Transcript
Public Library Construction Grant Program
Grace KellyConstruction Program Manager
New York State Library/Division of Library Development
WHAT IS THE “NYS PUBLIC LIBRARY CONSTRUCTION GRANT PROGRAM” ? NYS Education Law 273-a
Education Department Commissioner’s Regulation 90.12
WHO CAN APPLY FOR A GRANT?
Any public library or public library system
chartered by the NYS Regents or
established by an act of the NYS Legislature
HOW DO YOU APPLY?
Application materials are on the NYSL website: http://www.nysl.nysed.gov/libdev/construc/index.html
Public Library Systems role: Ed Law 273-a(2)
HOW MUCH MONEY IS AVAILABLE? HOW MUCH CAN ONE LIBRARY OR SYSTEM APPLY FOR? Annual budget appropriation
Statewide Allocation of available funds
Max--50% of total project approved costs
APPLICATION
Applicant information Building information Project details Assurances
APPLICANT INFORMATION
BUILDING INFORMATION
BUILDING INFORMATION
Leased buildings14. Library building is:
_____ Owned by applicant
______Leased by applicant with a minimum of 10 years lease term from the date of anticipated project completion.
______Otherwise legally available (i.e., situated in a local municipal building)
(If leased or otherwise legally available, see application instructions for additional details.)
15. Library site is:
_____ Owned by applicant
_____Leased by applicant with a minimum of 10 years lease term from the date of anticipated project completion.
_____Otherwise legally available (i.e., situated in a local municipal building)
(If leased or otherwise legally available, see application instructions for additional details.)
BUILDING INFORMATION
State Historic Preservation Office
CONTACT: (518) 237-8643: press “0” to be directed to correct regional office
BUILDING INFORMATION
SED Office of Facilities Planning
Contact (518) 474-3906 to be directed to correct Project Manager
PROJECT DETAILS
PROJECT DETAILS - Cost
Estimated project costs
PROJECT DETAILS- Funding
Funding Source
PROJECT DETAILS – Dates
Project start and completion dates
3-year period starting July 1, 2009
23. a. This project is expected to start on or before _________________
b. This project was started on _______________and is not complete at the time of this application.
24. This project is expected to be completed by ___________________.
CONSTRUCTION PROJECT NARRATIVE
OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more
details):
- Certification of Available Funds to Finance Project- Certification of 10 year minimum lease/legal agreement and project approval from building owner
- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)
- State Historic Preservation Office (SHPO) Approval Documentation
- Short Environmental Assessment Form
- FS-20 Forms
- Payee Information Form
- Building Photographs
Certification of Available Funds to Finance Project
Can be: Bank Statement Proof of Bond—tax exempt bonds, bond
anticipation notes, revenue anticipation notes, or similar form of obligation. (See instruction #4).
Legislative Member Item Letter on Official Letterhead signed by Board
Official Other
OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more
details):
- Certification of Available Funds to Finance Project
- Certification of 10 year minimum lease/legal agreement and project approval from building owner
- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)
- State Historic Preservation Office (SHPO) Approval Documentation
- Short Environmental Assessment Form- FS-20 Forms
- Payee Information Form
- Building Photographs
Short Environmental Assessment Form For help, contact:
Sara Richards, Associate Counsel, Dormitory Authority of the State of New York at (518) 257-3120 or SRichard@dasny.org
OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more
details):
- Certification of Available Funds to Finance Project
- Certification of 10 year minimum lease/legal agreement and project approval from building owner
- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)
- State Historic Preservation Office (SHPO) Approval Documentation
- Short Environmental Assessment Form
- FS-20 Forms- Payee Information Form
- Building Photographs
FS-20 Form
Budget Category Forms
Budget Category Forms
OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more
details):
- Certification of Available Funds to Finance Project
- Certification of 10 year minimum lease/legal agreement and project approval from building owner
- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)
- State Historic Preservation Office (SHPO) Approval Documentation
- Short Environmental Assessment Form
- FS-20 Forms
- Payee Information Form- Building Photographs
Payee Information Form
ASSURANCES
WHAT HAPPENS WHEN THE APPLICATION IS COMPLETE? Submit the application to your system
System sets deadline Systems do “System Evaluation and
Recommendation Form” Application to New York State Library by
Friday, September 11, 2009
System Evaluation and Recommendation Form
THE APPROVAL PROCESS
Applications are evaluated according to established criteria:
Completeness of application
Inclusion of all required documentation
Project eligibility
WHAT KINDS OF PROJECTS ARE ELIGIBLE? SITE ACQUISITION
Purchase of land with an existing building or with evidence of plans and available funding to construct a new building or parking lot.
NEW CONSTRUCTION New library building Addition to existing library building Demolition and Site Preparation
WHAT KINDS OF PROJECTS ARE ELIGIBLE? BUILDING RENOVATION/REHABILITATION
Installation of photovoltaic panels, geothermal wells, and other alternative energy resources
Replacement of roofs, windows, and doors Reconstruction of existing space Accessible entryways (ramps & doorways) and bathrooms Installation of elevators New electrical, plumbing, lighting, and HVAC New driveways, sidewalks, and parking lots New furniture, equipment, and shelving for new or newly
reconfigured space
WHAT KINDS OF PROJECTS ARE NOT ELIGIBLE? Routine Maintenance Architectural and Engineering firm fees Building Consultant Studies Interest or Carrying Charges on bonds
financing the project Mortgage payments Purchase of books or other library materials Landscaping
IF A LIBRARY OR LIBRARY SYSTEM RECEIVED AN AWARD IN 2008-09, CAN IT RECEIVE AN AWARD IN 2009-10?
THE PAYMENT PROCESS
50% Paid– after January 1, 2010, pending final approval of the application if not rendered prior to that date
40% Paid—after April 1, 2010 10% Paid—upon completion of project and
filing of approvable completion paperwork
WHAT DOES A LIBRARY OR LIBRARY SYSTEM HAVE TO DO ONCE A PROJECT IS COMPLETE? FS-10F Form
Completion Form
Electronic “before” and “after” Photographs
FS-10F Form
FS-10F Form
FS-10F Form
Completion Form
OTHER POSSIBLE FUNDING SOURCES: New York State Energy, Research and
Development Agency Funding for energy conservation projects www.getenergysmart.org http://www.nyserda.org/programs/
New_Construction/default.asp
WHAT HAPPENS IF OUR FUNDED PROJECT FALLS APART?
QUESTIONS?
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