Project management week 3 for students
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- 1. PROJECT MANAGEMENTSchedules Week 3 Propedeuse ICM 2011-2012 School of Communication & Media - INHOLLAND
2.
- Why doprojects requirea timeschedule ?
- to organise activities
- http://www.west8.nl/projects/rotterdam_centraal_station/
- http://www.rotterdam.nl/rotterdamcentraal
- - to determine the duration and staffing costs of the project
- to monitor progress
- to make adjustments along the way
- http://www.youtube.com/watch?v=Q4SD2m4NOVg
3.
- How do you decide which activities are required for your project? (Grit, p 81):
- Consider
- - come up with as many ideas as possible, always thinking of the end product
- Research
- - literature and other previous projects
- Consult
- - ask other project members, experienced project managers and/or the client
- Create a Work Breakdown Structure
- -containing a schematic overview of project activities
4.
- Name 3 professional planning techniques
A. Gantt or Bar ChartB. Network Plan/Diagram C. Script 5. BAR CHART (simple) 6. BAR CHART (complex) 7.
- The Gantt Chart includes
- A short description of phases and/or activities
- (left column)
- (Names of personnel responsible for activities)
- (second column from the left)
- General project information
- (top)
- Time scale (day, week, month, hour, etc.)
- (below general information)
- Time bars and milestones
- (main area)
8.
- Gantt Chart terms:
- Time Bar
- estimated time of activity
- horizontal bars
- Milestones
- - important moments, deadlines or products
- circles, triangles or diamonds
- The Critical Path
- these activities must be completed by their deadline or the project deadline will be in jeopardy.
- Critical path method - Wikipedia, the free encyclopedia
- vertical dotted line between bars and milestones
9. Gantt Chart terms: Dependant Activity: - can only be carried out after another activity is completed Critical Activity: - an activity whose duration affects the duration of the entire project (noslacktime) Position Line: - shows a snap shot of the progress (i.e. today) ASAP ALAP(e.g. spending money) 10.
- B. Network Planning
- Use a circle for:
- starting and finishing point
- Rectangles indicate:
- -milestones
- Arrows show:
- -dependencies and activities
- (duration is shown above the arrow)
- Seen easily:
- dependancy between activities
- Not clear:
- duration of activities
11. Step-By-Step Plan for drawing a Network Diagram(Grit) Step 1:Start from the table of activites Step 2:Draw a rectangle for every activity Step 3:Starting from the circle, draw an arrow toeach of the activities Step 4:Draw rectangles for all other milestonesand connect them to the preceding activitywith an arrow 12. Step-By-Step Plan for drawing a Network Diagram(Grit) Step 5:Indicate the code (A, B, etc.) in all circlesand rectangles Step 6:Indicate the duration of the activity abovethe arrows (7 days, 1 month, etc.) Step 7:Determine The Critical Path by checkingthe duration of each paths.The longest path =The Critical Path 13. Step-By-Step Plan to derive a Bar Chart from a Network Diagram(Grit) Step 1:Draw a horizontal time scale (slightlylonger than actual durationStep 2:Draw strips or bars for each activityalong The Critical Path longer duration = longer strip The Critical Path = darker strips = top left to bottom rightStep 3:Add bars for the other activities, includingdependent activitiesStep 4:Indicate slack with dotted lines Step 5:Indicate dependencies with vertical lines 14. Step-By-Step Plan for a Bar Chart(Verhaar)Step 1:Determine the start and end date Step 2:Divide into phases Step 3:Find logical groupings of tasks Step 4:Construct a preliminary overview of activities 15.
- What are the phases of a project?
Verhaar (events): Grit (general): Initiative Phase Concept Preparation Phase Definition Development Phase Design (Production Phase) Preparation Performance Phase Execution Evaluation Phase Aftercare 16. Step-By-Step Plan for a Bar Chart(Verhaar)Step 5:Put an overview of activities in the plan (general, detailed, or a mix) Step 6:Determine who will do what Step 7:Determine the calendar scale Step 8:Estimate time frame of each activity Step 9:Mark milestones & deadlines 17. Step-By-Step Plan for a Bar Chart(Verhaar)Step 10:Introduce relationships and determine.The Critical Path Step 11:Close the planning Step 12:Make the plan definite Step 13:Establish progress control 18.
- C. Script
- Use when:
- - activities become concrete
- - exact precision is required
- often part of the production or performance phase of a project
19. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1,2,Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3,4, 6 Grit, Chapter 8, 9 Project group 3: Verhaar, Chapter 7, 8, 9 Grit, Chapter 6, 7 Project group 4: Verhaar, Chapter 11, 12, 13 Grit, Chapter 4,5 For next week: 20. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1, 2Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3, 4,Grit, Chapter 7, 8, 9 Project group 4: Verhaar, Chapter6, 7, 8 Grit, Chapter 5, 6 For next week (IMEMB): 21. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 5: Verhaar, Chapter 10, 11 Grit, Chapter 3, 4,Project group 6: Verhaar, Chapter 12, 13 Grit, Chapter 1, 2 For next week:
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