Office 2010 windows

MicrosoftExcel 2010

Office 2010 and Windows 7: Essential Concepts and Skills

(Customized Excel 2010)

• Start Windows and log on to the computer• Discuss basic mouse operations• Identify the objects on the Windows desktop• Start a program• Identify components of a Microsoft Office Ribbon• File Management– Create folders– Save files

Objectives

Office 2010 and Windows : Essential Concepts and Skills

• Change screen resolution• Perform basic tasks in Microsoft Office Excel• Use Microsoft Office Help and Windows Help• Entering text into a Worksheet cell

Objectives

• Windows is the most popular and widely used operating system

• An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer

• Windows is used to run application software

Introduction to the Windows 7 Operating System

5Office 2010 and Windows : Essential Concepts and Skills

Using a Mouse

• A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen

Scrolling

• Click the user icon on the Welcome screen to either display a password text box or the Windows 7 desktop

• If Windows 7 displays a password text box, type your password in the text box and then click the arrow button to log on to the computer and display the Windows 7 desktop

Logging On to the Computer

• Microsoft Office 2010 is the version of Microsoft Office that we will using, offering features that provide users with better functionality and easier ways to work. The MS Office suite consists of:– Microsoft Word 2010– Microsoft PowerPoint 2010– Microsoft Excel 2010– Microsoft Access 2010

Introduction to Microsoft Office 2010

• Excel is a powerful spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-time data from Web sites

• Four major parts:– Workbooks and worksheets– Charts– Tables– Web support

• Click the Start button on the Windows 7 taskbar to display the Start menu

• Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list

• If the program you wish to start is located in a folder, click or scroll to and then click the folder in the All Programs list to display a list of the folder’s contents

• Click, or scroll to and then click, the program name in the list to start the selected program

Office 2010 and Windows: Essential Concepts and Skills

Starting a Program Using the Start Menu

All Programs Command

Microsoft Office Folder

Microsoft Office Excel Command

• Click the Maximize button next to the Close button on the window’s title bar to maximize the window

Office 2010 and Windows: Essential Concepts and Skills

Maximizing a Window

16Office 2010 and Windows: Essential Concepts and Skills

The Excel Worksheet Window, Ribbon, and Elements Common to Office Programs

• Click the tab on the Ribbon to display

Displaying a Different Tab on the Ribbon

Minimizing, Displaying, and Restoring the Ribbon

Displaying and Using a Shortcut Menu

Customizing the Quick Access Toolbar

• Connect the USB flash drive to an available USB port on the computer to open the AutoPlay window

• Click the ‘Open folder to view files’ link in the AutoPlay window to open the USB flash drive window

• Click the New folder button on the toolbar to display a new folder icon with the name, New folder, selected in a text box

• Type the desired folder name, and then press the ENTER key

Creating a Folder

Office 2010 and Windows 7: Essential Concepts and Skills 22

Creating a Folder

• Double-click the desired folder to display its contents and display a black arrow to the left of the folder icon

• Double-click the folder identifying your class to collapse the folder

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

• Point to the program button on the taskbar to see a live preview of the window

• Click the program button or the live preview to make the program associated with the program button the active window

Switching from One Program to Another

• Click the Save button on the Quick Access Toolbar to display the Save As dialog box

• Type the desired file name in the File name text box to change the file name

• Navigate to the desired save location• Click the Save button to save the workbook in the

selected folder on the selected drive with the entered file name

Saving a File in a Folder

• Click the Minimize button on the program’s title bar to minimize the window

• Click the program button on the taskbar to restore the minimized window

Minimizing and Restoring a Window

• Right-click an empty area on the Windows 7 desktop to display a shortcut menu that displays a list of commands related to the desktop

• Click Screen resolution on the shortcut menu to open the Screen Resolution window

• Click the Resolution button in the Screen Resolution window to display the resolution slider

• If necessary, drag the resolution slider to the desired screen resolution• Click an empty area of the Screen Resolution window to close the

resolution slider• Click the OK button to change the screen resolution• Click the Keep changes button to accept the new resolution

Changing the Screen Resolution

• Click the Close button on the right side of the program’s title bar to close the document and quit the program

Quitting a Program with One File Open

Changing the Screen Resolution

• Click File on the Ribbon to open the Backstage view

• Click Open in the Backstage view to display the Open dialog box

• Navigate to the location of the file to be opened• Click the file to be opened to select the file• Click the Open button to open the selected file

and display the opened file in the current program window

Opening an Existing Office File from the Backstage View

• Click the New tab in the Backstage view to display the New gallery

• Click the Create button in the New gallery to create a new workbook

Creating a New Workbookfrom the Backstage View

Creating a New Document from the Backstage View

• Click Close in the Backstage view to close the open file without quitting the active program

