PowerPoint

Public Library Construction Grant Program

Grace KellyConstruction Program Manager

New York State Library/Division of Library Development

WHAT IS THE “NYS PUBLIC LIBRARY CONSTRUCTION GRANT PROGRAM” ? NYS Education Law 273-a

Education Department Commissioner’s Regulation 90.12

WHO CAN APPLY FOR A GRANT?

Any public library or public library system

chartered by the NYS Regents or

established by an act of the NYS Legislature

HOW DO YOU APPLY?

Application materials are on the NYSL website: http://www.nysl.nysed.gov/libdev/construc/index.html

Public Library Systems role: Ed Law 273-a(2)

HOW MUCH MONEY IS AVAILABLE? HOW MUCH CAN ONE LIBRARY OR SYSTEM APPLY FOR? Annual budget appropriation

Statewide Allocation of available funds

Max--50% of total project approved costs

APPLICATION

Applicant information Building information Project details Assurances

APPLICANT INFORMATION

BUILDING INFORMATION

BUILDING INFORMATION

Leased buildings14. Library building is:

_____ Owned by applicant

______Leased by applicant with a minimum of 10 years lease term from the date of anticipated project completion.

______Otherwise legally available (i.e., situated in a local municipal building)

(If leased or otherwise legally available, see application instructions for additional details.)

15. Library site is:

_____ Owned by applicant

_____Leased by applicant with a minimum of 10 years lease term from the date of anticipated project completion.

_____Otherwise legally available (i.e., situated in a local municipal building)

(If leased or otherwise legally available, see application instructions for additional details.)

BUILDING INFORMATION

State Historic Preservation Office

CONTACT: (518) 237-8643: press “0” to be directed to correct regional office

BUILDING INFORMATION

SED Office of Facilities Planning

Contact (518) 474-3906 to be directed to correct Project Manager

PROJECT DETAILS

PROJECT DETAILS - Cost

Estimated project costs

PROJECT DETAILS- Funding

Funding Source

PROJECT DETAILS – Dates

Project start and completion dates

3-year period starting July 1, 2009

23. a. This project is expected to start on or before _________________

b. This project was started on _______________and is not complete at the time of this application.

24. This project is expected to be completed by ___________________.

CONSTRUCTION PROJECT NARRATIVE

OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more

details):

- Certification of Available Funds to Finance Project- Certification of 10 year minimum lease/legal agreement and project approval from building owner

- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)

- State Historic Preservation Office (SHPO) Approval Documentation

- Short Environmental Assessment Form

- FS-20 Forms

- Payee Information Form

- Building Photographs

Certification of Available Funds to Finance Project

Can be: Bank Statement Proof of Bond—tax exempt bonds, bond

anticipation notes, revenue anticipation notes, or similar form of obligation. (See instruction #4).

Legislative Member Item Letter on Official Letterhead signed by Board

Official Other

OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more

details):

- Certification of Available Funds to Finance Project

- Certification of 10 year minimum lease/legal agreement and project approval from building owner

- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)

- State Historic Preservation Office (SHPO) Approval Documentation

- Short Environmental Assessment Form- FS-20 Forms

- Payee Information Form

- Building Photographs

Short Environmental Assessment Form For help, contact:

Sara Richards, Associate Counsel, Dormitory Authority of the State of New York at (518) 257-3120 or [email protected]

OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more

details):

- Certification of Available Funds to Finance Project

- Certification of 10 year minimum lease/legal agreement and project approval from building owner

- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)

- State Historic Preservation Office (SHPO) Approval Documentation

- Short Environmental Assessment Form

- FS-20 Forms- Payee Information Form

- Building Photographs

FS-20 Form

Budget Category Forms

Budget Category Forms

OTHER REQUIRED ATTACHMENTS 26. Other Required Attachments to Application (see instructions for more

details):

- Certification of Available Funds to Finance Project

- Certification of 10 year minimum lease/legal agreement and project approval from building owner

- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district)

- State Historic Preservation Office (SHPO) Approval Documentation

- Short Environmental Assessment Form

- FS-20 Forms

- Payee Information Form- Building Photographs

Payee Information Form

ASSURANCES

WHAT HAPPENS WHEN THE APPLICATION IS COMPLETE? Submit the application to your system

System sets deadline Systems do “System Evaluation and

Recommendation Form” Application to New York State Library by

Friday, September 11, 2009

System Evaluation and Recommendation Form

THE APPROVAL PROCESS

Applications are evaluated according to established criteria:

Completeness of application

Inclusion of all required documentation

Project eligibility

WHAT KINDS OF PROJECTS ARE ELIGIBLE? SITE ACQUISITION

Purchase of land with an existing building or with evidence of plans and available funding to construct a new building or parking lot.

NEW CONSTRUCTION New library building Addition to existing library building Demolition and Site Preparation

WHAT KINDS OF PROJECTS ARE ELIGIBLE? BUILDING RENOVATION/REHABILITATION

Installation of photovoltaic panels, geothermal wells, and other alternative energy resources

Replacement of roofs, windows, and doors Reconstruction of existing space Accessible entryways (ramps & doorways) and bathrooms Installation of elevators New electrical, plumbing, lighting, and HVAC New driveways, sidewalks, and parking lots New furniture, equipment, and shelving for new or newly

reconfigured space

WHAT KINDS OF PROJECTS ARE NOT ELIGIBLE? Routine Maintenance Architectural and Engineering firm fees Building Consultant Studies Interest or Carrying Charges on bonds

financing the project Mortgage payments Purchase of books or other library materials Landscaping

IF A LIBRARY OR LIBRARY SYSTEM RECEIVED AN AWARD IN 2008-09, CAN IT RECEIVE AN AWARD IN 2009-10?

THE PAYMENT PROCESS

50% Paid– after January 1, 2010, pending final approval of the application if not rendered prior to that date

40% Paid—after April 1, 2010 10% Paid—upon completion of project and

filing of approvable completion paperwork

WHAT DOES A LIBRARY OR LIBRARY SYSTEM HAVE TO DO ONCE A PROJECT IS COMPLETE? FS-10F Form

Completion Form

Electronic “before” and “after” Photographs

FS-10F Form

FS-10F Form

FS-10F Form

Completion Form

OTHER POSSIBLE FUNDING SOURCES: New York State Energy, Research and

Development Agency Funding for energy conservation projects www.getenergysmart.org http://www.nyserda.org/programs/

New_Construction/default.asp

WHAT HAPPENS IF OUR FUNDED PROJECT FALLS APART?

QUESTIONS?