Setting Up an Enterprise Project Model Amanda Arriaga, DPS Diana Taylor, DIR 1 Positioning Your Agency for Success with Project Portfolio Management June.

Setting Up an Enterprise Project Model

Amanda Arriaga, DPSDiana Taylor, DIR

1Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

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Agenda

Definition of an Enterprise Project Management Office (EPMO)

Benefits Organizational Structure Time to Market Measuring Value and Performance Developing and Implementing Fundamental

Processes

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

PMO Definition

The Project Management Institute Program Management Office (PMO) Community of Practice describes the PMO as:

…a strategic driver for organizational excellence, which seeks to enhance the practices of execution management, organizational governance, and strategic change leadership

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 3

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Definition of an EPMO

Traditional Model Need for Neutrality

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

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Benefits

Consistent project planning and delivery = more predictability

Efficient utilization of resources Executive visibility Scalability

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

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Organizational Structure

Skill sets Size All vs. subset of PMs Relationship to IT

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

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Time to Market

Constraints Organizational size Current model Maturity

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

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DPS EPMO ROLLOUT

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DIR PPMO Formation

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Measuring Value and Performance

Determine KPIs up front Set realistic and desired targets Monitor Adjust for Continuous Improvement

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

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SAMPLE

DIR Key Performance Indicators

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Developing and Implementing Fundamental Processes

Simple “Laymen's terms” Buy-in

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

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QUESTIONS?

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FOR MORE INFORMATION

Amanda Arriaga, DPSAssistant Director, AdministrationAmanda.Arriaga@dps.texas.gov

Diana Taylor, DIRDirector, Program & Portfolio Management Office (PPMO) Diana.Taylor@dir.texas.gov

Positioning Your Agency for Success with Project Portfolio Management June 18, 2013