Project management week 3 for students

• 1. PROJECT MANAGEMENTSchedules Week 3 Propedeuse ICM 2011-2012 School of Communication & Media - INHOLLAND

2.

• Why doprojects requirea timeschedule ?

• to organise activities

• http://www.west8.nl/projects/rotterdam_centraal_station/

• http://www.rotterdam.nl/rotterdamcentraal

• - to determine the duration and staffing costs of the project

• to monitor progress

• to make adjustments along the way

• http://www.youtube.com/watch?v=Q4SD2m4NOVg

3.

• How do you decide which activities are required for your project? (Grit, p 81):

• Consider

• - come up with as many ideas as possible, always thinking of the end product

• Research

• - literature and other previous projects

• Consult

• - ask other project members, experienced project managers and/or the client

• Create a Work Breakdown Structure

• -containing a schematic overview of project activities

4.

• Name 3 professional planning techniques

A. Gantt or Bar ChartB. Network Plan/Diagram C. Script 5. BAR CHART (simple) 6. BAR CHART (complex) 7.

• The Gantt Chart includes

• Google

• A short description of phases and/or activities

• (left column)

• (Names of personnel responsible for activities)

• (second column from the left)

• General project information

• (top)

• Time scale (day, week, month, hour, etc.)

• (below general information)

• Time bars and milestones

• (main area)

8.

• Gantt Chart terms:

• Time Bar

• estimated time of activity

• horizontal bars

• Milestones

• - important moments, deadlines or products

• circles, triangles or diamonds

• The Critical Path

• these activities must be completed by their deadline or the project deadline will be in jeopardy.

• Critical path method - Wikipedia, the free encyclopedia

• vertical dotted line between bars and milestones

9. Gantt Chart terms: Dependant Activity: - can only be carried out after another activity is completed Critical Activity: - an activity whose duration affects the duration of the entire project (noslacktime) Position Line: - shows a snap shot of the progress (i.e. today) ASAP ALAP(e.g. spending money) 10.

• B. Network Planning

• Use a circle for:

• starting and finishing point

• Rectangles indicate:

• -milestones

• Arrows show:

• -dependencies and activities

• (duration is shown above the arrow)

• Seen easily:

• dependancy between activities

• Not clear:

• duration of activities

11. Step-By-Step Plan for drawing a Network Diagram(Grit) Step 1:Start from the table of activites Step 2:Draw a rectangle for every activity Step 3:Starting from the circle, draw an arrow toeach of the activities Step 4:Draw rectangles for all other milestonesand connect them to the preceding activitywith an arrow 12. Step-By-Step Plan for drawing a Network Diagram(Grit) Step 5:Indicate the code (A, B, etc.) in all circlesand rectangles Step 6:Indicate the duration of the activity abovethe arrows (7 days, 1 month, etc.) Step 7:Determine The Critical Path by checkingthe duration of each paths.The longest path =The Critical Path 13. Step-By-Step Plan to derive a Bar Chart from a Network Diagram(Grit) Step 1:Draw a horizontal time scale (slightlylonger than actual durationStep 2:Draw strips or bars for each activityalong The Critical Path longer duration = longer strip The Critical Path = darker strips = top left to bottom rightStep 3:Add bars for the other activities, includingdependent activitiesStep 4:Indicate slack with dotted lines Step 5:Indicate dependencies with vertical lines 14. Step-By-Step Plan for a Bar Chart(Verhaar)Step 1:Determine the start and end date Step 2:Divide into phases Step 3:Find logical groupings of tasks Step 4:Construct a preliminary overview of activities 15.

• What are the phases of a project?

Verhaar (events): Grit (general): Initiative Phase Concept Preparation Phase Definition Development Phase Design (Production Phase) Preparation Performance Phase Execution Evaluation Phase Aftercare 16. Step-By-Step Plan for a Bar Chart(Verhaar)Step 5:Put an overview of activities in the plan (general, detailed, or a mix) Step 6:Determine who will do what Step 7:Determine the calendar scale Step 8:Estimate time frame of each activity Step 9:Mark milestones & deadlines 17. Step-By-Step Plan for a Bar Chart(Verhaar)Step 10:Introduce relationships and determine.The Critical Path Step 11:Close the planning Step 12:Make the plan definite Step 13:Establish progress control 18.

• C. Script

• Use when:

• - activities become concrete

• - exact precision is required

• often part of the production or performance phase of a project

19. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1,2,Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3,4, 6 Grit, Chapter 8, 9 Project group 3: Verhaar, Chapter 7, 8, 9 Grit, Chapter 6, 7 Project group 4: Verhaar, Chapter 11, 12, 13 Grit, Chapter 4,5 For next week: 20. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1, 2Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3, 4,Grit, Chapter 7, 8, 9 Project group 4: Verhaar, Chapter6, 7, 8 Grit, Chapter 5, 6 For next week (IMEMB): 21. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 5: Verhaar, Chapter 10, 11 Grit, Chapter 3, 4,Project group 6: Verhaar, Chapter 12, 13 Grit, Chapter 1, 2 For next week: