Presented by Florida State University Wednesday, May 4 th, 2011 Microsoft SharePoint Open House.

Presented by Florida State UniversityWednesday, May 4th, 2011

Microsoft SharePoint Open House

College of Music

• Todays Overview• News and Announcements• Calendars• Calendar Outlook Integration

Calendar Usages

• Online Calendars for employees and eventually students

• To track Room Schedules• To track Resources• Notifications via Subscription

(known as Alerts is SharePoint)

Announcements Usages

• To post announcements about important policy changes.

• To post reminders about important deadlines.

• To announce new resources.• To target news to specific user groups.

Terminology

• Sites and Sub-sites• SharePoint List• Item• Announcements

Where do announcements and events come from?

• On-line editing• Outlook Integration• Workflows and Business Rules• Online Forms (InfoPath)

Creating Events with SharePoint

On Page Editing

Outlook Integration

InfoPath Forms

Making EventsWorkflows and Business Rules

SharePoint 2007

SharePoint 2010

Why use SharePoint?• Complements FSU’s current direction for

email, calendaring, and collaboration.• Live@edu• Exchange 2010

• Workflows – Automated event creation• Rich API for custom development• Strong searching, tagging and filtering.

College of Music Case Study

Calendars and Event Management

Performance Hall Calendars• Overview 500 public concerts per year.• 9 different hall calendars• Majority of concerts by individual student

request

•Public Facing -https://calendar.music.fsu.edu

Calendars and Event Management

Room Calendars•19 room calendars•Shows classroom and rehearsal scheduling•Handles faculty and staff requests•Future handling of student requests

Calendars

• Overview• Create a new calendar• Setting permissions• Adding custom fields

Announcements

• Overview• Create a new Announcement• Set the permissions.• Add a custom field

Homework• Determine what rooms and resources you need to

track• Identify target audience.• Identify content creators• Identify content approvers• Model you decision making process.• Determine site structure and permissions.• Talk with ITS about getting a SP site for your unit.• Set it up, test, get feedback and deploy.

Q&A and Contact Info

• Michael Strickland, College of Music IT Manager• Michael.Strickland@fsu.edu• 850-644-5788