Raising SOFIA Student Outcomes for Faculty Inquiry and Analysis

RAISING SOFIASTUDENT OUTCOMES FORFACULTY INQUIRY AND ANALYSIS

RP Group ConferenceApril 2, 2013

Craig Hayward, PhDTerra MorrisVinod Verma

Overview

3 queries: Success and Completion Retention Student Progress and Achievement (SPAR)

Features: Data on Demand Cohort Tracking Student demographics & special

populations Export to Excel, CSV, text

SUCCESS & COMPLETION RATE

Chair of Engineering department:

What is the success rate for Latino/a and white students in engineering for the 2011-12 academic year?

Export to Excel

RETENTION RATE

VP of Instruction:

What is the retention rate for first time credit students from Fall 2010 through Fall 2012? Does the rate differ by ethnicity?

STUDENT PROGRESS ANDATTAINMENT REPORT (SPAR)

Director of Puente learning community:

How many Puente students from the Fall 2006 cohort have graduated and/or transferred? How many were EOPS students?

DATA ON DEMAND

2 features:1) Learning Community Cohort Management

• Power users only2) Personal Cohorts

• All users• Maximum of 99 cohorts per user

Importance of proceeding according to the “faculty inquiry ethic”

Data principles document for review & guidance

SOFIA data is more secure and confidential

MyEdu.com, for example

Data sharing principles

Standard software and infrastructure requirements

Designed from the beginning to be replicable

Supports faculty inquiry, program review

Extensible

Nuts & bolts

SOFIA: Tech specs

Data flow – MIS and ERP (Datatel) extracts

What kind of databases are used? SQL server Web server ASP.NET

Application/interface development ASP.net controls (DevXpress)

Budget

Activities Costs

Hardware Virtual server

Software ASP.NET (TV) Kourier (75% IT, 25% TV)

Development (IT) SQL DW (TV) SOFIA interface Tweaks/tech support

$10,000 (Title V)

$25,000

$120,000+ (IT) $25,000 (TV) $75,000 (TV) $20,000 (TV)

Skills/Personnel required

New/External Personnel costs – hire consultants, external experts Vinod ($35,000) Eight months

Web based development/Web apps Connecting queries to development Uploading CO MIS files to SQL db Vinod,

Kevin ($35,000) Infrastructure set up for web application Created SQL Server Created Web Server Proper permissions

Kourier Services ($25,000) Extraction from ERP into SQL

Software costs ASP.net controls (DevXpress) $1500 SQL Server licenses (already included in College license) Visual studio for development ASP.net web server

Hardware costs New server $10,000 No storage costs because plenty of storage on college’s new SAN

Grant Personnel Dean (5%) 0 oversight Title V Activities Coordinator (20%) – budget management, project management, faculty focus groups Title V Research Analyst (10%) – involvement ramped up over the first year

Existing Personnel/Opportunity Director Planning & Research (15%) Director of IT (10%) IT Applications Manager (10%)

Other ($65,000) Faculty stipends Future development & refinement SQL training

Title V/SOFIA timeline

Grant received late 2009 Groundwork was laid for a year as

team was hired Faculty focus groups in Fall 2010 Research analyst hired in February

2011 Kourier implementation in Fall 2011 Around two years from focus group

to completion of SOFIA Beta (Sept 2012)