Closing a File Using the Backstage View

• Click the Recent tab in the Backstage view to display the Recent gallery

• Click the desired file name in the Recent gallery to open the file

Opening a Recent File Using the Backstage View

• In Windows Explorer, display the folder in which you want to create the new document

• Right-click an open area in the right pane of the folder window to display a shortcut menu

• Point to New on the shortcut menu to display the New submenu

• Click Microsoft Excel Worksheet on the New submenu to display an icon and text box for a new file in the current folder window

• Type the desired file name in the text box, and then press the ENTER key

Creating a New Blank Workbookfrom Windows Explorer

Creating a New Blank Document from Windows Explorer

• Display the folder window containing the file you wish to open

• Right-click the file icon or file name to display a shortcut menu

• Click Open on the shortcut menu to open the selected file in the program used to create the file

Starting a Program from Windows Explorer and Opening a File

• Click the Save button on the Quick Access Toolbar to overwrite the previously saved file

Saving an Existing Filewith the Same File Name

• Navigate to the location of the file to be renamed• Right-click the file to be renamed to display a

shortcut menu that presents a list of commands related to files

• Click Rename on the shortcut menu to place the current file name in a text box

• Type the new file name in the text box and then press the ENTER key

Renaming a File

• Navigate to the location of the file to be moved• Display the folder in the navigation pane to which

you want to move the file• Drag the file from the right pane to the desired

folder in the navigation pane

Moving a File

• Navigate to the location of the file to be deleted• Right-click the file to be deleted to display a

shortcut menu• Click Delete on the shortcut menu to display the

Delete File dialog box• Click the Yes button to delete the selected file

Deleting a File

• Click the Microsoft Excel Help button near the upper-right corner of the program window to open the Excel Help window

Opening the Help Window in an Office Program

• Drag the window title bar to the desired location

Moving a Window by Dragging

• Point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow

• Drag the bottom border to display more of the active window

Resizing a Window by Dragging

• Type the search text in the ‘Type words to search for’ text box at the top of the Excel Help window

• Click the Search button arrow to display the Search menu• Select the desired option on the Search menu, and then

click the Search button arrow again to close the Search menu

• Click the Search button to display the search results• Click the desired link to open the Help document• Click the Home button on the toolbar to clear the search

results and redisplay the Help home pageOffice 2010 and Windows : Essential Concepts and Skills

Obtaining Help Using the ‘Type words to search for’ Text Box

• Click the desired link on the Help home page to display the associated page

Obtaining Help Using the Help Links

• With the Help window open, click the Home button on the toolbar to display the Help home page

• Click the Show Table of Contents button on the toolbar to display the Table of Contents pane on the left side of the Help window

• Click the desired link to view a list of Help subtopics• Click the desired subtopic to view the associated

article

Obtaining Help Using the Help Table of Contents

• Windows Help and Support is available when using Windows 7 or when using any Microsoft program running under Windows 7– Displays help for Windows 7

Using Windows Help and Support

• Click the Start button on the taskbar to display the Start menu

• Click Help and Support on the Start menu to open the Windows Help and Support window

• After reviewing the Windows Help and Support window, click the Close button to quit Windows Help and Support

Starting Windows Help and Support

• To enter data into a cell, you must first select it• The easiest way to select a cell is to click on it• Type the desired text and press ENTER

Entering Text in a Workbook

Office 2010 and Windows : Essential Concepts and Skills 61

• In Excel, any set of characters containing a letter,

hyphen, or space is considered text.

• Text is used to place titles, such as workbook titles,

column and row titles, & worksheet names

• By default, text will be left-justified in a cell

• Calculations can not be performed on cells that

contain text.

Entering Text in a Workbook

• Perform basic mouse operations• Start Windows and log on to the computer• Identify the objects on the Windows 7 desktop• Identify the programs in and versions of Microsoft

Office• Start a program• Identify the components of the Microsoft Office

Ribbon

Chapter Summary

• Create folders• Save files• Change screen resolution• Perform basic tasks in Microsoft Office programs• Manage files• Use Microsoft Office Help and Windows Help

Chapter Summary

Chapter Complete

MicrosoftExcel 2010

Office 2010 windows

type words

scrolling

quick access

text box type

search button

password text

start menu

backstage

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