Raising SOFIA Student Outcomes for Faculty Inquiry and Analysis
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RAISING SOFIASTUDENT OUTCOMES FORFACULTY INQUIRY AND ANALYSIS
RP Group ConferenceApril 2, 2013
Craig Hayward, PhDTerra MorrisVinod Verma
Overview
3 queries: Success and Completion Retention Student Progress and Achievement (SPAR)
Features: Data on Demand Cohort Tracking Student demographics & special
populations Export to Excel, CSV, text
SUCCESS & COMPLETION RATE
Chair of Engineering department:
What is the success rate for Latino/a and white students in engineering for the 2011-12 academic year?
RETENTION RATE
VP of Instruction:
What is the retention rate for first time credit students from Fall 2010 through Fall 2012? Does the rate differ by ethnicity?
STUDENT PROGRESS ANDATTAINMENT REPORT (SPAR)
Director of Puente learning community:
How many Puente students from the Fall 2006 cohort have graduated and/or transferred? How many were EOPS students?
DATA ON DEMAND
2 features:1) Learning Community Cohort Management
• Power users only2) Personal Cohorts
• All users• Maximum of 99 cohorts per user
Importance of proceeding according to the “faculty inquiry ethic”
Data principles document for review & guidance
SOFIA data is more secure and confidential
MyEdu.com, for example
Data sharing principles
Standard software and infrastructure requirements
Designed from the beginning to be replicable
Supports faculty inquiry, program review
Extensible
Nuts & bolts
SOFIA: Tech specs
Data flow – MIS and ERP (Datatel) extracts
What kind of databases are used? SQL server Web server ASP.NET
Application/interface development ASP.net controls (DevXpress)
Budget
Activities Costs
Hardware Virtual server
Software ASP.NET (TV) Kourier (75% IT, 25% TV)
Development (IT) SQL DW (TV) SOFIA interface Tweaks/tech support
$10,000 (Title V)
$25,000
$120,000+ (IT) $25,000 (TV) $75,000 (TV) $20,000 (TV)
Skills/Personnel required
New/External Personnel costs – hire consultants, external experts Vinod ($35,000) Eight months
Web based development/Web apps Connecting queries to development Uploading CO MIS files to SQL db Vinod,
Kevin ($35,000) Infrastructure set up for web application Created SQL Server Created Web Server Proper permissions
Kourier Services ($25,000) Extraction from ERP into SQL
Software costs ASP.net controls (DevXpress) $1500 SQL Server licenses (already included in College license) Visual studio for development ASP.net web server
Hardware costs New server $10,000 No storage costs because plenty of storage on college’s new SAN
Grant Personnel Dean (5%) 0 oversight Title V Activities Coordinator (20%) – budget management, project management, faculty focus groups Title V Research Analyst (10%) – involvement ramped up over the first year
Existing Personnel/Opportunity Director Planning & Research (15%) Director of IT (10%) IT Applications Manager (10%)
Other ($65,000) Faculty stipends Future development & refinement SQL training
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