Plans and Procedures for Emergency Response

IAEA Training in Emergency Preparedness and Response

Plans and Procedures

for Emergency

Response

Module L-014

Lecture

L-014: Plans and Procedures for

Emergency Response

Introduction

• Emergency plan is a general description of roles and responsibilities of all responding organizations

• National emergency plan is a summary of detailed plans • Ensures all other planning integrated and compatible

• Implementing procedures and resources required to carry out plans

• Objective of this lecture is to present and explain • Plan outlines at national, local and operator level

• Process of developing and writing implementing procedures

Emergency Response

Content

• Radiation emergency plan outlines

• National Radiation Emergency Plan (NREP)

• Local government and participating organizations emergency plans

• Facility’s (on-site) emergency plan

• Mobile source operator’s contingency plan/procedures

• Implementing procedures outline

• Summary

Emergency Response

Overview

• National Radiation Emergency Plan (NREP),

plans of participating organizations, local

governments, facilities and operators should

be highly coordinated and consolidated

• Outlines of plans and procedures presented

in this lecture present a starting point for

developing plans

Emergency Response

Integrated Emergency Planning

Concept

National

Radiation

Emergency

Local Government

Emergency Plans

Participating

Organisations

Emergency Plans

Facilities (on-site)

or Operators

Emergency Plans

Implementing

procedures

Implementing

procedures

Implementing

procedures

Other National

Emergency

Middle

Bottom

National (All Hazards) Emergency Plan

Emergency Response

National Radiation Emergency Plan

(NREP)

• NREP provides basis for emergency preparations

by both local and national response organizations

• NREP contains information other organizations

need to know about national level response

• Summary of more detailed plans and assures all

other planning integrated and compatible

Emergency Response

Compatibility

• Plans must have compatible • Terminology

• Concepts of operations

• Emergency operations management

• Organization and functional descriptions

• Co-ordination, activation and integration

• Facilities, communications

• Procedures, methods and equipment used for performing common or integrated tasks

• Training and exercises

• Maintenance and quality assurance

Emergency Response

Suggested NREP Outline

• Title (cover) page

• Table of Contents

• Chapter 1: Introduction

• Chapter 2: Planning Basis

• Chapter 3: Emergency Response

• Chapter 4: Emergency Preparedness

• References

• List of Abbreviations

• Distribution List

• Appendices

Emergency Response

Title (Cover) Page (p. 191)

• Title

• Version No.

• Approval date

• Validation date

• Signatures of the heads of all participating organizations

Emergency Response

Chapter 1: Introduction (p. 191)

• Sections

• 1.1 Purpose

• 1.2 Participating organizations

• 1.3 Scope

• 1.4 Legal basis

• 1.5 Related plans and documents

Emergency Response

Chapter 2: Planning Basis (p. 192)

• Sections

• 2.1 Types of threats

• 2.2 Terms

• 2.3 Response roles and responsibilities

• 2.4 Response organization

Emergency Response

Chapter 2: Planning Basis (1)

• Sections

• 2.5 Response facilities

• 2.6 Response communications

• 2.7 Logistics/resource commitments

• 2.8 Concept of operations

Emergency Response

Chapter 3: Emergency Response

Process (1)

• Sections

• 3.1 Notification, activation and request for

assistance

• 3.2 Emergency management

• 3.3 Performing mitigation

• 3.4 Taking urgent protective action

Emergency Response

Process (2)

• Sections (continued)

• 3.5 Providing warnings and instructions to

the public

• 3.6 Protecting emergency workers

• 3.7 Providing medical assistance and

mitigating the non-radiological

consequences

• 3.8 Assessing the initial phase

Emergency Response

Process (3)

• Sections related to functional response

• 3.9 Keeping the public informed

• 3.10 Taking agriculture, ingestion and

long-term countermeasures

• 3.11 Conducting recovery operations

• 3.12 Financing operation

• 3.13 Maintaining records and management

of data

Emergency Response

Chapter 4: Emergency Preparedness

(p.195)

• Sections

• 4.1 Authorities and responsibilities

• 4.2 Organization

• 4.3 Coordination

• 4.4 Plans and procedures

Emergency Response

Chapter 4: Emergency Preparedness (1)

