Lunch and Learn Summer 2009 Faculty Travel to Conferences The How To on getting funded and timely reimbursement NEW! ACC RAC travel application Advance.
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Lunch and Learn Summer 2009
Faculty Travel to Conferences The “How To” on getting funded and timely
reimbursement NEW! ACC RAC travel application
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Faculty Application for Conference Travel
General Application form (FD101)
Submit to FD Committee Chair for review and approval
Submit >60 days prior to travel date
Provide Student Learning Centered justification
Conference Presentation Acceptance Letter
Travel dates and Conference website
Faculty Application for Conference Travel
Attach Documentation Estimate Lodging cost per night and # nights (give website)
Estimate Transportation
Air fare – e.g. document best price COACH http://
www.kayak.com/
Auto – e.g. use Map quest mileage (Travel Policy) Estimate Food estimate per day (according to Travel Policy)
Estimate other expenses and provide justification
Lilly Conference 2010
Check FD101 (BB6) for Lilly Conference ApplicationFIGO – Apply Now! (send application to FDC chair)
http://www.uncg.edu/tlc/lillyconference/
https://utlc.uncg.edu/conference/lillyconference/album.jsp
ACC RAC Conference INFO
https://www.openconf.org/accrac2010/openconf.php
Submission deadline is September 1, 2009
March 18-20, 2010 Caesar's Palace Las Vega, NV
Qualification for ACC RAC Travel
1. Submissions – upload to OSRSA101 (Digital Drop Box)
Deadline: September 1, 2009
2.
3. Complete ACC RAC Application for Travel (see FD101) and Submit to Dr. Hoiriis for approval
Deadline: December 15, 2009Approval: January 6, 2010
4. Make Your Arrangements …
Make ACC RAC Travel Arrangements(Expenses Reimbursed POST Travel)
Conference Fee @ Early Bird rate
Airfare in coach only @ lowest rate
avoid LU class cancellation OR obtain approved
class coverage per supervisor
ticket change fees = NOT reimbursable
Lodging at Conference venue
Share accommodations w/ faculty member @ full
reimbursement
Your own room (or w/spouse) – one/half of lodging
expense will be reimbursed
Food: per diem check
ACC RAC Presentations and Posters
Use ACC RAC Template
January 21, 2010 Lunch and Learn
Submit Poster for Printing and/or completed PowerPoint Presentation to Dr. Sullivan (OSRSA101)Deadline: March 1, 2010
Note: Posters fit in overhead bin as a carry-on. No reimbursement for shipping!
POST Travel Reimbursement
Finance Memo –Travel Policy as of July 17, 2009 Subject to Change
Excel File Reimbursement Form – complete and printObtain Signature: Traveler’s and Dr. HoiriisAttach Documentation
Original receipts Conference fee Food (except if per diem advance is given) Lodging Transportation
Airline boarding pass
Thank You for Coming Today
Next Lunch and Learn is Week 4 …
August 6, 2009
Dr. Cherry Collier
Introduction to Course Builder Software
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