Vendors that will be requesting access to Villanova secured data – employees, vendors, students, Banner records, etc.

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Supplier Process Overview

Supplier Invitation

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Supplier Account Creation

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New Vendor Registration

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Tracking Invitations

This status appears as soon as the invitation is sent.

This status appears when the invitation arrives in the vendor’s inbox.If the e-mail address is incorrect, or it cannot be delivered, it says “Undelivered”

The vendor has opened the e-mail, but has not yet clicked the special link in the invitation.

The vendor has clicked the special invitation link to begin the registration process.

The vendor has created an account, but not verified their e-mail address.

The vendor has validated their e-mail.They can access the new vendor registration form.

The vendor has submitted the registration.The vendor number will appear here when the data is fed to Banner.

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Need Additional Help?support@paymentworks.com

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