• Sections

• 4.5 Logistical support and facilities

• 4.6 Training

• 4.7 Exercises

• 4.8 Quality Assurance (QA) and programme

maintenance

Emergency Response

Additional Information

• References

• List of abbreviations

• Distribution list

• Appendices

Emergency Response

Suggested Appendices

• A 1 - Authorities, responsibilities and capabilities of national agencies, ministries and organizations

• A 2 - Table of international legal authorities and agreements

• A 3 - National guidance

• A 4 - Emergency planning maps

• A 5 - Facilities and specialized radiological resources

Emergency Response

Suggested Appendices (1)

• A 6 - Event specific coordination

• A 7 - Supporting documentation/plans

• A 8 - Preparedness and response terms

Emergency Response

Participating Organizations Outline

(p. 199)

• Contents

• Chapters • Introduction

• Planning basis

• Emergency response

• Emergency preparedness

• References

• Appendices

Emergency Response

• A 1 - Organization authorities, responsibilities and capabilities

• A 2 - Agreements

• A 3 - Emergency planning maps

• A 4 - Protective actions

• A 5 - Facilities and specialized radiological resources

• A 6 - Supporting documentation

Emergency Response

Facility (On-site) Emergency Plan

Outline (p.205)

• Contents

• Chapters • Introduction

• Planning basis

• Emergency response

• Emergency preparedness

• References

• Appendices

Emergency Response

• A 1 - Organization authorities, responsibilities and

capabilities

• A 2 - Agreements

• A 3 - Emergency planning maps and diagrams

• A 4 - Emergency classification system

• A 5 - Protective action

• A 6 - Facilities and specialized radiological

resources

• A 7 - Supporting documentation

Emergency Response

Mobile Source Operator’s Contingency

Plan/Procedure Outline (p.210)

• Emergency response sections

• 1.1 Entry conditions

• 1.2 Responsibility

• 1.3 Cautions

• 1.4 Immediate response actions

Emergency Response

Mobile Source Operator’s Contingency

Plan/Procedure Outline (1)

• Normal standing instructions sections 2.1 Operator daily checks

2.2 Training and exercises

2.3 Plan and equipment maintenance

• Appendices A 1 - Contact numbers

A 2 – Information for radiological assessor or radiation protection officer

A 3 - Information for local off-site officials

Emergency Response

Implementing Procedures (IP)

• Implementing Procedure (IP) is the step by step

description of actions to be carried out

• IP should be:

• Connected to your response plan

• Integrated into system

• Easily readable and traceable

• IP not stand-alone document

Emergency Response

Why we need Procedures

• Emergencies can happen at any time • Most experienced staff may be on leave, sick, etc.

• Relatively high turnover in emergency response staff

• Mistakes and misjudgements less probable

• Without written documentation, response system can be dangerously ineffective

• Procedures form basis for training emergency staff

Emergency Response

Generic Implementing Procedures

Outline (p. 212)

• Title page

1. Header

• Sections

2. Entry conditions

3. Responsibility

4. Cautions

5. Limitations (optional)

6. Needed before use (optional)

7. Purpose – customer (optional)

Emergency Response

Generic Implementing Procedures

Outline (1)

Sections (continued)

8. Summary (optional)

9. Definitions (optional)

10.Steps (actions)

11.Reporting (optional)

12.Distribution list

13.Procedure maintenance

Attachments (optional)

Emergency Response

Guidelines for Developing IPs

• Put clear criteria for decision points

• IPs should be stand-alone whenever possible

• Precautions and risks clearly highlighted with word “Attention” or “Caution”

• IPs field tested to ensure maximum realism built into IPs and to determine if actions can be completed as expected

Emergency Response

Summary

• Suggested plan outlines at national, local, facility

or operator level have been presented

• Other formats or structures can be entirely

adequate

• Structure of radiation emergency plan should be

consistent with that of other existing emergency

response plans

Emergency Response

Summary

• Procedures are needed to carry out emergency response plan

• A procedure is a step by step description of actions

• A procedure is not a stand-alone document

• A system for preparation, approval, release, distribution and maintenance should be in place

Emergency Response

Where to Get More Information

• IAEA, Method for Developing Arrangements

for Response to a Nuclear or Radiological

Emergency, Updated IAEA-TECDOC-953,

EPR-Method, IAEA, Vienna (2003)

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